Safety Practices

Sections

I. BASF Safety Supervision

II. Contractor Safety Supervision

III. Pre-Mobilization Meeting

IV. Setting Safety Expectations for Workers

V. Safety Meeting Participation

VI. Safety Audit Process

VII. Safety Inspections

VIII. Job Hazard Analysis (JHAs)

IX. Safety and Hazard Recognition Program

X. Worker Safety Suggestions

XI. Other Site Considerations

XII. Safety Performance Evaluation

XIII. Contractor Sign-Off on Review of Safety Practices

I. BASF Safety Supervision
• Best practice is to have BASF hire a Contract Safety Representative
to be on site based on the following criteria:

o <$50M – Part-time Contract Safety Representative

o $50M to $250M – 1 Full-time Contract Safety Representative

o >$250M – 2 Full-time Contract Safety Representatives

• Responsibilities

o Conduct Field Safety Audits

o Participate in contractor safety meetings

o Audit Contractor Tools And Equipment Inspection Processes

o Steward Safety Audit Process

o Administer Worker Safety Suggestion Process

o Evaluate field safety audit feedback for any trends

o Monitor the daily work permit process

o Lead any accident investigation effort

o Enter accident/incident reports in the AIMS Database

o Audit any worker certifications required

o Maintain a daily project safety log

o Review contract safety plan

o Follow-up on action items from field safety audits

o Communicate safety issues and statistics to the Safety

Department

o Review details of Safety Practices with Contractors and obtain

sign-off (Section XIII)
II. Contractor Safety Supervision
• Best practice is to have each contractor company to have full-time
competent safety professionals on site based on the following
guidelines:

o 0 to 19 workers = 0 Safety Professionals

o 20 to 100 workers = 1 Safety Professional

o 101 to 200 workers = 2 Safety Professionals

o 200 workers and above = 100:1 workers to Safety Professional

ratio

• The subcontractors would be included in the general contractor

headcount.

• The number of Safety Professionals could be higher if determined to

be warranted based on the nature and location of work.
III. Pre-Mobilization Meeting
• The goal is to have a joint meeting with all companies that are
awarded work on the turnaround or project. The manner in which
contracts are awarded for projects may make this impractical.
Individual meetings maybe required as companies are awarded
contracts.

• Meet with contractor upper management, safety and execution

representative to discuss how we are going to ensure that safety is
number one. BASF Principal Construction Engineer or Turnaround
Manager to set safety expectations:
o Emphasis on Zero Incident Mindset
o Emphasis on Timely Near Miss and Incident Reporting
o The Use Of Job Hazard Analysis (JHA’s) before each job is
executed
o Participation in the Safety Audit Process
 Gain agreement that all contractor companies will
participate in the process
• Set expectation to have upper management,
supervision and the workers involved in the
process.
 Gain agreement on performing joint BASF/Contractor
Management safety audits on some agreed to frequency
 Encourage cross company auditing
o Have open dialog to discuss if any additional things can be
done to manage safety on the project.
o Meet on a monthly basis with all involved in the safety audit
process to review the audits completed for any trends that are
being found and take corrective actions
o Establish up front any zero tolerance policy safety violations
(i.e., 100% tie off rule)
o Communicate project evacuation plan in case of a site
emergency situation
IV. Setting Safety Expectations for Workers
• BASF Principal Construction Engineer, Turnaround Manager, or
BASF Contract Safety Representative meets with all contractor
company employees coming on site to set Safety Expectations not
limited to:
o Zero Incident Mindset
o Adherence to site safety rules and industry standard safety
requirements
o PPE requirements
o Job Hazard Analysis Usage
o Work specific hazards for each contractor company
o Participate in the project Safety Audit Process
o Timely near miss and incident reporting

• BASF Principal Construction Engineer or designee will be responsible

for setting safety expectations for additional employees that are
added by the contractor company.
V. Safety Meeting Participation

• BASF Principal Construction Engineer, Turnaround Manager, BASF

Contract Safety Representative or designee to attend and participate
in weekly contractor safety meetings to:
o Communicate information from the prior week that needs to be
shared.
o Share safety audit results as required (trending).
o Reinforce the importance of timely Near Miss and Incident
reporting.
o Encourage contractor employee participation. (Maybe consider
prizes for any safety suggestions and or leading a safety
meeting discussion.)
o Clarify any questions regarding BASF safety
requirements/standards associated with work to be performed
that week as needed.
VI. Safety Audit Process
• Communicate expectation to have all levels of personnel in the
contractor companies involved in the audit process (upper
management, supervision, and workers)
• If the site has an existing safety audit process it is acceptable to
continue to follow that process.
• Get tracking file from CES Admin at 225-339-7642. Rename the
Excel file (Project or Turnaround Name Safety Audits.xls)
• Order and Issue BASF Safety Audit books (see next page)
o Review how to use the BASF Field Safety Audit books
 Twelve different audit categories
 For each individual line item on an audit sheet, mark Y
(Yes) if the condition is met, N (No) if the condition is not
met, N/A if it does not apply
 If an audit sheet has all Yes answers, it is considered as
“Accepted.”
 If an audit sheet has a No answer it is considered as “Not
Accepted.”
 Grade % = # of Accepted Audits divided by the Total # of
Audits. This will be tracked on a JTD and monthly basis.
o Provide feedback on areas needing attention during the audit
process.
o If there are items that can’t be addressed at the time of the
audit and need further evaluation, list them on the follow-up
items tab in the workbook and assign a person responsible for
the follow-up action.
o Input the audits into the spreadsheet (see instruction in
spreadsheet)
o Compare current month to prior month results identifying areas
with a +/- 10% change month to month. Plus change indicates
areas of improvement; a minus change indicates area needing
attention (see example in spreadsheet and sample of audit
sheet). Review trends with contractor companies.
Order BASF Field Audit books from J.W. Toups, Inc., (800) 688-6877.
 Audit Results
MONTHLY TOTALS
JULY # # Grade
Audits Accept %
Permits 5 4 80%
Housekeeping 6 3 50%
PPE 7 4 57%
Fall Protection/Elevated Work 5 2 40%
Scaffolding 3 1 33%
Crane Hoisting And Lifting 2 2 100%
Tools and Equipment 9 4 44%
LOTO 3 2 67%
Hot Work 5 4 80%
Basic Requirement 1 1 100%
Confined Space 2 2 100%
Ergonomic Risk Factors 3 2 67%

MONTHLY TOTALS
AUGUST # # Grade
Audits Accept %
Permits 7 7 100%
Housekeeping 6 5 83%
PPE 8 7 88%
Fall Protection/Elevated Work 9 9 100%
Scaffolding 10 5 50%
Crane Hoisting And Lifting 11 11 100%
Tools and Equipment 4 1 25%
LOTO 3 1 33%
Hot Work 8 8 100%
Basic Requirement 6 4 67%
Confined Space 3 3 100%
Ergonomic Risk Factors 7 7 100%

TOTALS
JOB TO DATE # # Grade
Audits Accept %
Permits 12 10 83%
Housekeeping 12 8 67%
PPE 15 11 73%
Fall Protection/Elevated Work 14 6 43%
Scaffolding 13 6 46%
Crane Hoisting And Lifting 13 13 100%
Tools and Equipment 13 5 38%
LOTO 6 3 50%
Hot Work 13 12 92%
Basic Requirement 7 5 71%
Confined Space 5 5 100%
Ergonomic Risk Factors 10 9 90%
 VII. Safety Inspections
• BASF Contractor Safety Representative will audit the contractor
equipment inspection process. The contractor will maintain the
records at the jobsite. BASF can request a copy of the records at any
time.
• BASF Contractor Safety Representative will audit the contractor
tools/rigging equipment, etc inspection process. The contractor will
maintain the records at the jobsite. BASF can request a copy of the
records at any time.
• Contractor Safety Representative validates that individuals operating
equipment have the required credentials. BASF Contract Safety
Representative to audit validation process by spot checking
equipment operators to see if they have valid credentials card.

Note: Spot audits will also be done while performing the Safety Audit
Process outlined in Section IV.
VIII. Job Hazard Analysis (JHAs)

• The BASF Construction Engineer, BASF Contract Safety

Representative or designee should audit JHAs for the following
elements:
o Scope of Work - What I am going to do?
o Tools - What I am going to use?
o Method - How I am going to do it?
o Hazards - How can I get hurt?
o Mitigation - What am I going to do to eliminate the hazards?

Note: Spot audits will also be done while performing the Safety Audit
Process outlined in Section IV.
IX. Safety and Hazard Recognition Program
• Purchase visual reminders and safety/hazard recognition give-a-way
items. All documentation of all purchases should be retained for
recordkeeping purposes.
o Banners at the entrance or in the work area with a safety
message
o Items to give away as recognition to workers for safe acts you
witnessed or for identifying and mitigating hazards. Examples
include:
 hardhat stickers
 BASF logoed items
 silver dollars
 gift cards
• All items to be given away should be reviewed and approved by Line
Management before purchase.
• Reward workers with give-a-way items for working safely and
mitigating identified hazards.
• Have periodic safety lunches to recognize good group performance
and to encourage continued success as warranted.
X. Worker Safety Suggestions
• Set up worker safety suggestion box(es) where safety suggestions
can be submitted to and reviewed by BASF Principal Construction
Engineer (in lunch tent, break areas, smoking areas, etc.)
o Provide safety suggestion forms to include:
 Employee Name (Optional)
 Company
 Safety suggestion
• BASF Contract Safety Representative collects safety suggestions at
end of day and reviews with the BASF Principal Construction
Engineer.
• BASF Contract Safety Representative communicates feedback on
safety suggestion to contract company for communication to the
individual worker (if name is included on form) or to work group.
o Recommend giving timely feedback when practical; preferably
the next day
 Construction Safety Suggestion Form

PROJECT NAME: DATE:

EMPLOYEE (optional): COMPANY:

SAFETY SUGGESTION

FEEDBACK TO EMPLOYEE
XI. Other Site Considerations
Security (If site access control is required)
• BASF to provide a guard to monitor contractors entering the facility
where an electronic badging system with turnstiles does not exist
o The contractors will be required to submit daily sign-in/sign-
out sheets.

Safety Training
• For sites that do not have local Safety Council and site specific
training as a badging requirement
o Contractor Safety Representative to provide documentation
showing their employees have the required Safety Council
training.
o Contractors go through the site specific safety orientation
 Issue the contractor a distinguishable color hardhat sicker
to denote they have received the site specific safety
orientation and to identify them as a non BASF employee
 Sign In/Sign Out Sheet

PROJECT NAME: DATE:

COMPANY:

EMPLOYEE NAMES
Badge # Printed Name Signature Time In Time Out
 XII. Safety Performance Evaluation

Complete the following information for all contractors who worked on the
turnaround or project. This evaluation should be taken into account when
assigning future jobs.

Company:

• number of hours worked

• number of near misses

• first aids

• number of recordable injuries

• TRIR

Strengths:

Areas for Improvement:

Save as ContractorName_Safety_Evaluation_Month_Year.doc. E-mail to the Construction

Team Leader (Tim Cox) until a permanent repository can be established.
 XIII. Safety Practices Review and Sign-Off

The Safety Practices shall be discussed with the construction/maintenance

managers of the contractors and relevant BASF services. The BASF
Safety Representative, Construction Engineer, TAR Manager or designee
will review the safety practices. All contractors must sign off,
acknowledging that they have reviewed the information. The contractor
must inform all their employees about the safety practices. Whenever
there is a change in the scope of the activities, the safety practices must be
changed accordingly.

Company Printed Name Signature Date