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388 19th Street  Oakland, California 94612

DOA Phone 510.238.1122  LMUDA Phone 510.452.4529  Fax 510.452.4530


info@downtownoakland.org  www.downtownoakland.org
info@lakemerritt-uptown.org  www.lakemerritt-uptown.org
DOA/LMUDA
YTD SOBO Budget Snapshot - December 2018

DOA YTD DOA YTD DOA YTD LMUDA YTD LMUDA YTD LMUDA YTD
SOBO Actual Budget Variance Actual Budget Variance Perm/Temp Variance Comments
Clean and Safe $614,083.65 $625,082.00 $10,998.35 $752,672.35 $763,988.00 $11,315.65 Favorable TV - November billing unpaid.
Hours billed exceed contracted amount.
Staff worked with BBB to strategically
front load ambassador hours during
renewal and is working to bring budget
back into alignment by end of year. We
anticipate an Unfavorable PV of no more
than $12,500.00 in this line item to be
absorbed by expense category
underdspend.
Misc. $9,484.65 $9,568.00 $83.35 $10,467.35 $10,000.00 -$467.35 Unfavorable TV - Exceeds annual budget.

Program Coordinator $26,921.41 $27,726.00 $804.59 $32,904.13 $33,887.00 $982.87 Favorable TV due to the percentage of the
projected end of year bonus included in
monthly allocation.
PROW Maintenance $29,942.87 $34,357.00 $4,414.13 $26,008.59 $36,793.00 $10,784.41 Favorable TV - due to strategic projects
pending implementation.

Watering $6,015.52 $5,100.00 -$915.52 $7,341.35 $6,000.00 -$1,341.35 Unfavorable TV - watering has increased
due to the hanging of the new baskets and
weather. Exceeds annual budget.

Total SOBO $686,448.10 $701,833.00 $15,384.90 $829,393.77 $850,668.00 $21,274.23


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Uptown Downtown Oakland CBD


PROPOSED DISTRICT 2019 PRICING
December 1st, 2018
AA

Cleaning Pressure Washer Operations


PRICING Safety Amb Team Lead Operations Manager General Manager
Ambassador ATLV Supervisor

Pay Rate $ 18.50 $ 18.50 $ 21.00 $ 20.00 $ 27.00 $ 39.92 $ 47.69


FICA $ 1.42 $ 1.42 $ 1.61 $ 1.53 $ 2.07 $ 3.05 $ 3.65
WC $ 0.93 $ 0.93 $ 1.05 $ 1.00 $ 1.35 $ 2.00 $ 2.38
Liability $ 0.47 $ 0.47 $ 0.54 $ 0.51 $ 0.69 $ 1.02 $ 1.22
Unemployment $ 1.26 $ 1.26 $ 1.43 $ 1.36 $ 1.84 $ 2.71 $ 3.24
Subtotal $ 22.57 $ 22.57 $ 25.62 $ 24.40 $ 32.94 $ 48.71 $ 58.18
Weekly Hours 360.00 320.00 96.00 120.00 40.00 40.00 40.00
Annual Hours 18,720.00 16,640.00 4,992.00 6,240.00 2,080.00 2,080.00 2,080.00
Annual Billing $ 422,510.40 $ 375,564.80 $ 127,895.04 $ 152,256.00 $ 68,515.20 $ 101,307.09 $ 121,024.00
Overhead $ 5.63 $ 5.63 $ 5.63 $ 5.63 $ 5.63 $ 5.63 $ 5.63
Benefits $ 2.42 $ 2.42 $ 2.42 $ 2.42 $ 2.42 $ 2.42 $ 2.42
Profit $ 3.05 $ 3.05 $ 3.05 $ 3.05 $ 3.05 $ 3.05 $ 3.05

Bill Rate $ 33.67 $ 33.67 $ 36.72 $ 35.50 $ 44.04 $ 59.80 $ 69.28


Weekly Hours $ 360.00 320.00 96.00 120.00 40.00 40.00 40.00
Annual Hours $ 18,720.00 16,640.00 4,992.00 6,240.00 2,080.00 2,080.00 2,080.00
Annual Billing $ 630,250.41 $ 560,222.58 $ 183,292.38 $ 221,502.67 $ 91,597.42 $ 124,389.31 $ 144,106.22
ANNUAL BILLING $ 1,955,360.99
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BUDGET SUMMARY

Category Cost % of Total


Labor $ 1,369,072.53 70.02%
Benefits $ 127,857.70 6.54%
Labor Related (background checks, recruiting, awards, etc.) $ 12,366.78 0.63%
Uniforms $ 24,765.00 1.27%
Cell Phones $ 14,400.00 0.74%
Vehicle Related $ 27,360.00 1.40%
Phones/Internet $ 2,160.00 0.11%
Equipment Related $ 119,372.61 6.10%
Water Usage $ 3,600.00 0.18%
Janitorial Supplies $ 25,740.00 1.32%
Copier $ 2,400.00 0.12%
Office Supplies & Printing $ 15,000.00 0.77%
Performance Bonus $ 5,850.00 0.30%
Administrative Support (mgmt, travel, postage, etc.) $ 41,450.00 2.12%
Ops. Manager Parking $ 1,920.00 0.10%
Miscellaneous $ 1,000.00 0.05%
Profit $ 161,046.38 8.24%
TOTAL $ 1,955,360.99 100.0%

Capital Equipment - Amortized


Items Unit Price Qty Total Amortized 2018 2019
Power Washer (trike) (1/2019) $ 5,400.00 1.00 $ 5,400.00 $ 2,030.60 1
Power Washer (Truck Mounted) (1/2019) $ 9,500.00 1.00 $ 9,500.00 $ 3,572.35 1
ATLV (with Gold Package Service) (2019) $ 53,787.00 - $ - $ - 1
ATLV (with Gold Package Service) (2018) $ 53,787.00 - $ - $ - 1
Electric Cart (11/2017) $ 17,500.00 - $ - $ - 1
Electric Cart (1/2019) $ 17,500.00 - $ - $ - 1
Bicycle (11/2017) $ 400.00 3.00 $ 1,200.00 $ 451.24 3
Bicycle (1/2019) $ 400.00 2.00 $ 800.00 $ 300.83 2
Two-way Radio (digital) (11/2017) $ 500.00 20.00 $ 10,000.00 $ 3,760.36
Two-way Radio (digital) (1/2019) $ 500.00 5.00 $ 2,500.00 $ 940.09 5
Charging Tank (digital) (11/2017) $ 400.00 3.00 $ 1,200.00 $ 451.24 3
Charging Tank (digital) (1/2019) $ 400.00 1.00 $ 400.00 $ 150.41 1
Repeater (11/2017) $ 2,500.00 1.00 $ 2,500.00 $ 940.09 1
Computers, Printer & Camera (2016) $ 2,100.00 2.00 $ 4,200.00 $ 658.06 2
Lockers (Bank of 5) $ 400.00 2.00 $ 800.00 $ 300.83 2
iPhones (1/2019) $ 295.00 5.00 $ 1,475.00 $ 554.65 5
iPhones (5/2016) $ 295.00 15.00 $ 4,425.00 $ 831.98 15
Lightbar (11/2016) $ 1,000.00 1.00 $ 1,000.00 $ 344.70 1
Lightbar (1/2019) $ 1,000.00 1.00 $ 1,000.00 $ 376.04 1
Body Cameras $ 100.00 5.00 $ 500.00 $ 188.02 5
Branding of three (3) trucks $ 2,500.00 3.00 $ 7,500.00 $ 2,820.27 3
TOTAL $ 54,400.00 $ 18,671.77
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Vehicle Related

Annual Cost
Line Item Notes
Association

$600 per month lease for one truck.


Second truck will be billed through
Vehicle Lease $ 7,980.00
March 2018. Includes cost of normal
branding and light bar.
$155 per month multiplied by 3
Vehicle Insurance $ 5,580.00
vehicles.

$600 per year for vehicle. Covers oil


Vehicle Maintenance $ 1,800.00
changes, tire repairs and rotations, etc.
Vehicle Related Total: $ 15,360.00

Equipment Related

Annual Cost
Line Item Notes
Association

36 month lease of ATLV at $1100 per


Equipment Lease $ 40,512.00 month for equipment and $500 per
month for Gold Service package.

Trucks - 30 gallons per week each,


Billy goat and blower, 5 gallons per
Fuel $ 43,745.00
week each, Pressure washer 35 gallons
per week each, ATLV 40 gallons per
Covers oil changes , seals, filters,
gaskets, etc. on pressure washers and
Equipment Maintenance $ 2,835.84
small equipment. 1 replacement
backpack blower and all ATLV

Purchased and amortized over 36


Utility Cart $ 13,608.00
months. Total cost of $16924 each.

Capital Equipment Amortized $ 18,671.77 See Capital Equipment List

TOTAL $ 119,372.61
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Above pricing inclusive of:

• Additional 200 hours of Cleaning Ambassadors


• Additional 64 hours of Safety Ambassadors
• Additional 16 hours of Pressure Washing/ATLV
• Reduction of 24 hours from Team Lead position
• Creation of Operations Supervisor position 40 hours
• Elimination of Admin Assistant position
• Purchase one (1) additional ATLV with service package
• Purchase one (1) additional truck and one (1) bed mounted pressure washer
• Branding of all three (3) trucks
• Purchase one (1) additional electric utility cart.
• Purchase one (1) trike pressure washer.
• Addition of capital equipment including new radios (5) with chargers, one (1) lightbar for truck
and two (2)new bikes.
• Addition cellular phone service for five (5) devices
• All other expenses have been adjusted to reflect actuals effective January 1, 2019.
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Master 2019 WED Hours THUR Hours FRI Hours SAT Hours SUN Hours MON Hours TUES Hours TOTAL
Office TOTAL
Albert Burruss 8 8 8 Off Off 8 8 40
Ted Traver 8 8 8 Off Off 8 8 40
Porsche Washington 9a-6p 8 9a-6p 8 Off 4a-1230p 8 Off 9a-6p 8 9a-6p 8 40
Off Off 0
Administrative Hours per Day 24 24 16 8 24 24 120
SCHEDULED 120.0
BASELINE 120.0
Leads
$19.50 Ashanti Mitchell/L2 1230p-930p 8 1230p-930p 8 Off 1230p-930pm 8 Off 1230p-930p 8 1230p-930p 8 40
Porsche Washington ( Saturday AM Supervsior) Off 4a-1230p Off
Mario Bonds/B1- (Friday PM T/L) 1230p-930pm 8 Off Off Off 8
$22.00 Lino Loza/L1 2a-11a 8 2a-11a 8 2a-11a 8 Off Off 2a-11a 8 2a-11a 8 40
Oscar Hernandez/A15 ( Sunday AM T/L) Off Off 4a-1230p 8 8
$20.75 Supervisors Hours per Day 8 8 8 8 8 16 8 96
SCHEDULED 64.0
BASELINE 96.0
Over Night Crew
$20.00 Lee Reese/D2 ( ATLV) 2a-11a 8 2a-11a 8 2a-11a 8 Off Off 2a-11a 8 2a-11a 8 40
$19.00 Blaise Morton/D1 ( ATLV) 2a-11a 8 2a-11a 8 2a-11a 8 Off Off 2a-11a 8 2a-11a 8 40
$19.00 Stacy Cotton D4 (Power Washing) 2a-11a 8 2a-11a 8 2a-11a 8 Off Off 2a-11a 8 2a-11a 8 40
$19.33 Over Night Crew Hours per Day 24 24 24 0 0 24 24 120
SCHEDULED 120.0
BASELINE 120.0
Safety Ambassadors
$17.50 AM-Safety- Kevin Davis ( 6th to 11th) 7a-4p 8 Off 7a-4p 8 1230p-930pm 8 Off 7a-4p 8 7a-4p 8 40
$17.50 AM Safety - William Koumrian ( 16th to 21th) 7a-4p 8 7a-4p 8 7a-4p 8 Off Off 7a-4p 8 7a-4p 8 40
$17.50 AM Safety- (11th to 16th) 7a-4p 8 7a-4p 8 7a-4p 8 Off Off 7a-4p 8 7a-4p 8 40
$17.50 PM Safety Jana Hood (21st to 27th) 10a-7p 8 10a-7p 8 Off 1230p-930pm 8 Off 10a-7p 8 10a-7p 8 40
$18.50 PM Safety-Aaron Several ( 16th to 21st) 10a-7p 8 10a-7p 8 10a-7p 8 Off Off 10a-7p 8 10a-7p 8 40
$19.00 PM Safety - Mario Bonds ( 6th to 11th) 1230p-930p 8 1230p-930p 8 PM Team Lead Off Off Off 1230p-930p 8 24
$17.50 PM Safety- Float/Saturday Cleaning 1230p-930p 8 1230p-930p 8 Off 4a-1230p/Cleaner Off 1230p-930p 8 1230p-930p 8 32
$17.50 PM Safety- (11th to 16th) Off 1230p-930p 8 1230p-930p 8 1230p-930pm 8 Off 1230p-930p 8 1230p-930p 8 40
$19.00 PM Safety- Samuel Gonzalez (21st to 27th) 1230p-430p 4 1230p-430p 4 1230p-430p 4 Swans Off Off 1230p-430p 4 16
$17.94 Safety Hours per Day 60 60 44.0 24.0 0 56 68 312
SCHEDULED 312.0
BASELINE 320.0
Maintenance Ambassadors
$18.00 AM Maintenance- Stefan Gourdine (Zone 1 and 2) 5a-2p 8 5a-2p 8 5a-2p 8 Off Off 5a-2p 8 5a-2p 8 40
$17.50 AM Maintenance-(Zone 2) 5a-2p 8 Off Off 4a-1230p 8 4a-1230p 8 5a-2p 8 5a-2p 8 40
AM Maintenance ( Saturday Only) PM Safety PM Safety Off 4a-1230p 8 Off PM Safety PM Safety 8
$19.00 AM Maintenance-Kelly Lee (Zone 3) 5a-2p 8 5a-2p 8 5a-2p 8 Off Off 5a-2p 8 5a-2p 8 40
$20.00 AM Maintenance- Andy Cooper (Zone 5) 5a-2p 8 Off 5a-2p 8 Off 4a-1230p 8 5a-2p 8 5a-2p 8 40
$19.00 AM Maintenance- Levan Turner (Zone 4) 5a-2p 8 5a-2p 8 5a-2p 8 Off Off 5a-2p 8 5a-2p 8 40
$17.50 AM Maintenance- Michael Johnson (Zone 6) Off 5a-2p 8 5a-4p 8 4a-1230p (Plant) 8 Off 5a-2p 8 5a-2p 8 40
$17.50 AM Maintenance- (Float) 5a-2p 8 Off 5a-2p 8 4a-1230p 8 Off 5a-2p 8 5a-2p 8 40
$17.50 Am Maintenance- Special Projects 5a-2p 8 5a-2p 8 5a-2p 8 Off Off 5a-2p 8 5a-2p 8 40
$20.50 AM Maintenance- Oscar Hernandez- Special Projects 5a-2p 8 5a-2p 8 Off Off Team Lead 5a-4p 8 5a-4p 8 32
$18.50 Maintenance Hours per Day 64 48.0 56.0 32 16 72.0 72.0 360
SCHEDULED 360.0
BASELINE 360.0

TOTAL PROJECTED HOURS 976.0


TOTAL BASELINE HOURS 1016.0

1111 Broadway
$17.50 Charles Sanford/C4 (7a-4p) 8 (7a-4p) 8 (7a-4p) 8 Off Off (7a-4p) 8 (7a-4p) 8 40
$19.50 Karmen Johnson/C5 (1030a-730p) 8 (1030a-730p) 8 (1030a-730p) 8 Off Off (1030a-730p) 8 (1030a-730p) 8 40
$18.50 1111 Broadway Crew Hours per Day 16 16 16 0 0 16 16 80
SCHEDULED 80.0
CONTRACTED 80.0
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1221 Broadway
$19.00 Montoya Parker/C1 (6a-230p) 8 (6a-230p) 8 (6a-230p) 8 Off Off (6a-230p) 8 (6a-230p) 8 40
$18.00 Joann Boyer/C2 (9a-6p) 8 (9a-6p) 8 (9a-6p) 8 Off Off (9a-6p) 8 (9a-6p) 8 40
$18.00 Diamond Johnson/C3 (1230a-930p) 8 (1230a-930p) 8 (1230a-930p) 8 Off Off (1230a-930p) 8 (1230a-930p) 8 40
$18.60 1221 Broadway Crew Hours per Day 24 24 24 0 0 24 24 120
SCHEDULED 120.0
CONTRACTED 120.0
Swans Market
Samuel Gonzalez 530p-930p 4 530p-930p 4 530p-930p 4 10a-7pm 8 Off Off 530p-930p 4 24
Swans Crew Hours per Day 4.0 4.0 4.0 8.0 0 0 4.0 24
SCHEDULED 24.0
CONTRACTED 24.0
Fox Theater Safety
0
0
FOX Theater Safety Crew Hours per Day 0 0 0 0 0 0 0 0
SCHEDULED 0.0
CONTRACTED 0.0
Scheduled Contract Hours: 976.0 Hours Additional Services Scheduled Total Hours 224.0
Baseline Contract Hours: 1016.0 +/-: -40.0 Additional Services Baseline Total Hours 224.0
Total Program Scheduled Hours 1200.0
Total Program Hours 1240.0
Hours +/-: -40.0
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DOA

Projects 2019 Annual Budget Details


Hanging Plants
Hanging Plants
Purchase New Self Watering Backets and brackets $19,402.00
Removal of old program and installtion of new $3,500.00
Total $22,902.00

Median Maintenance
Brightview Maintenance 6th-11th St $9,900.00 12 months of service
Brightview Mulching $1,942.00
Brightview Irrigation Repair $1,000.00 Basic maintenance as needed
Replacement Plants $1,000.00 Estimated total annual plant purchases
Replant of 6th-8th Street Medians $7,881.41
Replant of 6th St. Off Ramp $10,450.00
Total Median Maintenance $32,173.41

Ground Planter Maintenance


Replacement Plants $2,000.00 Estimated total annual plant purchases
Total $2,000.00

Public Art Initiatives


Utility Box Maintenance $500.00 Maintenance of current program
New Public Art $2,500.00 murals in the public right of way
Total $3,000.00

Video Surveillance Network


Data for Program $900.00 25% of office data service
Monthly Support Services for AVS $2,000.00 AVS system support for all participating buildings
Grants For Participating Buildings $10,000.00
Total $12,900.00

Latham Square Mngmt


Weekly Maintenance (Brightview) $ 11,100.00
Annual Planting (center islands and sides) $ 8,442.10

Furniture Replacements and Maintenance $ 9,000.00


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LMUDA
Projects 2019 Annual Budget Details
Hanging Plants
Purchase New Self Watering Backets and brackets $15,741.44
Removal of old program and installtion of new $3,500.00
Total $19,241.44

Median Maintenance
Brightview Maintenance of all Medians $15,540.00 12 months of service
Brightview Mulching $0.00
Brightview Irrigation Repair $1,000.00 Basic maintenance as needed
Replacement Plants $1,000.00 Estimated total annual plant purchases
Replant of Median between Valley and Telegraph $4,830.08
Total Median Maintenance $22,370.08

Ground Planter Maintenance


Replacement Plants $1,500.00 Estimated total annual plant purchases
Total $1,500.00

Video Surveillance Network


Data for Program $900.00 25% of office data service
Monthly Support Services for AVS $1,000.00 AVS system support for all participating buildings
Total $1,900.00

Franklin Square Mngmt


Landscaping Supplies $ 1,000.00 Replacement plants due to vandalism
Landscaping Maintenance $ 1,500.00 Watering of the landscaping
Furniture Replacements and Maintenance $ 3,500.00 Includes umbrellas, tables, chairs, trash recepticles, planters, street closure equipment

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