SBM-WinS Monitoring System 20170329

SBM-WinS Monitoring System
for SCHOOLS
MARCH 29, 2017 MONFORT HALL, SCHOOLS DIVISION OF ILOILO

1
Memo
Memo
Memo
SESSION 4 : THE THREE-STAR APPROACH TO WASH IN
SCHOOLS
Enabling Incremental Progress for Water, Sanitation and Hygiene Education in Schools
ORIENTATION AND PLANNING FOR THE

WINS POLICY IMPLEMENTATION
5
Objectives
• Understand the rationale of the

Three-star approach to WASH in
Schools
• Appreciate the incremental
approach to WASH in Schools
6
Outline
 Why WASH in Schools?
 Why have we not progress as we should?:

Key bottlenecks in WASH in Schools
o Global WASH in Schools situation
o Challenges to WASH in Schools in the Philippines
o Where do we focus?
 How do we unlock the bottlenecks?:

New approaches to WASH in Schools programming
o Shift in Programming for WASH in Schools
o DepED’s Essential Health Care Program (EHCP):
Hygiene Behaviour Change Model
o The Three-Star Approach for WASH in Schools
7
Why WASH in Schools?
8
Many Filipino children will not reach
their full potential.
• Stunting - lack of height for age; indicator of physical

and mental development
– 30.3 percent of 0-5 years old (FNRI, 2013)
– 29.1 percent of 5-10 years old (FNRI, 2013)
• Stunting is more prevalent among males than 4 years old

(stunted)
2 years old
(normal)
females.
• Local study: high-performing were much less likely to have
been stunted (10-20% stunted) than poor-performing school
children (40-50% stunted) (Belezario et al., 2000)
Sanitation, Hygiene and Stunting
Extra food means nothing to stunted

kids…
• Environmental enteropathy – thickening
of the gut wall, which reduces surface
for absorbing nutrients
• Caused by fecal bacteria ingested in
large quantities by young children living
in conditions of poor sanitation
• Sub-clinical disorder – no manifest
“eruption”
10
11
Why have we progressed only so far?:
Key Bottlenecks in WASH in Schools
12
Water in Schools in Developing Countries
Proportion of schools with adequate water, 2013

(Source: Advancing WinS Monitoring, UNICEF 2015).
• South-East Asia below global average.
13
Sanitation in Schools in Developing Countries
Proportion of schools with adequate sanitation, 2013

(Source: Advancing WinS Monitoring, UNICEF 2015).
• Very slow progress in South, South East Asia and Oceania

WASH in Schools in Philippines:
INEQUITIES IN ACCESS: URBAN VS. RURAL; REGIONAL

Sources of water:
• Any source - 92 %
• Piped water - 42%
Source: DepED EBEIS SY
2015-2016
Toilet to Pupil Ratio:
• Nationally - 1:39 (ES & HS)
• ARMM - 1:140; 50% no toilet
Source: DepED EBEIS SY
2014-2015
Key issues on functionality:

• Appropriateness of design
• Gender needs
• Operation and maintenance
15
Key Challenges to WASH in Schools
• Hygiene knowledge≠ practice

• Low value/priority given to
WASH
• Limited budgets
• National standards too
high/difficult to achieve
16
KEY CHALLENGES TO WASH IN SCHOOLS
• Reliance on big
subsidy, piece-meal
projects
• Lack of participation
of school and local
actors
• Lack of ownership
and accountability
for WASH in schools
17
WASH in Schools Bottleneck Analysis:
Where should we focus?
18
How do we
How do unlock the
we unlock bottlenecks?:
the bottlenecks?:
New Programme Approaches
New Programme Approaches in
in WASH
WASH in
in Schools
Schools
Addressing WASH in Schools Bottlenecks:
Focus on Behaviour and Participation
Traditional Approach New Approach
Knowledge-based (Awareness) Skills-based daily activities (Practice)
Supply/infrastructure-driven Focus on hygiene behavior change and

operation and maintenance
Dependent on big public or private School and community mobilization
sector subsidy
Often high investment Low cost
Project-driven (piece-meal) Incremental milestones, at-scale

We’ve had a critical part of the solution!!!
DEPED’S ESSENTIAL HEALTH CARE PROGRAM (EHCP):

SIMPLE, SCALABLE AND SUSTAINABLE
21
Impact of the Philippine Model
20%
reduction in 30% reduction 50% reduction
malnutrition 40% reduction in heavy
in absenteeism
in oral infection worm
infestation
Source: Fit for School Health Outcome Study,

2013
22
Hygiene Behaviour Change Model:
Group Approach to Hygiene Promotion
Skills-based approach
– Learning by doing
– Repetition = routine
Social norm setting - peer expectation
– Gaya-gaya
– Group motivation
– FUN!
Efficiency – upholds importance and
doability of hygiene practice
– Organized and time-economical
– Optimal use of supplies and facilities
23
The Three-Star Approach: Incremental
Progress for WASH in Schools
Three star
Two star
No star One star
Daily routines to Incremental Meeting national
promote healthy habits Improvements standards
• Daily group handwashing 1-star plus: • School facilities and systems
with soap • Hygiene education and upgraded to meet national
• Daily cleaning of toilets; facilities to promote standards
provision of soap and water; handwashing with soap after
• At least 1 functional toilet toilet use
each for girls and boys; no • Additional toilets + facilities
open defecation and education for menstrual
• Daily use of drinking-water hygiene management
bottles by all children • Low-cost point of use water
treatment in schools
24
How does the Three Star Approach Enable
WASH in Schools?
• Phased approach: provides

milestones that schools can
achieve by stages
• Begins and progresses with what
the school can afford and mobilize
• Incremental achievement: lends to
progressive rating, levels of
recognition and incentivization
• Operationalizes School-Based
Management approach
25
THANK YOU!
26
SESSION 5 – TRANSLATION OF THE STANDARDS
IN A THREE-STAR RUBRICS

27
DepEd Order No. 10, s. 2016 – Policy and Guidelines for the
Comprehensive WinS Program stipulated that the
Office through the School Health Division of the Bureau of
Learner Support Services (BLSS) shall take the necessary
strategies and actions for the overall execution of the WinS
program. Alongside this responsibility is establishing a set of
standards for incentives and awards to recognize outstanding
program implementers
It is in this context that the following indicators are

enumerated to translate in working terms the
Basic Requirements and Standards and to
guide the field in the implementation of the WinS
Policy.
28
WinS: Areas of Basic Requirements and Standards 48
Water; Sanitation; Hygiene; Health Education; Deworming;

Capacity Building
 WATER
All schools shall have an organized system to make adequate and safe drinking
water as well as clean water for handwashing, toilet use, menstrual hygiene
management, and cleaning purposes available to all students during school
hours
 SANITATION
All schools shall have adequate, clean, functional, safe, and accessible toilet
facilities that meet the pupil-to-bowl ratio as stipulated in the . . .; maintain
cleanliness and safety in . . . immediate vicinity of school premises through
school-based solid waste management, proper drainage, and the elimination of
all possible breeding grounds for mosquitoes to prevent vector-borne diseases;
and ensure safety in food handling and preparation
29

Capacity Building
 HYGIENE
All students in school shall perform supervised daily group handwashing with
soap and toothbrushing with fluoride, while a system and support mechanisms
for effective menstrual hygiene management shall be ensured in all schools
 HEALTH EDUCATION
o All teachers, heads of schools, facilities coordinators, and health personnel
shall be oriented on the DepEd WinS program.
o Trained teachers can conduct Health Education in coordination with
community leaders during PTA meetings.
o All pupils/students shall have a higher awareness of correct hygiene and
sanitation practices and develop positive health behaviors.
30

Capacity Building
 DEWORMING
At least 85 percent of all students shall be dewormed semi-annually
 CAPACITY BUILDING
All DepEd WinS program implementers shall undergo orientation on the
program as needed
31
Indicators of the Standards and the Three Approach
Water; Sanitation; Hygiene; Health Education; Deworming; Capacity Building
 The 40 Standards are translated to operational indicators that

are laid out in a 3-level rubrics
 Step-wise approach: Three levels are milestones for incremental
achievement towards national standards
 Integrated system: QA + Monitoring + Merit System
GUIDE   
W.1-a. Safe drinking W.1-b. Safe drinking W.1-c. Safe drinking
Constant: Drinking
water comes from water is available in the water is provided for
Water
children who bring school but supply is not free all children in
Variable: Accountable their own drinking regular. the school at all
for the drinking water times
water
32
Water
Objective
• All schools shall have an organized system to
make adequate and safe drinking water as
well as clean water for handwashing, toilet
use, menstrual hygiene management, and
cleaning purposes available to all students
during school hours
34
Water
Indicators
1. Safe Drinking Water
2. Water Testing
3. Water for Cleaning
35
Water
1-Star 2-Star 3-Star

W.S1-1. Safe drinking water is not W.S2-1. Safe drinking water is W.S3-1. Safe drinking water is
provided by the school. Children provided by the school but supply provided for free for all children in
are required to bring their own is not regular. the school at all times
drinking water
W.S1-2. The school coordinates W.S2-2. The quality of water is W.S3-2. The quality of water is
with the relevant agency/office to tested once every calendar year in tested more than once every
test the quality of water. coordination with the relevant calendar year in coordination with
agency/office. the relevant agency/office.
W.S1-3. Regardless of source, W.S2-3. Regardless of source, W.S3-3. Regardless of source,
water for cleaning is available only water for cleaning is available on a water for cleaning is available on a
for certain days of the week daily basis but only on certain daily basis in all school hours
hours of the day.
36
Question and Answer
37
Sanitation
Objective
• All schools shall have adequate, clean, functional,
safe, and accessible toilet facilities that meet the
pupil-to-bowl ratio as stipulated in the . . .;
maintain cleanliness and safety in . . . immediate
vicinity of school premises through school-based
solid waste management, proper drainage, and
the elimination of all possible breeding grounds
for mosquitoes to prevent vector-borne diseases;
and ensure safety in food handling and
preparation
38
Sanitation
Indicators
1. Gender Segregated 9. No Burning of Waste
Toilets 10. Segregated Trash Bins
2. Security of Toilets 11. Waste Segregation
3. Wash Facility for Toilets 12. Garbage Collection
4. Wash Facility for MHM 13. Septic Tank
5. Safety of Detached Toilets 14. Drainage
6. Toilets for Disabled 15. System for Flood
7. Daily Cleaning of Toilets 16. Food Handlers
8. Funding for Repairs
39
Sanitation

S.S1-1. The overall pupil to S.S2-1. The overall pupil to toilet seat S.S3-1. The functional pupil to toilet
toilet seat ratio is 101 or higher ratio is 51-100 students and there are seat ratio (by gender) is 50 or less
and there are at least two more than two functional and clean
functional and clean toilets toilets that are gender segregated as
that are gender segregated needed based on enrolment
S.S1-2. Toilets are secure, S.S2-2. Toilets are secure, private, S.S3-2. Toilets are secure, private,
private, with door and lock, with door and lock, have lighting, with door and lock, have lighting,
have lighting, adequate adequate ventilation and wrapping adequate ventilation and wrapping
ventilation and wrapping materials for used pads materials for used pads
materials for used pads S.S2-3. There is a handwashing S.S3-3. There is a handwashing
facility with soap within or near the facility with soap within or near
toilets the toilets
S.S2-4. There is a facility for washing S.S3-4. There is a facility for
IN at least one female toilet for MHM washing IN female toilets for MHM
S.S2-5. Detached Toilets are located S.S3-5. Detached Toilets are located
within view of school building and within view of school building and
people people
S.S3-6. There is a toilet accessible
to persons with limited mobility
40
Sanitation

S.S1-7. Daily cleaning of toilets, S.S2-7. Daily cleaning of toilets, S.S3-7. Daily cleaning of toilets,
and handwashing and other water and handwashing and other water and handwashing and other water
facilities facilities facilities
S.S1-8. Funding for regular S.S2-8. Funding for regular S.S3-8. Funding for regular
maintenance and repair of toilets, maintenance and repair of toilets, maintenance and repair of toilets,
handwashing and other water handwashing and other water handwashing and other water
facilities comes from the regular facilities comes from the regular facilities comes from the regular
school budget (i.e. MOOE) and/or school budget (i.e. MOOE) and/or school budget (i.e. MOOE) and/or
other DepEd funds other DepEd funds other DepEd funds
41
Sanitation

S.S1-9. No burning of waste S.S2-9. No burning of waste S.S3-9. No burning of waste
S.S1-10. Segregated trash bins with S.S2-10. Segregated trash bins S.S3-10. Segregated trash bins with
cover are available in all with cover are available in all cover are available in all classrooms,
classrooms classrooms and toilets toilets, canteens, offices, clinics, play
areas, gardens, hallways, and gyms
S.S1-11. Waste segregation is S.S2-11. Waste segregation is S.S3-11. Comprehensive waste

practiced practiced segregation system is in place, such
as policy, facility and practice, and
sanctions for non-compliance
S.S1-12. No garbage collection S.S2-12. Garbage is collected at S.S3-12. Garbage is collected at least
services BUT school has compost least once a week OR school twice a week OR a school has
facility for biodegradable waste has compost facility for compost facility for biodegradable
and safe disposal of non- biodegradable waste and safe waste and materials recovery facility
biodegradable waste such as disposal of non-biodegradable (MRF) for recyclable waste.
properly fenced refuse pits waste such as properly fenced
(burying). refuse pits (burying).
42
Sanitation

S.S1-13. Functional Septic tank is S.S2-13. Functional Septic tank is S.S3-13. Functional Septic tank is
available for all toilets available for all toilets available for all toilets
S.S1-14. Functional drainage from S.S2-14. Functional drainage from S.S3-14. Functional drainage from
kitchen and wash areas to ensure kitchen and wash areas to ensure kitchen and wash areas to ensure
that there is no stagnant water in that there is no stagnant water in that there is no stagnant water in
the school the school the school
S.S3-15. In case the school is in a
flood prone area, a system (policy,
practices, people, process,
&structure) is in place to ensure
that there is no stagnant water in
the school.
S.S1-16. All food handlers are S.S2-16. All food handlers should S.S3-16. All food handlers should
oriented and practice food safety have a health certificate have a health certificate and for
measures schools with canteen, an updated
sanitary permit
43
Question and Answer
44
Hygiene
Objective
• All students in school shall perform supervised
daily group handwashing with soap and
toothbrushing with fluoride, while a system
and support mechanisms for effective
menstrual hygiene management shall be
ensured in all schools
45
Hygiene
Indicators
1. Group Handwashing Activity 7. Available Toothbrush &
2. Available Soap Toothpaste
3. Group Handwashing Facility 8. Repair & Maintenance
4. Individual Handwashing 9. Funding of Supplies
Facility 10. Sanitary Pads
5. Individual Handwashing 11. Disposal of Sanitary Pads
Practice 12. IEC Materials for MHM
6. Group Toothbrushing Activity 13. Rest Space for MHM
46
Hygiene

H.S1-1. Daily SUPERVISED group H.S2-1. Daily SUPERVISED group H.S3-1. Daily SUPERVISED group
handwashing with soap for all handwashing with soap for all handwashing with soap for all
elementary pupils is led by elementary pupils is led by a mix elementary pupils is led by student
teacher/s of teachers and students leaders
H.S1-2. Regular supply of soap for H.S2-2. Regular supply of soap for H.S3-2. Regular supply of soap for
handwashing handwashing handwashing
H.S1-3. At least one functional H.S2-3. Pupil to group H.S3-3. Pupil to group facility with
group handwashing facility with handwashing facility with soap soap ratio of 1:100 for one shift
soap ratio of 1:200 for one shift H.S3-4. There are individual
handwashing facilities with soap
in strategic areas in the school
(e.g. near canteen/eating areas,
play areas and toilets)
H.S3-5. The practice of individual
handwashing with soap is done
during critical times
47
Hygiene

H.S1-6. Daily SUPERVISED activity H.S2-6. Daily SUPERVISED activity H.S3-6. Daily SUPERVISED activity
of tooth brushing with fluoride of tooth brushing with fluoride of tooth brushing with fluoride
toothpaste for all children is led by toothpaste for all children is led by toothpaste for all children is led by
teacher/s a mix of teachers and students student leaders
H.S1-7. Regular supply of fluoride H.S2-7. Regular supply of fluoride H.S3-7. Regular supply of fluoride
toothpaste for the tooth brushing toothpaste for the tooth brushing toothpaste for the tooth brushing
activity activity activity
H.S1-8. Repair and maintenance H.S2-8. Repair and maintenance H.S3-8. Repair and maintenance
requirements are reflected in the requirements are reflected in the requirements are reflected in the
School Improvement Plan (SIP) and School Improvement Plan (SIP) and School Improvement Plan (SIP) and
Annual Improvement Plan (AIP) Annual Improvement Plan (AIP) Annual Improvement Plan (AIP)
H.S1-9. Soap, toothbrush and H.S2-9. Soap, toothbrush and H.S3-9. Soap, toothbrush and
toothpaste are provided by the toothpaste are provided by the toothpaste are provided by the
school through DepEd funds only school through DepEd funds school through DepEd funds
(ie. MOOE) complemented by external complemented by external
partners partners
48
Hygiene

H.S1-10. Sanitary pads are H.S2-10. Sanitary pads are H.S3-10. Sanitary pads are
accessible in the school accessible in the school accessible in the school
H.S2-11. There is information on H.S3-11. There is information on
proper disposal of sanitary pads in proper disposal of sanitary pads in
the girls toilet the girls toilet
H.S2-12. DepEd approved IEC H.S3-12. DepEd approved IEC
materials on menstrual hygiene materials on menstrual hygiene
management for teachers are management for teachers and
available students are available
H.S3-13. There is a rest
space/changing room for MHM
that is secure, private and
comfortable (not necessarily in the
CR)
49
Question and Answer
50
Deworming
Objective
• At least 85 percent of all students shall be
dewormed semi-annually
51
Deworming
Indicators
1. Semi-annual Deworming
2. Pupils Dewormed
52
Deworming

D.S1-1. Deworming is done semi- D.S2-1. Deworming is done semi- D.S3-1. Deworming is done semi-
annually, in the presence of a annually, in the presence of a annually, in the presence of a
health personnel, in coordination health personnel, in coordination health personnel, in coordination
with DOH, and with parent’s with DOH, and with parent’s with DOH, and with parent’s
consent consent consent
D.S1-2. 50-74 %of school students D.S2-2. 75-84% of school students D.S3-2. At least 85% of school
were dewormed were dewormed students were dewormed
53
Question and Answer
54
Health Education
Objective
• All teachers, heads of schools, facilities
coordinators, and health personnel shall be
oriented on the DepEd WinS program.
• Trained teachers can conduct Health Education
in coordination with community leaders during
PTA meetings.
• All pupils/students shall have a higher
awareness of correct hygiene and sanitation
practices and develop positive health behaviors.
55
Health Education
Indicators
1. IEC Materials
2. Organized Teams
3. INSET
4. Learning Materials
5. Advocacy for Parents
6. Extra-Curricular Activities
56
Health Education
HE.S1-1. IEC materials are HE.S2-1. IEC materials are present HE.S3-1. IEC materials are present
present only in the schoolboard in classrooms and strategic places in classrooms and strategic places
or wall (eg. canteen, play areas, toilets, (eg. canteen, play areas, toilets,
handwashing facilities, etc.) handwashing facilities, etc.)
HE.S1-2. There are organized HE.S2-2. There are organized teams HE.S3-2. There are organized teams
teams and accountable units to and accountable units to promote and accountable units to promote
promote WinS (e.g. TWGs, WinS (e.g. TWGs, student clubs) WinS (e.g. TWGs, student clubs)
student clubs) HE.S2-3. WinS is part of INSET HE.S3-3. WinS is part of INSET
HE.S3-4. Available WinS learning /
instructional materials in support of
teaching WinS in the K to 12
curriculum
HE.S2-5. Advocacy is done during HE.S3-5. There are planned and
GPTA assembly organized activities for
parents/stakeholders for learning
and advocating WinS
HE.S2-6. WinS is part of the extra- HE.S3-6. WinS is part of the extra-
curricular program of students curricular program of students
57
Question and Answer
58
THANK YOU!
59
SESSION 7A – TSA MONITORING SYSTEM FOR SCHOOLS

60
Objectives
Understand the mechanism by which the

Philippines WinS Program will be monitored
Gain a basic skill in encoding the WinS M&E
form in the WinS Monitoring System for schools
Gain a basic skill in uploading the school system
into the Online Monitoring System
61
WinS Indicators in the BEIS
Water source including availability of drinking

water and children bringing their own water
Daily cleaning of sanitation facilities
Group handwashing facilities
Availability of sanitary pads
Learners dewormed
62
Indicators & Data Elements
Indicators School Monitoring Form
School Monitoring Syst
Online Monitoring System School Results
63
WinS
Monitoring
Form
• 4 pages
• 56
questions
64
WinS Monitoring System
• Excel file containing data for one school and

automatic feedback mechanism
• Modules:
– Data entry
– 3-Star Matrix for Schools
– 3-Star Report for Schools
– 3-Star Charts for Schools
65
Data Entry Module
System
Version
Enter
data in
white
Tip: Press cells
tab to
move to the next
Click to white cell
access
the data
entry
66
module
Data Entry Module
Some cells
have
predefined
options from
a dropdown
Message box
pops up
when
encoder
enters invalid
data
67
WinS 3-Star Matrix for Schools
Indicators are
color coded Set to “Yes”
to indicate to remove
Star rating the colors
Blue – 3 Stars
Green – 2
Stars
Yellow – 1
Star
Red – 0 Star
Click to
68
access
3-Star Matrix
WinS 3-Star Report for Schools
✓ means Overall
the 2-star rating is
criteria average
has been score of all
met indicators
Score
based on
star rating
Click to
69
access 3-
Star
Reports
Scale for Overall Rating
RANGE RATING Non-Negotiable Indicators

0.00 – 0.74 0 Star • Safe drinking water
0.75 – 1.74 1 Star • Gender-segregated toilets
1.75 – 2.74 2 Star • Daily group handwashing with
2.75 – 3.00 3 Star soap
• At least one functional group
handwashing facility
• Accessible sanitary pads
70
WinS 3-Star Charts for Schools
Number
of Stars
Click to 0-Star for

71
access 3- Daily
Star Charts Cleaning of
Toilets
Uploading into the WinS OMS
• Access the DepEd WinS Online Monitoring

System at http://deped-wins.sysdb.site/
• Enter your username and password
72
• Entering the correct username and password will give you

access to the various modules of the system and the schools
that your account has authority over.
• Move your mouse to the <Modules> Menu in the upper right
section of the screen, then click <Upload School System>
73
• This will bring you to the Upload School System Screen

• Select the appropriate school then click on <Browse>
• Select the appropriate file then click the <Upload> button to
copy the data into the OMS
74
• The system will display a confirmation message if the file was

successfully uploaded.
• An error message will appear if the file was not successfully
uploaded. Some reasons for this are incorrect school being
uploaded and missing fields that are required.
75
Question and Answer
76
“Be not afraid to walk slow.
Be afraid if you stand still.”
-Chinese Proverb
Let us not be discouraged with what we only have
right now. At the end of the day, if we persevere to
commit ourselves with this SBM-WinS Program,
little by little we will get there. We will become the
catalyst of change not only in our schools division,
but also in the entire nation.
SBM-WinS Monitoring System
for SCHOOL ICT Coordinators
MARCH 29, 2017 MONFORT HALL, SCHOOLS DIVISION OF ILOILO
78
Objectives
• Gain a basic skill in creating user accounts for
schools
• Gain a basic skill in managing the school
database
• Gain a basic skill in generating the analytical
reports in the system
• Gain a basic skill in using the data for Technical
Assistance and School Improvement Plan
79
Roles and Responsibilities
Task Responsible
Office
Filling up WinS Monitoring Form School
Encoding data in WinS Monitoring School
System
Uploading data in WinS Online School/Division
Monitoring System (if needed)
Managing of User Accounts Division
Managing of School Database Division
80
WinS OMS
• Access the DepEd WinS Online Monitoring

System at http://deped-wins.sysdb.site/
• Enter the SCHOOL username and password
81
WinS OMS – School Accounts
Username Format:
r6_iloilo_schoolid
Sample username:
r6_iloilo_302509
82
WinS OMS – District Accounts
Username Format:
r6_iloilo_districtname
Sample username:
r6_iloilo_ajuy
83
WinS OMS
Temporary Password:
iloilo
84
• Entering the correct username and password will give you

access to the Modules as well as the Settings of the system
85
Managing User Accounts
• Move your mouse to the Settings Menu then

click on <Manage Users>
86
Managing User Accounts
• This will bring you to the Search User Screen

• To create a new User Account, click on the
<Add New> button
87
Creating a User Accounts
• This will bring you to the Add User Screen

where you can create an account for a district
or a school
• The type of account can be
defined in the <Access Level>
dropdown
• Click save to create the user
account
88
Editing User Accounts
• Go to the Search User Screen by clicking on
<Manage Users> found in the <Settings>
Menu
• Enter the username then click on <Search> to
display a list of usernames matching the
search criteria.
• Click on the <E> Edit command
found in the first column beside
the username
89
Editing User Accounts
• This will bring you to the Edit User Screen
where you can make the necessary changes in
the data
• Click on <Save> to update the database
90
Deleting User Accounts
• Go to the Search User Screen by clicking on

<Manage Users> found in the <Settings> Menu
• Enter the username then click on <Search> to
display a list of usernames matching the search
criteria.
• Click on the <D> Delete
command found in the first
column beside the username
91
Deleting User Accounts
• This will bring you to the Delete User Screen

• Click on <Save> to delete the record
92
Managing the School Database
• Move your mouse to the Settings Menu then

click on <Manage Schools>
93
Managing the School Database
• This will bring you to the Search School Screen

• To create a new School, click on the <Add
New> button
94
Creating a New School
• This will bring you to the Add School Screen

where you can create a new school
• Enter the data in the
appropriate field
• Click save to update the
database
95
Editing an Existing School
• Go to the Search School Screen by clicking on

<Manage Schools> found in the <Settings>
Menu
• Enter the school then click on <Search> to
display a list of schools matching the search
criteria.
• Click on the <E> Edit command
found in the first column
beside the Division
96
Editing an Existing School
• This will bring you to the Edit School Screen

where you can make the necessary changes in
the data
• Click on <Save> to update the database
97
Finalizing School Data
• Move your mouse to the Modules Menu then

click on <Finalize Data> to access the Finalize
Data Screen
• Select the appropriate

school and set the
Finalize Data dropdown
to “Yes” to lock the data
of the school
• The whole division can
be finalized by leaving
the dropdown for School
District and School blank
99
• If a school has been

“finalized”, a
message
preventing the user
from changing the
data will appear in
the Upload School
System Screen
100
Entering Results of Validation Activities
• Move your mouse to the Modules Menu then
click on <Validation Findings> to access Add
Validation Findings Screen
101
• Select the school being validated and

indicated the issues found if any in the
Remarks textbox.
102
• The table below the Add Validation Findings

Screen will be updated with the findings that
were recorded
• To Edit a record click on the <E> command
• To Delete a record click on the <D> command
103
Generating Reports
• Click on <Generate Reports> found

in the <Modules> Menu to access
the Generate Reports Screen
• Click on the Reports found in the
lower section to generate the report
104
Generating Reports
WinS Database
• Generates the whole WinS database for all
schools
105
Generating Reports
WinS 3-Star Report for Schools
• Generates the rating of the school for each
indicator
• This report can also be found in the school
system
106
Generating Reports
Schools with Improvement
• Generates the schools which were able to
improve their star rating from the previous
school year
107
Generating Reports
Three Star Rating of Schools
• Generates the star rating of all schools
108
Generating Reports
Status of Encoding
• Generates the status of schools which have
encoded data for the school year
109
Question and Answer
110
ONLINE SYSTEMS
111
DepEd SYSTEMS
DepEd SYSTEMS
(2016) Enterprise Human Resource
Information System (eHRIS)
• Will decrease the time spent

communicating information through the
organization
• Will enable better human resource
management and planning
• Will allow Personnel Division, BHROD
and HRMOs to effectively perform their
HR functions to deliver better service to
employees
• Will enable employees to be more
involved in the management of their
employment data by providing them with
access to their personal data
• Routine work flows will be automated and
embedded into the system, ensuring
usability and sustainability
(2016) Enterprise Human Resource
Information System (eHRIS)
http://ehris.deped.gov.ph
(2016) Payroll System
• Will enforce standards in
payroll processing and
computation
• Human intervention in
payroll processing will be
minimized
• Will migrate from legacy
system to mainstream
technology that will allow
easier integration with
other systems
(2016) DCP Ticketing System
• Will enable better

monitoring of deployment
for procured items
• Will monitor performance
of suppliers, in terms of
deployment and
aftersales support
DepEd Email
• Enabled faster
communication and
coordination among
offices and employees
• Enhanced the
professional image
and increases
credibility in dealing
with external
stakeholders
DepED EMAIL Service
DepED EMAIL Service
DepED EMAIL Service
DepED EMAIL Service
Email Format
firstname.lastname@deped.gov.ph
firstname.lastname001@deped.gov.ph
Email Approval Page
Scope of DepEd Email Service
All DepEd permanent employees in
Division Offices
Schools
(Teacher and Non-Teaching)
Regular DepEd Employees with Plantilla

positions
hrmo.depediloilo.ph (Division use only)
View our DepEd Email Approval
hrmo.depediloilo.ph
Check to login as GUEST

hrmo.depediloilo.ph
Search your by Firstname,

Middlename, Lastname or Tin Number
hrmo.depediloilo.ph
Click to view deped email request

Reasons of Rejecting your
DepEd Email Request
• incorrect or incomplete information
• Not in HRIS or your school / district didn't submit
the HRIS to the division.
• DepEd Email Accounts are for permanent
employees of DepEd.
• Already approved your request personal email.
Please use the Request for Password Reset.
• Already confirmed 2 requests of DepEd email
using your 2 different personal emails.
• using an inactive personal email.
hris.depediloilo.ph (Division use only)
hris.depediloilo.ph (division use only)
Personnel Information System

USER’S GUIDE
LOGIN PAGE
Login Page
For first time users, click

Register to enroll an user
account.
For registered user, sign-in

using your registered email
address (preferably deped
email account) and your
password. Click the Sign
In button.
REGISTRATION PAGE
Registration Page
The registration page will

create your account to
login into the Personnel
Information System.
Make sure all fields were
accomplished. The email
address will serve as your
username to login into the
system.
DASHBOARD PAGE
Dashboard Page
The first page that will

appear upon signing in.
This page contains basic
information about the
system and personal
information about the user
once the account has
been linked into the
personnel database.
SETUP PAGE
Setup Page
This page will link your account to

our existing personnel database
and to the school you are
currently assigned.
There are two (2) steps for this

setup page:
Step 1 : Personal Information –
Clicking the Search Profile will
allow you to search your personal
information from our existing
database.
Step 2 : School Assignment –
Click Next button below to view
the step 2. Clicking the Search
School will allow you to search
the school you are currently
assigned.
SETUP PAGE – Step 1
Setup Page – Step 1
Linking Personal Information
This step will link your user account

to our existing database of
personnel.
The Search Profile dialog box will

serve as a search engine to look for
an existing personnel. You can
search by typing your firstname or
middlename or lastname or your TIN
number. If your information appears
in the dialog box you can link your
account by pressing the link button.
If your name doesn’t exist in the

database the text “Record not
Found. Create new Record” will
display. Press the plus button to
create new personnel. In creating a LINKING PERSONAL INFORMATION IS A
new personnel, TIN number should
be unique. if error occurs please
ONE TIME PROCESS. THERE IS NO UNDO
contact your school admin. ON THIS STEP.
SETUP PAGE – Step 2
Setup Page – Step 2
School Assignment Search Box
This step will link your user account

to your current assigned school.
The Search School dialog box will

serve as a search engine to look for
a school. You can search by typing
school name or school id or district.
If the school information appears in Link Butt
the dialog box you can link the
school by pressing the link button.
If you are assign to more than one

(1) school, you can link more school
to your account by doing the same
procedure.
IF THE SCHOOL DOES NOT EXIST, PLEASE

CONTACT THE ADMINISTRATOR.
DepEd Portal
Increased the
availability of
relevant information
to the public
LRMDS INTERFACE
Materials are accessible through
LR Portal
• Improved user
registration with
appropriate access
rights to teacher
specific materials
• An operational LRMD
Portal with increased
capacity or resources
• Provide a ‘browse
view’ for Senior High
School materials
• QA platform to identify
LR reviewers
WORDS to PONDER
Alone
TOGETHER
146
147
T ogether
E veryone
A chieves
M ore 148
T E AM
for our
L E ARN E RS
Everything We Do…
We DO it for YOU.
The DepED Mission
Teachers facilitate learning and
constantly nurture every learner.
Administrators and Staff, as
stewards of the institution, ensure an
enabling and supportive environment for
effective learning to happen.
SCHOOLS DIVISION OF ILOILO
GEOFREY CANTARA SORIANO

Information Technology Officer I
+639328665658
geofrey.soriano@deped.gov.ph
ORIENTATION OF SBM-WinS ONLINE BASELINE MONITORING TOOL

SCHOOLS DIVISION OF ILOILO
MARCH 29, 2017

THANK YOU VERY MUCH
152

SBM-WinS Monitoring System 20170329

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SBM-WinS Monitoring System

MARCH 29, 2017 MONFORT HALL, SCHOOLS DIVISION OF ILOILO

ORIENTATION AND PLANNING FOR THE

• Understand the rationale of the

 Why WASH in Schools?

 Why have we not progress as we should?:

 How do we unlock the bottlenecks?:

• Stunting - lack of height for age; indicator of physical

• Stunting is more prevalent among males than 4 years old

Extra food means nothing to stunted

Proportion of schools with adequate water, 2013

• South-East Asia below global average.

Proportion of schools with adequate sanitation, 2013

• Very slow progress in South, South East Asia and Oceania

INEQUITIES IN ACCESS: URBAN VS. RURAL; REGIONAL

Key issues on functionality:

• Hygiene knowledge≠ practice

Traditional Approach New Approach

Knowledge-based (Awareness) Skills-based daily activities (Practice)

Supply/infrastructure-driven Focus on hygiene behavior change and

Often high investment Low cost

Project-driven (piece-meal) Incremental milestones, at-scale

DEPED’S ESSENTIAL HEALTH CARE PROGRAM (EHCP):

Source: Fit for School Health Outcome Study,

• Phased approach: provides

ORIENTATION AND PLANNING FOR THE

It is in this context that the following indicators are

Water; Sanitation; Hygiene; Health Education; Deworming;

Water; Sanitation; Hygiene; Health Education; Deworming;

Water; Sanitation; Hygiene; Health Education; Deworming;

Water; Sanitation; Hygiene; Health Education; Deworming; Capacity Building

 The 40 Standards are translated to operational indicators that

1-Star 2-Star 3-Star

1-Star 2-Star 3-Star

1-Star 2-Star 3-Star

1-Star 2-Star 3-Star

S.S1-11. Waste segregation is S.S2-11. Waste segregation is S.S3-11. Comprehensive waste

1-Star 2-Star 3-Star

1-Star 2-Star 3-Star

1-Star 2-Star 3-Star

1-Star 2-Star 3-Star

1-Star 2-Star 3-Star

ORIENTATION AND PLANNING FOR THE

Understand the mechanism by which the

Water source including availability of drinking

Indicators School Monitoring Form

School Monitoring Syst

Online Monitoring System School Results

• Excel file containing data for one school and

RANGE RATING Non-Negotiable Indicators

Click to 0-Star for

• Access the DepEd WinS Online Monitoring

• Entering the correct username and password will give you

• This will bring you to the Upload School System Screen

• The system will display a confirmation message if the file was

• Access the DepEd WinS Online Monitoring

• Entering the correct username and password will give you

• Move your mouse to the Settings Menu then

• This will bring you to the Search User Screen

• This will bring you to the Add User Screen

• Go to the Search User Screen by clicking on

• This will bring you to the Delete User Screen

• Move your mouse to the Settings Menu then