Recruitment Cycle

Requisition for
Manpower

Get approval from

Get approval from
MD in the Manpower
No MD in the Manpower
Requisition form
Is it Requisition form
through the concern
Budgeted? through the concern
department.
department.

Send the Approval

Send the Approval
copy to HR
copy to HR
Yes

department to fill
department to fill
the position.
the position.

No Do Job Analysis
Is it Do Job Analysis
/Position Review
/Position Review
Replacement with the concern
? with the concern
Department Head
Department Head
Yes

Prepare Job
Prepare Job
Update the Job Specification Description and
Update the Job Specification Description and
Determine Criteria
Determine Criteria

Planning

Defining the Process

Setting the Time Frame

Existing Database
Existing Database
Source
 Existing Database
Time Frame Existing Database

Source sufficient
Profiles/Resumes within 5 Staff Referrals
Staff Referrals
days once you received the JD

News Paper add

News Paper add

Source
Existing Staff
Existing Staff

Databank (Pool
Databank (Pool Job Portals
of Profiles or Job Portals
of Profiles or
Resumes)
Resumes)
Campus
Campus

External Agency
External Agency

Screening Activity

Time Frame

Maximum of one day from

Forward the Profiles/Resumes to the date of profiles received.
Authorized person of Concern
department

Time Frame

No Maximum of three days

Is any from the date of profiles
Shortlisted send.
Profiles?
Yes

No Do we have
the sufficient
number of
profiles?

Time Frame
Yes

Minimum of 5 days prior

from the date of Interview

Get the Interview date, Venue &

Timing from the concern
person(Confirm the availability of
interview panel)

Mail the below details to the particular

consultancy with shortlisted candidates and
inform the same over phone.
1. Interview Details
2. Documents need to bring(Education &
Experience certificates)
 Is shortlisted No Mail the below details to the particular
candidates is consultancy with shortlisted candidates and
from direct inform the same over phone.
reference? 1. Interview Details
2. Documents need to bring(Education &
Experience certificates)
3. Two passport size photograghs
4. About the norms of travel reimbursement.

Yes
Mail the below details to the candidates and
inform the same over phone.
1. Interview Details
2. Documents need to bring(Education & Get the confirmation through
Experience certificates) Mail
3. Two passport size photograghs
4. About the norms of travel reimbursement.

Time Frame

1 day before the interview

date.

1. Remaind the interview panel

about the interview schedule
through Mail and Phone.
2. Infrom to the panel members in
case of any distribution in
schedule.

1. Welcome all the candidates.

2. Make them to fill the Employment
Application Form.
3. Verifiy & collect all the required
documents.
4. Settle the travel fare.
5. Arrange Lunch for all the candidates if
required.

Conduct Technical & HR interview for

the Candidates

No
Is any
Is any
candidate get
candidate get
selected?
selected?
 Yes
Do two Reference Check for
Do two Reference Check for
shortlisted candidate.
shortlisted candidate.

Issue the Offer to the selected Candidate

Issue the Offer to the selected Candidate
and inform the same to the Consultancy
and inform the same to the Consultancy
(If required)
(If required)

Collect the acceptance of Offer and

Collect the acceptance of Offer and
get the joining date from the
get the joining date from the
candidate.
candidate.

Do Medical test & Pre employment check for

Do Medical test & Pre employment check for
selected candidate.
selected candidate.
In the case of any negative feedback. We will
In the case of any negative feedback. We will
cancel the offer of the candidate and look for
cancel the offer of the candidate and look for
fresh candidate.
fresh candidate.