SHAKER Group

PROJECT TATWEER

HGISC SAP Implementation

FI Module

Version 1.00

CSC Computer Sciences (Middle East) limited

 HGISC SAP Implementation

Document Information
Title FI Module End User Manual – Bank and Cash Journal
Creation Date 27.10.2015
Document Owner Venkata Ratnaji
Project Name HGISC SAP Implementation

Version control :

Date Version Author Notes

Document Distribution :

Name Role
M Vijaya Kumar Project Manager
Malaya Kumar Samal SAP Solution Archetch – ECC
Venkata Ratnaji SAP FICO Consultant
Maddipati
Mohammed Abdul SAP Project Manager – HGISC
Muqtadir
 HGISC SAP Implementation

Table of Contents

EXECUTIVE SUMMARY 4
FINANCE SCOPE 4

BANKING PROCESS 5

1 PURPOSE 5

2 KEY POINTS TO BE NOTED 5

3 PREREQUISITES 5
3.1 MASTER DATA AND ORGANIZATIONAL DATA 5

4 PROCESS OVERVIEW TABLE 6

5 PROCESS STEPS 7
5.1 CREATE BANKING TRANSACTIONS 7
5.1.2 USE................................................................................................7
5.1.3 PROCEDURE.......................................................................................7

6 AAPPENDIX 42
6.1 REVERSAL/CHANGE OF PROCESS STEPS 42
6.2 SAP ERP REPORTS 42
6.2.1 USE..............................................................................................42
6.2.2 REPORTS.........................................................................................42
6.3 USED FORMS 43
6.4 Frequently Asked Questions 43
 HGISC SAP Implementation

Executive Summary

The Purpose of the User Manual document created is to acquaint the users to do the day
to day activities in the sap system. This will showcase how the business process is
mapped to sap as per the business blueprint.

This SAP configuration is done based on the details understanding the business process
as discussed and incorporated in the Business Blueprint. The User manual has been
developed by documenting by providing the required screenshot for better
understanding.

Finance Scope
The document consists of details regarding different posting in General Ledger, Accounts
Payable, Accounts Receivable, and Asset Accounting Cash and Bank Accounting,
Consolidation and Travel Management. The central task of General Ledger accounting is
to provide a comprehensive picture of external accounting and accounts. Recording all
business transactions in a software system that is fully integrated with all the other
operational areas of a company ensures that the accounting data is always complete and
accurate.

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Banking Process

1 Purpose

You can use this document to Create Bank Master, house bank and post transactions
with bank like check lot maintenance manual check allocation and cancelation of void
checks etc.

2 Key Points to be noted

All bank transactions are doing through House banks. House banks are nothing but a
combination of your banks and bank accounts.

3 Prerequisites
3.1 Master Data and Organizational Data
Default Values

Essential master and organizational data was created in your ERP system during the
implementation phase, such as the data that reflects the organizational structure of your
company and master data that suits its operational focus, for example, master data for
Cost of Accounts, GL Accounts, Vendors, Customers, Terms of Payments, Asset Masters
Etc.

The business process is enabled with this organization-specific master data, examples of
which are provided in the next section.

Use the following master data in the process steps described in this document:

Master / Org. Value Master / Org. Data Details Comments

Data

Company Codes 1000 HGISC

2000 ISC

3000 IHSCP&M

4000 ASDAA

Chart of 1000 Shaker Operating Chart of

Accounts Accounts

Bank Country SA Saudi Arabia

House Bank

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4 Process Overview Table

Process External Business Business Trans- Expected

Step Process Condition Role action Results
Reference Code
Creation of Accountant TRIP
Travel
Request
Travel Accountant PR05
Expenses
Manager

Create Accountant PRFI

Posting Run
Posting run Accountant PRRW
Management

5 Process Steps
5.1 Create Banking Transactions
5.1.1 Use
In this activity, you can create a Check lot.

5.1.2 Procedure
1. Access the transaction choosing the following navigational option:
SAP ECC menu Accounting → Financial Accounting → Travel Management →
TRIP - Travel Manager

Transaction TRIP
code

Press ENTER

2. Make the following entries:

Field name Description User action and values Comment

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Personnel Number 92

Press on button

3. Make the following entries:

Field name Description User action and values Comment

Start of Trip 15.09.2015

End of Trip 20.09.2015

1St Destination Pitsburg

Country USA

Reason Business meetings

Amount SAR 10000

Date 15.09.2015

Estimated Costs SAR 20000

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Press CTRL+S or to save the trip

Press on button.

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4. Make the following entries:

Field name Description User action and values Comment

Expenses Receipt Hotel

Amount 1000

Description Hotel Accommodation

City Pitsburg

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Press on button.

5. Make the following entries:

Field name Description User action and values Comment

Expenses Receipt Lunch

Amount 500

Description Lunch Expenses

City Pitsburg

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Press on button

6. Make the following entries:

Field name Description User action and values Comment

Expenses Receipt Entertainment

Amount 200

Description Entertainment

Number 4

Participants Team members

Reason Team Lunch

City Pitsburg

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Press on button.

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Pres on button

7. Access the transaction choosing the following navigational option:

SAP ECC Accounting → Financial Accounting → Travel Management →
menu Travel Expenses  PR05 - Travel Expense Manager

Transaction PR05
code

Press ENTER

8. Make the following entries:

Field name Description User action and values Comment

Select Required Request 100000032

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Press on button.

Press on button

9. Access the transaction choosing the following navigational option:

SAP ECC Accounting → Financial Accounting → Travel Management →
menu Travel Expenses  Periodic Processing  PRF1 - Summarized
Form 1

Transaction PRFI
code

Press ENTER

10. Make the following entries:

Field name Description User action and values Comment

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Payroll Area S1

Other Period 10 /15

Personal Number 92

Trip Number 100000032

Trips Select Trips check box

Separation Select separation

Allowance allowance check box

Replace incorrect CO Select Replace incorrect

Objects CO Objects

Press on F8 or to execute

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11. Access the transaction choosing the following navigational option:

SAP ECC Accounting → Financial Accounting → Travel Management →
menu Travel Expenses  Periodic Processing  Transfer to Accounting
 PRRW - Manage Posting Runs

Transaction PRRW
code

Press ENTER

12. Make the following entries:

Field name Description User action and values Comment

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User Name Vmaddipati2

Created on 30.09.2015

Press on button .

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Double click on document number

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6 Aappendix
6.1 Reversal/Change of Process Steps

6.2 SAP ERP Reports

6.2.1 Use
The following table lists the reports that you can use to obtain additional information on
this business process.

The descriptions of some reports that are an indispensable part of the process flow may
be located directly in the section where they belong.

6.2.2 Reports
Report Transaction Business Comment
title code role
menu
G/L FS10N
Account
Balance
Display
G/L S_ALR_87012301
Account
Balance
General S_ALR_87012282
Ledger
Line
Item
General FBL3N
Ledger
Line
Item
Display

6.3 Used Forms

Common Form Used in Output
Name Process Step Type

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6.4 Frequently Asked Questions

Questions Answers

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