Publisher Graphics Merged

Microsoft Publisher 2003
Working With Graphics

OTS PUBLICATION : PB4 • REVISED 07-01-2006 • TRAINING @ TOWSON . EDU • OFFICE OF TECHNOLOGY SERVICES
=Shortcut =Advice =Caution
Adding Graphics
There are two ways to add a new picture to a publication:
Summary
1. Replace a placeholder picture by right-clicking it, and then
clicking Change Picture. If you don't see Change Picture on Graphics
the shortcut menu, the picture is part of a group (like the one 1. Adding Graphics
above). Click the picture a second time until you see gray circles 2. Picture Source
around it, then try right-clicking again. 3. Move, Resize, Crop
2. Create a new frame with the Picture Frame tool, and put a picture Picture Toolbar
in it (Figure 1, 1).
1. Contrast and Brightness
Figure 1 2. Format Picture
• Border
• Background
1 • Recolor
3. Text Wrapping
2
Picture Source
When you add a graphic the first task will be to choose the source of the new picture. There are four
source choices from the Insert > Picture Menu:
1. If you choose Clip Art: The Clip Art task pane opens, where you can search for the clip art,
photograph, movie, or sound you want.
2. If you choose From File: The Insert Picture dialog box opens, where you can locate the
graphic file you want to add.
3. If you choose From Scanner or Camera: If a TWAIN or WIA-compatible scanner or digital
camera is connected to your computer, you can add an image directly from the device into your
publication.
4. If you don't know yet exactly which picture you want to use, you can add a picture placeholder to
a publication by choosing Empty Picture Frame.
Move, Resize or Crop a Picture

Once a picture is in a frame you can move, resize and crop it:
• To Move a picture, simply click on it and drag it to a new location (Figure 2).
Figure 2
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P UBLISHER 2003: W ORKING W ITH G RAPHICS
• To Resize a picture, (make it larger or smaller), and keep the original proportions, press the
Shift key on the keyboard and then drag a corner handle (Figure 3).
Figure 3
• To Crop a picture, (trim parts of a picture away), click the Crop tool on the Picture toolbar
(Figure 1, 2). Position the tool over a black cropping handle, and then drag (Figure 4).
Figure 4
The Picture Toolbar

Once a picture is in a frame you can change it’s appearance in many different ways:
1. Adjust contrast and brightness by using the contrast icons (Figure 5, 1), or the brightness icons
(Figure 5, 2).
2. The Format Picture tool (Figure 5, 3), gives you many options:
• Add a border by using the Line choices under the Color and Lines Tab.
• Add a colored background by using the Fill choices under the Color and Lines Tab.
• Recolor the picture by using the Picture Tab.
Figure 5
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1 3
2
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P UBLISHER 2003: W ORKING WITH GRAPHICS
3. The Text Wrapping tool (Figure 5, 4), allows you to set up different relationships between
pictures and text by controlling how the text wraps around a picture.
The following examples illustrate common text

wrapping choices:
Top and Bottom:Text stops at the top of

the picture's frame and continues after
the bottom of the frame.
Tight:Text wraps around the outline of

the picture itself rather than around
the frame.
Square:Text wraps around the frame

rather than around the picture itself.
None: Text acts as if the picture isn't

there.
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Publication Design
Design Steps
When you create a publication, it is crucial to first identify important
Summary
issues involved. Changes in publication design can affect the cost and
time involved in accomplishing your goal. The Design Process
1. Design Steps
1. Plan the publication.
2. Using a Wizard
2. Decide on the printing device and paper size. 3. Customizing
3. Determine the orientation and layout.
Getting Started
4. Develop a grid to work with.
1. From Scratch
5. Select a color scheme.
2. Publisher Screen
6. Establish text styles. 3. Page Setup
7. Position consistent portions of the publication in the background. 4. Layout Guides
8. Place text and graphics. 5. Frames
6. Spell Check
Planning 7. Views
In the first phase of the design process you need to iron out the
Graphics
basics. Consider the following questions:
1. Resizing
• What is the purpose or goal of the publication?

• What text and graphics do you want to include (just a rough idea is necessary)?
• How much money and time do you have to complete it?
Printing Decisions
In the second step of the design process, you must determine options for the publication imposed by
printer, cost, and quality involved. Consider the following questions:
• Does the printer require a printed original, or will they accept a copy of the publication on
disk? Or will they need both?
• If you are providing a disk, what fonts do they have?
• What size paper is best for the publication?
• Will there be additional trimming costs or paper waste?
• If the publication will be mailed:
•What type of labels do you need to provide based on machine limitations
and time constraints? (Some labels may need to be applied manually,
increasing the overall cost.)
•Is the publication being sent off-campus or on-campus? How much
postage is required?
•What paper color is appropriate? Try to choose a color that will
be easy to coordinate with Publisher color schemes.
P UBLISHER 2003: P UBLICATION D ESIGN
Orientation and Page Layout

These decisions will determine the number of pages required to print the publication. Using a
booklet layout you may add blank pages at the end of the publication, and small sizes may require
trimming or special paper.
Develop Grid
Structure is very important. Graphic designers often use a grid to aid in aligning objects such as
pictures and text, on the page. Typically, a grid is based on the smallest common denominator of
the objects involved. For example, if you are going to include pictures that are either 1/4 of the
page or 1/8 of the page in size, dividing the page with 8 grid lines will help you line up and resize
all of the pictures.
Color Schemes
The color variations that you include in the publication help attract attention and keep it
interesting. Consider the following questions:
• Are the colors selected pleasing to the eye?

• Do they present too much contrast? Some contrast is good, but there is such a thing as too
much contrast as well.
• Does the text stand out against the background? Avoid using just dark shades or just light
shades for both the background and the text, since the text will then be difficult to read.
• Will you use the color scheme as a tool for consistency of headings or section breaks?
• Is the color displayed in Publisher close enough to the color when printed? Some colors
appear fantastic on the screen, but when the printing device tries to replicate the color, it
fails miserably.
• Who is the audience⎯a print or Web audience, or both? If you are going to distribute the
publication electronically, the resolution at which it is viewed can have a significant impact
on how the colors appear.
• Will there be photographs in the publication, and if so, will they be grayscale or color?
• If you are sending your publication to a professional printer: Will there be more than four
colors in the publication? The four-color printing process, necessary for photographs and
some other illustration types, is more expensive than “spot color,” a single color applied to
certain spots in the publication.
There is a tradeoff between color and design. Simple designs can tolerate stronger color choices,
whereas busy design schemes benefit from simple, familiar colors, and color combinations.
Font Styles
Since the appearance of the text has a significant effect on how easy it is to read a publication and
how long the publication is, understanding typeface styles and evaluating them are essential.
Consider the following:
• TrueType fonts can usually be printed regardless of the printer you use. If you use a font
specific to your current printer then you reduce printing flexibility.
• Which fonts are you going to use? There are three main categories of fonts to consider
when making this decision.
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Type/
Description
Example
Serif Fonts Curves and small lines used at the ends of

each stroke. This is commonly used for the
body text of a publication. Research has
Garamond shown that serifs make reading easier.
Sans Serif Straighter lines used. No curves

Fonts or small lines at the ends of each
stroke. Used primarily for head-
ings and titles.
Arial
More decorative, artistic letter shapes. Can be used for titles

Ornamental Fonts or headings for more informal publications. SHOULD
BE AVOIDED IN LARGE BLOCKS OF
French Script TEXT, PARTICULARLY WHEN USING
ALL CAPS OR SMALL CAPS.
• Does the font contain lowercase characters that extend above or below the main body?
Font structure also has an impact on legibility. Fonts whose lowercase and uppercase letters are
almost the same height tend to be legible at small point sizes, while fonts with a large difference can
be employed if you need to decrease the amount of space text takes up. Compare the fonts used on
the same phrase, at the same point size, in the following example:
Font Name x-height Example
Goudy Old Style Xx big dog
Times New Roman Xx big dog
Broadway Xx big dog
• What weight and width should you use?
Some fonts come with a variety of options. Weight refers to the thickness of the lines used to
construct the letter. Various weights you may see within a single typeface include light, demi, heavy,
and bold. Condensed fonts will take up less room on the line, while expanded may be easier to read.
Consider the following examples:
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Font Name Example
Gill Sans MT big dog
Gill Sans MT Condensed big dog
Gill Sans MT Extra Condensed big dog
Font Name Example
Eras Light ITC big dog
Eras Demi ITC big dog
Eras Bold ITC big dog
• What font combinations are you going to use?
Try to use only 2 different font families. Research shows readers tend to lose interest and
comprehension when there are more than 3 different fonts. Arial, Arial Bold, and Arial
Italic are all in the same family.
Apply attributes such as bold and italic within a font family for emphasis and variety.
Vary weights and widths to energize a publication.
Try not to use two fonts from the same category, like Arial and Franklin Gothic Book, which are
both Sans Serif fonts.
Background Components
For consistency it is helpful to place common features in the background of a publication. We
discuss the background in greater detail on a later page. Information you might include:
• Headers:
Logos, Graphics, Titles
• Rules/Lines:
Borders for uniform formatting or to help separate sections of the page.
• Page Margins:
Unvarying placement of text frames to structure the page.
• Footers:
Page numbers, date, version, lesson or chapter number
Use generic shapes when determining placement of information. This way you
have a better idea of the space available for each section.
Finishing Touches
Once the majority of the publication is completed, you can add finishing touches by fixing problems
that were not anticipated, adding additional formats, or modifying the graphics.
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Getting Started Using a Wizard

Publisher has a tremendous selection of wizards for you to work with. Wizards walk you through the
steps of designing a publication. By choosing a publication, you determine the paper size, layout, as
well as text and graphic placement. The wizard then helps you include specific information and
choose a color scheme for consistency. Alternatively, you may choose a design scheme and select
the type of layout. There are over 1,000 different items to choose from!
Once the wizard is started you will be directed to make choices about the publication. In the
following steps you will see the questions presented when a newsletter publication is selected.
1. From the New Publication drop down arrow, choose Publications for Print.
2. Choose your publication type, template design, and actual template. Choose a Newsletters
template.
3. Click on Page Content located in the task pane on the left and choose the number of columns.
4. By choosing Publication Designs, a new template can be used.
5. Click on Color Scheme and select one. Do the same for Font Scheme.
The wizard will apply the first color as the main color and the remaining colors as accents.
You are now ready to add your text and customize the publication.
Customizing
After you use the wizard to get started, it is time to add your own text and customize objects that
the wizard included.
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• Click in an area that has a text placeholder. If the text is selected, whatever you type will
replace the information already there. If not, click once on the text or click and drag to
select it.
• Click on an object you would like to modify. If you see the wizard button, you can click on it
and Publisher will provide you with additional choices for customization.
Select what you need from the wizard and close the window.
• Check File, Page Setup to determine what the wizard selected for Layout, Paper Size, and
Orientation.
• Create guides to enable quick alignment.
Starting from Scratch

Once you have an understanding of how your publication should appear, you may want to start from
a blank page and customize it to meet your specific needs.
1. From the File menu choose New.

2. Click on Blank Publications under the New from a design category on the left task pane
(Figure 1, 1).
3. Select the type of publication, (Full Page for this exercise), and double-click it to open
(Figure 1, 2).
4. From the task pane on the left, select Publication Design. Then click on a specific design to
see the effect.
5. Choose Color Scheme from the list and then select the scheme that will work best.
6. Choose a Font Scheme according to the style you had in mind.
7. If you are going to include personal information about the organization, go to Edit > Personal
Information. This provides a quick way to include preset addresses, etc.
8. Click on the X to close the task pane to provide more room on the screen (Figure 1, 3).
Publisher can only have one file open at a time. If you have another file open, you will be prompted
to save changes to the previous document before closing it.
The Publisher Screen Figure 1
3 2
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Page Setup
If you need to specify a special page size, go to File > Page Setup. Publisher considers each file a
publication. A publication is composed of pages. The size of a page depends on the settings in Page
Setup. For many publications, the paper size is the same as a page in Publisher; however, if you are
creating a special publication like a booklet or banner, one page of the publication can be a small
portion of a piece of paper or several sheets.
Layout Guides
1. Go to the Arrange menu and select Layout Guides.
2. Determine the Margin Guides which will be indicated by the blue lines. Determine how many
columns and rows you need to divide the page into under the Grid Guides tab and type in the
corresponding values.
3. Click OK.
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Additional Guides
You can also place guides anywhere on the page. These guides help you align other objects.
1. Move your mouse over the horizontal or

vertical ruler.
2.Click and drag toward the center of the

page. The guide appears as a green line.
Move Guides Click and drag the green guide and move it to
the desired location.
Delete Guides Drag the line off the publication.
Frames Objects in a publication are often in a frame.

This makes positioning items on a page much
more flexible.
Text Frames Add text to your publication using text box
frames. Publisher refers to a contiguous
section of text as a story. A story can be
contained in a single text frame or a series of
connected frames.
1. From the Insert menu, choose Text Box.

2. Move the cursor into the page.
3. Click and drag to create a text frame the size you want.
4. Type in your text.
The overflow symbol indicates a text frame is too small to display all of the text it contains.
Resizing Text Frames

When you create a text frame, you may not know what size will work best. You can change the size
at any time.
Figure 2
1. Click on the text frame.

2. Move the cursor over one of the resize handles.
3. Click and drag with the Resize cursor (Figure 2, 1).
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Moving Text Frames

As you place graphics and other text on a page, you may need to adjust the placement of existing
text frames.
1. Click on the text frame.

2. Move the cursor over the edge of the frame. (Make sure the cursor is not on a resize handle).
3. Click and drag with the Moving cursor (Figure 2, 1).
Hyphenation
By default, Publisher automatically hyphenates text. As you resize text boxes, this feature will
hyphenate words to fill the text box frame as evenly as possible. This can lead to “ladders”. If you
would like to turn this feature off, go to the Tools menu and select Language, Hyphenation. When
the hyphenation dialog box appears, remove the checkmark next to Automatically Hyphenate
This Story.
Deleting Text Frames

Removing text frames is not as simple as just pressing the Delete key on the keyboard. You must
right-click inside of the text frame and select Delete Object.
Creating Text Box Links

If you need to arrange text so that it is in columns or continues on another page, you can designate
text flow. You don’t need to type small portions of text in each box because text in a story can flow
to any other text frame in the publication.
1. Make sure that you have at least two text frames in the publication, one of which is empty. Click
in the frame containing the overflow text.
2. Click on the Create Text Box link icon on the toolbar.
If you don’t see the Create Text Box Link button, you can select Connect Text Boxes from the
View >Toolbars menu and the button should be available.
3. The cursor should change to look like a pitcher. Move the cursor to the frame that should
contain the overflow of text and click when the pitcher cursor looks like it is being poured.
Switching Between Connected Frames
While editing the text of a publication you may need to switch quickly between connected frames to
view and edit text.
1. Click in one of the text frames.

2. Click on the PREVIOUS or NEXT FRAME icons on the Connect Text Boxes toolbar (Figure 3, 1).
3. To Delete a Link between text boxes use the Break Link icon
(Figure 3, 2).
Figure 3
2 1
Spell Check
Checking for typos and misspelled words is extremely important. Grammatical and spelling errors
seriously detract from the content and credibility of a publication. There are two main methods you
can employ:
• Check an entire story and the entire publication. From the Tools Menu, select Spelling,
Check Spelling
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• Check a single misspelled word. Publisher, like Word, underlines words it does not recognize
in red.
• Right-click on that word to see a list of suggestions to choose from.
Publisher’s custom dictionary is not the same one used by MS Office 2003! Be prepared to save
words you may think you saved in Office 2003’s custom dictionary.
Managing Multiple Pages

Many publications consist of several pages. You may need to move from page to page, add pages, or
delete them.
Moving From Page to Page

1. Select Go to Page from the Edit menu.
2. Type in the number of the page you would like to go to.
3. Click on OK.
To quickly move between pages of your publication you can also

use the Page Navigation tabs located in the bottom left corner of
the screen. Simply click on the page that you need to view.
Deleting Pages
1. View the page that you want to remove.
2. Select Delete Page from the Edit Menu.
New Pages
1. Select Page from the Insert Menu.
2. By clicking the dropdown arrow and scrolling down, more options are displayed. Click the More
button for additional options.
3. In the More options menu, indicate the number of pages you need to add. Select Before or
After Current Page to determine the position of the new pages. Choose whether the new page
should be blank, have a text frame, or contain all of the objects the current page has.
4. Click OK.
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Changing the View

You can change the view of your publication to see more than one page at a time
or to zoom in closely on a specific page.
Two Page View

Once the publication contains three or more pages, you can change the view to
display two pages at the same time. Go to the View Menu and select Two Page
Spread. You can turn this off by selecting it again.
Background
Objects you wish to appear on every page, such as automatic page numbers, headers or footers,
logos, or watermarks, should be placed on the background of the publication.
1. Click on View, Master Page on the menu bar (Control+m).

2. Place the desired frames in the appropriate locations on the background.
3. When finished, click Ignore Master page.
Graphics
Pictures truly enhance the appearance of publications by supplementing the text. You can use
graphics to demonstrate a key point, or simply to add visual interest to the layout by breaking up
sections of the design.
The Clip Art Screen

From the Insert Menu, select Picture, Clip Art. The following dialog box will appear:
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Format Extension
Windows Bitmap * .bmp
CorelDRAW! .cdr
CGM graphics .cgm
Windows Enhanced Metafile .emf
Encapsulated PostScript .eps
Graphics Interchange Format (CompuServe

.gif
format) *
Joint Photographics Expert Group * .jpeg or .jpg
Kodak Photo CD and Pro Photo CD

.pcd
*
PC Paintbrush * .pcx
Macintosh Picture .pict or .pct
Portable Network Graphics * .png
TIFF, Tagged Image File Format * .tif
Windows Metafile .wmf
WordPerfect Graphics .wpg
Inserting Graphics
1. From the Insert menu select Picture, From File.
2. Navigate to the location where the picture is stored and select it.
Click on INSERT or press Enter on the
keyboard.
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Inserting Graphic Frames

Frames provide flexibility and control when inserting graphics. Often, you will need to place the
graphic in a space that is larger or smaller than the original picture size. You can draw a frame of
any size with the appropriate tool and then place the picture in it. If the graphic doesn’t fit in the
frame automatically, Publisher will adjust it for the “Best Fit” without distorting it.
1. Click on the PICTURE FRAME TOOL found on the Objects toolbar.

2. Move the cursor into the page and click and drag to create the correct size frame.
If the frame is created for ClipArt, the Clip Gallery will appear automatically. If the frame is created
for a special graphic, then double-click to activate the Insert Picture From File options.
Resizing
You can resize graphics using the mouse, just like text frames. If you use one of the corner resize
handles, the picture will stay proportional. There are two additional methods that you can use to
resize a frame:
• If you want to enter the exact size in inches, you can select the image and then go to the
Format Menu and choose Picture, Select tab size.
• You can also modify the size by changing the percentage. Select the image then click on
Format, Picture, and Select tab size.
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Border Art
For eye-catching publications, you can add fancy borders to any frame or the entire page!
1. Click on a graphic and be sure it is highlighted.

2. Click the Line/Border button and select More Lines.
3. Click on the BorderArt button.
4. Select the border you need and click OK.
14
Booklets
Creating a booklet for a play or musical event? Have a lot of Process Summary
information to share? Publisher 2003 gives it’s users options to create a 1. Change Page Setup
stylish booklet that can be used for a variety of purposes. Although 2. Create Cover Page
Publisher 2003 does not have a wizard that guides through the process 3. Insert Objects
like it does for making newsletters or brochures, with a little
• Text Box
background information and instruction, making booklets can be easy.
• Graphics
• Calendar
Two Options for Making Booklets
Booklets can be created using Publisher 2003 or Microsoft Word. Both have similar steps and
page set-up but one may fit better with your project over the other. If you are creating a simple four
page booklet, perhaps for a musical program or event, Microsoft Word provides attractive
templates that are simple to download, customize and print. Use Publisher 2003 if you are
creating multi-page booklets with a lot of complex information.
Figure 1
Getting Started
The best way to start is by using 1
33
Page Setup to let Publisher know
it’s making a booklet. To do this:
1. Open Publisher 2003 and

under New Publication, select
Blank Print Publication on
the menu.
2. Go to File > Page Setup.
3. Under Publication Type, se-

lect Booklet (Figure 1, 1).
Make sure the Landscape op-
tion is selected and click OK.
2
(Figure 1, 2)
By default, the width and height measurements are set for a 4 page folder booklet with
letter-sized paper, the most common type of booklet created. The preview shows what the
booklet will look like (Figure 1, 3).
Also, if the paper size needs to be changed, click the Printer and Paper tab in the
Page Setup window and change the option under Paper > Size to desired style.
The default size is based on the standard letter size..
4. When prompted to automatically insert pages, click Yes.

Four pages should be in your document now.
1
Changing Margins
With a new booklet, the margins set to the default 1 inch wide style.
To change margins:
1. Go to Arrange > Layout Guides.

P UBLISHER 2003: B OOKLETS
2. Under the Margin Guides tab, change all margins to desired level. Changing the margins to .5
adds more room to a booklet while maintaining readability. (Figure 2).
1
Figure 2
The Cover Page

Figure 3
Although Publisher 2003 does not offer a wizard to help create the look
and feel of your booklet, there are design options that offer templates for
your cover page using the Quick Publication Options and Publication
Designs window.
If there is no Publication Design window (Figure 3), go to View >

Toolbars > Task Pane.
1. Select any of the templates by clicking their icon.
2. The template will show on your cover page. Change the images in the
templates to personalize you’re booklet. Keep the theme and audi-
ence of the booklet in mind.
3. To change the colors of your template, go to Color Schemes on the

Publication Designs window and choose a scheme. Keep in mind
your booklets purpose and the audience that it is geared toward
when designing.
These templates only affect the cover page and can not be used on the
inside or back pages of your booklet. Selecting any other of the template
options will only change the cover page.
Inserting Objects
To make your booklet as dynamic as possible, you can insert graphics,
text-boxes and even calendars to create the ideal effect and a unique look.
Text Boxes
Text boxes are areas for text to be written. They enable the author to add any personalized text into
the booklet to customize it. Text boxes can be overlapped and placed anywhere on the booklet but
be careful to make sure the booklet is readable and will make sense to your audience before getting
too creative with their positions.
1. Go to Insert > Text Box

2. Click and drag your cursor to create a text box to the size that you want.
2
3. Format your text and arrange on the page to create the desired affect.
Graphics
Graphics and images add a visually appealing look to booklets and should be used according to the
booklets purpose. If the event is more of an artistic, creative event like a play or poetry reading,
graphics can help peak interest in a potential audience.
To add graphics:
1. Go to Insert > Picture.
2. Choose to add either clip-art from the clip-art gallery or your own file by choosing From File.
3. After finding the picture you wish to insert, arrange it on your page. Figure 3
WordArt
WordArt can be used in booklets for displaying
the event or booklet title in an eye-catching
way.
To use word art:
1. Go to Insert > Picture > WordArt.
2. Choose the design style that best fits with

your booklet and click OK.
3. Type your text into the dialog box,

replacing the words “Your Text Here”.
Change the look of your text by using the
Fonts, Size and formatting options at the top of the window (Figure 3).
WordArt is useful on the cover page, acting as the attention getter. Placing WordArt on the inside
of booklets may be useful in your publication, but this tool is mainly for titles and cover pages.
Calendars
In a booklet, it may be convenient to add a calendar to show events or upcoming shows, for in-
stance.
To add a calendar:
1. Go to Insert > Design Gallery Object.
2. In the Categories menu, select Calendars.
3. Choose the style of calendar that you want and select Insert Object.
4. Your calendar will be added to your booklet. Change size and style of the calendar to best fit your
booklet. You may need to change the size of the font to enable writing more information within
the daily boxes.
More than 4 Pages?

When you create a new booklet, Publisher gives the booklet 4 pages automatically. If you want more
pages than 4, you can insert new pages by going to Insert > Page. However, Publisher 2003 in-
serts pages into booklets in increments of 4 so inserting “one” new page will insert four.
3
Printing the Booklet Figure 4
To print a booklet in Publisher 2003,

setting have to be changed slightly.
1. Go to File > Print.
Do NOT hit the Print icon. You need

to change print settings and the icon
will not prompt you to change them 1
2. If your printer can not print on both
sides click OK. The booklet will
Print your pages separately and
bind them in whatever matter you
wish.
3. If your printer is capable of printing

on both sides of the paper, click
Properties in the Print window.
Change the option under Print on
Both Sides to reflect your booklet
(Figure 4, 1). Flip on Short Edge
makes the traditional booklet.
4. Click OK.
Publisher 2003 will automatically order your pages in printing to make your booklet flow. Be sure to
follow the page order when adding and taking content out.
Check your print preview and test your documents before the final print.
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Newsletters
Definition
A newsletter is a small publication containing news of interest exclu- Summary
sively to a special group. Companies send them to
customers to inform them of upcoming events. Newsletters should be 1. Definition
sent frequently and be concise, containing just enough information to 2. Creating a Newsletter
get the customers attention to find out more.
3. Editing a Newsletter
Creating a Newsletter
To create a newsletter using Publisher 2003:
1. Open Microsoft Publisher 2003.

2. Click on Publications for Print.
3. Scroll down (Figure 1, 1) and click Newsletters (Figure 1, 2).
4. Double-click a design template (Figure 1, 3).
Figure 1
2 3
1
Figure 2
1
Editing a Newsletter 2
1. Before editing the page for content, edit the Newsletter options on the
left side of the screen. Click Newsletter Options (Figure 2, 1).
2. Decide whether to create a newsletter with one or two-sided 1
printing and click the appropriate option (Figure 2, 2).
3. Decide whether to include customers addresses and click the
corresponding button (Figure 2, 3).
4. Click Page Content and click on the number of columns you want to
include.
5. If you wish to change the template you picked in step 4 above, click
Publication Designs and click on the new layout you want to use.
6. Click Color Schemes and double click on the colors you plan to use.
Click the Custom color scheme button under the list of colors to create
your own.
7. Click Font Schemes and double click on a font scheme to apply.
P UBLISHER 2003: N EWSLETTERS
Figure 3
A newsletter should now be displayed on your
screen. It should look similar to Figure 3.
To edit the newsletter, simply left click on an object

(text box, heading, or caption) to highlight it and
write over it. Pictures can be deleted and moved.
The newsletter can be edited around your prefer-
ences, the template is a merely a guide.
Figure 4
1
2
Please refer to the Publisher 2003: Publication Basics document for information on how to edit
Published documents.
2
Using Blank Publications
Generally, when people use Microsoft Publisher, they use the templates to create publications.
Although, this is a fine way of creating documents, some people require a greater level of creativity.
For those people, Microsoft included the ability to create publications
from blank pages in Microsoft Publisher 2003. Summary
1. Choosing a Form
2. Design Gallery Objects
Choosing a Form 3. Editing Options
1. Open Microsoft Publisher 2003. 4. Color and Font Schemes
Figure 1
2. Click on Blank Publications (Figure1, 1) 5. Ungrouping
3. Choose a layout (Figure 1, 2). 6. Changing Pictures
7. Adding Text Boxes
8. Adding Pages
1
2
Design Gallery Objects

1. Click on the Design Gallery Object button on the left side toolbar.
Figure 2
2. If not already selected, click on the
Objects by Category tab and click on
1
Mastheads and choose one to your liking
(Figure 2, 1). Double-click on the one to
insert the object (Figure 2, 2). 2
A masthead is a graphic and text box,
reserving room for a title.
3. After selecting a masthead, you may want to
add a sidebar or table of contents. A Table of
Contents will describe what is included in the
publication with a corresponding page
number. Sidebars will fill room on the side of
the publication and often include some special
points of interest.
4. Borders can also be added under the Objects by Category tab. Borders are
designs which run around the edge of the paper, adding more color and
creativity.
5. Many other options exist under the Objects by Design tab, these designs
are worth taking the time to look through.
M ICROSOFT P UBLISHER 2003: U SING B LANK P UBLICATIONS
Editing Options Figure 3

After inserting a Design Gallery Object, a magic wand icon
appears underneath the object while highlighted (Figure 3, 1).
This wand gives users the option to change the object. To
change the masthead to a different choice:
1. Click the magic wand icon. 1

2. Choose and click on a new object in the task bar on the left.
Your new object will be taking the place of the old one.
Figure 4
Schemes
Just like in the design process using the wizard, color and font schemes can
be applied to publications created from blank documents. To add a color and
font scheme: 1
1. If the task pane is not currently open, go to the View > Task Pane. You
can also hit Ctrl + F1 on the keyboard as a shortcut.
2. Click Color Schemes located in the task pane on the left (Figure 4, 1).
3. Choose a color scheme by left clicking on the appropriate one.
4. Click Font Scheme to add the same font style throughout the
publication.
Ungrouping
Even more creativity can be added by right clicking on Design Gallery Objects and selecting
Ungroup (Figure 5, 1). Answer Yes to the prompt and the Design Gallery Objects will split up. You
can select a single object and delete it if you wish. When finished, select the whole object by clicking
and dragging. Left click the button with two squares on it.
Figure 5
A quicker way to select more than one object is

holding down Ctrl on your keyboard and clicking the
objects.
1
Changing Pictures
One design gallery object is called Picture Captions, located in the Objects by Category toolbar. The
pictures in samples can be changed. To add a picture caption with a new picture:
1. Click the Design Gallery Object button.

2. Click Picture Captions.
3. Double click one of the choices.
4. Right-click on the picture (Figure 6, 1).
5. Choose Change Picture (Figure 6, 2).
6. Decide where the new picture will be coming from. The border and text box will remain intact,
but the picture will change into the new one selected by the user.
2
M ICROSOFT P UBLISHER 2003: U SING B LANK P UBLICATIONS
Figure 6
Adding Text Boxes

Text boxes are frames added to a document in order to type words into Microsoft Publisher.
To add a text box
1. Click the Text Box button on the tool bar on the left (Figure 7)
Figure 7
2. Your cursor will turn into crosshairs. Click and drag the crosshairs to the
appropriate length.
3. Place your cursor in the text box and begin typing.
Adding Pages
You may need to add pages as you create your document.
1. Click Insert in the menu bar at the top.

2. Select Page.
3. Choose how many pages to add (Figure 8, 1).
4. Decide where to place the page (Figure 8, 2).
5. Add any options if needed (Figure 8, 3). Figure 8 1
6. Click OK.
2
3
3
Connect Text Boxes
OTS PUBLICATION : PB08 • REVISED 11/16/2006 • TRAINING @ TOWSON . EDU • OFFICE OF TECHNOLOGY SERVICES
Text Flow Overview

In professional publications such as newspaper and newsletters, it is Summary
not uncommon to see a story begin on page 1 and continue on a
different page. You too can control the way the text of your stories 1. Text Flow Overview
flow in your publications by connecting text boxes using the Create 2. Add a New Page
Text Box Link icon on the Connect Text Boxes toolbar. 3. Connect Text Between Text
Boxes
You can connect text boxes that are adjacent to each other, on the 4. Jump Between Text Boxes
same page or on different pages. When you connect text boxes, each 5. Add a Continued Notice
text box is independent of the other. Connected text boxes share only
a string of text. If you delete one text box, the text reverts back to the
other connected text box, or if the text box is too small to fit the text it will appear as “text in
overflow”. “Text in overflow” is text that does not fit within a text box and is hidden until it can be
flowed into a new text box, or until the text box is resized to include the text. Special text box icons
appear when there is text in overflow, or when two or more text boxes are linked together. There
are also icons you can use to jump from one connected text box to the next.
Add a New Page

You may need to add a new page before you add a text box to which to connect. Adding a new page
to your publication is a breeze.
1. Select the page that come before the new page you wish to add.
2. Select Insert > Page from the menu bar.
3. In the Insert Page dialog box, select the options you want (Figure 1, 1), and then click OK
(Figure 1, 2).
Note: For publications, such as newsletters using the two-page spread view, it is recommended to
add pages in multiples of four.
Figure 1
M ICROSOFT P UBLISHER 2003: C ONNECT T EXT B OXES
Connect Text Between Text Boxes

The following demonstrates how to connect an existing (source) text box to a new (target) text box.
The “source” text box is the original text box that has text in overflow and the “target” text box is
the text box that will receive the extra text.
1. First, create a new (target) text box using the Text Box icon on the Objects toolbar
(Figure 2, 1).
2. Next, go back and select the (source) text box with text in overflow.
3. Click the Create Text Box Link icon on the Connect Text Boxes toolbar (figure 2, 2).
4. Your mouse pointer turns into a “pitcher” .
5. Point to the (target) text box created in step 1. Your mouse turns into a “pouring pitcher”
when over the (target) text box.
6. Click inside the (target) text box.
7. The text boxes are now connected and text in overflow will appear in the next box.
If needed, you can connect a chain of text boxes across multiple pages.
Figure 2
2
5 3
2
M ICROSOFT P UBLISHER 2003: C ONNECT T EXT B OXES
Jump Between Text Boxes

You can easily move from one connected text box to another by clicking the “Go to Next Text Box” or
“Go to Previous Text Box” icons. These special icons appear at the top or bottom of the connected
text boxes. To move to the next connected text box, click Next Text Box icon at the top
of the connected text box (Figure 2, 3). To move to the previous connected text box, click the
Previous Text Box icon at the bottom of the connected text box (Figure 2, 4).
Add a Continued Notice

In order to guide your reader through a story that spans across two or more connected text boxes,
you can add a Continued Notice. A Continued Notice is a small note that appears at the beginning
or end of a text box (Figure 2, 5) indicating that the text is continued from or continues on a
different page. Text must be present in each linked text box for the Continued Notice to appear.
1. Select the desired text box and the click Format > Text Box from the menu bar.
2. In the Format Text Box dialog box, select the Text Box tab (Figure 3, 1).
3. Under the Text autofitting heading, select the check box for the type of Continued notice
you wish to add (Figure 3, 2).
4. Click OK (Figure 3, 3).
Repeat the steps above for each connected box in the chain applying the proper Continued Notice for
each text box.
Figure 3
1
3
Printing a Newsletter onto 11x17
Newsletter Page Setup Options

A Newsletter is a regularly distributed publication generally about one Summary
main topic. It typically uses a 8 ½ x 11 page layout and the pages are
1. Newsletter Page Setup
added in multiples of four. This document describes how to setup your
Options
newsletter to print booklet style onto a single 11x17 sheet of paper.
2. Change Page Setup
This document assumes that your printer can print to an 11x17 sheet of
3. Change Print Option
paper.
You have two options for printing a 4-page newsletter publication. The first option is to print the
newsletter onto separate 8x11 sheets of paper (Figure 1). This option is your default page setup
setting. The second option is to print the newsletter “booklet style”, or onto a single 11x17 sheet of
paper (Figure 2). This option requires you to change options in Page Setup within the publication
Figure 1
Figure 2
A PP N AME AND C LASS N AME
Set Page Setup

The procedure below describes how to change options in Page Setup within the publication.
1. Create a 4-page publication either starting from scratch or through the use of an existing
Design Template.
For information on how to create a publication, please refer to Publisher 2003: Blank Document,
Publisher 2003: Publication Basics, or Publisher 2003: Newsletter Self-Help Training Documents.
2. Select File > Page Setup from the menu bar. The Page Setup dialog box displays.
3. On the Layout tab, under Publication type, select Booklet (Figure 3, 1) and under
Orientation, select Landscape (Figure 3, 2).
Figure 3
4. On the Printer and Paper tab, under Paper, select 11x17 (Figure 4, 1).
5. When ready, click OK (Figure 4, 2) to close the Page Setup dialog box.
Figure 4
2
A PP N AME AND C LASS N AME
Set Print Option

Typically when you print documents, you print to your default printer and this printer will select the
proper paper size using the automatic feed option. This means that when you print a regular 4-page
document, each page will print as a single page. To print your newsletter on an 11x17 sheet of
paper, you need to set the Print Option to manual feed.
The below procedure assumes that your printer can print the 11x17 paper size. Before completing
this process, place a single sheet of 11x17 paper in the printer’s manual feed tray. Once the sheet is
fed through the printer, you will need to insert the sheet again in order to print double-sided. Note:
some printers already have this setting in Print Options.
1. Select File > Print... from the menu bar. The Print dialog box displays.
2. Click Properties (Figure 5, 1). The “Printer” Document Properties dialog box displays.
Figure 5
4. On the Paper/Quality tab under Paper Source, select Manual Feed (Figure 6, 1).
5. When ready, click OK to close the “Printer” Document Properties dialog box.
6. Click OK to close the Print dialog box (Note: the publication will be sent to the Printer).
Figure 6
3
Working With Pages
Arranging Pages
As your publication evolves, you may need to adjust the pages within it; you Summary
may need to insert additional pages, move or removing existing pages. This
1. Arranging Pages
document will walk you through how to work with pages in Microsoft Publisher,
2. Using the Two-Page
as well as help you understand the use of the Two-Page Spread View.
Spread View
3. Inserting New Pages
Using the Two-Page Spread View 4. Moving a Page
5. Deleting a Page
A two-page spread is a convention used in certain types of folded or bound
6. Duplicating a Page
publications, such as greeting cards, books, or newsletters, where two pages
are meant to be viewed at the same time. In the example of a newsletter,
page 2 and 3 would make up a two-page spread. The two-page spread enables you to see two
facing, or “mirrored”, pages in the work area. The left page is always an even-numbered page, and
the right page is always and odd-numbered page. If you compare the locations of the page num-
bers, you can see that page 3 is a mirror image of page 2.
Use the two-page spread view if you plan to have graphics, tables, or other elements print across
facing pages. A publication must have at least three pages in order for you to see the results of
selecting Two-Page Spread. You can't view two-page spreads in Web publications.
Turn on/off Two-Page spread

1. Select View > Two-Page Spread from the menu bar.
Inserting New Pages

Inserting a new page is a common task. You can add one page or multiple pages to your publication
at any time during the design process. However, you can only delete one page or 2-page spread at
a time.
1. Place your insertion point on the page before or after where the additional page is to be
inserted.
2. Select Insert > Page... from the menu bar.
3. In the Insert Page dialog box, select either Before current page or After current page
to insert the new page before or after the current page.
4. Click OK. Publisher inserts a new page (or 2 new pages if using the Two-Page Spread View).
Note: you can also right-click the desired page number on the page sorter at the bottom of the
Publisher window and select Insert Page… from the shortcut menu.
M ICROSOFT P UBLISHER 2003: W ORKING W ITH P AGES
Moving a Page
Relocating pages within a publication is a snap using drag and drop.
1. On the Page Sorter (Figure 1), click the page that you want to move.
2. Press and hold the left mouse button. Figure 1

3. Drag the page to the desired new location.
4. When ready, release the mouse button
You can also move a page by clicking the page on the page sorter and dragging it to a new location
on the page sorter. If you are in two-page spread view, you should move both pages of a two-page
spread at the same time in order to avoid splitting up any two-page spreads.
Deleting a Page
You can only delete one page or 2-page spread at a time. Your page removal options also depend on
whether you are viewing individual pages or the Two-Page Spread view.
Delete an Individual Page

1. On the Page Sorter, click the desired page to be removed.
2. Select Edit > Delete Page… from the menu bar. The page is deleted.
Note: you can also right-click the desired page number on the page sorter at the bottom of the
Publisher window and select Delete Page… from the shortcut menu.
Delete a Two-Page Spread

1. On the Page Sorter, click the desired page to be removed.
2. Select Edit > Delete Page… from the menu bar. The Delete Page dialog box appears.
3. In the Delete Page dialog box, select Both pages to delete the displayed two-page spread,
or select Left page only or Right page only to delete only one of the displayed pages in
the two-page spread.
4. Click OK. The page(s) are removed.
Note: To delete the contents of a page without deleting the page itself, select each object, such as
graphics, text boxes and more, and press Delete on the keyboard.
Duplicating a Page
Microsoft Publisher makes is it easy for you to copy an existing page with all its objects if you need a
similar looking new page in your publication. When you duplicate an existing page, all graphics and
text boxes are copied, but not the text.
1. On the Page Sorter, click the desired page to be duplicated.
2. Select Edit > Duplicate Page… from the menu bar. The page is duplicated.
3. Note: If you are in two-page spread view, this will insert a new two-page spread immediately
after the selected two-page spread.
You can also right-click the desired page number on the page sorter at the bottom of the Publisher
window and select Duplicate Page… from the shortcut menu.
2
Brochures
OTS PUBLICATION : PB2• REVISED 07-01-2006 • TRAINING @ TOWSON . EDU • OFFICE OF TECHNOLOGY SERVICES
What is a Brochure? Summary

A brochure is a publication used to convince readers you have 1. Creating a Brochure
something they need. The readers have to see right away what they 2. Editing Objects
will get from reading the brochure, as well as what it will cost them. -Moving
This can be a real challenge because when people look at a brochure -Resizing
cover they don’t read it, they glance at it. So it has to catch their -Deleting
attention, first of all, and then motivate them to pick it up.
3. Adding New Objects
4. Rearranging Panels
Creating a Brochure Using A Wizard
1. Open Publisher 2003. Figure 1
2. In the New Publication task pane on the left,
under New from a design, click the arrow next
to Publications for Print and choose
Brochures (Figure 1, 1).
1
3. Look through the templates by choosing each of
the options under Brochures (Figure 1, 2).
4. When you make your selection, an information

screen may pop up. You can either enter
information here or click Cancel and enter it in 2
yourself on the brochure.
Editing
The Template is strictly an example. In most cases,
many graphics and text boxes will have to be added,
deleted, or moved.
To move an object:
1. Place your cursor on the dotted line encasing the

objects and click once to highlight the area.
2. With the cursor looking like this , click the

dotted line holding down the left mouse button.
3. Drag the object to the preferred place by moving the mouse to that area.
To delete an object:
1. Left-click one time to select the object and press Delete on keyboard
OR
2. Right-click object and select Delete from drop down menu.
© 2005 Towson University -This work is licensed under the Creative Commons Attribution-NonCommercial-
NoDerivs License. Details available at http://www.towson.edu/OTStraining. 410-704-4070.
B ROCHURES WITH P UBLISHER 2003
Resizing an object:
1. Select the object you wish to resize.
2. Place your cursor on one of the white dots located on the dotted lines. Drag your cursor to re-
size.
Tilt
Resize
Do not click the green dot to resize. The green dots tilt the object on an angle.
Adding Objects
Pictures
1. Go to Insert > Picture.
2. Choose from the menu what kind of picture you would like to add.
3. For clipart, you can search for specific pictures by typing a keyword in the Search Field and
clicking Go.
4. For files, choose from file and browse for the image.
5. When you choose a picture, double-click to add to your publication.
Text Boxes
1. Go to Insert > Text Box
2. The cursor will turn into a cross. Place your cursor where the text box is to be inserted, hold
down the left mouse button, and drag the box to the desired size.
Drop Caps
A drop cap, is a large letter at the start of a paragraph. A successful publication should use just one
drop-cap at the beginning of a story or section.
1. Click in the paragraph where you want to add the drop cap and go to Format > Drop Cap.
If your text box contains more than one paragraph, be sure to only highlight the first paragraph
or the drop cap will be added to all paragraphs in the text box.
2. Choose the style that you would like from the menu. You can click on the Custom Drop Cap tab
at the top of the window to further customize.
3. If you want to remove the drop cap, go to Format > Drop Cap and click Remove.
4. Click OK to return to your document.
2
B ROCHURES WITH P UBLISHER 2003
Design Gallery Object

Publisher has mini-Wizards used to create design objects within a publication.
1. Go to Insert > Design Gallery Object
2. From here you can choose to look at Objects by Category, by Design or that you created
yourself.
3. After you choose the object, click Insert Object.
4. Along with the object is a mini-wizard that you can click by selecting the object and clicking the
wizard icon. This allows you to re-open the customization of the object.
Rearranging Panels
Before re-arranging your brochure panels, adjust magnification so that you can see your whole
brochure.
1. Open the publication you need to edit.

2. Go to View > Zoom > 33%.
3. Select all of the objects on your page by going to Edit > Select All or creating a box around
them by clicking and dragging.
4. Click the Group button and move the grouped objects out to the right of the document
page onto the Scratch Area (The scratch area is the grey area surrounding your publication).
5. If you have a multi-paged document, go to page 2 and repeat steps 3 and 4.
6. In order to re-arrange things, you can ungroup and regroup objects by clicking the Group button
and place them in the new order on your brochure pages.
3
Publisher 2003
E-Mail Newsletters and Other E-Mail Templates
OTS PUBLICATION : PB5 • REVISED 07-21-2005 • ©2005 TOWSON UNIVERSITY • OFFICE OF TECHNOLOGY SERVICES
E-Mail Templates
Have you ever wondered how people send out those professional
E-Mail newsletters? Publisher 2003 has some great built in design Summary
templates that are simple to use and help you look like the
E-Mail Templates
professional that you are.
1. New Publication
New Publication 2. E-Mail Newsletter
Under the New Publication task pane there are six E-Mail design 3. Editing Text
templates to choose from. These templates are built to look perfect 4. Changing Graphics
as an E-Mail message and can be sent directly from the Publisher 5. Hyperlinks
software screen. The six templates all have the same procedure, this 6. Delete and Undo
document will take you step-by-step through the newsletter 7. Save
template. The templates are: Newsletter, Letter, Event/Speaker, Send E-Mail Template
Event/Activity, Product List and Featured Product.
1. Sending
2. Receiving
Selecting the E-Mail Newsletters
1. Open Publisher 2003
2. From the New Publication task pane under the New from a design section, click on the blue
arrow in front of Web Sites and E-Mail.
3. Click on the arrow in front of E-Mail and select Newsletter.
4. Select one of the Newsletter templates (Figure 1).
Figure 1
Office of Technology Services • http://www.towson.edu/OTStraining • 410-704-4070 • training@towson.edu

P UBLISHER 2003: E-M AIL NEWSLETTERS
Publication Design Choices

Once you select your newsletter template your newsletter will appear in the scratch area of your
window and the task pane will have three choices to further customize your newsletter (Figure 2).
1. Publication Design: Choose different publication design templates if you want to change your
first choice.
2. Color Schemes: Choose different color schemes to apply to the newsletter template.
3. Font Schemes: Choose different font schemes to apply to your template.
Figure 2
Editing the Template

Editing the newsletter is a simple process when using the pre-made newsletter template.
Zooming
The first trick to learn when you begin editing your template is to use the F9 key on your keyboard
to toggle between zooming your view in and out. You can also use the Zoom toolbar icon (Figure 3).
Figure 3
2
Editing Text
Editing text using the template is easy to do:
1. Select the text in one of the text boxes and delete it (Figure 4, 1).
It is useful to read the test first because it gives suggestions of what to include in the newsletter.
2. Type in the new text .
3. If you prefer a different format for the text use the Format menu (Figure 4, 2) and choose Font.
Changing Pictures and Graphics

The template will have a picture or graphic that you will probably want to change.
1. Right-click on the graphic and choose Change Picture (Figure 4, 3).

2. Choose a new picture or graphic by selecting Clip Art, From File or From Scanner or Camera.
Hyperlinks
To change or make a hyperlink:
1. Highlight the text you want to link.

2. Select the Create Hyperlink icon from the toolbar (Figure 4, 4) and choose the hyperlink
options that you desire.
Delete and Undo

• To delete any part of the newsletter template you don’t want, right click on it and choose
Delete Object.
• To undo any action that you have done, select the Undo icon from the toolbar (Figure 4, 5).
Save
1. Go to the File menu and choose Save or Save As.
2. Browse to the area where you would like to save your newsletter, name it and choose Save.
Figure 4
2
4
5
3
Sending the E-Mail Newsletter

Sending
After you have made all of your changes and have saved your newsletter you are ready to send it.
1. Go to the File menu and choose Send E-Mail > Send This Page as Message.
2. Your E-Mail editor software will open up on the top section of your Publisher screen (Figure 5, 1).
3. Click on the To button (Figure 5, 2) and bring in the recipients that you want for this E-Mail.
4. Fill in the Subject field (Figure 5, 3) .
5. Click Send (Figure 5, 4).
Figure 5
4
2
Receiving
The recipients who receive your newsletter will see its contents it in the message area of the letter
(Figure 6).
Figure 6

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Microsoft Publisher 2003

Working With Graphics

Move, Resize or Crop a Picture

The Picture Toolbar

The following examples illustrate common text

Top and Bottom:Text stops at the top of

Tight:Text wraps around the outline of

Square:Text wraps around the frame

None: Text acts as if the picture isn't

• What is the purpose or goal of the publication?

Orientation and Page Layout

• Are the colors selected pleasing to the eye?

Serif Fonts Curves and small lines used at the ends of

Sans Serif Straighter lines used. No curves

More decorative, artistic letter shapes. Can be used for titles

Font Name x-height Example

Goudy Old Style Xx big dog

Times New Roman Xx big dog

Broadway Xx big dog

• What weight and width should you use?

Font Name Example

Gill Sans MT big dog

Gill Sans MT Condensed big dog

Gill Sans MT Extra Condensed big dog

Font Name Example

Eras Light ITC big dog

Eras Demi ITC big dog

Eras Bold ITC big dog

• What font combinations are you going to use?

Vary weights and widths to energize a publication.

Getting Started Using a Wizard

Starting from Scratch

1. From the File menu choose New.

The Publisher Screen Figure 1

1. Move your mouse over the horizontal or

2.Click and drag toward the center of the

Delete Guides Drag the line off the publication.

Frames Objects in a publication are often in a frame.

1. From the Insert menu, choose Text Box.

Resizing Text Frames

1. Click on the text frame.

Moving Text Frames

1. Click on the text frame.

Deleting Text Frames

Creating Text Box Links

1. Click in one of the text frames.

Managing Multiple Pages

Moving From Page to Page

To quickly move between pages of your publication you can also

Changing the View

Two Page View

1. Click on View, Master Page on the menu bar (Control+m).

The Clip Art Screen

CGM graphics .cgm

Windows Enhanced Metafile .emf

Encapsulated PostScript .eps

Graphics Interchange Format (CompuServe

Joint Photographics Expert Group * .jpeg or .jpg

Kodak Photo CD and Pro Photo CD

Macintosh Picture .pict or .pct

Portable Network Graphics * .png

TIFF, Tagged Image File Format * .tif