SP-C2 - Work Permit Procedure (Rev. 1-9-11) PDF

SP-C02 Page: 1/33
WORK PERMIT PROCEDURE Ver.: 2 01/09/2005

Mod.: 15 01/09/2011
Table of Contents
Introduction p. 2
1 Reporting obligation p. 5
2 Notification work permit p. 6
3 Work permits p. 9
3.1 Procedural steps p. 10
3.2 Types of permits p. 13
3.2.1 Cold work permit p. 13
3.2.1.1 Responsibilities and tasks linked to functions p. 13
3.2.1.2 Work permit forms p. 21
3.2.2 Hot work permit p. 22
3.2.1.2 Work permit forms p. 24
3.2.3 Transport permit p. 25
4 Special permit procedures p. 26
4.1 Control room work procedure p. 26
4.2 Workplaces - Contractor Village - SU Cleaning Slab p. 27
4.3 Administrative buildings p. 27
4.4 Turnaround p. 28
4.5. Hot work at docks p. 29
4.6. Work permit procedure for works in substations, at switchboards or in other p. 29

rooms of the Electrical Department
5 Supplementary permits and control sheets p. 31

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Introduction
Objective Making a contribution to safe working, by:

1. Requiring the express permission of the Functional Owner (or his deputy),
before the works can be started up;
2. Making sure that the risks of the works have been explored in advance, and
that the measures that are a consequence of this examination have been
clearly communicated to the workers.
Risk identification and The basis for the measures that are applicable to the work permit procedure:
evaluation
 Safe Practices (SP);
 Maintenance Practices and Procedures (MPP);
 Operational procedures (general and/or specific);
 Hazard cards;
 Risk analyses;
 Indication of hazards in the plant.
Application area All works that are carried out on the terrains of:
 Antwerp Refinery;
 Antwerp Depot.
IN CASE OF EMERGENCIES (namely in case of a gas or a fire alarm):
 Expiry of all authorizations and permits
 Works may be carried out without a work permit, at the orders of the
Incident Controller or the Fire Marshal.
 A work permit may be issued by a senior foreman, at the request of

SSI/DSS (see Chapter 3).
Application area 1. Report: (See Chapter 1)

 Activities (controls/inspections) during which the risks remain limited until
entering the the process unit;
 Verbal agreement is required.
2. Notification work permit: (See Chapter 2)

 Small routine works with a limited risk;
 Written permission on the printout of the notification is required.
3. Work permit: (See Chapter 3)
 All works (incl. transport) where the risk is that high so that notification
work permit is not sufficient;
 A written permit is required, for which an application must be made via the
standard work permit form.
4. Special procedures: (See Chapter 4)
 Application of the work permit procedure in specific areas or under specific
circumstances (CCH, workplaces, administrative buildings, TA).
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Definitions Functional Owner  Production, warehousing and loading installations: CSH or

PS.
Outside of normal working hours: SSI, DSS, General
Contact, Onsite or Offsite week contact.
 Other domains: The so-called "small owners":
 Substations and electrical rooms: Electrical
Supervisor;
 Control room (CCH / unmanned computer room /
termination room / etc.) :
Process Services Supervisor;
 IPH : CSH
 Laboratory: Laboratory Section Head;
 Warehouse: Warehouse Supervisor;
 SU Cleaning slab: Field Shop Supervisor;
 Scrap area: Field Shop Supervisor;
 Contractor village: Mechanical Support Manager;
 Administration buildings (Admin 1 & 2 / central
changing room): General Services & Facilities
Coordinator;
 Access gates / security systems / sensor fence:
Security Supervisor.
 Safety building: Refinery Safety Coordinator;
 Fire garage: Refinery Safety Coordinator.
High risk areas  Surroundings of the separator;

(see SP-A5)  On top of the cooling tower;
 On weighing or loading bridges (see SL-D-822);
 Ethylene area (see OL-D-801);
 Offsite LPG area;
 B914 & 915;
 CSM on Q Street/
 Jetties
 PFLR/FLR;
 P1 & P2 tank parks;
 Inside the buildings for chemicals or additives;
 Battery limits of NHF-CLE;
 CSM.
Other relevant texts  SP-A0 Procedure for handling deviations from Safe Practices
 SP-A2 Fire protection rules
 SP-A5 Carrying out a job risk analysis
 SP-A10 Alert security system
 SP-B1 Access to cordoned off H2S hazard zones
 SP-B12 Guidelines for the positioning of explosion meters
 SP-B21 Shielding of hot work zones
 SP-B22 Access to enclosed spaces that are maintained in an
inert state
 SP-B27 Cutting of operating equipment
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 SP- C4 Opening of operating equipped and use of a

verification sheet
 SP-C7 Working safely on disassembled field equipment
 SP-F1 Working safely on electrical equipment
 SP-F33 Accessing enclosed spaces
 OL-D-801 Limitations of hot work on AET (ethylene and
LPG plant)
 SL-D-822 Limitations of hot work on Perf Fluids Loading
Rack
 SO-ONS-1-2B Shift change report
List of utilized  CCH Central Control House

abbreviations  CSH Console Section Head
 DSS Deputy Shift Supervisor
 IH Industrial Hygiene
 IMEA Instrumental, Machinery, Electrical and Analyzers
 IPH Inplant House
 PS Process Supervisor
 RAJob risk analysis
 SSI Shift Superintendent
 SWM StartWork meeting
 TA Turnaround
 Safety Checklist for Contractors (VCA) SHE checklist
contractor
 WPC Work Permit Center
Appendices Notification work permit form (metal trades, analyzers, I&E)

X115E Cold work day permit
X115H Multiple-day cold work permit
X115A Hot work day permit
X115B Multiple-day hot work permit
X115G Multiple-day tank permit
X115Gbis Permit for releasing tank works
Authors R. Stout, S. Van Severen, F. Kesteloot

Version 2: L. Smets / J. Matthijs / S. Van Gulck
Modification 2: W. Loyens / L. Loyens / A. Groothaert / L. Smets / M. Carroen
Modification 3: L. Smets
Modification 4: L. Loyens / B. Van Loon / F. Kesteloot
Modification 5: S. Wildemeersch / F. Kesteloot
Modification 6: J. Vandebrouck / F. Kesteloot
Modification 7: L. Van Vooren / B. Van Loon / L. Bisschops / J. Weyns / H. Vandeputte
Modification 8: H. Pauwels / F. Kesteloot.
Modification 9: F. Van Deun / H. Vekemans
Modification 10: T. Sierens
Modification 11: H. Grati
Modification 12: M. Sitarski
Modification 13: K. Durinck / F. Kesteloot
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Mod. 14: D. De Moor

Mod. 15: D. Van Wassenbergh
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1. Reporting obligation
Definition Reporting at a processing unit in order to obtain verbal permission for entering the
unit, for works with a very limited risk (see section on "Type of works").
Type of works All works that do not fall under a notification work permit and for which a work
permit is not required.
In other words, works that can be carried out without additional safety measures,
as described in the left-hand panel (Mechanical) and/or in the right-hand panel
(Process) of the work permit form.
Examples:
 Routine checks of equipment by permanently employed personnel, such as
machinists, electricians, etc.;
 Topographical works at ground level;
 Exterior visual inspections;
 Emergency tests (continuous escort by process unit personnel);
 (Re)certification of scaffolds.
Additional Additional rules for entry of H2S hazard zones that have been cordoned off (see
requirements SP-B1).
Applicant Everyone that wants to enter a section of the factory without a permit.
Exception: Console-linked personnel.
Person granting Operator / foreman of the corresponding unit.

permission
Location Inplant house of the corresponding processing unit or WPC.
Procedural steps  The applicant reports to the operator or foreman of the corresponding unit and
provides information on:
 The reason for the visit;
 The probable duration of the visit;
 The number of visitors.
 Onsite: If the operator or foreman is not present, the person can report to
IPH via an installed radio communications device.
 The person issuing permission can subsequently give verbal approval to
access that section of the factory.
 The applicant must report out at the conclusion of the visit, at the same place
where he had reported in.
Administration If a visit takes place during a change of shift, then the person issuing permission
has to record this in his shift transfer logbook (SO-ONS-1-2B).
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2. Notification work permit
Definition Permission in writing (= permit) to carry out small and routine works with a limited
risk (see the section "Type of works"). In case of doubt, see Functional Owner.
Type of works Works:

 Printout of notification work permit, which is only valid for a single working
day; If the works remain "in progress" then the notification work permit
must be renewed each day;
 During which only simple manual tools are used;
 For which no special security measures are required;
 Which have a limited complexity;
 Which are carried out by workers acquainted with the installations.
 Examples (non-limitative):
 Painting (pipelines, structures, buildings, etc.);
 General transport (not on the roads of the processing unit or in high
risk areas);
 General housekeeping (cleanup, tidying up of materials);
 Visual inspection (including dye checks, thickness measurements,
etc.);
 Surveys;
 Small civil works (for instance the positioning of sleepers, repair of
local roads);
 Maintenance of the lighting facilities (e.g. replacement of lamps);
 Disconnection and connection of instrumentation / analyzers that are
not safety-critical (see exceptions);
 Use of a battery-operated screwdrivers (see exceptions);
 ……
Exceptions Also permitted with a notification work permit in non-high risk areas, on the
condition that continuous LEL detection is used:
 IMEA maintenance works:
 Use of electronic measuring or calibration equipment (battery
operated), which are not explosion-proof;
 Opening of an explosion-proof (EExd, EExp, EExe) box;
 Screwing in and screwing out screws with a battery-operated
drilling machine that is not explosion-proof.
In the event that the LEL detector gives an alarm:

 All works must be immediately stopped (switch off all
equipment) and/or close the explosion-proof box;
 Immediately inform the process unit foreman.
Works that are never Works:

permitted with a  In an indicated or cordoned off H2S hazard zone;
notification work  for which additional, special permits and control sheets are required (see
permit description in Chapter 5);
 Whenever operational equipment is opened (VOS procedure);
 Where items have to be secured by the Process Department;
 If additional PPE is required.
 In case of doubt, see Functional Owner.
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 Based on the type of works to be carried out, the applicant

Procedural steps Application checks whether these can be carried out with a notification work
permit.
 The applicant prints out 2 copies of the notification work permit
or fills in a pre-printed form, which is handed over to the worker.
Control  On the basis of the notification work permit, the issuer of the
permit checks whether the conditions for carrying out the works
are fulfilled.
For I&A notification work permits, this control will be carried out
by the Console Foreman.
The Functional Owner makes spot checks, to see whether the
notification work permit is being correctly applied.
Validation of the  The issuer of the permit makes sure that the recipient
notification work understands the works, so that these can be carried out safely.
permit  The name and signature of two persons is required for validating
the permit.
 Issuer: Gives permission to start the works, after he has
assured himself that the works can be carried out safely.
 Recipient: Has taken notice of / confirms the prescribed
measures with his signature.
 1 copy of the permit will contain the name of the issuer and the
recipient, who both sign the permit; this will be stored at the
work location. This copy must always be provided with a SWM
(StartWork Meeting) section.
StartWork  The recipient of the permit transmits the notification work permit
to the worker.
 Before an implementation of the works is started, the
worker organizes a short SWM and fills in the StartWork
form on the notification work permit.
Follow-up  1 copy the notification work permit will be kept by Process as
information (notification work permit file); this copy does not
have to be signed by both parties. This copy remains on file in
the Inplant house, as long as the works are in progress.
Signing out  If relevant for Process: Description on the notification work
permit of the repair that has been carried out or the state of the
works.
 Signing out can occur at the Inplant house, or per radio or
telephone.
 If the work has not been finished, and if the process unit
personnel (issuer) it is not present, then the worker will take the
copy of the permit out of the file and record on it the state of the
works (signing out), and then put the signed out copy of the
permit back into the file.
 After signing out, all copies are reviewed by the process unit
personnel (issuer) and any operational steps that are still
required will be taken.
 After signing out, and if no additional steps are required, then
the copies of the permit are removed from the file by the issuer.
 Notification work permits that have not been completed remain
"in progress". If all works have been completed, then the
recipient of the permit, or the Esso contact person, will mark the
notification work permit as "completed". In both cases, the
status/cause/feedback will be noted down in SAP.
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Illus 1: Example of a notification work permit

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3. Work permits
Types  Cold work permit (green);

 Hot work permit (red);
 Transport permit (ocher-yellow copy of the cold or hot work permit);
 Tank permit (= combination of entry permit (incl. area release) + work release).
Term of validity  Day permit;

 Multiple-day permit - the use of such a permit is only permitted under specific
conditions (see below).
Specific conditions  The works and the location must be precisely described (possibly on the basis
for multiple-day work of a supplementary list of details or notification work permits, such as
permits insulation works / scaffold construction);
a copy of his detailed list or notification work permit must always be present at
the workplace and in IPH. The process unit makes an assessment whether an
advance field verification is required, for guaranteeing that:
- Access to an operation of the process unit remains assured;
- That the surroundings do not pose any risks for carrying out the works.
 The condition and the surroundings of the equipment are not subject to any
changes, which have an impact on a safe implementation of the works;
 Type of works:
 Cold works: (no additional limitations);
 Cold works with LEL detection; with the exception of High Risk Areas;
 Hot works: Only in process units that are not operational and gas-free;
 A multiple-day work permit may be used for carrying out cleaning
works in a tank;
 Hot works for vacuum vehicles on Offsite, on the condition that:
- The permit is accompanied by a drain list, on which the Foreman
has indicated the tanks that may be drained each day;
- An LEL detector must be continuously present;
- Vacuum vehicle personnel must have a radio at their disposal,
and at least 1 or both operators of the vacuum vehicle must have
followed supervisor training at OM&S (training data, incl. names
of the persons, must be included in SOP);
- The vacuum vehicle always remains on major roads;
- Additional works (emptying of barrels, vacuum-cleaning of spills)
may only be carried out at the request of the process unit.
Examples: Paintworks, non-destructive measurements, maintenance of flares,
working on a tank that is not operational, repair of fencing, measuring of tanks,
greenery maintenance, etc.
Application in case of Always a separate work permit:

multiple works  Per contractor;
 For each specific work, on the basis of the required management
measures;
 For works with specific hold points (for instance hot work after emptying,
entry after cleaning, etc.);
Exception: Tank permit (= entry permit (incl. area clearance) + work release).
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3.1 Procedural steps
Application Filling in the Mechanical section (= left-hand panel) and attaching possible
additional permits, RA, checklists and attachments for the tank permit.
Meeting  Onsite: Process Services (Senior Foreman for the day);

(before 2 p.m.)  Offsite + Depot: WPC;
 Other: Functional Owner (or deputy).
Handling Process Services / WPC will obtain work permits including

eventually required explanations  to the Functional Owner.
Approval for further The Functional Owner (or his deputy) checks the work permit application and
handling signs it for further handling.
Process unit Objective Operationally securing the process equipment, so that the
preparations planned mechanical works can be carried out safely.
Implementation  Process unit nightshift (possibly late shift): Indication of the

'necessary' process unit preparations for the work permit
and starting with the necessary preparations;
 Morning shift (before 7:45 a.m.): Implementation /
controlling the 'necessary' process unit preparations and
completing the Process Unit section of the permit.
 Antwerp Depot: Necessary preparations by TT, before the
start of the early shift.
Deviation In urgent cases, the determination, preparation and control of
the 'necessary' process unit preparations can be carried out by
the same duty.
Multiple-day The process unit section of the permit must be supplemented

permits each day (gas tests / condition of the surroundings / etc.).
Validating a work The name of the issuer of the work permit must be filled in (and possibly the
permit Senior Foreman / Functional Owner) and of the recipient of the work permit
(responsible worker).
Multiple-day Such a permit must be revalidated each day.

permits
Issue of work permit  The recipient can pick up his work permit in the IPHs (onsite and offsite):
 In principle between 7:45 a.m. and 8:15 a.m.;
 In exceptional cases after 8:15 a.m.
 The work permit must always be stored at the location of the work.
For works in enclosed spaces: The work permit is hung up at the manhole,
together with the 'entry permit'.
 Tank permit (entry permit (incl. area release)) will be left behind in a provided
permit box (before 7:45 a.m.) by WPC, after a gas measurement has been
carried out. A work release, for each contractor and each tank, will be
confirmed by Offsite Mechanical on the preceding day. The tank permit
consists of a combination of both documents (entry permit incl. area release
AND work release).
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StartWork  The recipient of the permit transmits the work permit to the worker.
 Before execution of the works is started, the worker organizes a short SWM
and fills in the StartWork form on the notification work permit.
Supplementing a If unforeseen help of another trade is necessary for execution of the works, then
work permit the work permit can be supplemented.
The unit foreman supplements the works/measures on the worker's copy of the
permit and signs it.
Extension of work  Requests must be made before 15:30 p.m. to the (day) Senior Foreman of
permit the process unit, WPC.
 The Functional Owner must be informed about the duration of the extension.
Interruption of work The works covered by the permit must be interrupted, whenever the process
permit foreman / worker considers the working situation unsafe.
In this case, the issuer of the permit takes back the work permit from the worker.
 Work may only be resumed after permission has received from the issuer of
the permit.
Termination of work The work permit is terminated by returning it to IPH or WPC.

permit
Follow-up on work 1. WPC: Daily overview list per console of the requested work permits (only
permits Offsite).
Overview list of locations: According to the agreement in PMT.
2. Process Foreman: Daily filing in every IPH of all active (i.e. issued) and non-
active (i.e. not issued or returned) work permits.
Objective: A quick and efficient monitoring of the status of the works.
3. Information in the event of a shift transfer (see SO-ONS-1-2B); Double

responsibility:
 Foreman of the departing shift: Must inform his successor at least of all
critical work permits (hot work permits and important cold work
permits);
 Foreman of the upcoming shift: Checks the status of the work permits
in the general file, with special attention for specific guidelines on the
permits.
Critical work permits must be checked onsite.
4. Process Services / WPC: Weekly collection of the completed work permits

(original copy of the terminated work permit, white copy IPH, SWM) for filing
(1 month).
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3.1.1 Routing specific for tank permits
BASIC PRECONDITION:
After a tank has been taken out of service and cleaned, the SECTION HEAD must sign off on the following checklists
(see SP-F35):
- Tank cleanliness list, before the start of mechanical works;
- Release of the tank and the tank area (plotter plan of the involved area, including operative equipment (piping,
sewers, etc.) indicated on the map)).
Area release Work release

(tank (except for pontoons) + work area (plotter plan in
permit box))
APPLICANT: Requests an entry permit (incl. area, which CONTRACTOR: Requests work release (see tank permit
is stamped off on entry) in the appendix)
WORK PERMIT CENTER: Includes application in the MECHANICAL TANK MAINTENANCE: Checks the work
overview list of work permit. release and validates the work release for each contractor
(recommended timing: on the preceding day) each day, by
signing off on the work release. He makes sure that the
description of the works corresponds with the planned
works. All work releases are listed on and are made
available via the public LAN.
SECTION HEAD: Signs the entry permit (1 x at the start of

the week; for information)
FP: B shift
FO: C shift: Prepare permit
FO/WPC: Carry out gas tests and evaluate the

surroundings.
If gas tests and surroundings are OK  validate the entry
permit and hang it up in the permit collection box.
CONTRACTOR: Checks the available entry permit for the approval date and signs the entry permit for confirmation. As
an additional confirmation that a check of the entry permit has been made, and that the work release document has
been reviewed, the contractor also signs as the recipient on the work release. This means that if an entry permit is
available locally AND the contractor disposes over a validated work release permit, then the works can be started. If 1
of either of these documents is not in order or available locally, then the works cannot proceed. A StartWork
meeting has to be held before starting with the works.
ON COMPLETION OF THE DAY TASK: Main contractor brings in the permit to Operations. Work release: If validated
for the following day  then the work release should be used the following day; if no validation for the following day 
then the work release should be returned to Mechanical.
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2 Types of permits
3.2.1 Cold work permit
Type of works  All cold work that does not require a notification work permit or a verbal
agreement may be carried out.
 Also permitted with a cold work permit are works in non-high risk areas, on
the condition that continuous LEL detection is used:
 Use of electronic measuring or calibration equipment (battery
operated), which is not explosion-proof;
 Opening of an explosion-proof (EExd, EExp, EExe) box;
 Disconnecting or connecting live cables of transmitters, solenoids,
contact switches, etc. (non-EExi version);
 Screwing in and screwing out screws with a battery-operated
drilling machine that is not explosion-proof;
 Taking photos with a camera.
In the event that the LEL detector gives an alarm:

 All works must be immediately stopped (switch off all
equipment) and/or close the explosion-proof box;
 Immediately inform the processing unit foreman.
 Exception: taking pictures with a camera requires a special photo permit and
written permission by Security (see 4.8).
Special, supplementary permits and control sheets: (See Chapter 5).
3.2.1.1 Responsibilities and tasks linked to functions
Work permit applicant Authorized functions  Operational Esso departments: Mechanical,

Construction and Inspection.
 For small works: In specific cases, the Esso
functional owner.
 In exceptional cases, and after training and approval
through the functional line management and the
Mechanical support manager:
- Esso equivalent function (hired or borrowed
supervisors);
- Supervisors of the external project
organization;
- Engineering offices;
- Third-party working on its own installation.
 After approval by the functional line manager and the
Mechanical support manager, the permit is written by
the contractor under consultation with the job leader.
Job leader (Esso) examines and signs the permit,
and continues to remain responsible.
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NB: The Safety Department assures training and follow-

up.
Responsibility  Correct and complete specification of:

 The works;
 The hazards / risks on the basis of the
planned works;
 The measures required for managing the
hazards / risks of carrying out the works.
 A timely discussion of the application with the
Senior Foreman of the day of the process unit, ATM
or WPC.
 Works must be discussed in advance with the
person responsible for carrying out the works.
The applicant then determines whether this can be
carried out in the field or not.
 Guarantees for quality and safety of the works.
Work permit applicant Tasks  Complete specification of the works in the header.
If necessary, a sketch or a detailed list should be
added (for instance for insulation works, scaffold
construction, etc.).
 In the event of complex works, it is recommended
that a digital photo or printout of the 3-D model is
attached to the permit application.
 Planned works should be checkmarked in the
checkbox 'cold works'.
 The field 'Transport of machines' must be filled in, if
applicable.
 Checkmark hazards / risks that are typical for the
works being carried out (possibly on the basis of an
RA).
 Checkmark whether an additional permit or control
sheet is required and add these to the work permit
application.
 Opening/cutting of operational equipment must be
accompanied by a VOS document (verification
sheet for opening and cutting of operational
equipment in SP-C4).
 Tank permit:
 Completion of the entry permit (incl. area
release);
 Preparation of a work release for each
contractor (do not send to the process unit but
directly to the contractor).
 Check that all works, for which an application is
made, can be carried out together.
 If applicable, checkmark the checkbox 'Risk
Analysis' (+ report or ref. no.) and attach the RA to
the application for a work permit (copy to IPH).
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The most important points of attention and

measures for the workers must be taken over from
the RA into the Mechanical section of the work
permit.
 The RA must be available both at the workplace
(together with the work permit) and in the IPH (filing
together with work permit)!
Comment: In the event that a very detailed RA
is available, then it is recommended that
only that part is kept at the workplace, which
is applicable at that time.
 Refer to specifically relevant SPs.
 Report the numbers of other work permits that may
interfere; (follow-up by the process unit).
 Checkmark the checkboxes:
'Collective protection';
'Personal protection';
'Fire protection';
'Supervision / evacuation / rescue',
of the measures required for managing the risks /
hazards that are inherent to the mechanical working
method.
 Basis: SPs and/or specific RA.
Work permit applicant Tasks (cont.)  A clearly readable name and telephone number
(possibly also a beeper number) must be
documented on the application.
 A copy of the RA must be given to the worker in a
timely manner.
 The works that are to be carried out must be
discussed in advance with the worker, possibly
together with the RA.
 Carry out field checks (incl. control of SWM).
Process Services / Tasks  Collection of permits.

WPC  Discussion of the permits with the applicant.
 Discussion of the permits with the Functional
Owner.
 Pickup of the completed work permits at regular
intervals in the IPH for filing (retention period = 1
month).
Functional owner Responsibility  Final responsibility for the application of the work
permit procedure.
 Evaluation of whether the requested works, together
with the indicated scheduling, may be carried out,
possibly in combination with other works.
 Organization of the preparations in the process unit.
 Checking that the tank checklist has been
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completed, before permitting tank maintenance with

a tank permit.
Tasks  Checking that the application (Mechanical section)

has been properly filled in.
 Documenting other work permits in the Mechanical
section, which can possibly interfere.
 Application of SP-A0, if a deviation from the SPs is
necessary for carrying out the works.
 If necessary, written definition of the process unit
preparations in an operational procedure.
In the event of complex works, generation of a job
file and a working plan.
 If applicable, making a reference at the top of the
process section of the permit to a specific
operational procedure, which documents the
preparations of the process unit (for instance,
procedure from file 9 or 13).
A copy of the operational procedure must always
be available in the IPH.
 Initialing of the permit (in the upper right-hand
corner) before any further handling.
For urgent works, this task can be delegated to the
Senior Foreman.
 During 'confirmation' and in the event of a 'not OK',

a 'necessary' process unit measure + a definition of
possible additional measures must be added in the
Mechanical and/or Process section of the permit.
Preparer of the work Authorized functions  Refinery process units:

permit  Unit foreman of the nightshift, at the unit to
which the equipment belongs;
 Special Representative: For instance an extra
day Foreman / WPC;
 Console operator (I&A);
 Other units:
 Functional Owner (or deputy).
 Newly constructed installations:
 After a mutual consultation with the involved
Functional Owner (or deputy).
Responsibility Identification of the necessary process unit preparations

(= minimum requirements) / operational measures for
carrying out the work safely.
Basis: RA and/or a specific operational procedure that is
documented on the work permit, standard
operating practice (file 4A), etc.
Tasks  Checkmarking of the 'necessary' process

unit preparations in the Process section of the permit
(= right-hand section), with regard to:
- 'Condition of the equipment';
- ‘Motors or moving components’;
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- 'Condition of the surroundings';

- ‘Gas tests’.
Comment: Only those gas tests that are
connected to carrying out the works should be
mentioned on the work permit.
Gas tests that are linked to the condition of an
enclosed space should only be mentioned on
the 'entry permit'.
Comment: Checkbox 'Out of service': Only for
equipment that is not in service for a longer
period of time (for instance tanks). Equipment
must have been emptied and be gas-free.
The field 'Motors or moving components' must
always be filled in separately.
 The most important operational measures from the
RA / operational procedure / unit orders must be
taken over into the Process section of the permit.
 Checkmarking the checkbox 'Presence of damaging
or hazardous substances'.
 Report of the 'entry permit' number in the field 'gas
tests', if applicable.
 Starting with the implementation of the 'necessary'
process unit preparations, and checkmarking those
measures in the checkboxes 'completed' that have
already been undertaken.
 Fill in VOS according to the instructions in SP-C4.
 Entry of the name and signature in the field 'preparer'
on the work permit.
Issuer of the work Authorized functions See 'Preparer of the work permit'.
permit
Responsibility  Final responsibility for the preparation and issue of a
work permit
 Check that the process unit preparations,
which have been indicated as 'necessary',
are the minimum requirements needed for
carrying out the work safely.
 Carry out / check that the 'necessary' process
unit preparations have been carried out
before the start of the works.
 Field support of the worker according to:
 SP:
- Insertion of battery limit blanks (SP-C3);
- Emptying if a label is present (SP-C3);
- System not completely depressurized /
product-free (SP-C3);
- Opening / cutting open of operational
equipment (SP-B27 and SP-C4). Fill in the
VOS document, after the necessary controls
have been carried out onsite.
- ...
 RA
 Maintaining the necessary operational measures
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while all works are being carried out; (responsibility

of successive shifts).
 Confirmation (signing) the work permit after the
worker has signed out;
(typically a responsibility of the late shift).
Tasks  Check that the measures that have been indicated

as 'necessary' are sufficient for carrying out the
works safely and, if necessary, add supplementary
'necessary' measures.
 Continue to carry out and check on the 'necessary'
process unit preparations.
 Completion of the process section, by
checkmarking the checkboxes 'completed' and 'OK'
(= checked) for each of the 'necessary' measures.
 If a 'necessary' measure is not 'OK', then the further
actions/additional measures must be defined in
consultation with the Senior Foreman and/or
Functional Owner.
In this case, the Senior Foreman and the Functional
Owner co-sign the work permit in the field
‘confirmation’.
 Carrying out the 'necessary' gas tests that are
connected to an implementation of the works and
filling in this information on the work permit.
 Reporting the time at which gas tests are carried out
+ signature.
 Multiple-day permit: Gas tests must be repeated
each day.
Issuer of the work Tasks  From the viewpoint of the installation and the
permit surroundings:
 Definition of possible extra attention
points/guidelines for workers, which must be
documented in the Mechanical section of the
permit.
 Checking and possibly correcting the measures
listed in the Mechanical section, if necessary.
Checkmarking the corresponding checkbox ('sufficient' /
'supplemented' / 'adapted') in the Process section.
 Definition of possible and additional operational
measures in the Process section.
 Entering a clearly readable name and signing off in the
field 'confirmation'.
 If not an ESSO employee, making sure that the recipient
of the work permit is registered, namely that he/she is in
possession of a valid badge (*),
 Handing over the work permit only after the prescribed
operational measures have been taken, and after it has
been ascertained that the recipient of the work permit
knows and understands these measures (*).
 The continuation of the operational measures during the
entire time that works are carried out.
 Following up on the works by means of field checks and
making sure that members of the process unit are
present during critical moments of the works (*).
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 Attaching a product identification label in advance of

transport (see SP-C7), if harmful or hazardous
substances are present.
 Informing the next shift foreman of all works in progress,
with special attention for hot works and critical cold
works.
 The 'issuer' of the permit must sign off when a worker

reports a job as completed, either as an
acknowledgement of the completion or for a field check.
With this the unit foreman confirms that the work permit
has been returned and that he has made an independent
decision, as to whether a field check was necessary or
not.
Examples of where a field check is necessary: -
Dryer, after salt was replaced;
- Pump, after reinstallation;
- Valve, after replacement, etc.
In some cases it is recommended that the field check is
carried out together with the worker.
A field check is not required when the Mechanical works
have not yet been terminated, or after most of the IEA
works (for instance checkup of analyzer, replacement of
a transmitter, and works in a substation).
Issuer of the work Tasks  When issuing a tank permit:

permit  Issuing an entry permit (including area release), which
releases the zone incl. the tank for carrying out works
in conformity with the work permit (issued by
Mechanical).
Co-issuer Situation  During works being carried out on existing equipment of

one Functional Owner, on the terrain of a different
Functional Owner.
 When works are carried out on firefighting equipment.
Authorized persons  Unit Foreman of the terrain on which the works are being
carried out.
 Fire Technician for works on firefighting equipment.
Task Countersigning the work permit in the field: 'Co-issuer'.
Outside Senior Foreman Responsibility  Checking whether all preparations have been made.
(Onsite)  If necessary, taking appropriate action so that the works
C shift can be started safely.
Outside Senior Foreman Responsibility  Control of the permits (content).

(Onsite)  Control of process unit preparations.
A shift
Tasks  During 'confirmation' and in the event of a 'not OK', a
'necessary' process unit measure + a definition of
possible additional measures must be added in the
Mechanical and/or Process section of the permit.
 In the event of urgent work and after a verbal
agreement, initialing (upper right-hand corner in the
process section) of the cold work permit in name of
the Functional Owner.
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Work permit recipient Authorized functions  Field supervisor of the works.

This function can be carried out by:
 An ESSO employee.
 A certified foreman of the contractor who is in
possession of a valid badge (see the section on
"Access conditions").
 The fire brigade may NEVER act as a recipient of a work
permit.
Access conditions  Disposition over a Safety Checklist for Contractors (VCA)

training certificate, or equivalent, must be checked by
Safety.
 If no Safety Checklist for Contractors (VCA) training
certificate is available, then the following alternatives
apply:
- Coaching within the framework of the SSW system;
- A formal nomination and endorsement by a Buddy
Manager.
 Nomination by an ESSO person responsible for the firm
who may propose an appropriate training course, if
required.
 Successfully passing a question and answer session by
Safety about relevant SPs, acquaintance with the terrain
and experience (especially SP-C2).
 Successfully passing a subsequent Q&A session, every
2 years.
Responsibility  Checking that the permit is correctly and completely

filled in. In case of doubt, request clarification from
the applicant for a work permit and/or the issuer.
 After discussion, acceptance of the work permit by
signing (name and signature) in the field
'confirmation' if:
 He/she understands the works;
 The works can be carried out safely.
 Communication with the workers and
supervision of the observation of the requirements
of the work permit, with regard to:
 Hazards/risks and corresponding measures,
which are documented on the work permit;
 Relevant points from the RA.
Tank permit
 Signature on the work release, as a confirmation of
receipt, presence and completeness of the entry
permit.
Administrative tasks  For scaffold construction: Providing a copy of the

detailed list (or individual notifications) to the issuer,
for filing in IPH (filing together with the work
permits).
 Retaining the work permit at the workplace;
together with the 'entry permit' for enclosed spaces.
 If the works proceed over multiple shifts:
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 Passing on the original work permit to the

subsequent shift foreman;
 Having the subsequent shift foreman confirm
the transfer by signing in the field
'confirmation' (only on the original);
 Organization of a new SWM.
 Reporting out by returning the work permit.
Reporting the status of the works on the work
permit and, if necessary, personally discussing this
with the process unit foreman. If available, an
installed radio transmitter can be used for this
purpose.
Day permit: At the end of the day tasks;

Multiple-day permit: On completion of the works, or
at the end of the multiple-daily permit period
(Friday).
Shift supervisor for Responsibility  Understanding the work permit.

workers  Application of the work permit requirements.
 Organization of a StartWork Meeting (SWM).
StartWork  What? Discussion of the risks at the workplace,

(see SP- A10) taking into account the current circumstances (the
workplace, other works in the surroundings,
available equipment, the weather, etc.).
 Where? At the workplace.
 Who? All workers and guards.
 When? Before the start of each task (sometimes
several tasks with the same permit), or in the event
of changed circumstances (for instance adapted
working method, new workers, etc.).
 Administration? Filling in the StartWork form.
Working tasks  Making sure that the required safety and protective
equipment is present at the workplace for the
workers.
 The work permit distributor (or the ESSO supervisor
responsible for the works) informs about the
execution and possible problems when carrying out
the job.
 Immediate shutdown of the works, in the event of
unsafe (working) conditions.
 If the works are shut down, informing the shift
personnel (or WPC) and the ESSO supervisor
responsible for the execution.
 Checking that the work surroundings are tidied up
and left in a safe condition, after the works have
been completed or at the end of the day task.
 Tank permit:
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 Reporting the name of the worker +

starting/stopping time on the work release; the
main contractor is always the recipient of the
permit and responsible for returning the entry
permit, after all works have been terminated.
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3.2.1.2 Work permit forms
X115 E: Color Status Objective Holder

Cold work day Green Original Permit for carrying Work permit recipient
permit out cold works
Ocher yellow Copy Transport document - If applicable: Work permit
recipient;
- If not applicable: Destroy.
White Copy Administrative - Torn out by the work permit
document issuer;
- Filed in IPH / Depot building
during the works.
Light blue Copy Administrative - Torn out by the work permit
document applicant, on the day preceding
start of the works;
- Must be kept by the work
permit applicant during the
works.
X115 H:  Content, objective and holder of the various documents are identical to
Multiple-day cold work X115 E;
permit
 Always becomes invalid on Friday evening.
3.2.2 Hot work permit
Basic requirements Cold work permit (see 3.2.1);

supplemented by the requirements described below.
Type of works All works that can generate sufficient energy (sparks) or sufficient heat for an
ignition, and which do not fall under a cold work permit (see the section 'Hot
works' on the hot work permit).
Risk analysis In addition, a risk analysis is required for the following cases:
 Activities in zones with a higher probability for the release of flammable
products (high risk areas => see SP-A5).
 Unsecured installation of equipment that is not explosion-proof, or which does
not fulfill the zoning requirements.
Possible hazards The energy required for igniting flammable hydrogen or hydrocarbon mixtures is
so small that every spark can cause ignition.
Fire watch See the task description in SP-A2, if a fire watch is required.
Shielding of hot work Whenever sparks or hot metal particles can freely penetrate into the larger
zone surroundings, then the hot work zone must be screened off (SP-B21).
Additional permits Hot tapping or hot work on operational equipment (SP-B24) - see Chapter 5.
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3.2.2.1 Responsibilities and tasks linked to functions
Work permit applicant Task  Coordinating with the Functional Owner whether a fire watch is
required.
 Offsite: Establishing a fire watch.
Process Services Task  Establishing a fire watch.

(Onsite)
Issuer of the work Tasks  Carrying out the 'necessary' gas tests that are connected to an
permit implementation of the works iand filling in this information on the
work permit.
Reporting the time at which gas tests are carried out + signature.
Multiple-day permit: Gas tests must be repeated each day.
Issuer of the work Tasks  Indicating the location for the installation of the gas detector
permit equipment to the fire watch (see SP-B12).
 Issuing the permit:
 Red section only after a field check (including the
installation of an LEL detector, with the exception of C5,
where the LEL detector is installed by the fire watch. For
C5, a field check is only necessary when gas tests have
to be carried out and when this is considered necessary.
 Green section possibly in advance, for preparation of the
works.
Outside Senior Tasks  Checking the work permit for completeness and, if necessary,
Foreman (Onsite) supplementing it.
 Entering the name and signing the hot work permit in the field
'confirmation'.
Functional owner Tasks  Final decision with regard to the need for:
 Fire watch;
 Continuous LEL detection.
 Formal approval for implementation, by entering the name and
signing the hot work permit in the field 'confirmation'.
The results of the gas tests may subsequently be filled in by the
issuer.
Work permit recipient Tasks  Assuring a sufficient shielding of the hot work zone (see SP-
B21).
 Observing fire watch instructions.
i May be delegated to WPC on Offsite, after consultations.

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3.2.2.2 Work permit forms
X115A: Color Status Objective Holder

Hot work day Red Original Permit for carrying Work permit recipient
permit out hot works
Ocher yellow Copy Transport document - If applicable: Work permit
recipient;
- If not applicable: Destroy.
Green Copy Permit for carrying Work permit recipient

out cold works, as a
preparation for a hot
work permit.
X115A: White Copy Administrative - Torn out by the work permit

Hot work day document issuer;
permit (cont.) - Filed in IPH / Depot building
during the works.
Light blue Copy Administrative - Torn out by the work permit
document applicant, on the day before the
start of the works;
- Must be kept by the work
permit applicant during the
works.
X115B: Multiple-day hot  Content, objective and holder of the various documents are identical to
work permit X115A;
 Always becomes invalid on Friday evening.
! NOT ALLOWED for hot work in operating units, or in units that have been
shut down but are not yet gas-free!
X115GBis:  Always use in combination with an entry permit (incl. area release);
Multiple-day work release  Always becomes invalid on Friday evening.
! May only be used if the tank checklist has been completed!
3.2.3 Transport permit
Type of activities All transport and use of machines:

 Within the processing units;
 Inside the tank dikes;
 Within cordoned off hazard zones (chains, barriers, H2S zones).
 A transport permit can never be valid as a permit for carrying out Mechanical
works.
Possible hazards  Ignition of a flammable gas mixture by the motor (or electrical circuit) of a
transport vehicle or machine;
 Damage of the process installation through maneuvering.
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Permit applicant Task In the Mechanical section of the cold or hot work permit, checkmark
the type of transport or machine in the field 'Transport and
machines'.
Permit recipient Task Providing the necessary details with regard to:
 Access route;
 Deployment.
Permit issuer Task Giving permission, after the specific risks have been evaluated:
 Control of the direct surroundings around the installation.
 Imposition of possibly additional measures or limitations, by
entering them in the field 'Points of attention and special
guidelines' (for instance when using continuous LEL detection).
Worker Task Consultation with the issuer, if deviations from the agreed
deployment are made.
Color of document Ocher yellow copy of the cold or hot work permit.
Comment: For loading and unloading catalyst/chemicals, see paragraph 4.7.

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4. Special permit procedures

4.1 Work permit procedure for Control Rooms
Type of works What: Works on air-conditioning systems, smoke and/or fire detection systems,
utilities, infrastructure, etc.
Where: CCH, termination room, unmanned computer room, instrument shop,
electrical room.
Works without a  Preventive maintenance of computer equipment.

permit  Software modifications: Application for 'ACS integration' via Process (Support)
Manager.
 Repair or testing of instruments and equipment in the instrument shop.
When the above-mentioned activities are carried out by non-Esso personnel, then
the Esso contact or the Functional Owner must always be informed in a timely
manner. During daytime hours this is the SSI.
Working on Console  1 Console: Permit application and issue via the corresponding Console.
instrumentation  Multiple Consoles: Coordination via Process Support Manager.
systems
Functional Work permit applicant Department carrying out the works

implementation
Work permit issuer Functional Owner; outside of daytime hours the SSI.
Co-issuer  Computer equipment and related facilities:

 Process Control Systems;
 PCs + communications equipment: Site
Support Group - GIS;
 Termination area and instrument shop: Onsite
Instrument Supervisor;
 Air conditioning of electrical room: Electrical
Supervisor;
 Systems access control: Chief Guard;
 Fire protection installation: Fire Marshal.
 For works on utilities (electricity / steam / water /

air). Department responsible for disconnection /
securing.
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4.1.1 Responsibilities and tasks linked to functions
Basic requirements Cold work permit (see 3.2.1) / hot work permit (see 3.2.2);
supplemented by the requirements described below.
Points of attention for  Give special attention to risks of disturbing computer operations and report
the work permit these on the Mechanical section of the permit.
applicant  Works on floor tiles must always be carried out with vacuum grippers,
sufficient screening and signalization.
 Never let water or steam hoses be used inside a building; do not let them be
connected to pipes of the building itself.
4.2 Workplaces - Contractor Village - SU Cleaning Slab
Type of works What:  Works on utility facilities, equipment/apparatus and infrastructure (for
instance heating installations, electrical installations, road works, rolling
bridge, lathes, etc.);
 Works for which a fire watch and/or an RA is required.
 Cleaning works.
Where: Workplaces - Contractor Village - SU Cleaning Slab
Works without a  Works in the field shop, OM&S workplace and SU workplace.
permit  Warehousing of scaffolding material, at a specially prepared area on P Street.
 Works in the contractor village

implementation
Issuer of the work  Workplaces: Shop Supervisor;
permit
 Contractor village: Security Gate 41
 SU Cleaning slab: Field Shop Supervisor (In case of

hot works, C6 is a co-issuer)
Co-issuer  For works on utilities (electricity / steam / water /

air). Department responsible for disconnection /
securing.
4.3 Administrative buildings
Type of works What:  Works on the existing structure, utilities, equipment/apparatus and
infrastructure of the building (for instance sanitary facilities, heating,
electrical installations, supporting structure, etc.);
 Construction of scaffolds;
 Works for which a fire watch and/or an RA is required.
Where: Admin 1 & 2, Laboratory, Safety building, central changing room,
Warehouse, Cafeteria, Kitchen, etc.
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Works in the Laboratory / Kitchen / etc. ,

Works without a
Cleaning and relocation works
permit
Small works on PCs / telephone infrastructure

implementation
Issuer of the work Functional Owner of the building (or his deputy).
permit
Co-issuer For works on utilities (electricity / steam / water / air).
Department responsible for disconnection / securing.
4.4 Turnaround
Definition of The following conditions must be fulfilled:

"TA condition period"  Processing unit:
▪ Stopped;
▪ Cooled down;
▪ Pressureless;
▪ Completely free of hydrogen and hydrocarbons;
▪ Blanked.
 Sewers flushed and covered.
Responsibility of the  Determining the start and the end of the "TA condition period" for each unit +
Functional Owner documentation in unit orders and SSI logbook.
 In forming the safety department and the TA organization.
Works without a Conditions  Unit in "TA condition";

permit  External work, namely not in enclosed spaces;
 Planned works under the supervision of an Esso job

leader (see section "Type of works").
Type of works  Construction of scaffolds;
 Insulation works;
 Transport;
 Painting works;
 Cleaning of the area, housekeeping;
 Standard hoisting works (according to SP-B28);
 Use of electrical equipment that is not explosion-proof
(measuring equipment, mobile telephones, magnetic
particles, ultrasonic equipment, electrical screwdriver,
etc.);
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4.5 Hot work at docks
Type of works What: Hot works on the existing structures and installations on the docks,
between the road and the dock.
Where: Jetties, B417/B419 Hansadok, Solvent berths B914/B915, B910, T-pier,
B913, Industriedok, waiting dock, etc.
Basic requirements Hot work permit (see 3.2.2).
Additional Waiting dock: Separate permit to be requested from the harbor captain's service
requirements (fax 03 205 20 25). In urgent cases, permits for docking locations can be
requested by telephone from the harbor captain (tel. 03 205 21 83), and outside of
regular business hours from the standby harbor captain, via the works supervisor
of the dock master (tel. 03 229 67 33). In all events, a written confirmation must
be sent immediately afterwards to the shipping section of the harbor captain's
department.
All docks, including the waiting dock: Moored ships must be informed of hot
works that must be carried out at less than 20 m from their location.
A periodical permit for hot work is applicable to all docks, with the exception of the
waiting dock; this permit must be renewed biannually.
Extra tasks
Work permit applicant Task For works at the waiting dock: A permit must be applied
for at least 2 days in advance from the Functional
Owner.
SOI Task For the waiting dock: Application for a permit must be
made with the harbor captain's department at least 1
day in advance of the planned works.
Issuer of the work Task For the waiting dock: Verifies the availability of a permit
permit from the harbor captain's department.
Shift foreman for the Task Informs the crew of the ship, when hot works must be
corresponding dock carried out at less than 20 m from the docked ship.
4.6 Work permit procedure for works in substations, at switchboards or in other

rooms of the Electrical Department
See SP-F1, Chapter 3
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4.7 Work permit procedure for unloading catalyst/chemicals
For unloading chemicals/additives, and for unloading (and loading) catalysts, the permit consists of the forms
that are attached to SERV-115 (page 6).
1. Permit for unloading chemicals - bulk deliveries
2. Permit for delivery of chemicals - drums
3. Permit for unloading and loading catalyst and chemical packages
4. Unloading of chemicals after office hours
These are white forms that, besides an explicit unloading permit, also contain a checklist about documents,
free space required for unloading, the state of the equipment and personal protective equipment. Details are
described in SERV-155. The forms are signed by the Chemicals Officer and the truck driver.
In the event that unloading proceeds within a processing unit (inside the yellow lines), then Process
must be informed and must countersign the permit ("unit foreman" field) before unloading can
proceed.
If the help of riggers is required for unloading catalyst from a truck, such help will be requested by way of a
notification. The "permit" field in the notification will make reference to the form SERV-155.
4.8 Safety photo permit
Type of work What: because of safety concerns, taking photographs of Esso equipment, buildings and
operational installations is subject to strict regulation.
Where: these rules apply to all photography within Esso grounds.
Basic requirements  A valid security photo/filming permit.

 A signed safety photo permit.
Additional requirements  LEL detector.

 No battery changes in the plant.
 Hot work permit required for photography in high risk areas.
Function tasks when Permit applicant Executing department /person with valid security photo/filming
issuing safety photo permit:
permit
1. Completes the safety photo permit:
 Applicant’s name
 Date
 Location (console, unit, equipment where

possible).
2. Signs the application.
Permit issuer Process personnel of the unit concerned will sign in all cases.
Exception: unit foreman + senior foreman do not need a
permit (LEL detector!).
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5. Supplementary permits and control sheets

 None of these control sheets gives a permit for Mechanical work. They must always be accompanied
by a cold or a hot work permit.
Control sheet Relevant SP(s)
X115C: Day permit for entering enclosed spaces SP-F33 – SP-B22
X115D: Multiple-day permit for entering enclosed spaces SP-F33 – SP-B22
Control sheet for hot work on equipment in service, or for a hot SP-B24
tap
X115G: Permit for using firefighting water SP-F3
Excavation permit form SP-B8
Blocking roads SP-B2
Works on critical instrumentation SP-B6
Replacement of safety valves SO-ONS-11-04
Checklist for a release of the tank area, before the start of SP-F35
mechanical works
Blank list SP-C3
Verification sheet for opening/cutting operational equipment. SP-C4

SP-C2 - Work Permit Procedure (Rev. 1-9-11) PDF

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SP-C2 - Work Permit Procedure (Rev. 1-9-11) PDF

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SP-C02 Page: 1/33

WORK PERMIT PROCEDURE Ver.: 2 01/09/2005

2 Notification work permit p. 6

3.1 Procedural steps p. 10

3.2 Types of permits p. 13

3.2.1 Cold work permit p. 13

3.2.1.1 Responsibilities and tasks linked to functions p. 13

3.2.1.2 Work permit forms p. 21

3.2.2 Hot work permit p. 22

3.2.1.1 Responsibilities and tasks linked to functions p. 23

3.2.1.2 Work permit forms p. 24

3.2.3 Transport permit p. 25

4 Special permit procedures p. 26

4.1 Control room work procedure p. 26

3.2.1.1 Responsibilities and tasks linked to functions p. 27

4.2 Workplaces - Contractor Village - SU Cleaning Slab p. 27

4.3 Administrative buildings p. 27

4.5. Hot work at docks p. 29

4.6. Work permit procedure for works in substations, at switchboards or in other p. 29

5 Supplementary permits and control sheets p. 31

Objective Making a contribution to safe working, by:

 A work permit may be issued by a senior foreman, at the request of

Application area 1. Report: (See Chapter 1)

2. Notification work permit: (See Chapter 2)

Definitions Functional Owner  Production, warehousing and loading installations: CSH or

High risk areas  Surroundings of the separator;

 SP- C4 Opening of operating equipped and use of a

List of utilized  CCH Central Control House

Appendices Notification work permit form (metal trades, analyzers, I&E)

Authors R. Stout, S. Van Severen, F. Kesteloot

Mod. 14: D. De Moor

Person granting Operator / foreman of the corresponding unit.

Location Inplant house of the corresponding processing unit or WPC.

2. Notification work permit

Type of works Works:

In the event that the LEL detector gives an alarm:

Works that are never Works:

 Based on the type of works to be carried out, the applicant

Illus 1: Example of a notification work permit

Types  Cold work permit (green);

Term of validity  Day permit;

Application in case of Always a separate work permit:

3.1 Procedural steps

Meeting  Onsite: Process Services (Senior Foreman for the day);

Handling Process Services / WPC will obtain work permits including

Implementation  Process unit nightshift (possibly late shift): Indication of the

Multiple-day The process unit section of the permit must be supplemented

Multiple-day Such a permit must be revalidated each day.

Termination of work The work permit is terminated by returning it to IPH or WPC.

3. Information in the event of a shift transfer (see SO-ONS-1-2B); Double

4. Process Services / WPC: Weekly collection of the completed work permits

3.1.1 Routing specific for tank permits

Area release Work release

SECTION HEAD: Signs the entry permit (1 x at the start of

FO: C shift: Prepare permit

FO/WPC: Carry out gas tests and evaluate the

3.2.1 Cold work permit

In the event that the LEL detector gives an alarm:

Special, supplementary permits and control sheets: (See Chapter 5).

3.2.1.1 Responsibilities and tasks linked to functions

Work permit applicant Authorized functions  Operational Esso departments: Mechanical,

NB: The Safety Department assures training and follow-

Responsibility  Correct and complete specification of: