SAP Material Management

Purchasing Info Record

and Price in
Purchase Requisition
This presentation discuss in the

Purchase Requisition
● The purpose of the Purchasing Info Record.
● The purpose of the Price field in the Purchase Requisition.
Summary of what we have for SIMULATION:

Material M100-V with “V” (MAP) at $10.00 (statistical “S” price is $11.00)
Material M100-S with “S” (STD) at $20.00 (statistical “V” price is $21.00)

Material M100-V Purchasing Info Record Price is $12.00

Material M100-S Purchasing Info Record Price is $22.00
Material Group ZT00 Purchasing Info Record Price is $30.00
Material M100-V

Price Control “V” (MAP)

Moving price $10.00
Standard price $11.00

Since material is “V”

Standard Price is Statistical
Material M100-S

Price Control “S” (Std Price)

Moving price $21.00
Standard price $20.00

since material is “S”

MAP Price is Statistical
Material M100-V

Info Record 5300007120

Vendor 1000
Plant 1000

Price $12.00
Material M100-S

Info Record 5300007121

Vendor 1000
Plant 1000

Price $22.00
Material Group MT00

Info Record 5500000287

Vendor 1000
Plant 1000

Price $30.00
 Your PR may or not have a VENDOR, SAP
design is to always to get from material master
price depending on the Pricing Control. This
price is usually for Release Strategy

material
M100-V
Price
Control is
“V”

Before assign vendor to PR, the

system already get price from
material accounting view
In the PR,
perform Source
Determination for
material M100-V
Since only one source of supply, system
automatically assign the info record. The
purpose of PIR is only to locked into the PR
and not copy price to PR. When convert PR
to PO, the info record locked in here will be
used to get price to the PO item.
 Your PR may or not have a VENDOR, SAP
design is to always to get from material master
price depending on the Pricing Control. This
price is usually for Release Strategy

material
M100-S
Price
Control is
“S”

Before assign vendor to PR, the

system already get price from
material accounting view
In the PR,
perform Source
Determination for
material M100-S
Since only one source of supply, system
automatically assign the info record. The
purpose of PIR is only to locked into the PR
and not copy price to PR. When convert PR
to PO, the info record locked in here will be
used to get price to the PO item.
When you enter a NON-STOCK scenario in the PR without
MATERIAL, there is no accounting view price to read from.

And you may not have a VENDOR assigned YET. You will
have to enter the Valuation Price manually (as an Estimate)
for the Release Strategy….

You may not even assign a Fixed Vendor to the PR, why ?
because next step of the PR may be RFQ and not necessary
a PO.
So, the Estimated Price entered here is for Approval
purposes and has nothing to do with the Purchasing Info
Recored.
At this stage without a FIXED
vendor for this item 30 of the PR,
you may even SAVE the PR for
approval (Release Strategy
activation)
If you decide to
enter a FIXED
vendor ?
First reaction from
the system is
asking for the
Pur.Org
Try to SAVE
without a PIR
SAP allows you to
SAVE the PR
You can manually
enter the PIR or “F4”
to search for it
I use “F4” and locate
Info Record search via
Material Group here...
Double-click
Material Group
Info Record
Note the assignment of the
PIR do not update the
Estimated Price here...
I am creating the exact
same scenario in item 40
with estimated price $40 but
I will only assign the Fixed
VENDOR BUT wihout the
PIR
Only the FIXED
vendor is entered,
(no PIR) SAVE
the PR now.
Item 30
PIR assigned
ME53N
Item 40
no PIR
ME53N
 Note both the material master PR
items reads from the PIR

You must be very careful here, for MATERIAL master based item
(STOCK scenario), it does not matter if you assigned a PIR or not in
the PR, the system will NEVER read the price from the Valuation Price
field in the PR. It always expect price from Purchasing Info Record.
In the case of Non-STOCK (without Material) is DIFFERENT, if you DID
NOT assign an INFO RECORD in the PR, the system will ADOPT the
price from the Valuation Price field in the PR, and give you this
message at the BOTTOM of the screen….

Item 40 has no PIR, so

the system uses the
estimated price from
the PR
Notice Item 30 was assinged with
PIR, so it will take the price from the
PIR

Bear in mind that both item 30 and

item 40 is the same scenario except
item 40 do not have a PIR !
 $10 from
MAP material
master

In this example, I create a STOCK scenario with

material M100-V, the system get the price from the
Material Master MAP price as explained earlier…
BUT no FIXED vendor will be assigned for this PR.
DRAG this new PR
STOCK sceneario
without Info Record
in the existing PO
Notice, despite not being assigned with
an INFO RECORD in the PR, for
STOCK scenario, the system always
try to search for PIR and locate the
price from the PIR (it will never get
the price from the PR’s Valuation
Price field)