FINAL SETTLEMENT CLEARANCE PROCESS & GUIDELINES

To process your final settlement, please complete the required formalities

as stated below and return all K-Electric belongings to the concern
departments within(3) Three working days from the last date of your
employment.

1. Submit Final Settlement application (Annexure-A) along with following documents.

1. Mandatory Documents Required:

a) Original K-Electric Card (FIR copy in case of missing KE card), and Parking sticker (if any)
b) All KE Medical cards (self & Family), and Allianz card (if any)
c) K-Electric Last Paid Bill
d) Zakat Declaration CZ-50(Dated:02 months before Ramzan)-With Witness CNIC No.(if applicable)
e) Last Updated Attendance sheet from Biometric system signed by HOD / Last Pay slip for NMS

1.1 Additional Documents Required:(in case of deceased Employee)

f) Copy of (Employee) Death Certificate issued by NADRA
g) Succession certificate issued by court. (Heirs can submit later)
h) CNIC Copy of Legal Heirs.

2- Variable Requirements: (if any)

i) Fuel Card (if any), Fuel card Surrender Portal ID
j) Vehicle surrender Portal ID
k) IP/Computer & Laptop submission acknowledgement (if any).

2. To facilitate our valued employees, HR Services will seek clearance

directly from following departments. However you may be required to visit
these departments & fulfill their requirements.

Fleet Department
Vehicle (if you have been assigned a Employee shall surrender Pool Vehicle at Fleet Department
pool vehicle) (Qayyumabad) and mention Fleet portal ID on your Final
settlement application Form.

Fuel Card (if you have been issued a
fuel card)
IT Department (Elander Road)
IP Phone/Computer/Laptop
Black Berry/Smart Phone (if any)
Medical Department
Medical Claims (if any)
Surrender Fuel card (Original) along with Final settlement
application Form. Employee shall raise surrender request on
Fleet portal by using the link;
http://oneplace:242/Lists/FMS/New_FC_Surrender_ali.aspx and
mention Portal ID on application Form.
Submit all IT assets to ITG department.
Contact IT helpdesk (9111 or It.helpdesk@ke.com.pk ), for
guidance on surrender or buy back process.
Submit all Medical Claims in Medical Department before
submission of FS application to HR Services thereafter any
claim will not be entertained.

Note: All deductions (if any) related to clearance will be adjusted from
your Settlement dues.
Clearance required (For HR Services Use only);
Payroll (House building loan, Income Tax, Professional Tax, PF Loan, Eid ul Fitr/Azha advances,
Welfare loan, Mobile cost, Excess salary)
Security Department (KE card & Parking Sticker) Billing (FEB stoppage date)

Billing Department (IBCs) (SD & Energy Dues) Telecom & Wireless (Wireless)

Controlling and Accounting (S.C.C & Imprest IT (IP/Computer/Laptop/Smart phone/Black

Advance) berry)
Head of the Department (Tools/Equipments/ other Civil & Estate (K-Electric Accommodation)
assets (if any))

Please submit FS application along with all required documents at Ground

Floor, Right Wing, OTY building, Elander Complex during Monday to Friday
between 10:00 am to 5:00 pm.

In case of queries, please feel free to contact People Services (Ph

#:32637133#IP # 7253, 7807, 7801, 9415)
 To, General Manager Annexure-A
People Services/Payroll & Funds Department,
K-Electric, Karachi.

Subject: Application for Final Settlement.

Respected Sir,

This is to request you to kindly process my final settlement dues as per

company policy and also issue me the service certificate.

I/We confirm that, all outstanding medical claims (if any) have been
submitted to K-Electric Medical department before submission of this
application.

Thanks.

Signature (Employee /Legal Heir) ____________________

Relation with Employee (in case Legal heir of deceased Employee) __________________
Employee Particulars;

Name __________________ Employee No. _____________________

Designation __________________ Department _____________________
Contact __________________ CNIC No. _____________________
Home Address ___________________________________________________________
1. Mandatory Documents Required:
a. Original K-Electric Card/ (FIR copy in case of missing KE card) and Parking
Stickers (if any)
b. All KE Medical cards (self & Family), and Allianz card (if any)
c. Copy of Last Paid Residential KE Bill.
d. Zakat Declaration CZ 50 (Dated; Before May 05, 2016 ) - With Witness CNIC No. (if
applicable)
e. Last Updated Attendance sheet from Biometric system signed by HOD.
1.1 Additional Documents Required (in case of deceased Employee):
f. Copy of (Employee) Death Certificate issued by NADRA.
g. Succession certificate issued by court. (Heirs can submit later)
h. CNIC Copy of Legal Heirs.
2. Variable Requirements:
i. Fuel Card (if any), Fuel card Surrender Portal ID ___________________
j. Vehicle surrender Portal ID (if any) ___________________
i. IP/Computer & Laptop Receiving by IT _________________