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Introduction
Project Overview
This section provides an overview of the purpose, scope and objectives of the system,
the assumptions, constraints and risk of the system, a list of project deliverables, the schedule
and budget summary, the references and the definitions and acronyms.
Scope:
The proposed system is intended for in depth evaluation and analysis of the existing
manual procedure of student evaluation of Our Lady of Fatima University. The proponents
will develop a user-friendly system that will enhance the student faculty evaluation.
The proposed system is design to lessen the workload of the guidance personnel in
charge in the processing of the tallying evaluation records. In connection with this, the
system includes a database that will allow the user to retrieve the previous summary result
(back up).
Assumptions:
The proponents assume that to develop a system which helps the Our Lady of Fatima
University to implement the needs of the user.
The proponents assume that if the system will crush, it will be having a back-up.
The proponents assume to develop LAN-Based Student Faculty Evaluation System for
Our Lady of Fatima University to provide data for the improvement of teaching and
learning.
The proposed system will provide a (Local Area Network) LAN-Based feature to easily
share information accurately and it also transfer data faster.
Constraints:
It will be confidential for the Faculty members, in this proposed system, records and files
are computerized and stored for accessibility and portability.
The responsibility for administering the faculty evaluation system and implementing
its procedures shall be the Guidance Counselor or the member of the guidance.
It will be only for the guidance counselor and the members of the guidance will manage
the evaluation.
Administrator and authorize personnel can only access the information from the system
The student cannot access to the database and other features of the whole system.
Risk:
The following risks in developing the proposed system are:
In Database risk, the size of the database becomes larger.
In personnel risk, they are willing to implement the proposed system The user or the
personnel that will use of the system does not necessarily need to be a technical expert
but must have academic experience about computer. It is a necessity to have an average
functional literacy and most importantly the user should be dedicated to learn how to use
the system.
In technology risk, if the xampp release new version or in next generation they invent
new software better than xampp. The new hardware resources would need to be
employing such as computer, hub, cables and RJ45 connector and software resources
such as Windows XP and PHP with MySQL to support the project.
In schedule, how the students can go to the computer laboratory and evaluate if they have
classes.
In process risk, how to use the system the proponents will provide a demo for the student
who do not know how to use the faculty evaluation.
Project Deliverables
Table 1.1
Project Timeline
The project deliverables and project timeline should have been completed based on
the scheduled given below.
Project Timeline
Table 1.2
Activities January February March
Week # 1 2 3 4 1 2 3 4 1 2 3 4
CHAPTER I
Project Overview
CHAPTER II
Project Organization
CHAPTER III
Managerial Process Plans
CHAPTER IV
Technical Process Plan
CHAPTER V
Supporting Process Plan
Software:
Table 1.4
Chapter 2
Project Organization
A project organization is a temporary thing. It will only exist from the projects start
until its end. All the project team members are coming from different organizations of part of
the organization. They will all have a temporary assignment to the project.
Internal Interfaces
Figure 2.1.
Dean
Human Resources
Guidance
Dean
Responsible to read the final result given by the HR.
Human Resources
The one who receive the final results given by the Guidance Counselor.
The one who pass the final result to the dean.
After the Dean read the final result he/she also responsible to pass the final
result to the faculty member.
Guidance
The one who monitor the student in evaluating their professors.
Responsible for arranging the comments before they print the final result.
Guidance is responsible for ensuring consistency in the application of the
faculty evaluation process.
Responsible for the print result of the evaluation.
The one who passed the summary result to the Human Resources.
Responsible for the oversight of all aspects of the project as well as accepting
project deliverables and approving any submitted scope change requests.
Guidance will indicate to the system the basic information given by the new
guidance personnel. Administrator will allow the permission or privileges
needed to the said user.
Administrator or the guidance personnel is the one who can only access the
complete module of the system.
Faculty
The one who receive the evaluation results answered by the students given by
the Human Resources.
Student
Responsible to evaluate their professors and Responsible to observed
(measurement) of relevant professors performance to determine the degree to
which that performance is consonant with the values and needs of the faculty
members.
Chapter 3
Managerial Process Plans
This section defines the plans for project start-up, the work plan, the project tracking
plan, risk management plan and project closure plan.
Start-up Plan
Estimates
All information of this project came from the collected data and requirements of the
intended project users’ interviews, actual company observation. Information was also
gathered from verifying all the company’s documents to determine the proposed systems
requirements.
Table 1.5
System Developer Monthly 3 Months
2 System Analyst/Researcher 25,000 75,000
1 System Designer 5,000 15,000
1 Programmer 25,000 75,000
Staffing
Regina Silva, Chester Barry (System Analyst) - Researches problems, plans, solutions,
recommends software and systems. Program coding, compiling and linking. Training of
personnel on proper usage of information systems developed.
Cabutaje Valery, Cathryn Ramos (Researcher) – Gathers information that is needed to finish
the project. Who performs research, the search for knowledge or in general any systematic
investigation to establish facts.
Resource Acquisition
This section specifies the plan for acquiring the resources other than personnel needed
to successfully complete the project. The researchers were individually assigned for their
contributions to make this proposed system possible. It is very important to determine and
document the financial expenditure operation being done by the stall. It is also a necessity to
determine the activities needed to be done for the proposed system and its alternatives to
monitor its progress.
The Student Faculty Evaluation will not be completed without the cooperation of the
guidance and the guidance personnel of the company. They are responsible for giving
adequate resources as well as the beneficiary of the proposed system. Resources mentioned
are all very important factor needed for the development of the system.
Work Plan
To gather the necessary data and information needed in the study, the group used
developmental type of research, which uses the following methods:
Interview.
To converse or gather information with target user of the proposed system regarding
the guidance profile and history of their manual procedure of evaluating the faculty
members.
Document Analysis
The group gathered the forms used in their Manual Project Student Faculty
Evaluation System to collect some important information needed in developing the
new system LAN-based student Faculty Evaluation system.
Research.
Observation.
An activity which interacts with memory and requires sensitivity and responsiveness
to the physical world.
Table 1.6
11.21.10 11.21.10
Schedule Allocation
The researchers prepared a Gantt chart to be followed and that will serves as our
calendar for daily activities. This project schedule is a big help for researchers to be more
organized and discipline regarding their time.
In the planning phase of this study, the group worked out the things that are needed to
be done. Each group member has its own responsibilities to hold so that everyone is
participating as well as to finish the documents in the given deadlines. This also includes
preparation in case unwanted problems occur.
Table 1.7
2010 2011
Activity Dec Jan Feb March
1.Inception Reports
2.Elaboration
Review System
Design (Interview)
Database Design
Prototype screens
2.Construction
Begins Construction
Front Page
Coding
Programming Testing
2.Transition
Testing
Modification
Update Meeting
Training and
installation
Deadline Project
Resource Allocation
The proposed system will be maintained on a daily basis and the members will report
the activities to the team leader on a daily basis so that information can be kept current. After
completing the course the system will undergo for improving of their faculty evaluation
system. The proponents will need to update the content regularly to keep system content
current fresh, they will change the content or add. The proponents should also check for the
contents. Content should be logical and easy to understand. PHP codes will be used in
implementation. The project uses PHP and MYSQL (Structured Query Language).
Budget Allocation
Table 1.8
Supplies Expenses Quantity Cost
Ream Bond Paper 1 Php 300.00
Ink 1 Php 1,000.00
Ball Pen 1 box Php 80.00
Folders 16 Php 240.00
Pencil 4 Php 28.00
Total Php 1,648.00
Quality Control
The proposed system is working properly. The proponents will make sure that there is no
error and the system is 100% working. Specify the quality control activities by knowing the
procedures in using the following purposes:
To be able to know the knowledge, skills and experience of the person.
To be able to verify if the system is working properly.
To be able to check the system before it will give to the school.
Reporting
The descriptions which will be used to display the result of a research and inquiry
will be provided together with the project's formal documentation. Records that are written in
the documentation will be comprised of a recognized output and conclusion. Significant
report will also give the proponents an idea about the flow of the system. The proponents will
specify status of each task for the development of the project management. Analyzing the
needed progress for the system is required in order to accomplish a sufficient report.
Schedule risk
The guidance counselor could ask permission to the professor if he/she can give extra
time for the evaluation before he/she dismisses the class.
The students can go to the computer laboratory and evaluate if they have classes.
Process risk:
The student will be immediately learned on how to use the system.
The system might hang if the user doesn’t know what they’re doing. The proponents
provide a user manual to help them how to use the system.
The plan of this proposed system is to have an easy way in evaluating the professors
of the school.
The proponents will provide a demo for the student who does not know how to use
the faculty evaluation.
Chapter 4
In this study, the proponents used Waterfall Model. The waterfall model is the classic
model of software engineering. Because the model emphasizes planning in the early stages,
it catches design flaws before they develop. Also, because the model is document and
planning intensive, it works well for projects in which quality control is a major concern.
Waterfall
Figure 2.2
Feasibility The researchers interviewed the Our Lady of Fatima University guidance
department Mr.Angel,Azor on how they conduct a student faculty evaluation and also
with regards to the summary report.
Coding Module Testing To create program for student faculty evaluation system we
use php and mysql we also use the notepad c++ for the typing of the codes.
Integration and system testing is the phase in software modules are combined and
tested as a group. It occurs after unit testing and before system testing. System
integration testing is the process of verifying the synchronization between two or
more software system.
Delivery and Maintenance the proponents will deliver the proposed system to the
company and if the user will implement the proposed system the proponents will
maintain the system.
System flow
The system will provide a list of names of faculty members were the administrator is
the one who’s going to conduct an evaluation in the laboratory were the students going to
evaluate their professors. It’s a LAN-based procedure were all the student can evaluate at the
same time so it’s going to be an easy for them , after they evaluate, its automatically saved in
the database were the guidance counselor have the right to check the results of the evaluation
were they can also print the final results.
Program Flow Chart
Figure 2.3
Start
Student
Faculty System
Login
List of
T
Department
Passwor
d
Invalid input
List of
Faculty
members
Student
Faculty
Evaluation
Form
Login
Passwor
d
Invalid input
submit
T
Talying
records
F
Guidance record
Stop
Methods:
In evaluating the professors, the guidance counselor will select the name of the
professor whom the students will evaluate. The student can only evaluate their professor
once; they can’t choose any professor they want because only the guidance counselor can do
it.
Tools:
The proponents use a local area network technology system Local Area Network
technology system is the connecting of two or more computers to common peripheral
resources such as printers, fax machines, scanners, and centralized data. The acronym LAN
stands for a Local Area Network. This indicates that the network is contained within a single
institution. The sharing of information or resources does not require phone connection to link
more than one based operation.
Techniques:
The student can easily evaluate their professors. The evaluation system can help the
guidance counselor by counting the total results.
Infrastructure
The evaluation system needs one room with computers and with a Windows XP
operating system and a XAMPP. The system will be a LAN- Based a Local Area Network
technology system that connecting two or more computers to a server. The proponents will
conduct a testing before it will be given to the University to ensure that the system is fully
working. The system will be administered by the guidance counselor.
Figure 2.4
Testing
The proponents will conduct a testing before it will be given to the University to
ensure that the system is fully working.
CASE 1: Log In
Log in 1
Entry 2
Invalid input
Successful 3 4
5
Evaluation
CASE 2: Evaluation
1
Department
2
Faculty
Evaluation 3
Print
Save
4
6
Database
User Acceptance
In user acceptance, usually the end users who will be using the applications test the
application before ‘accepting’ the application. The guidance staff will test the system if it is
similar in manual evaluation. The proponents focus on the functionality and the usability of
the application rather than the technical aspects.
Additional Plans
Data Conversion
It employs the uses of Microsoft Excel program for inputting the evaluation records.
It consumes a lot of time and lots of papers in conducting a student faculty evaluation.
Unavoidable errors could be encountered due to the manual procedure. Among these errors
some students forgot to answer some questions and some guidance personnel encounter some
errors in inputting records and errors of tallying the records.
The flow of the system will undergo an automated manner which will be operated by
the administrator and other guidance personnel. The proposed system will generate the data
to be stored, retrieved, accessed, and modified to be able to attain an accurate and
systematized structure. Administrator can manage all the tasks to ensure the security and
privileges on this system.and if the there is no xampp in the next generation the proponents
will change xampp to a new release of new langauge and the proponents will used it for a
faculty evaluation system.
Product Installation
The proposed system requires having a Notepad++ and Xampp.Notepad++ is a free
source code editor and a Notepad replacement that supports several languages. It is easy to
use than a simple notepad because it has a number, which becomes a guide, beside it can
simply locate the errors. Xampp is a free package that includes an easy-to-set up web server
(Apache), database server (MySQL) and server-side scripting language (PHP). Setting up a
local AMP (Apache, MySQL, PHP) environment has typically required configuring the
different applications to work on their own and then to work with each other. The proponents
will encompass a set-up or exe file so that the said company will easily install the Notepad++
and Xampp.
Training Plan
Though the proposed system the researchers will develop is user-friendly, the
researchers will provide trainings for the feasible user, most likely for the guidance
personnel. In this phase, the researchers will train the user how to utilize the system and
perhaps let them know some possible solution for simple problems. The researchers will
provide them user manual that they can look if ever they need to. The training plan will
outline who will deliver the training, and when and where your apprentice or trainee needs to
go to receive the structured component of the training. The proponents will conduct training
so that the guidance staff knows how to do. The training will take three (3) to five (5) days it
will be held in the University. The proponents will discuss who is responsible for the delivery
or assessments of each competency, how the system will flow, and when will the system be
updated.
The system will provide a continuing and updating were the administrator can check
if the system is still working it includes editing, adding and clearing. All the current data will
be saved at the database and it will be used as back-up storage of the data in case the results
deleted in the database to assure safety. Movement of programs from the development
portion of the Student Faculty Evaluation System will be controlled by the guidance
personnel. The system will ensure that programs will have user-friendly controls and will be
easy in terms of tracking of records and changes. The researchers will use easy process of the
programs. They will also provide plans and guidelines. All changes, enhancements and other
modification requests to the system will be handled through the published change control
procedures.
CHAPTER V
Summary