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TABLE OF CONTENTS
1.0 INTRODUCTION
2.0 OBJECTIVE
3.0 SCOPE
3.1 Application Context
4.0 DEFINITIONS
4.1 Acronyms
5.0 RESPONSIBILITIES
5.1 Chairman of MC
5.2 HSE Representative / Compiler
5.3 HSEQ Manager
5.4 Facilities / Operations Representative
5.5 Supervisor of Injured Person
6.0 REPORTS
6.1 First Notification
6.2 Preliminary Report
6.3 Detailed Analysis Report Form
6.4 Accident/Incident/Near Misses Investigation
6.5 Incident Tracking
8.0 ATTACHMENTS
8.1 Accident/Incident/Near Miss Report
8.2 Accident/Incident/Near Miss Detailed Analysis Form
8.3 Vehicle Accident Report Form
8.4 Accident/Incident Classification (Severity)
8.5 Monthly Report
8.6 Major Accidents Notification
8.7 Incident Tracking Register
1. INTRODUCTION
Reporting and recording of any event altering the normal conduction of work activities, other than
being a law requirement, is an essential tool for the analysis of HSE performances and lessons
learnt from unwanted events and, ultimately, serve as a basis for continuous improvement of the
HSE Integrated Management System; in particular, the accident investigation enables the
Company to identify structural and/or organizational weak areas, as well as to define
improvements or prevention measures aimed at preventing their recurrence.
2. OBJECTIVE
The objective of this procedure is to describe the criteria, operating activities and responsibilities
for the management of accident, incident and near-miss and for their notification and
investigation.
3. SCOPE
The scope of this document is for:
• Complying with applicable statutory requirements;
• Establishing facts, circumstances and causes of accidents, incidents, near misses and ensure
that appropriate actions are taken to prevent recurrence;
• Communicating to appropriate personnel facts and circumstances of the accident and the
main recommendations made;
• Fixing the facts related to accidents for use in relation to potential insurance claims or
litigations;
• Evaluating cost losses, including man-hours, property loss, equipment damage, production
loss, penalties and general losses;
• Contributing to collection of statistical data and identifying trends to allow for pro-active work
to ensure continuous improvements;
• Providing input to the Management reviews as background for evaluating the efficiency and
appropriateness of the HSE Management system.
4. DEFINITIONS
Definitions of some terms used in the procedure are described in the following section:
Accident Undesired event giving rise to death, ill health, injury, damage or other loss
(OHSAS 18002:2008). Alternative simpler definition:
Unexpected and sudden event giving rise to undesired outcome (death, ill
health, psychophysical injury).
Average Workforce Average number of full-time and part-time employees calculated on a full-
time basis, as monthly average, during the reporting period.
Company Employee Any person employed by and on the payroll of the reporting Company,
including Corporate and Management personnel specifically involved in
exploration and production.
Persons employed under short-service contracts are included as Company
employees provided they are paid directly by the Company
Contractor Individual or organization performing work for the reporting Company,
following verbal or written agreement. “Sub-Contractor” is synonymous
with “Contractor”.
Contractor Employee Any person employed by a Contractor or Contractor’s Sub-Contractor(s)
who is directly involved in the execution of prescribed work under a
contract with the reporting Company.
Corrective action Action to eliminate the cause of a detected non conformity or other
undesirable situation.
Drilling Includes all exploration, appraisal and production drilling and workover as
well as their administrative, engineering, construction, materials supply and
transportation aspects. It includes site preparation, rigging up and down
and restoration of the drilling site upon work completion.
Environment Surroundings in which an organisation operates, incl. Air, water, land,
natural resources, flora, fauna, humans, and their interrelations.
Exploration Covers geophysical, seismographic and geological activities, inclusive of
administrative and engineering aspects, constructions, maintenance,
materials supply and transportation of personnel and equipment.
Exploration drilling is to be included under “drilling”.
Fatalities The total number of employees who died as a result of an
accident/incident. Delayed deaths that occur after the incident are to be
included if the deaths were a direct result of the accident/incident.
First Aid Cases (FAC) Cases that are not sufficiently serious to be reported as medical treatment
or more serious cases but nevertheless require minor first aid treatment,
e.g. dressing on a minor cut, removal of a splinter from a finger. First aid
cases do not result in absence from work.
Gravity Index (G.I.) The number of total days unfit for work, for Occupational Injuries and
Injuries due to Vehicle Accidents per 1,000 man-hours worked:
total days unfit for work X 1,000
total hours worked
Health A state of complete physical, mental and social well being, and not merely
the absence of disease or infirmity (WHO constitution of 1948. In this
document, Health includes Occupational Health, Medical Support and
Community Health).
HSE Integrated Management System to direct and control an organisation with regard to
Management System integrated HSE aspects.
Incident Event that had the potential to lead to an accident. An incident where no ill
health, injury, damage, or other loss occurs is also often referred to as a
“near miss”. The term “incident” includes “near-misses” (OHSAS
18001:2007).
Alternative simpler definition:
- unexpected and sudden event which, in addition to disrupting normal
work conduction, causes damages to plants, equipment, etc. without
involving persons in terms of injuries, ill health or death.
Injuries due to Any injuries, other than a fatal injuries, as a consequence of a vehicle
Vehicle Accident accident involving motorized vehicles designed for transporting people and
goods over land, e.g. cars, buses, trucks. Pedestrian accidents (e.g. struck
by a vehicle) are classified as vehicle accidents.
The Vehicle Accident is:
During Work time if occurs during the normal work activity;
To/From Workplace if occurs during the usual way from home to workplace
and back
Interested Parties See Stakeholders.
Lost Time Injury The number of lost time injuries (Fatalities + Occupational Injuries +
Frequency (LTIF) Injuries due to Vehicle Accidents) per 1,000,000 man-hours worked:
Safety A state in which the risk of harm (to persons) or damage is limited to an
acceptable level.
Stakeholders Person or group having an interest in the performance or success of an
organisation.
Strategic Health Systematic, cooperative planning throughout the project life cycle to
Management (SHM) maintain the health of the workforce and promote lasting improvements in
the health of the host community.
Total Hours Worked For onshore activity the hours worked are the “total number of hours really
worked”;
For offshore workers the “hours worked” are calculated on a 12-hour
working day basis. Consequently the average man-hours worked per year
will vary from 1600 to 2300 hours/man (averaging 2000) depending upon
the shift on/off ratio. Vacations and leaves are excluded.
4.1 ACRONYMS
Acronyms used in the procedure are described in the following table:
5. RESPONSIBILITIES
The responsibilities relevant to the present procedure are described in the following section.
5.1 CHAIRMAN OF MC
The Chairman of MC, with the co-operation of the HSEQ Manager shall:
• Ensure all requirements of this Standard are fully in place and met;
• Evaluate event severity with HSEQ Manager only for level 3, 4and 5;
• Notify severity level 3, 4 and 5 cases to Owners (see attachment 6);
• Set up an investigation team when necessary;
• Review with Involved Managers and HSEQ Manager the completion status of
recommendations from investigation’s carried out;
• Authorise the issue of the monthly report (see attachment 5).
6. REPORTS
6.1 FIRST NOTIFICATION
All accidents, incidents, disease and near-misses occurred to employees or contractors
personnel, concerning the environment and the assets shall be reported to the Company
Management by the Person in Charge at the field premises, according to the Company
organisation and procedures.
If the event implies the activation of the Emergency Response Plan and procedures, this is
immediately notified to owners.
If the event is not an emergency, such information shall be firstly notified and then reported to
Mellitah Oil and Gas BV HSEQ Dept. by adopting the specific forms described in the following
section.
The HSE representative is requested to identify in the same form the severity rating of the event,
according to definitions in attachment 4. When reporting near-misses, the attachment 4 will be
used to estimate the potential severity connected to the incident which might have occurred
under adverse circumstances.
The Preliminary Report is submitted to the HSEQ Manager in order to verify the completeness of
the report; it is discussed with Involved Manager and then notified to the Chairman of MC.
Major accidents notification report (attachement 6) will be prepared by the HSEQ Manager and
notified to the owners by Chairman of MC.
The Report Form shall be prepared by HSE representative at the field/complex, which is finally
sent to the HSEQ Manager for approval. Workers HSE representive shall participate in the
analysis and also injured person if possible.
The HSEQ Manager will send the final report to Management Committee.
Once the acquisition of information on the incident is completed, the Detailed Analysis Report
Form (attachment 2) can be updated and re-issued according to the process outlined above.
If the incident/accident severity level is 1 or 2 (see attachment 4), the HSE representative at the
field/complex shall update the report described in attachment 1, which becomes “final”. It can be
replaced by a formal report issued by the relevant Authorities, according to local law
requirements. Workers HSE representive shall participate in the analysis and also injured person
if possible.
If the incident/accident severity level is 3, 4 or 5 (see attachment 4); the HSE representative at
the field/complex issues a report containing all information requested in attachment 2.
According to the following priority criteria:
The Chairman of MC appoints an incident investigation team in consultation with the HSEQ
Manager for Severity 5. The HSEQ Manager may be included in the team and shall normally
include specialists from the owners and authorities.
• The report is clear, concise and contains factual evidence (possibly, a chronological list of
events) and is based on logical deductions to identify root causes. Speculation shall be
avoided in all cases;
• Recommendations indicate who is responsible for the action and when the action will be
completed;
• Positive aspects are properly addressed, not only critical factors;
• The investigation team members agree the draft before issue;
• The Person in Charge at the field and his Department / Line Manager approve the
recommendations and their comments are included in the report;
• The investigation report is issued within 10 days of the event;
• The investigation report is circulated only when any public inquiry is over or any
confidentiality clause is disclosed.
Once the investigation report is ready to be distributed, the Chairman of MC will send it to
owners.
All corrective and preventive actions for the incidents including responsible persons and target
date for completion should be tracked in the Incident Tracking Register. Open actions will via
colour codes be identified for close to target date (<14 days: yellow) and overdue actions (red).
Actions are closed via logging the actual completion date.
The Incident Tracking Register will be subject to discussion at the HSE Monthly Meetings, where
status on open actions will be discussed and the effectiveness of the implemented actions
evaluated.
7. REFERENCE DOCUMENTS
The procedure makes reference to the following documents:
[Ref 1] Eni E& P Division procedure “Accident, incident, near miss, notification,
investigation and reporting 1.3.1.31”
8. ATTACHMENTS