User Training Manual-ONYX_UM_MM01

SAP Implementation- Project - METTLE

Module: Materials Management
Purchase contracts

17th AUG 2018

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TABLE OF CONTENTS
1 DOCUMENT HISTORY ............................................................................................................................... 3
1.1 Create Contract…………….…………………………………………………………………………………..4
1.2 Change/Display Contract……….……………………………………………………………………….........9
1.3 Create Purchase order reference to contract................................................................................11
1.4 Change/Display Purchase order reference to contract..................................................................14
1.5 Release Purchase order..............................................................................................................17
1.6 Print purchase order....................................................................................................................20
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1 Document History

Version Release Date Author Reviewed by Change Description/Comments

1.00 08.17.2018 Hemanthkumar Kesani Anis N.S Initial Version

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1.1 Create contracts

Business Process Description Overview

A contract is a longer-term agreement with a vendor (one of the two forms of “outline
agreement” in the SAP system) to supply a material or provide a service for a certain
period of time. These are specified subsequently in release orders issued against the
contract when customer requires them.

Procedure
1. Access the transaction choosing one of the following navigation options:
Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Materials Management → Purchasing → Outline
agreements—contracts--Create
Transaction ME31K
code

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2. Fill the entries in the me31k screen as below.

3. Document Type: YMK/YWK, Vendor, agreement date, purchase org, Purchase group, Plant
and Storage location

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4. Input the contract header details. Validity start and Validity end date is necessary.

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5. Add the material details in the contract

6. Save the screen contract has been created.

7. Here we have created the Quality contract. In the same way we create the Value contract.

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1.2 Change/Display contracts

Procedure

1.Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Materials Management → Purchasing → Outline
agreements—contracts--Create
Transaction ME32K/ME33K
code

2. Select the contract number and enter

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3. Add the few more materials if required or you can change the existing contract details.

4. Save the screen. Contract has been changed.

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1.3 Create Purchase order reference to contract.

Procedure

1.Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Materials Management → Purchasing → Purchase
order—Create
Transaction Me21n
code

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2. Select the document based business scenario. Here document type as YLOC and enter the
contract and line item and enter.

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3. Details from contract populated. Enter the Quantity you want to adopt from Contract.

4. Save the screen and Purchase order created.

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1.4 Change/Display Purchase order reference to contract.

Procedure

1.Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Materials Management → Purchasing → Purchase
order—Create
Transaction Me22n/Me23n
code

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2. Input the Purchase order and enter in me22n screen.

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3. You can add new line with reference to contract or you can change the existing line item.

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4. Hit enter and details from contract populates. Enter the Quantity

5. Save the Screen. Purchase order has been changed.

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1.5 Release process for PO

1. PO should be approved from all of approvers.

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2. Please key into ME28 and enter the release code and release the PO.

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3. Click release button as shown below and PO should released by all level by following the above
steps.

4. Once all the level of approval is done purchase order can be processed further and PO form can
be printed.

Results: Purchase order is released.

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1.6 Print Purchase order

Procedure

1.Access the transaction choosing one of the following navigation options:

Option 1: SAP Graphical User Interface (SAP GUI)
SAP ECC menu Logistics → Materials Management → Purchasing → Purchase
order—Create
Transaction Me22n/Me23n
code

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2. Please put the purchase order you want to print.

3. Click on the messages.

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4. Select the output message line item and click on the PDF Icon.

5. Select the printer name and print the purchase order form by clickin the print button.

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6. Here you can see the print preview before printing the from (if required) by clinking on the print
preview button.

Result
A purchase order is printed.

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