Segregation of Duties Framework

Expenditure Fixed Assets Inventory
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 23 24 25 26 27 28 29 30 31 32
Reconcile Fixed Assets Sub Ledger to
Approve Changes to Inventory

Edit Vendor Master File
Edit Fixed Asset Master File
Cost/Quantity (including disposal)
Edit Inventory Master File

Review, Authorize or Sign Checks
Investigate Discrepancies or Issues
Initiate Purchase of Fixed Assets

Authorize Purchases of Fixed Assets
Record Fixed Asset Transactions
Initiate Disposal of Fixed Assets
Access and/or Custody to Fixed Assets

Input Purchase Orders
Purchases
Initiate Checks for Inventory Purchases
Record Inventory Transactions
Investigate Inventory Count Discrepancies

Maintain inventory records

Prepare Check
Mail Check
Initiate Purchase of Inventory
Verify and Process Receipt of Inventory
Ship Inventory
Inventory count Responsibility
Access and/or Custody to Inventory

Authorize Inventory or Expenditure
General Ledger
Initiate Checks for Expenditures
SOD Framework
1 Initiate Checks for Expenditures X X X

Expenditure
2 Prepare Check X X X
3 Review, Authorize or Sign Checks X X X X X
4 Mail Check X X X X X X X
5 Investigate Discrepancies or Issues X X X X X X X X X X X X X X X X
6 Edit Vendor Master File X X X X X X X X X X X
7 Initiate Purchase of Fixed Assets X X X X X X X X X X X X
8 Authorize Purchases of Fixed Assets X X X X X X X X X X X X
Fixed Assets
9 Record Fixed Asset Transactions X X X X X X X X

10 Initiate Disposal of Fixed Assets X X X X X X X X X X X X X
11 Reconcile Fixed Assets Sub Ledger to General Ledger X X X X X X X X
12 Access and/or Custody to Fixed Assets X X X X X X X X X X X X
13 Investigate Discrepancies or Issues - Fixed Assets X X X X X X X X X X X X X X
14 Edit Fixed Asset Master File X X X X X X X X X X
15 Initiate Purchase of Inventory X X X X X X X X X X X X X X X X X X
16 Input Purchase Orders X X X X X X X X X X X X X
17 Authorize Inventory or Expenditure Purchases X X X X X X
18 Verify and Process Receipt of Inventory X X X X X X X X X X X X
23 Initiate Checks for Inventory Purchases X X X X X X X X X X X X
24 Ship Inventory X X X X X X X X X X X X X X
Inventory
25 Record Inventory Transactions X X X X X X X X X X X X

26 Inventory count Responsibility X X X X X X X X X X X X
27 Investigate Inventory Count Discrepancies X X X X X X X X X X
28 Investigate Discrepancies or Issues - Inventory X X X X X X X X X X X X X X X X
29 Approve Changes to Inventory Cost/Quantity (incl. X X X X X X X X X X X X X X

disposal)
30 Maintain inventory records X X X X X X X X X X X X X X X X X X
31 Edit Inventory Master File X X X X X X X X X X X X X X X X X X
32 Access and/or Custody to Inventory X X X X X X X X X X X X X X X X
408528468.xls Page 1 of 23
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 23 24 25 26 27 28 29 30 31 32




Purchases


Prepare Check
Mail Check
Ship Inventory

General Ledger
SOD Framework
33 Initiate Payroll Check X

34 Prepare Payroll Checks
35 Sign Payroll Checks
36 Review and Authorize Electronic Payroll Disbursements
Payroll
37 Disburse Payroll Checks

38 Resolving Employee Payroll Inquiries
39 Determine Salary and Wage Rates
40 Approve Changes to Salary and Wage Rates
41 Edit Payroll Master File X
42 Process sales orders X X X X X X X X
43 Approve Terms of Sale X X X
44 Record Sales Orders X X X
45 Invoice Customers X X X
Revenue
46 Collect Accounts Receivable X X X

47 Post Cash Receipts to A/R Subledger X X X
48 Process Customer Service Calls & Complaints X X X
49 Independently Investigate A/R Discrepancies X X X X X X X X X X X X X
50 Investigate Discrepancies or Issues - Revenue X X X X X X X X X
51 Maintain/Authorize Accounts Receivable Adjustments X X X
52 Edit A/R Master File X X X X
53 Initiate Invest / Borrow / Derivative Transactions
54 Approve Invest / Borrow / Derivative Transactions
55 Record Invest / Borrow / Derivative Transactions
Treasury
56 Reconcile Invest / Borrow / Derivative Accounts

57 Review / Analyze Invest / Borrow / Derivative Accounts
58 Investigate Discrepancies or Issues - Treasury X X X X X X X X X X X X
59 Edit Invest / Borrow / Derivative Master Files
408528468.xls Page 2 of 23
1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 23 24 25 26 27 28 29 30 31 32




Purchases


Prepare Check
Mail Check
Ship Inventory

General Ledger
SOD Framework
60 Open Mail, Copy Checks Received X X X

Cash Mgmt
61 Prepare Deposits
62 Deposit Cash Receipts
63 Reconcile Cash Accounts X X
64 Investigate Discrepancies or Issues - Cash X X X X X X X X X X X X
65 Access to Cash
66 Define the Financial Closing and Reporting Process
67 Initiate Non-Routine Transactions
68 Review, Evaluate and Approve Non-Routine
Financial Accounting
Transactions
69 Record Non-Routine Transactions
70 Initiate Journal Entries
71 Approve Journal Entries
72 Post Journal Entries to General Ledger X X X X X X X X X
73 Prepare Consolidation
74 Review and Approve Consolidation
75 Generate Internal Drafts of Financial Statements
76 Review and Approve Financial Statements
77 Monitor Suspense or Clearing Accounts Usage X X X X X X X X
78 Maintain Chart of Accounts X X X X X X X X X X X X X X X X X X
79 Initiate Request to Alter Transactional Data X X X X X
80
IT
Edit Transactional Data X X X X X X X

81 Approve Editing of Transactional Data X X X X X X X X
408528468.xls Page 3 of 23
Payroll Revenue Treasury
33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59
Independently Investigate A/R

Review and Authorize Electronic Payroll
Process Customer Service Calls &

Approve Changes to Salary and Wage
Edit Payroll Master File
Approve Terms of Sale
Collect Accounts Receivable

Post Cash Receipts to A/R Subledger
Edit A/R Master File
Reconcile Invest/Borrow/Derivative
Prepare Payroll Checks
Sign Payroll Checks
Disburse Payroll Checks

Resolving Employee Payroll Inquiries
Determine Salary and Wage Rates
Rates
Process sales orders
Record Sales Orders

Invoice Customers
Complaints
Adjustments
Transactions
Transactions
Transactions
Accounts
Accounts
Edit Invest/Borrow/Derivative Master Files
Initiate Payroll Check
Maintain/Authorize Accounts Receivable
Approve Invest/Borrow/Derivative
Record Invest/Borrow/Derivative
Review/Analyze Invest/Borrow/Derivative
Disbursements
Discrepancies
Initiate Invest/Borrow/Derivative
SOD Framework
1 Initiate Checks for Expenditures

Expenditure
2 Prepare Check
3 Review, Authorize or Sign Checks
4 Mail Check X
5 Investigate Discrepancies or Issues X X
6 Edit Vendor Master File X X X
7 Initiate Purchase of Fixed Assets X X
8 Authorize Purchases of Fixed Assets X
Fixed Assets
9 Record Fixed Asset Transactions

10 Initiate Disposal of Fixed Assets X X X
11 Reconcile Fixed Assets Sub Ledger to General Ledger
12 Access and/or Custody to Fixed Assets X X X
13 Investigate Discrepancies or Issues - Fixed Assets X
14 Edit Fixed Asset Master File X X X
15 Initiate Purchase of Inventory X X X
16 Input Purchase Orders X
17 Authorize Inventory or Expenditure Purchases
18 Verify and Process Receipt of Inventory
23 Initiate Checks for Inventory Purchases
24 Ship Inventory X X X X X X X X X X X X
Inventory
25 Record Inventory Transactions

26 Inventory count Responsibility
27 Investigate Inventory Count Discrepancies
28 Investigate Discrepancies or Issues - Inventory X X
29 Approve Changes to Inventory Cost/Quantity (incl. X X X X

disposal)
30 Maintain inventory records X X X X X X X X X X X X
31 Edit Inventory Master File X X X X
32 Access and/or Custody to Inventory X X X X X X X X X X X X
408528468.xls Page 4 of 23
33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59



Sign Payroll Checks

Rates
Record Sales Orders

Invoice Customers
Complaints
Adjustments
Transactions
Transactions
Transactions
Accounts
Accounts
Disbursements
Discrepancies
SOD Framework
33 Initiate Payroll Check X X X X X X

34 Prepare Payroll Checks X X X X X X
35 Sign Payroll Checks X X X X X
36 Review and Authorize Electronic Payroll Disbursements X X X X

Payroll
37 Disburse Payroll Checks X X X X X X

38 Resolving Employee Payroll Inquiries X X X X X
39 Determine Salary and Wage Rates X
40 Approve Changes to Salary and Wage Rates X
41 Edit Payroll Master File X X X X X X X
42 Process sales orders
43 Approve Terms of Sale X X X X X X X X X
44 Record Sales Orders X X X X X X X X X
45 Invoice Customers X X X X X X X X X
Revenue
46 Collect Accounts Receivable X X X X X X X X X

47 Post Cash Receipts to A/R Subledger X X X X X X X X X
48 Process Customer Service Calls & Complaints X X X X X X X X
49 Independently Investigate A/R Discrepancies X X X X X X X X X
50 Investigate Discrepancies or Issues - Revenue X X X X X X X
51 Maintain/Authorize Accounts Receivable Adjustments X X X X X X X X X
52 Edit A/R Master File X X X X X X X X X
53 Initiate Invest / Borrow / Derivative Transactions X X X
54 Approve Invest / Borrow / Derivative Transactions X X X X X
55 Record Invest / Borrow / Derivative Transactions X X X X X
Treasury
56 Reconcile Invest / Borrow / Derivative Accounts X X X X X
57 Review / Analyze Invest / Borrow / Derivative Accounts X X X X
58 Investigate Discrepancies or Issues - Treasury X X X X X X

59 Edit Invest / Borrow / Derivative Master Files
408528468.xls Page 5 of 23
33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59



Sign Payroll Checks

Rates
Record Sales Orders

Invoice Customers
Complaints
Adjustments
Transactions
Transactions
Transactions
Accounts
Accounts
Disbursements
Discrepancies
SOD Framework
60 Open Mail, Copy Checks Received X X X X X X

Cash Mgmt
61 Prepare Deposits X
62 Deposit Cash Receipts X
63 Reconcile Cash Accounts X X X
64 Investigate Discrepancies or Issues - Cash X X
65 Access to Cash X X
66 Define the Financial Closing and Reporting Process X X
67 Initiate Non-Routine Transactions
68 Review, Evaluate and Approve Non-Routine
Transactions
69 Record Non-Routine Transactions
70 Initiate Journal Entries
71 Approve Journal Entries
72 Post Journal Entries to General Ledger X X X
73 Prepare Consolidation
74 Review and Approve Consolidation
75 Generate Internal Drafts of Financial Statements
76 Review and Approve Financial Statements
77 Monitor Suspense or Clearing Accounts Usage X X X X X X
78 Maintain Chart of Accounts X X X X
79 Initiate Request to Alter Transactional Data X X X
80
IT
Edit Transactional Data X X X X X X

81 Approve Editing of Transactional Data X X X X X X
408528468.xls Page 6 of 23
Cash Mgmt Financial Accounting IT
60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81
Data
Review, Evaluate and Approve Non-
Initiate Request to Alter Transactional

Post Journal Entries to General Ledger
Prepare Deposits
Deposit Cash Receipts
Reconcile Cash Accounts
Access to Cash
Process
Initiate Non-Routine Transactions
Record Non-Routine Transactions

Initiate Journal Entries
Approve Journal Entries
Prepare Consolidation
Review and Approve Consolidation
Review and Approve Financial Statements

Monitor Suspense or Clearing Accounts
Maintain Chart of Accounts
Edit Transactional Data

Approve Editing of Transactional Data
Open Mail, Copy Checks Received
Define the Financial Closing and Reporting
Generate Internal Drafts of Financial
Usage
Routine Transactions
Statements
SOD Framework
1 Initiate Checks for Expenditures

Expenditure
2 Prepare Check X
3 Review, Authorize or Sign Checks X X
4 Mail Check X X X
5 Investigate Discrepancies or Issues X X X X X
6 Edit Vendor Master File X X X X X
7 Initiate Purchase of Fixed Assets X X
8 Authorize Purchases of Fixed Assets X X
Fixed Assets
9 Record Fixed Asset Transactions

10 Initiate Disposal of Fixed Assets X X
11 Reconcile Fixed Assets Sub Ledger to General Ledger
12 Access and/or Custody to Fixed Assets X X X
13 Investigate Discrepancies or Issues - Fixed Assets X X X X X
14 Edit Fixed Asset Master File X X X X X
15 Initiate Purchase of Inventory X X
16 Input Purchase Orders X
17 Authorize Inventory or Expenditure Purchases X
18 Verify and Process Receipt of Inventory X X
23 Initiate Checks for Inventory Purchases X
24 Ship Inventory X X X
Inventory
25 Record Inventory Transactions X

26 Inventory count Responsibility X X
27 Investigate Inventory Count Discrepancies X
28 Investigate Discrepancies or Issues - Inventory X X X X X
29 Approve Changes to Inventory Cost/Quantity (incl. X X X X X X

disposal)
30 Maintain inventory records X X X X X
31 Edit Inventory Master File X X X X X
32 Access and/or Custody to Inventory X X X
408528468.xls Page 7 of 23
60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81
Data

Prepare Deposits
Access to Cash
Process



Usage
Statements
SOD Framework
33 Initiate Payroll Check

34 Prepare Payroll Checks X
35 Sign Payroll Checks X X
36 Review and Authorize Electronic Payroll Disbursements

Payroll
37 Disburse Payroll Checks X X

38 Resolving Employee Payroll Inquiries X X X X
39 Determine Salary and Wage Rates X
40 Approve Changes to Salary and Wage Rates X
41 Edit Payroll Master File X X X X X
42 Process sales orders X
43 Approve Terms of Sale
44 Record Sales Orders
45 Invoice Customers
Revenue
46 Collect Accounts Receivable

47 Post Cash Receipts to A/R Subledger X X X X
48 Process Customer Service Calls & Complaints
49 Independently Investigate A/R Discrepancies X X
50 Investigate Discrepancies or Issues - Revenue X X X X X
51 Maintain/Authorize Accounts Receivable Adjustments X X
52 Edit A/R Master File X X X X X
53 Initiate Invest / Borrow / Derivative Transactions
54 Approve Invest / Borrow / Derivative Transactions
55 Record Invest / Borrow / Derivative Transactions
Treasury
56 Reconcile Invest / Borrow / Derivative Accounts

57 Review / Analyze Invest / Borrow / Derivative Accounts
58 Investigate Discrepancies or Issues - Treasury X X X X X
59 Edit Invest / Borrow / Derivative Master Files X X X X
408528468.xls Page 8 of 23
60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76 77 78 79 80 81
Data

Prepare Deposits
Access to Cash
Process



Usage
Statements
SOD Framework
60 Open Mail, Copy Checks Received X X X X X

Cash Mgmt
61 Prepare Deposits X X X X
62 Deposit Cash Receipts X X X X X
63 Reconcile Cash Accounts X X X X X
64 Investigate Discrepancies or Issues - Cash X X X X X X X X X
65 Access to Cash X X
66 Define the Financial Closing and Reporting Process X
67 Initiate Non-Routine Transactions X X X
68 Review, Evaluate and Approve Non-Routine X X

Transactions
69 Record Non-Routine Transactions X X X
70 Initiate Journal Entries X X
71 Approve Journal Entries X X
72 Post Journal Entries to General Ledger X X X X X X
73 Prepare Consolidation X
74 Review and Approve Consolidation X
75 Generate Internal Drafts of Financial Statements X
76 Review and Approve Financial Statements X
77 Monitor Suspense or Clearing Accounts Usage X X X X X
78 Maintain Chart of Accounts X X X X X
79 Initiate Request to Alter Transactional Data X X X
80
IT
Edit Transactional Data X X X X

81 Approve Editing of Transactional Data X X X X
408528468.xls Page 9 of 23
Description of all the potential conflicts
(these are mapped graphically in the [SOD Framework Table] Tab of this worksheet)
Risk Risk Description

Reference
1-3. Review, Authorize or Sign Checks conflicts with Initiate Checks for Expenditures. Checks should be signed by someone who did not initiate or prepare the
check, in order to minimize the potential for concealment of fraud.
1-4. Mail Check conflicts with Initiate Checks for Expenditures. Signed checks should be delivered to someone independent of both the preparer and the initiator of
the check for prompt mailing, in order to minimize the potential for concealment of fraud.
1-5. Investigate Discrepancies or Issues - Expenditure conflicts with Initiate Checks for Expenditure. If one individual has responsibility for more than one of these
functions, that individual could misappropriate assets and conceal the misappropriation.
2-3. Review, Authorize or Sign Checks conflicts with Prepare Check. Checks should be signed by someone who did not initiate or prepare the check, in order to
minimize the potential for concealment of fraud.
2-4. Mail Check conflicts with Prepare Check. Signed checks should be delivered to someone independent of both the preparer and the initiator of the check for
prompt mailing, in order to minimize the potential for concealment of fraud.
2-5. Investigate Discrepancies or Issues - Expenditure conflicts with Prepare Check. If one individual has responsibility for more than one of these functions, that
individual could misappropriate assets and conceal the misappropriation.
2-60. Open Mail, Copy Checks Received conflicts with Prepare Check. If one individual has responsibility for more than one of these functions, that individual could
misappropriate assets and conceal the misappropriation.
3-4. Review, Authorize or Sign Checks conflicts with Mail Check. Signed checks should be delivered to someone independent of both the preparer and the initiator
of the check for prompt mailing, in order to minimize the potential for concealment of fraud.
3-5. Investigate Discrepancies or Issues - Expenditure conflicts with Review, Authorize or Sign Checks. If one individual has responsibility for more than one of
these functions, that individual could misappropriate assets and conceal the misappropriation.
3-6. Review, Authorize or Sign Checks conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that individual
could conceal errors or fraudulent activity.
3-60. Open Mail, Copy Checks Received conflicts with Review, Authorize or Sign Checks. If one individual has responsibility for more than one of these functions,
that individual could misappropriate assets and conceal the misappropriation.
3-63. Reconcile Cash Accounts conflicts with Review, Authorize or Sign Checks. If one individual has responsibility for more than one of these functions, that
4-5. Investigate Discrepancies or Issues - Expenditure conflicts with Mail Check. If one individual has responsibility for more than one of these functions, that
4-7. Mail Check conflicts with Initiate Purchase of Fixed Assets. If one individual has responsibility for more than one of these functions, that individual could
4-15. Mail Check conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these functions, that individual could
4-23. Mail Check conflicts with Initiate Checks for Inventory Purchases. If one individual has responsibility for more than one of these functions, that individual could
4-33. Mail Check conflicts with Initiate Payroll Check. If one individual has responsibility for more than one of these functions, that individual could misappropriate
assets and conceal the misappropriation.
4-60. Open Mail, Copy Checks Received conflicts with Mail Check. If one individual has responsibility for more than one of these functions, that individual could
4-63. Reconcile Cash Accounts conflicts with Mail Check. If one individual has responsibility for more than one of these functions, that individual could
4-72. Mail Check conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these functions, that individual could
5-6. Investigate Discrepancies or Issues - Expenditure conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these
functions, that individual could conceal errors or fraudulent activity.
5-7. Investigate Discrepancies or Issues - Expenditure conflicts with Initiate Purchase of Fixed Assets. If one individual has responsibility for more than one of these
5-8. Investigate Discrepancies or Issues - Expenditure conflicts with Authorize Purchases of Fixed Assets. If one individual has responsibility for more than one of
5-10. Investigate Discrepancies or Issues - Expenditure conflicts with Initiate Disposal of Fixed Assets. If one individual has responsibility for more than one of these
5-12. Access and/or Custody to Fixed Assets conflicts with Investigate Discrepancies or Issues - Expenditure. One person should not have responsibility for Custody
of assets and Following up of discrepancies or issues.
5-14. Investigate Discrepancies or Issues - Expenditure conflicts with Edit Fixed Asset Master File. One person should not have responsibility for Following up of
discrepancies or issues and Access to Master files, in order to minimize the potential concealment of fraud.
5-15. Investigate Discrepancies or Issues - Expenditure conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these
5-24. Ship Inventory conflicts with Investigate Discrepancies or Issues - Expenditure. One person should not have responsibility for Custody of assets and Following
up of discrepancies or issues, in order to minimize the potential concealment of fraud.
5-29. Investigate Discrepancies or Issues - Expenditure conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has
responsibility for more than one of these functions, that individual could misappropriate assets and conceal the misappropriation.
5-30. Investigate Discrepancies or Issues - Expenditure conflicts with Maintain Inventory Records. One person should not have responsibility for Following up of
5-31. Investigate Discrepancies or Issues - Expenditure conflicts with Edit Inventory Master File. One person should not have responsibility for Following up of
5-32. Access and/or Custody to Inventory conflicts with Investigate Discrepancies or Issues - Expenditure. One person should not have responsibility for Custody of
assets and Following up of discrepancies or issues, in order to minimize the potential concealment of fraud.
5-41. Investigate Discrepancies or Issues - Expenditure conflicts with Edit Payroll Master File. One person should not have responsibility for Following up of
5-49. Investigate Discrepancies or Issues - Expenditure conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than
one of these functions, that individual could misappropriate assets and conceal the misappropriation.
408528468.xls Page 10 of 23
Reference
5-72. Investigate Discrepancies or Issues - Expenditure conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of
these functions, that individual could conceal errors or fraudulent activity.
5-77. Investigate Discrepancies or Issues - Expenditure conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more
than one of these functions, that individual could conceal errors or fraudulent activity.
5-78. Investigate Discrepancies or Issues - Expenditure conflicts with Maintain Chart of Accounts. One person should not have responsibility for following up of
5-80. Investigate Discrepancies or Issues - Expenditure conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these
5-81. Investigate Discrepancies or Issues - Expenditure conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of
6-7. Initiate Purchase of Fixed Assets conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that individual
6-8. Authorize Purchases of Fixed Assets conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that
individual could conceal errors or fraudulent activity.
6-9. Record Fixed Asset Transactions conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that individual
6-10. Initiate Disposal of Fixed Assets conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that individual
6-11. Reconcile Fixed Assets Subsidiary Ledger to General Ledger conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of
6-12. Access and/or Custody to Fixed Assets conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that
6-13. Investigate Discrepancies or Issues - Fixed Assets conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these
6-15. Initiate Purchase of Inventory conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that individual
6-24. Ship Inventory conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that individual could conceal
errors or fraudulent activity.
6-28. Investigate Discrepancies or Issues - Inventory conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions,
that individual could conceal errors or fraudulent activity.
6-49. Independently Investigate A/R Discrepancies conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that
6-50. Investigate Discrepancies or Issues - Revenue conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions,
6-58. Investigate Discrepancies or Issues - Treasury conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions,
6-64. Investigate Discrepancies or Issues - Cash conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that
6-77. Monitor Suspense or Clearing Accounts Usage conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions,
6-79. Initiate Request to Alter Transactional Data conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that
6-80. Edit Transactional Data conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that individual could
conceal errors or fraudulent activity.
6-81. Approve Editing of Transactional Data conflicts with Edit Vendor Master File. If one individual has responsibility for more than one of these functions, that
7-8. Initiate Purchase of Fixed Assets conflicts with Authorize Purchases of Fixed Assets. One person should not have responsibility over both the access to assets
and the responsibility for maintaining the accountability for such assets.
7-9. Initiate Purchase of Fixed Assets conflicts with Record Fixed Asset Transactions. One person should not have responsibility over both the access to assets and
the responsibility for maintaining the accountability for such assets.
7-10. Initiate Purchase of Fixed Assets conflicts with Initiate Disposal of Fixed Assets. One person should not have responsibility over both the access to assets and
7-11. Initiate Purchase of Fixed Assets conflicts with Reconcile Fixed Assets Subsidiary Ledger to General Ledger. One person should not have responsibility over
both the access to assets and the responsibility for maintaining the accountability for such asset.
7-12. Initiate Purchase of Fixed Assets conflicts with Access and/or Custody to Fixed Assets. One person should not have responsibility over both the access to
assets and the responsibility for maintaining the accountability for such assets.
7-13. Investigate Discrepancies or Issues - Fixed Assets conflicts with Initiate Purchase of Fixed Assets. If one individual has responsibility for more than one of
7-14. Initiate Purchase of Fixed Assets conflicts with Edit Fixed Asset Master File. If one individual has responsibility for more than one of these functions, that
7-28. Investigate Discrepancies or Issues - Inventory conflicts with Initiate Purchase of Fixed Assets. If one individual has responsibility for more than one of these
7-32. Access and/or Custody to Inventory conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these functions, that
7-49. Independently Investigate A/R Discrepancies conflicts with Initiate Purchase of Fixed Assets. If one individual has responsibility for more than one of these
7-58. Investigate Discrepancies or Issues - Treasury conflicts with Initiate Purchase of Fixed Assets. If one individual has responsibility for more than one of these
7-64. Investigate Discrepancies or Issues - Cash conflicts with Initiate Purchase of Fixed Assets. If one individual has responsibility for more than one of these
408528468.xls Page 11 of 23
Reference
7-78. Initiate Purchase of Fixed Assets conflicts with Maintain Chart of Accounts. If one individual has responsibility for more than one of these functions, that
8-9. Authorize Purchases of Fixed Assets conflicts with Record Fixed Asset Transactions. One person should not have responsibility over both the access to assets
8-10. Initiate Disposal of Fixed Assets conflicts with Authorize Purchases of Fixed Assets. One person should not have responsibility over both the access to assets
8-11. Authorize Purchases of Fixed Assets conflicts with Reconcile Fixed Assets Subsidiary Ledger to General Ledger. One person should not have responsibility
over both the access to assets and the responsibility for maintaining the accountability for such assets.
8-12. Authorize Purchases of Fixed Assets conflicts with Access and/or Custody to Fixed Assets. One person should not have responsibility over both the access to
8-13. Investigate Discrepancies or Issues - Fixed Assets conflicts with Authorize Purchase of Fixed Assets. If one individual has responsibility for more than one of
8-14. Authorize Purchases of Fixed Assets conflicts with Edit Fixed Asset Master File. If one individual has responsibility for more than one of these functions, that
8-30. Authorize Purchases of Fixed Assets conflicts with Access to the Maintain Inventory Records. If one individual has responsibility for more than one of these
8-31. Authorize Purchases of Fixed Assets conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that
8-32. Access and/or Custody to Inventory conflicts with Authorize Purchases of Fixed Assets. If one individual has responsibility for more than one of these functions,
8-58. Investigate Discrepancies or Issues - Treasury conflicts with Authorize Purchase of Fixed Assets. If one individual has responsibility for more than one of these
8-64. Investigate Discrepancies or Issues - Cash conflicts with Authorize Purchases of Fixed Assets. If one individual has responsibility for more than one of these
8-78. Authorize Purchases of Fixed Assets conflicts with Maintain Chart of Accounts. If one individual has responsibility for more than one of these functions, that
9-10. Initiate Disposal of Fixed Assets conflicts with Record Fixed Asset Transactions. One person should not have responsibility over both the access to assets and
9-11. Record Fixed Asset Transactions conflicts with Reconcile Fixed Assets Subsidiary Ledger to General Ledger. One person should not have responsibility over
both the access to assets and the responsibility for maintaining the accountability for such assets.
9-12. Record Fixed Asset Transactions conflicts with Access and/or Custody to Fixed Assets. One person should not have responsibility over both the access to
9-13. Investigate Discrepancies or Issues - Fixed Assets conflicts with Record Fixed Asset Transactions. If one individual has responsibility for more than one of
9-14. Record Fixed Asset Transactions conflicts with Edit Fixed Asset Master File. One person should not have responsibility over both the access to assets and the
responsibility for maintaining the accountability for such assets.
10-11. Initiate Disposal of Fixed Assets conflicts with Reconcile Fixed Assets Subsidiary Ledger to General Ledger. One person should not have responsibility over
both the access to assets and the responsibility for maintaining the accountability for such assets.
10-12. Initiate Disposal of Fixed Assets conflicts with Access and/or Custody to Fixed Assets. One person should not have responsibility over both the access to
10-13. Investigate Discrepancies or Issues - Fixed Assets conflicts with Initiate Disposal of Fixed Assets. If one individual has responsibility for more than one of these
10-14. Initiate Disposal of Fixed Assets conflicts with Edit Fixed Asset Master File. If one individual has responsibility for more than one of these functions, that
10-28. Investigate Discrepancies or Issues - Inventory conflicts with Initiate Disposal of Fixed Assets. If one individual has responsibility for more than one of these
10-30. Initiate Disposal of Fixed Assets conflicts with Maintain Inventory Records. If one individual has responsibility for more than one of these functions, that
10-31. Initiate Disposal of Fixed Assets conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that individual
could misappropriate assets and conceal the misappropriation.
10-32. Access and/or Custody to Inventory conflicts with Initiate Disposal of Fixed Assets. If one individual has responsibility for more than one of these functions, that
10-49. Independently Investigate A/R Discrepancies conflicts with Initiate Disposal of Fixed Assets. If one individual has responsibility for more than one of these
10-50. Investigate Discrepancies or Issues - Revenue conflicts with Initiate Disposal of Fixed Assets. If one individual has responsibility for more than one of these
10-58. Investigate Discrepancies or Issues - Treasury conflicts with Initiate Disposal of Fixed Assets. If one individual has responsibility for more than one of these
10-64. Investigate Discrepancies or Issues - Cash conflicts with Initiate Disposal of Fixed Assets. If one individual has responsibility for more than one of these
10-78. Initiate Disposal of Fixed Assets conflicts with Maintain Chart of Accounts. If one individual has responsibility for more than one of these functions, that
11-12. Access and/or Custody to Fixed Assets conflicts with Reconcile Fixed Assets Subsidiary Ledger to General Ledger. One person should not have responsibility
over both the access to assets and the responsibility for maintaining the accountability for such assets.
11-13. Investigate Discrepancies or Issues - Fixed Assets conflicts with Reconcile Fixed Assets Subsidiary Ledger to General Ledger . If one individual has
11-14. Reconcile Fixed Assets Subsidiary Ledger to General Ledger conflicts with Edit Fixed Asset Master File. If one individual has responsibility for more than one of
12-13. Access and/or Custody to Fixed Assets conflicts with Investigate Discrepancies or Issues - Fixed Assets. One person should not have responsibility for Custody
of assets and Following up of discrepancies or issues.
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Reference
12-14. Access and/or Custody to Fixed Assets conflicts with Edit Fixed Asset Master File. One person should not have responsibility for Custody of Assets and Access
to Master files, in order to minimize the potential concealment of fraud.
12-28. Access and/or Custody to Fixed Assets conflicts with Investigate Discrepancies or Issues - Inventory. One person should not have responsibility for Custody of
assets and Following up of discrepancies or issues.
12-30. Access and/or Custody to Fixed Assets conflicts with Inventory Maintain Inventory Records. One person should not have responsibility for Custody of Assets
and Access to Master files, in order to minimize the potential concealment of fraud.
12-31. Access and/or Custody to Fixed Assets conflicts with Edit Inventory Master File. One person should not have responsibility for Custody of Assets and Access to
Master files, in order to minimize the potential concealment of fraud.
12-49. Access and/or Custody to Fixed Assets conflicts with Independently Investigate A/R Discrepancies. One person should not have responsibility for Custody of
12-50. Access and/or Custody to Fixed Assets conflicts with Investigate Discrepancies or Issues - Revenue. One person should not have responsibility for Custody of
12-58. Access and/or Custody to Fixed Assets conflicts with Investigate Discrepancies or Issues - Treasury. One person should not have responsibility for Custody of
12-64. Access and/or Custody to Fixed Assets conflicts with Investigate Discrepancies or Issues - Cash. One person should not have responsibility for Custody of
12-72. Access and/or Custody to Fixed Assets with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these functions,
12-78. Access and/or Custody to Fixed Assets conflicts with Maintain Chart of Accounts. One person should not have responsibility for Custody of Assets and Access
to Master files, in order to minimize the potential concealment of fraud.
13-14. Investigate Discrepancies or Issues - Fixed Assets conflicts with Edit Fixed Asset Master File. If one individual has responsibility for more than one of these
13-15. Investigate Discrepancies or Issues - Fixed Assets conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these
13-24. Ship Inventory conflicts with Investigate Discrepancies or Issues - Fixed Assets. One person should not have responsibility for Custody of assets and Following
up of discrepancies or issues, in order to minimize the potential concealment of fraud.
13-29. Investigate Discrepancies or Issues - Fixed Assets conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has
13-30. Investigate Discrepancies or Issues - Fixed Assets conflicts with Maintain Inventory Records. One person should not have responsibility for Following up of
13-31. Investigate Discrepancies or Issues - Fixed Assets conflicts with Edit Inventory Master File. One person should not have responsibility for Following up of
13-32. Access and/or Custody to Inventory conflicts with Investigate Discrepancies or Issues - Fixed Assets. One person should not have responsibility for Custody of
13-49. Investigate Discrepancies or Issues - Fixed Assets conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than
13-72. Investigate Discrepancies or Issues - Fixed Assets conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one
of these functions, that individual could conceal errors or fraudulent activity.
13-77. Investigate Discrepancies or Issues - Fixed Assets conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more
13-78. Investigate Discrepancies or Issues - Fixed Assets conflicts with Maintain Chart of Accounts. One person should not have responsibility for Following up of
13-80. Investigate Discrepancies or Issues - Fixed Assets conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these
13-81. Investigate Discrepancies or Issues - Fixed Assets conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of
14-15. Initiate Purchase of Inventory conflicts with Access to the Edit Fixed Asset Master File. If one individual has responsibility for more than one of these functions,
14-28. Investigate Discrepancies or Issues - Inventory conflicts with Edit Fixed Asset Master File. One person should not have responsibility for Following up of
14-49. Independently Investigate A/R Discrepancies conflicts with Edit Fixed Asset Master File. One person should not have responsibility for Following up of
14-50. Investigate Discrepancies or Issues - Revenue conflicts with Edit Fixed Asset Master File. One person should not have responsibility for Following up of
14-58. Investigate Discrepancies or Issues - Treasury conflicts with Edit Fixed Asset Master File. One person should not have responsibility for Following up of
14-64. Investigate Discrepancies or Issues - Cash conflicts with Edit Fixed Asset Master File. One person should not have responsibility for Following up of
14-77. Edit fixed asset master file conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of these
14-79. Edit fixed asset master file conflicts with Initiate Request to Alter Transactional Data. If one individual has responsibility for more than one of these functions,
14-80. Edit fixed asset master file conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that individual could
14-81. Edit fixed asset master file conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these functions, that
15-16. Initiate Purchase of Inventory conflicts with Input Purchase Orders. If one individual has responsibility for more than one of these functions, that individual could
15-17. Authorize Inventory or Expenditure Purchases conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these
408528468.xls Page 13 of 23
Reference
15-18. Initiate Purchase of Inventory conflicts with Verify and Process Receipt of Inventory. If one individual has responsibility for more than one of these functions,
15-23. Initiate Purchase of Inventory conflicts with Initiate Checks for Inventory Purchases. If one individual has responsibility for more than one of these functions,
15-24. Initiate Purchase of Inventory conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual could
15-25. Record Inventory Transactions conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these functions, that
15-26. Initiate Purchase of Inventory conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions, that
15-27. Initiate Purchase of Inventory conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these functions,
15-28. Investigate Discrepancies or Issues - Inventory conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these
15-29. Initiate Purchase of Inventory conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility for more than
15-30. Initiate Purchase of Inventory conflicts with Maintain Inventory Records. If one individual has responsibility for more than one of these functions, that individual
15-31. Initiate Purchase of Inventory conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that individual
15-32. Initiate Purchase of Inventory conflicts with Access and/or Custody to Inventory. If one individual has responsibility for more than one of these functions, that
15-42. Initiate Purchase of Inventory conflicts with Process Sales Orders. If one individual has responsibility for more than one of these functions, that individual could
misappropriate assets and conceal the misappropriation. The individual could misappropriate inventory by processing a fraudulent sales order and then
purchasing inventory to increase the value of inventory and defer questions that may be raised by an individual reviewing the balance sheet.
15-50. Investigate Discrepancies or Issues - Revenue conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these
15-58. Investigate Discrepancies or Issues - Treasury conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these
15-64. Investigate Discrepancies or Issues - Cash conflicts with Initiate Purchase of Inventory. If one individual has responsibility for more than one of these functions,
15-78. Initiate Purchase of Inventory conflicts with Maintain Chart of Accounts. If one individual has responsibility for more than one of these functions, that individual
16-17. Authorize Inventory or Expenditure Purchases conflicts with Input Purchase Orders. If one individual has responsibility for more than one of these functions,
16-18. Input Purchase Orders conflicts with Verify and Process Receipt of Inventory. If one individual has responsibility for more than one of these functions, that
16-23. Initiate Checks for Inventory Purchases conflicts with Input Purchase Orders. If one individual has responsibility for more than one of these functions, that
16-24. Input Purchase Orders conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual could
16-25. Record Inventory Transactions conflicts with Input Purchase Orders. If one individual has responsibility for more than one of these functions, that individual
16-26. Input Purchase Orders conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions, that individual
16-27. Input Purchase Orders conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these functions, that
16-28. Investigate Discrepancies or Issues - Inventory conflicts with Input Purchase Orders. If one individual has responsibility for more than one of these functions,
16-29. Input Purchase Orders conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility for more than one of
16-30. Input Purchase Orders conflicts with Maintain Inventory Records. If one individual has responsibility for more than one of these functions, that individual could
16-31. Input Purchase Orders conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that individual could
16-32. Input Purchase Orders conflicts with Access and/or Custody to Inventory. If one individual has responsibility for more than one of these functions, that individual
16-42. Input Purchase Orders conflicts with Process Sales Orders. If one individual has responsibility for more than one of these functions, that individual could
misappropriate assets and conceal the misappropriation. The individual could misappropriate inventory by processing a fraudulent sales order and then
purchasing inventory to increase the value of inventory and defer questions that may be raised by an individual reviewing the balance sheet.
16-78. Maintain Chart of Accounts conflicts with Input Purchase Orders. If one individual has responsibility for more than one of these functions, that individual could
17-23. Authorize Inventory or Expenditure Purchases conflicts with Initiate Checks for Inventory Purchases. If one individual has responsibility for more than one of
17-25. Authorize Inventory or Expenditure Purchases conflicts with Record Inventory Transactions. If one individual has responsibility for more than one of these
17-30. Authorize Inventory or Expenditure Purchases conflicts with Maintain Inventory Records. If one individual has responsibility for more than one of these
408528468.xls Page 14 of 23
Reference
17-31. Authorize Inventory or Expenditure Purchases conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions,
17-78. Authorize Inventory or Expenditure Purchases conflicts with Maintain Chart of Accounts. If one individual has responsibility for more than one of these
18-23. Initiate Checks for Inventory Purchases conflicts with Verify and Process Receipt of Inventory. If one individual has responsibility for more than one of these
18-24. Verify and Process Receipt of Inventory conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual
18-25. Record Inventory Transactions conflicts with Verify and Process Receipt of Inventory. If one individual has responsibility for more than one of these functions,
18-26. Verify and Process Receipt of Inventory conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions,
18-27. Verify and Process Receipt of Inventory conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these
18-28. Investigate Discrepancies or Issues - Inventory conflicts with Verify and Process Receipt of Inventory. If one individual has responsibility for more than one of
18-29. Verify and Process Receipt of Inventory conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility for
more than one of these functions, that individual could misappropriate assets and conceal the misappropriation.
18-30. Verify and Process Receipt of Inventory conflicts with Maintain Inventory Records. If one individual has responsibility for more than one of these functions, that
18-31. Verify and Process Receipt of Inventory conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that
18-32. Verify and Process Receipt of Inventory conflicts with Access and/or Custody to Inventory. If one individual has responsibility for more than one of these
18-72. Verify and Process Receipt of Inventory conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these
18-78. Maintain Chart of Accounts conflicts with Verify and Process Receipt of Inventory. If one individual has responsibility for more than one of these functions, that
23-24. Initiate Checks for Inventory Purchases conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual
23-25. Initiate Checks for Inventory Purchases conflicts with Record Inventory Transactions. If one individual has responsibility for more than one of these functions,
23-26. Initiate Checks for Inventory Purchases conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions,
23-28. Investigate Discrepancies or Issues - Inventory conflicts with Initiate Checks for Inventory Purchases. If one individual has responsibility for more than one of
23-29. Initiate Checks for Inventory Purchases conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility for
23-30. Initiate Checks for Inventory Purchases conflicts with Maintain Inventory Records. If one individual has responsibility for more than one of these functions, that
23-31. Initiate Checks for Inventory Purchases conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that
23-78. Initiate Checks for Inventory Purchases conflicts with Maintain Chart of Accounts. If one individual has responsibility for more than one of these functions, that
24-26. Inventory Count Responsibility conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual could
24-27. Investigate Inventory Count Discrepancies conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual
24-28. Ship Inventory conflicts with Investigate Discrepancies or Issues - Inventory. One person should not have responsibility for Custody of assets and Following up
of discrepancies or issues, in order to minimize the potential concealment of fraud.
24-29. Ship Inventory conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). One person should not have responsibility for Custody of Assets
and Access to Master files, in order to minimize the potential concealment of fraud.
24-30. Maintain Inventory Records conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual could
24-31. Edit Inventory Master File conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual could
24-32. Access and/or Custody to Inventory conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual could
24-42. Process Sales Orders conflicts with Ship Inventory. If one individual has responsibility for more than one of these functions, that individual could misappropriate
24-43. Ship Inventory conflicts with Approve Terms of Sale. If one individual has responsibility for more than one of these functions, that individual could
24-44. Ship Inventory conflicts with Record Sales Orders. If one individual has responsibility for more than one of these functions, that individual could misappropriate
24-45. Ship Inventory conflicts with Invoice Customers. If one individual has responsibility for more than one of these functions, that individual could misappropriate
24-46. Ship Inventory conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these functions, that individual could
24-47. Ship Inventory conflicts with Post Cash Receipts to A/R Sub ledger. If one individual has responsibility for more than one of these functions, that individual
408528468.xls Page 15 of 23
Reference
24-48. Ship Inventory conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of these functions, that
24-49. Ship Inventory conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of these functions, that
24-50. Ship Inventory conflicts with Investigate Discrepancies or Issues - Revenue. One person should not have responsibility for Custody of assets and Following up
24-51. Ship Inventory conflicts with Maintain/Authorize Accounts Receivable Adjustments. If one individual has responsibility for more than one of these functions, that
24-52. Ship Inventory conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that individual could misappropriate
24-58. Ship Inventory conflicts with Investigate Discrepancies or Issues - Treasury. One person should not have responsibility for Custody of assets and Following up
24-64. Ship Inventory conflicts with Investigate Discrepancies or Issues - Cash. One person should not have responsibility for Custody of assets and Following up of
discrepancies or issues, in order to minimize the potential concealment of fraud.
24-72. Ship Inventory conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these functions, that individual
24-78. Ship Inventory conflicts with Maintain Chart of Accounts. One person should not have responsibility for Custody of Assets and Access to Master files, in order to
minimize the potential concealment of fraud.
25-26. Record Inventory Transactions conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions, that
25-27. Record Inventory Transactions conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these
25-28. Investigate Discrepancies or Issues - Inventory conflicts with Record Inventory Transactions. If one individual has responsibility for more than one of these
25-29. Record Inventory Transactions conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility for more than
25-30. Record Inventory Transactions conflicts with Maintain Inventory Records. If one individual has responsibility for more than one of these functions, that individual
25-31. Record Inventory Transactions conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that individual
25-32. Record Inventory Transactions conflicts with Access and/or Custody to Inventory. If one individual has responsibility for more than one of these functions, that
25-78. Record Inventory Transactions conflicts with Maintain Chart of Accounts. If one individual has responsibility for more than one of these functions, that individual
26-27. Inventory Count Responsibility conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these
26-28. Investigate Discrepancies or Issues - Inventory conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these
26-29. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Inventory Count Responsibility. If one individual has responsibility for more than
26-30. Maintain Inventory Records conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions, that individual
26-31. Edit Inventory Master File conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions, that individual
26-32. Access and/or Custody to Inventory conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions, that
26-72. Inventory count Responsibility conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these functions,
26-78. Maintain Chart of Accounts conflicts with Inventory Count Responsibility. If one individual has responsibility for more than one of these functions, that individual
27-29. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility
for more than one of these functions, that individual could misappropriate assets and conceal the misappropriation.
27-30. Maintain Inventory Records conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these functions,
27-31. Edit Inventory Master File conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these functions, that
27-32. Access and/or Custody to Inventory conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these
27-78. Maintain Chart of Accounts conflicts with Investigate Inventory Count Discrepancies. If one individual has responsibility for more than one of these functions,
28-29. Investigate Discrepancies or Issues - Inventory conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has
28-30. Investigate Discrepancies or Issues - Inventory conflicts with Maintain Inventory Records. One person should not have responsibility for Following up of
28-31. Investigate Discrepancies or Issues - Inventory conflicts with Edit Inventory Master File. One person should not have responsibility for Following up of
28-32. Access and/or Custody to Inventory conflicts with Investigate Discrepancies or Issues - Inventory. One person should not have responsibility for Custody of
28-42. Investigate Discrepancies or Issues - Inventory conflicts with Process Sales Orders. If one individual has responsibility for more than one of these functions,
408528468.xls Page 16 of 23
Reference
28-49. Investigate Discrepancies or Issues - Inventory conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than
28-72. Investigate Discrepancies or Issues - Inventory conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of
28-77. Investigate Discrepancies or Issues - Inventory conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than
one of these functions, that individual could conceal errors or fraudulent activity.
28-78. Investigate Discrepancies or Issues - Inventory conflicts with Maintain Chart of Accounts. One person should not have responsibility for Following up of
28-80. Investigate Discrepancies or Issues - Inventory conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions,
28-81. Investigate Discrepancies or Issues - Inventory conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of
29-30. Maintain Inventory Records conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility for more than
29-31. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Edit Inventory Master File. If one individual has responsibility for more than one
of these functions, that individual could misappropriate assets and conceal the misappropriation.
29-32. Access and/or Custody to Inventory conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility for more
than one of these functions, that individual could misappropriate assets and conceal the misappropriation.
29-42. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Process Sales Orders. If one individual has responsibility for more than one of
29-49. Independently Investigate A/R Discrepancies conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility
29-50. Investigate Discrepancies or Issues - Revenue conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has
29-58. Investigate Discrepancies or Issues - Treasury conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has
29-64. Investigate Discrepancies or Issues - Cash conflicts with Approve Changes to Inventory Cost/Quantity (including disposal). If one individual has responsibility
29-77. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has
responsibility for more than one of these functions, that individual could conceal errors or fraudulent activity.
29-78. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Maintain Chart of Accounts. If one individual has responsibility for more than
29-79. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Initiate Request to Alter Transactional Data. If one individual has responsibility
for more than one of these functions, that individual could conceal errors or fraudulent activity.
29-80. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Edit Transactional Data. If one individual has responsibility for more than one of
29-81. Approve Changes to Inventory Cost/Quantity (including disposal) conflicts with Approve Editing of Transactional Data. If one individual has responsibility for
more than one of these functions, that individual could conceal errors or fraudulent activity.
30-31. Maintain Inventory Records conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that individual
30-32. Access and/or Custody to Inventory conflicts with Maintain Inventory Records. If one individual has responsibility for more than one of these functions, that
30-42. Maintain Inventory Records conflicts with Process Sales Orders. If one individual has responsibility for more than one of these functions, that individual could
30-43. Maintain Inventory Records conflicts with Approve Terms of Sale. If one individual has responsibility for more than one of these functions, that individual could
30-44. Maintain Inventory Records conflicts with Record Sales Orders. If one individual has responsibility for more than one of these functions, that individual could
30-45. Maintain Inventory Records conflicts with Invoice Customers. If one individual has responsibility for more than one of these functions, that individual could
30-46. Maintain Inventory Records conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these functions, that individual
30-47. Maintain Inventory Records conflicts with Post Cash Receipts to A/R Sub ledger. If one individual has responsibility for more than one of these functions, that
30-48. Maintain Inventory Records conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of these
30-49. Maintain Inventory Records conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of these functions,
30-50. Investigate Discrepancies or Issues - Revenue conflicts with Maintain Inventory Records. One person should not have responsibility for Following up of
30-51. Maintain Inventory Records conflicts with Maintain/Authorize Accounts Receivable Adjustments. If one individual has responsibility for more than one of these
30-52. Maintain Inventory Records conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that individual could
30-58. Investigate Discrepancies or Issues - Treasury conflicts with Maintain Inventory Records. One person should not have responsibility for Following up of
30-64. Investigate Discrepancies or Issues - Cash conflicts with Maintain Inventory Records. One person should not have responsibility for Following up of
30-77. Maintain inventory records conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of these
408528468.xls Page 17 of 23
Reference
30-79. Maintain inventory records conflicts with Initiate Request to Alter Transactional Data. If one individual has responsibility for more than one of these functions,
30-80. Maintain inventory records conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that individual could
30-81. Maintain inventory records conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these functions, that
31-32. Access and/or Custody to Inventory conflicts with Edit Inventory Master File. If one individual has responsibility for more than one of these functions, that
31-42. Edit Inventory Master File conflicts with Process Sales Orders. If one individual has responsibility for more than one of these functions, that individual could
31-49. Independently Investigate A/R Discrepancies conflicts with Edit Inventory Master File. One person should not have responsibility for Following up of
31-50. Investigate Discrepancies or Issues - Revenue conflicts with Edit Inventory Master File. One person should not have responsibility for Following up of
31-58. Investigate Discrepancies or Issues - Treasury conflicts with Edit Inventory Master File. One person should not have responsibility for Following up of
31-64. Investigate Discrepancies or Issues - Cash conflicts with Edit Inventory Master File. One person should not have responsibility for Following up of
31-77. Edit Inventory Master File conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of these functions,
31-79. Edit Inventory Master File conflicts with Initiate Request to Alter Transactional Data. If one individual has responsibility for more than one of these functions,
31-80. Edit Inventory Master File conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that individual could
31-81. Edit Inventory Master File conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these functions, that
32-42. Access and/or Custody to Inventory conflicts with Process Sales Orders. If one individual has responsibility for more than one of these functions, that individual
32-43. Access and/or Custody to Inventory conflicts with Approve Terms of Sale. If one individual has responsibility for more than one of these functions, that
32-44. Access and/or Custody to Inventory conflicts with Record Sales Orders. If one individual has responsibility for more than one of these functions, that individual
32-45. Access and/or Custody to Inventory conflicts with Invoice Customers. If one individual has responsibility for more than one of these functions, that individual
32-46. Access and/or Custody to Inventory conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these functions, that
32-47. Access and/or Custody to Inventory conflicts with Post Cash Receipts to A/R Sub ledger. If one individual has responsibility for more than one of these
32-48. Access and/or Custody to Inventory conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of these
32-49. Access and/or Custody to Inventory conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of these
32-50. Access and/or Custody to Inventory conflicts with Investigate Discrepancies or Issues - Revenue. One person should not have responsibility for Custody of
32-51. Access and/or Custody to Inventory conflicts with Maintain/Authorize Accounts Receivable Adjustments. If one individual has responsibility for more than one of
32-52. Access and/or Custody to Inventory conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that individual
32-58. Access and/or Custody to Inventory conflicts with Investigate Discrepancies or Issues - Treasury. One person should not have responsibility for Custody of
32-64. Access and/or Custody to Inventory conflicts with Investigate Discrepancies or Issues - Cash. One person should not have responsibility for Custody of assets
and Following up of discrepancies or issues, in order to minimize the potential concealment of fraud.
32-72. Access and/or Custody to Inventory conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these
32-78. Access and/or Custody to Inventory conflicts with Maintain Chart of Accounts. One person should not have responsibility for Custody of Assets and Access to
Master files, in order to minimize the potential concealment of fraud.
33-34. Prepare Payroll Checks conflicts with Initiate Payroll Check. The check initiation process should not be performed by someone who will also prepare or sign
the check. In order to minimize the potential for concealment of fraud.
33-35. Sign Payroll Checks conflicts with Initiate Payroll Check. Checks should be signed by someone who did not initiate or prepare the check, in order to minimize
the potential for concealment of fraud.
33-36. Review and Authorize Electronic Payroll Disbursements conflicts with Initiate Payroll Check. If one individual has responsibility for more than one of these
33-37. Disburse Payroll Checks conflicts with Initiate Payroll Check. Appropriate segregation of duties should exist between the preparation, disbursement, and
human resources (or personnel management) functions in order to minimize the potential for concealment of fraud.
33-38. Resolving Employee Payroll Inquiries conflicts with Initiate Payroll Check. If one individual has responsibility for more than one of these functions, that
33-41. Edit Payroll Master File conflicts with Initiate Payroll Check. Appropriate segregation of duties should exist between the preparation, disbursement, and human
resources (or personnel management) functions in order to minimize the potential for concealment of fraud.
34-35. Prepare Payroll Checks conflicts with Sign Payroll Checks. Checks should be signed by someone who did not initiate or prepare the check, in order to
minimize the potential for concealment of fraud.
408528468.xls Page 18 of 23
Reference
34-36. Review and Authorize Electronic Payroll Disbursements conflicts with Prepare Payroll Checks. If one individual has responsibility for more than one of these
34-37. Prepare Payroll Checks conflicts with Disburse Payroll Checks. Appropriate segregation of duties should exist between the preparation, disbursement, and
34-38. Resolving Employee Payroll Inquiries conflicts with Prepare Payroll Checks. If one individual has responsibility for more than one of these functions, that
34-41. Prepare Payroll Checks conflicts with Edit Payroll Master File. Appropriate segregation of duties should exist between the preparation, disbursement, and
34-60. Prepare Payroll Checks conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of these functions, that
35-37. Disburse Payroll Checks conflicts with Sign Payroll Checks. Appropriate segregation of duties should exist between the preparation, disbursement, and human
35-38. Resolving Employee Payroll Inquiries conflicts with Sign Payroll Checks. If one individual has responsibility for more than one of these functions, that individual
35-41. Edit Payroll Master File conflicts with Sign Payroll Checks. Appropriate segregation of duties should exist between the preparation, disbursement, and human
35-60. Sign Payroll Checks conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of these functions, that individual
35-63. Sign Payroll Checks conflicts with Reconcile Cash Accounts. If one individual has responsibility for more than one of these functions, that individual could
36-37. Review and Authorize Electronic Payroll Disbursements conflicts with Disburse Payroll Checks. If one individual has responsibility for more than one of these
36-41. Review and Authorize Electronic Payroll Disbursements conflicts with Edit Payroll Master File. One person should not have responsibility for Following up
employee inquiries and Access to Employee Master files, in order to minimize the potential concealment of fraud.
37-38. Resolving Employee Payroll Inquiries conflicts with Disburse Payroll Checks. If one individual has responsibility for more than one of these functions, that
37-41. Disburse Payroll Checks conflicts with Edit Payroll Master File. Appropriate segregation of duties should exist between the preparation, disbursement, and
37-60. Disburse Payroll Checks conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of these functions, that
37-63. Disburse Payroll Checks conflicts with Reconcile Cash Accounts. If one individual has responsibility for more than one of these functions, that individual could
38-41. Resolving Employee Payroll Inquiries conflicts with Edit Payroll Master File. One person should not have responsibility for Following up employee inquiries and
Access to Employee Master files, in order to minimize the potential concealment of fraud.
38-72. Resolving Employee Payroll Inquiries conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these
38-77. Resolving Employee Payroll Inquiries conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of
38-80. Resolving Employee Payroll Inquiries conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that
38-81. Resolving Employee Payroll Inquiries conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these
39-40. Determine Salary and Wage Rates conflicts with Approve Changes to Salary and Wages. If one individual has responsibility for more than one of these
39-66. Define the Financial Closing and Reporting Process conflicts with Determine Salary and Wage Rates. If one individual is responsible for more than one of
these functions, that individual could Define the Financial Closing and Reporting Process to fraudulently affect their pay or the pay of others.
40-66. Define the Financial Closing and Reporting Process conflicts with Approve Changes to Salary and Wages. If one individual has responsibility for more than one
41-58. Investigate Discrepancies or Issues - Treasury conflicts with Edit Payroll Master File. One person should not have responsibility for Following up of
41-64. Investigate Discrepancies or Issues - Cash conflicts with Edit Payroll Master File. One person should not have responsibility for Following up of discrepancies
or issues and Access to Master files, in order to minimize the potential concealment of fraud.
41-77. Edit Payroll Master File conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of these functions,
41-79. Edit Payroll Master File conflicts with Initiate Request to Alter Transactional Data. If one individual has responsibility for more than one of these functions, that
41-80. Edit Payroll Master File conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that individual could
41-81. Edit Payroll Master File conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these functions, that
42-78. Maintain Chart of Accounts conflicts with Process Sales Orders. If one individual has responsibility for more than one of these functions, that individual could
43-44. Record Sales Orders conflicts with Approve Terms of Sale. If one individual has responsibility for more than one of these functions, that individual could
43-45. Approve Terms of Sale conflicts with Invoice Customers. If one individual has responsibility for more than one of these functions, that individual could
43-46. Approve Terms of Sale conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these functions, that individual could
43-47. Approve Terms of Sale conflicts with Post Cash Receipts to A/R Sub ledger. If one individual has responsibility for more than one of these functions, that
408528468.xls Page 19 of 23
Reference
43-48. Approve Terms of Sale conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of these functions,
43-49. Approve Terms of Sale conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of these functions, that
43-50. Investigate Discrepancies or Issues - Revenue conflicts with Approve Terms of Sale. If one individual has responsibility for more than one of these functions,
43-51. Approve Terms of Sale conflicts with Maintain/Authorize Accounts Receivable Adjustments. If one individual has responsibility for more than one of these
43-52. Approve Terms of Sale conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that individual could
44-45. Record Sales Orders conflicts with Invoice Customers. If one individual has responsibility for more than one of these functions, that individual could
44-46. Record Sales Orders conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these functions, that individual could
44-47. Record Sales Orders conflicts with Post Cash Receipts to A/R Sub ledger. If one individual has responsibility for more than one of these functions, that
44-48. Record Sales Orders conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of these functions, that
44-49. Record Sales Orders conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of these functions, that
44-50. Investigate Discrepancies or Issues - Revenue conflicts with Record Sales Orders. If one individual has responsibility for more than one of these functions, that
44-51. Record Sales Orders conflicts with Maintain/Authorize Accounts Receivable Adjustments. If one individual has responsibility for more than one of these
44-52. Record Sales Orders conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that individual could
45-46. Invoice Customers conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these functions, that individual could
45-47. Invoice Customers conflicts with Post Cash Receipts to A/R Sub ledger. If one individual has responsibility for more than one of these functions, that individual
45-48. Invoice Customers conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of these functions, that
45-49. Invoice Customers conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of these functions, that
45-50. Investigate Discrepancies or Issues - Revenue conflicts with Invoice Customers. If one individual has responsibility for more than one of these functions, that
45-51. Invoice Customers conflicts with Maintain/Authorize Accounts Receivable Adjustments. If one individual has responsibility for more than one of these functions,
45-52. Invoice Customers conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that individual could
46-47. Post Cash Receipts to A/R Sub ledger conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these functions, that
46-48. Collect Accounts Receivable conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of these
46-49. Collect Accounts Receivable conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of these
46-50. Investigate Discrepancies or Issues - Revenue conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these
46-51. Maintain/Authorize Accounts Receivable Adjustments conflicts with Collect Accounts Receivable. If one individual has responsibility for more than one of these
46-52. Collect Accounts Receivable conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that individual could
47-48. Post Cash Receipts to A/R Sub ledger conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of
47-49. Post Cash Receipts to A/R Sub ledger conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of these
47-50. Investigate Discrepancies or Issues - Revenue conflicts with Post Cash Receipts to A/R Sub ledger. If one individual has responsibility for more than one of
47-51. Maintain/Authorize Accounts Receivable Adjustments conflicts with Post Cash Receipts to A/R Sub ledger. If one individual has responsibility for more than one
47-52. Post Cash Receipts to A/R Sub ledger conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that individual
47-60. Post Cash Receipts to A/R Sub ledger conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of these
47-61. Post Cash Receipts to A/R Sub ledger conflicts with Prepare Deposits. If one individual has responsibility for more than one of these functions, that individual
47-62. Post Cash Receipts to A/R Sub ledger conflicts with Deposit Cash Receipts. If one individual has responsibility for more than one of these functions, that
47-63. Post Cash Receipts to A/R Sub ledger conflicts with Reconcile Cash Accounts. If one individual has responsibility for more than one of these functions, that
408528468.xls Page 20 of 23
Reference
48-49. Independently Investigate A/R Discrepancies conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one
48-51. Maintain/Authorize Accounts Receivable Adjustments conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more
48-52. Edit A/R Master File conflicts with Process Customer Service Calls & Complaints. If one individual has responsibility for more than one of these functions, that
49-51. Maintain/Authorize Accounts Receivable Adjustments conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more
49-52. Independently Investigate A/R Discrepancies conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these functions, that
49-58. Investigate Discrepancies or Issues - Treasury conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one
49-60. Independently Investigate A/R Discrepancies conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of these
49-64. Investigate Discrepancies or Issues - Cash conflicts with Independently Investigate A/R Discrepancies. If one individual has responsibility for more than one of
49-78. Independently Investigate A/R Discrepancies conflicts with Maintain Chart of Accounts. One person should not have responsibility for Following up of
50-51. Investigate Discrepancies or Issues - Revenue conflicts with Maintain/Authorize Accounts Receivable Adjustments. If one individual has responsibility for more
50-52. Investigate Discrepancies or Issues - Revenue conflicts with Edit A/R Master File. One person should not have responsibility for Following up of discrepancies
or issues and Access to Master files, in order to minimize the potential concealment of fraud.
50-72. Investigate Discrepancies or Issues - Revenue conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of
50-77. Investigate Discrepancies or Issues - Revenue conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than
50-78. Investigate Discrepancies or Issues - Revenue conflicts with Maintain Chart of Accounts. One person should not have responsibility for Following up of
50-80. Investigate Discrepancies or Issues - Revenue conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions,
50-81. Investigate Discrepancies or Issues - Revenue conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of
51-52. Maintain/Authorize Accounts Receivable Adjustments conflicts with Edit A/R Master File. If one individual has responsibility for more than one of these
51-60. Maintain/Authorize Accounts Receivable Adjustments conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of
51-65. Maintain/Authorize Accounts Receivable Adjustments conflicts with Access to Cash. If one individual has responsibility for more than one of these functions,
52-65. Edit A/R Master File conflicts with Access to Cash. If one individual has responsibility for more than one of these functions, that individual could misappropriate
52-77. Edit A/R Master File conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of these functions, that
52-79. Edit A/R Master File conflicts with Initiate Request to Alter Transactional Data. If one individual has responsibility for more than one of these functions, that
52-80. Edit A/R Master File conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that individual could conceal
errors or fraudulent activity.
52-81. Edit A/R Master File conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these functions, that individual
53-54. Initiate Invest / Borrow / Derivative Transactions conflicts with Record Invest / Borrow / Derivative Transactions. If one individual has responsibility for more than
53-55. Initiate Invest / Borrow / Derivative Transactions conflicts with Record Invest / Borrow / Derivative Transactions. If one individual has responsibility for more than
53-56. Initiate Invest / Borrow / Derivative Transactions conflicts with Reconcile Invest / Borrow / Derivative Accounts. If one individual has responsibility for more than
54-55. Record Invest / Borrow / Derivative Transactions conflicts with Approve Invest / Borrow / Derivative Transactions. If one individual has responsibility for more
54-56. Approve Invest / Borrow / Derivative Transactions conflicts with Reconcile Invest / Borrow / Derivative Accounts. If one individual has responsibility for more
54-57. Approve Invest / Borrow / Derivative Transactions conflicts with Review / Analyze Invest / Borrow / Derivative Accounts. If one individual has responsibility for
54-58. Investigate Discrepancies or Issues - Treasury conflicts with Approve Invest / Borrow / Derivative Accounts. If one individual has responsibility for more than
55-56. Record Invest / Borrow / Derivative Transactions conflicts with Reconcile Invest / Borrow / Derivative Accounts. If one individual has responsibility for more than
55-57. Record Invest / Borrow / Derivative Transactions conflicts with Review / Analyze Invest / Borrow / Derivative Accounts. If one individual has responsibility for
55-58. Investigate Discrepancies or Issues - Treasury conflicts with Record Invest / Borrow / Derivative Transactions. If one individual has responsibility for more than
56-57. Reconcile Invest / Borrow / Derivative Accounts conflicts with Review / Analyze Invest / Borrow / Derivative Accounts. If one individual has responsibility for
408528468.xls Page 21 of 23
Reference
56-58. Investigate Discrepancies or Issues - Treasury conflicts with Reconcile Invest / Borrow / Derivative Accounts. If one individual has responsibility for more than
57-58. Investigate Discrepancies or Issues - Treasury conflicts with Review / Analyze Invest / Borrow / Derivative Accounts. If one individual has responsibility for more
58-72. Investigate Discrepancies or Issues - Treasury conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of
58-77. Investigate Discrepancies or Issues - Treasury conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than
58-78. Investigate Discrepancies or Issues - Treasury conflicts with Maintain Chart of Accounts. One person should not have responsibility for Following up of
58-80. Investigate Discrepancies or Issues - Treasury conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions,
58-81. Investigate Discrepancies or Issues - Treasury conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of
59-77. Monitor Suspense or Clearing Accounts Usage conflicts with Edit Invest / Borrow / Derivative Master Files. If one individual has responsibility for more than one
59-79. Initiate Request to Alter Transactional Data conflicts with Edit Invest / Borrow / Derivative Master Files. If one individual has responsibility for more than one of
59-80. Edit Transactional Data conflicts with Edit Invest / Borrow / Derivative Master Files. If one individual has responsibility for more than one of these functions, that
59-81. Approve Editing of Transactional Data conflicts with Edit Invest / Borrow / Derivative Master Files. If one individual has responsibility for more than one of these
60-61. Open Mail, Copy Checks Received conflicts with Prepare Deposits. If one individual has responsibility for more than one of these functions, that individual
60-62. Deposit Cash Receipts conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of these functions, that individual
60-63. Reconcile Cash Accounts conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of these functions, that
60-64. Investigate Discrepancies or Issues - Cash conflicts with Open Mail, Copy Checks Received. If one individual has responsibility for more than one of these
60-72. Open Mail, Copy Checks Received conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these
61-62. Deposit Cash Receipts conflicts with Prepare Deposits. If one individual has responsibility for more than one of these functions, that individual could
61-63. Reconcile Cash Accounts conflicts with Prepare Deposits. If one individual has responsibility for more than one of these functions, that individual could
61-64. Investigate Discrepancies or Issues - Cash conflicts with Prepare Deposits. If one individual has responsibility for more than one of these functions, that
62-63. Reconcile Cash Accounts conflicts with Deposit Cash Receipts. If one individual has responsibility for more than one of these functions, that individual could
62-64. Investigate Discrepancies or Issues - Cash conflicts with Deposit Cash Receipts. If one individual has responsibility for more than one of these functions, that
62-72. Deposit Cash Receipts conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these functions, that
63-64. Investigate Discrepancies or Issues - Cash conflicts with Reconcile Cash Accounts. If one individual has responsibility for more than one of these functions,
63-65. Reconcile Cash Accounts conflicts with Access to Cash. If one individual has responsibility for more than one of these functions, that individual could
64-72. Investigate Discrepancies or Issues - Cash conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these
64-77. Investigate Discrepancies or Issues - Cash conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one
64-78. Investigate Discrepancies or Issues - Cash conflicts with Maintain Chart of Accounts. One person should not have responsibility for Following up of
64-80. Investigate Discrepancies or Issues - Cash conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that
64-81. Investigate Discrepancies or Issues - Cash conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these
65-72. Post Journal Entries to General Ledger conflicts with Access to Cash. If one individual has responsibility for more than one of these functions, that individual
66-77. Define the Financial Closing and Reporting Process conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more
67-68. Initiate Non-Routine Transactions conflicts with Review, Evaluate and Approve Non-Routine Transactions. If one individual has responsibility for more than one
67-69. Initiate Non-Routine Transactions conflicts with Record Non-Routine Transactions. If one individual has responsibility for more than one of these functions, that
67-77. Initiate Non-Routine Transactions conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of these
68-69. Review, Evaluate and Approve Non-Routine Transactions conflicts with Record Non-Routine Transactions. If one individual has responsibility for more than one
408528468.xls Page 22 of 23
Reference
69-77. Record Non-Routine Transactions conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of these
70-71. Initiate Journal Entries conflicts with Approve Journal Entries. If one individual has responsibility for more than one of these functions, that individual could
70-72. Initiate Journal Entries conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these functions, that
71-72. Approve Journal Entries conflicts with Post Journal Entries to General Ledger. If one individual has responsibility for more than one of these functions, that
73-74. Prepare Consolidation conflicts with Review and Approve Consolidation. If one individual has responsibility for more than one of these functions, that individual
75-76. Generate Internal Drafts of Financial Statements conflicts with Review and Approve Financial Statements. If one individual has responsibility for more than one
77-78. Maintain Chart of Accounts conflicts with Monitor Suspense or Clearing Accounts Usage. If one individual has responsibility for more than one of these
78-79. Maintain Chart of Accounts conflicts with Initiate Request to Alter Transactional Data. If one individual has responsibility for more than one of these functions,
78-80. Maintain Chart of Accounts conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that individual could
78-81. Maintain Chart of Accounts conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these functions, that
79-80. Initiate Request to Alter Transactional Data conflicts with Edit Transactional Data. If one individual has responsibility for more than one of these functions, that
79-81. Initiate Request to Alter Transactional Data conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these
80-81. Edit Transactional Data conflicts with Approve Editing of Transactional Data. If one individual has responsibility for more than one of these functions, that
408528468.xls Page 23 of 23

Segregation of Duties Framework

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Expenditure Fixed Assets Inventory

Reconcile Fixed Assets Sub Ledger to

Approve Changes to Inventory

Edit Fixed Asset Master File

Cost/Quantity (including disposal)

Edit Inventory Master File

Investigate Discrepancies or Issues

Initiate Purchase of Fixed Assets

Access and/or Custody to Fixed Assets

Input Purchase Orders

Initiate Checks for Inventory Purchases

Record Inventory Transactions

Investigate Inventory Count Discrepancies

Maintain inventory records

Initiate Purchase of Inventory

Verify and Process Receipt of Inventory

Inventory count Responsibility

Access and/or Custody to Inventory

1 Initiate Checks for Expenditures X X X

9 Record Fixed Asset Transactions X X X X X X X X

25 Record Inventory Transactions X X X X X X X X X X X X

29 Approve Changes to Inventory Cost/Quantity (incl. X X X X X X X X X X X X X X

Reconcile Fixed Assets Sub Ledger to

Approve Changes to Inventory

Edit Fixed Asset Master File

Cost/Quantity (including disposal)

Edit Inventory Master File

Investigate Discrepancies or Issues

Initiate Purchase of Fixed Assets

Access and/or Custody to Fixed Assets

Input Purchase Orders

Initiate Checks for Inventory Purchases

Record Inventory Transactions

Investigate Inventory Count Discrepancies

Maintain inventory records

Initiate Purchase of Inventory

Verify and Process Receipt of Inventory

Inventory count Responsibility

Access and/or Custody to Inventory

33 Initiate Payroll Check X

37 Disburse Payroll Checks

46 Collect Accounts Receivable X X X

56 Reconcile Invest / Borrow / Derivative Accounts

Reconcile Fixed Assets Sub Ledger to

Approve Changes to Inventory

Edit Fixed Asset Master File

Cost/Quantity (including disposal)

Edit Inventory Master File

Investigate Discrepancies or Issues

Initiate Purchase of Fixed Assets

Access and/or Custody to Fixed Assets

Input Purchase Orders

Initiate Checks for Inventory Purchases

Record Inventory Transactions

Investigate Inventory Count Discrepancies

Maintain inventory records

Initiate Purchase of Inventory

Verify and Process Receipt of Inventory

Inventory count Responsibility

Access and/or Custody to Inventory

60 Open Mail, Copy Checks Received X X X

Edit Transactional Data X X X X X X X

Independently Investigate A/R