PSCAS

Philippine Society of Customs Administration Students • ISAP Chapter

January 5, 2018

WILMA ROA-GUZMAN, Ph. D

Executive Vice-President
This Institution

Dear Madam:

Christian Greetings!

I am respectfully submitting to your good office our Concept Paper for the 2ND LUZONWIDE Customs
Research Conference with the theme, “Customs Administration: Escalating Fields of Expertise
Through the Art of Researching” on March 02, 2019 at the Valley Hotel, Alimannao Hills,
Peñablanca, Cagayan at 8:00 in the morning to 8:00 in the evening, for your recommendation and
approval.

Thank you very much!

Respectfully yours,

KRISTINE C. TENEFRANCIA, LCB

Club Adviser and Program Coordinator

Checked by:

RONIE E. SUGAROL, LCB, MPBM DAN PAOLO E. RAMOS, MSHM

Dean, Business Education/School Overseer QA Moderator for Academics and Administration

Recommending Approval:

RYAN C. FONTANILLA, RN, LPT, MSN

Coordinator, Research and Development Centre

PRESENITA C. AGUON, Ph. D

Vice-President for Academic Affairs

CHRISTIAN R. GUZMAN, MBA

Head, Budget and Finance

ATTY. CRISTINA GUZMAN-NATIVIDAD, MBA

OIC, Vice-President for Administration and Finance

Approved by:

WILMA ROA-GUZMAN, Ph. D

Executive Vice-President
Page 1 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter

General Information

Name of Activity : 2ND Luzonwide Customs Research Conference

Date : March 2, 2019
Venue : Valley Hotel Function Hall
Participants : All Participating Schools offering BS Customs Administration

RATIONALE

Research, as a major function in higher education, sets higher education apart from basic
education. The UNESCO World Declaration on Higher Education for the Twenty-first Century accents
the important role of research in higher education viz: “State policies must promote and develop
research, which is a necessary feature of all higher education systems, in all disciplines, including the
human and social sciences and arts, given their relevance for development”. Research in higher
education across all disciplines ensures the continued growth and development of the entire higher
education sector.

In the Philippine context, Republic Act No. 7722 known as the “Higher Education Act of 1994”
mandates the Commission on Higher Education to perform the following functions relative to research
(Section 8, RA 7722):
b) formulate and recommend development plans, policies, priorities and programs on research;
…
i) develop criteria for allocating additional resources such as research and program development
grants, scholarships, and other similar programs; Provided, that these shall not detract from the
fiscal autonomy already enjoyed by colleges and universities;
…
j) direct or redirect purposive research by institutions of higher learning to meet the needs of
agro-industrialization and development;

The Institution, through the College of Customs Administration in coordination with the
Philippine Society of Customs Administration Students would like to give emphasis on the importance
of research, thus, the college will conduct the 2nd Luzonwide Customs Research Conference to widen
the horizon of every stakeholders in research capability as our future nation builders heading the future
Customs Brokers to be effective and efficient in research undertakings.

OBJECTIVES:

1. To improve research capability of HEIs, offering BSCA in Luzon whose main goal is to generate
knowledge towards international competitiveness.
2. To enhance research productivity of HEIs in distinctive areas of competence such as proper
knowledge and understanding with regards to Customs Administration.
3. To generate knowledge/technologies needed for
a. International, national and regional higher education development,
b. Policy/plan formulation, particularly for higher education
c. Developing innovative programs in cutting edge higher education fields (e.g.
nanotechnology, biotechnology, information and communication technology, and
material science); and
d. Advancing the frontiers of knowledge in the disciplines.
4. Promote and facilitate dissemination, publication and utilization of research outputs regarding
Customs Administration.

Page 2 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter

THEME

“Customs Administration: Escalating Fields of Expertise Through the Art of Researching”

Plenary Topics:

1. “Writing Research Abstract”

Speaker: Ryan C. Fontanilla, RN, LPT, MSN
Research Coordinator
Medical Colleges of Northern Philippines
International School of Asia and the Pacific

2. “Aligning Research Problem to the Data Gathering Tool”

Speaker: Dean Winnie T. Cancejo, RRT, MPH
Dean, College of Radiologic Technology
Medical Colleges of Northern Philippines

PRE-IMPLEMENTATION STAGE

The Executive board of PSCAS-ISAP CHAPTER conducted a meeting about the said 2ND
LUZONWIDE CUSTOMS RESEARCH Conference last September 25, 2018 at MCNP 304 with the Club
adviser and officers agreed to have a one day activity with a fee of P2,500.00 per podium or poster
presenter which includes their registration fee, lunch, snacks, certificates, tokens of resource speaker/s,
panelist and for other materials.

IMPLEMENTATION STAGE

General Guidelines

1. The 2ND Luzonwide Research Conference on Customs Administration will be held at the Valley
Hotel Function Hall, Alimannao Hills, Peñablanca, Cagayan on March 2, 2019 at 8:00 in the
morning to 8:00 in the evening.

2. The research conference is open to all bona fide Customs Administration students in Luzon with
completed researches from 2015 to 2019.

3. Each presenting team must compose of three members.

4. Each participating group for podium or poster presentation shall have a registration fee of
Php2,500.00.

5. Participants, other than the authors of the participating paper (maximum of 15 students
excluding faculty and adviser), shall have a registration fee of Php700 each to cover lunch,
snacks, conference kit and certificate.

6. All interested students shall submit the soft copy (in PDF form) of the research entry with one-
page abstract (maximum of 500 words, excluding articles) to their respective PSCAS Adviser.
The abstract shall include the rationale, objective/s, methodology, significant results and
Page 3 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
conclusion of the study. (Please follow this guideline strictly.)

7. The PSCAS Adviser is expected to submit the soft copy of both the abstract and full paper of
their entries for podium and poster presentation including the list of names of the attendees of
the said event on or before January 31, 2019 until 11:59pm to pscas.isap@gmail.com

8. There will be a Screening Committee composed of three (3) members to evaluate the submitted
papers. The Committee shall be responsible in evaluation of papers and in choosing the papers
to be given awards.

9. Author/s of each entry shall be recognized as paper presenter/s with certificate of merits for
podium and poster presentations.

10. The following awards will be given:

a. Best Research Paper Php 2 000 cash prize

b. 2nd Best Research Paper Php 1 000 cash prize

c. 3rd Best Research Paper Php 500 cash prize

d. Best Poster Php 1 000 cash prize

e. 2nd Best Poster Php 700 cash prize

f. 3rd Best Poster Php 500 cash prize

11. In addition, the winners of the forum as well as their adviser shall be given certificates of
recognition. Moreover, the Best Research Paper shall receive a plaque of recognition.

12. All participating schools shall be given a certificate of participation.

INSTRUCTIONS FOR PODIUM PRESENTATION

1. The presenting author must be a bona fide BS Customs Administration student who completed
a research paper for the period of 2015-2019.

2. The completed paper shall contain the following sections: Abstract, Introduction, Methods,
Results, Conclusions, Recommendations and Literature Cited/reference in APA format,
Acknowledgment, if any.

3. Podium presentation is limited to 10-15 minutes. After each presentation, 5-10 minutes is
allotted for question and answer for validation of the paper. Presenters should use MS
PowerPoint during presentation. LCD equipment will be made available for the presentations.

4. Criteria for the Selection on Best Paper Presentation

Page 4 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
a. Creativity, originality and quality of work (30%)

 Rationale (to include analysis of the problem)

 Objectives
 Conceptual/analytical framework or methodology

b. Significance of findings (40%)

a. Contribution to knowledge/advancement
b. Relevance to customs/tariff administration or logistics development

c. Manuscript/write-up (15%)

a. Accuracy of figures and language

b. Clarity and style
c. Consistency and logic

d. Presentation (15%)
a. Use of visuals
b. Mastery of topic
c. Ability to answer questions
d. Stage presence

GUIDELINES IN PREPARING POWER POINT PRESENTATIONS

1. Recommended program: MS PowerPoint

2. Recommended font: Times New Roman

3. Recommended number of slides: 10-15 slides (approximately one slide per minute)

4. Important sections which should be included:

• Title of Paper, Author(s)' Name(s) and School/Institution

• Introduction

• Methods

• Results

• Conclusion and Recommendation

5. Make headings and textual discussion concise but informative.

6. Refrain from inserting too much heavy graphics and animated clip arts.

7. Make the presentation eye-friendly, use good contrast colour scheme.

GUIDELINES FOR PREPARATION OF FULL PAPER

1. Bond paper size : 8 ½ x 11 in.

2. Number of Pages : 10-15 (including the references)

Page 5 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
3. Font Style : Times New Roman

4. Margins:

• Top: 1.0 in.

• Right: 1.0 in.
• Bottom: 1.0 in.
• Left: 1.5 in.
• Double Space

5. Title of Paper, Author(s)' Name(s) and School/Institution

• Title of Paper - CAPITALIZE ALL LETTERS. Registered names and trademarks are not
permitted in titles. Italicize scientific names of organisms. Use font size 15 pt., bold and center-
aligned.

• Author(s) - Type the PRESENTOR'S initials and surname in CAPITAL LETTERS. For all other
authors, capitalize only the initials and the first letter of surnames. Use font size 13 pt., bold and
center-aligned.

• Name of Institution - Colleges/Universities of all authors. Use font size 10 pt. and center-
aligned.

6. Abstract

• Maximum of 500 words and must briefly mention the objective, methodology, results,
significant new findings and conclusion(s). It should be typed single-spaced with font size of 12
pt.

7. Introduction, Materials and Methods, Results and Discussion, Conclusions and

Literature

• Use font size 12 pt., bold for Heading, bold italic for Subheading, type text single spaced and
fully justified. For uniformity in the presentation of the citations, capitalize only the first letter of
the family names and the initials of the given names of the author(s) (e.g. Einstein A.). Arrange
authors alphabetically by their surnames. The whole paper should not exceed a total of 15 pages
including tables and figures. Follow strictly the specified APA format of referencing.

Page 6 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter

INSTRUCTIONS FOR POSTER PRESENTATION

Softcopy of the final output must be submitted on the date indicated in the general guidelines.

Poster Type Tarpaulin or Photo Paper

Size of Poster 90 cm x 110 cm
Posting Method Double sided tape will be utilized.
Posting schedule Set-up: Afternoon of March 1, 2019
take-down: 5 PM of March 2, 2019
Title
Authors (with presenter's name underlined)
E-mail address(es)
College/university of the authors
Abstract
Suggested Main Objective of the Study
Contents Methodology
Results
Conclusions
Recommendations
(graphs and figures must have informative captions)
*kindly submit to us an electronic file with filename:
by January 31, 2019(until 11:59 pm)
Font size The text must be readable within half-a-meter distance.
Presenter's The presenter should be present during the scheduled poster
physical presence viewing sessions to answer questions from the judges.

Criteria for the Selection of Best Poster Presentation

a. Content (40%)
 Complete/sufficient data
 Short and easily understood
 Features breakthrough
 Relevant to the needs

b. Design (30%)
 Originality
 Clarity of visuals
 Coherence of the elements presented

c. Total Impact (30%)

 Appeal and attractiveness to target clientele

Page 7 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter

FINANCIAL ALLOCATION

Expected Collections: P 147, 500.00

Number of Podium/Presenters 15 (3 pax/school)

Registration per Podium x P2,500.00 P37,500.00

Number of Host School Participants 120

Registration per participant x P500.00 P60,000.00

Number of Guest School Participants 50

Registration per participant x P700.00 P35,000.00

Sponsorship P15,000.00

Breakdown of Expenses: (quantity x amt.) Total Amt.

Resource Speakers’ Honorarium (2 x 1,500.00) P3,000.00

Guest Speaker’s Honorarium (1 x 2,000.00) P2,000.00

Guest Speaker’s Transportation (1 x 5,000.00) P5,000.00

Guest Speakers’ Food and Accommodation (1 x 2,500.00) P2,500.00

Speakers’ Tokens & Certificates (3 speakers) (3 x 300) P900.00

Prizes (28.50 x 200) P5,700.00

Foods (AM & PM Snacks, Lunch) (220 x 500) P110,000.00

Participants’ Certificate (220 x 0.40) P88.00

Plaque (6 x 250) P1,500.00

Miscellaneous Expenses (1 x 800) P800.00

Admin cost (220 x 50) P11,000.00

Total Expenses: P 142,488.00

Contingency Fund: P 5,012.00

Page 8 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
LUZONWIDE CUSTOMS RESEARCH CONFERENCE
(MARCH 2, 2019)

WORKING COMMITTEE
COMMITTEE NAMES RESPONSIBILITIES
Executive Committee

1. Chairperson Eduard Castillo  Responsible for the

2. Vice-chairperson
3. Internal Secretary
4. External Secretary
Brandon Chris Gaspar
Ashley Kay Lumawig
Ashley Pinangga
overall planning of the
activity together with the
implementation and
management of the said
plans.

Registration Committee  Responsible for the

generation of invitations
1. Head Janela Tabangcura to be distributed to
participants.
2. Assistant Head Abegail Aranda  Responsible for
welcoming the
3. Member Annabel Aranda participants on the date
of the activity.
4. Member Mary Anne Jacobo  Responsible for the
guidelines during the
5. Member Ria Mae Javanes activity as well as
gathering, providing and
disseminating
information.
Program Committee

1. Head Eduard Castillo  Responsible for the

formulation of the
2. Assistant Committee Ranielle Lance San Jose program.
 Maintenance of the flow
3. Member Kimberly Yatar of the program.
 Accommodation of the
4. Member Arlene Gasmin participants during the
program.
5. Member
Promo and Printing
Committee

1. Head Arman Morales  For promoting the

activity and the
2. Assistant Head Japhet Tabangcura endorsement to the
Eduard concerned institutions to
3. Member Jeanne Pauline Pangan provide them the
necessary information.
4. Member Cyrelle Rillera

5. Member John Nicko Portillo

6. Member Jezreel Lucas

Page 9 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
Finance Committee

1. Head Shiela Marie Ragundi  Responsible for budget

and financial allocation
2. Assistant Head Angel Tacuboy together with the proper
liquidation of all the
3. Auditing Head John Victor Capuchino expenses.

4. Member Alyce Dalloran

5. Member Liwliwa Galduen

6. Member Krizza Louise Poyatos

Welcome;
Reception/accommodation
Committee

1. Head Deanna Kyra Francia  In charge of assisting

the participants upon
2. Assistant Head Florenz Luis arrival until the end of
every activity.
3. Member Earl Don James De Vera

4. Member Jievenz Lopez

5. Member Parker Langayo

6. Member Angelica Ladia

Food and Nourishment
Committee
 In-charge on the
1. Head Winnie Balderama preparation of foods and
snacks of the participats
2. Assistant Head Ivy Dela Cruz

3. Member Eizel Kris Lumabong

4. Member Roselyn Pascual

5. Member Jolina Lalic

Physical Set-up Committee

1. Head John Victor Capuchino  In charge in the physical

arrangement of the
2. Assistant Head Rica Mari Jana Salazar venue.

3. Member Robert Aguinaldo

4. Member Angel Tacuboy

5. Member Marivic Duque

6. Member Ivile Mahiwo

Page 10 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
After Care Committee

1. Head Alastair James Basbas  To ensure all materials

and facilities used are
2. Assistant Head Mc Paul Zipagang properly monitored.
 Responsible for the
3. Member Mark Alfonso cleanliness of the venue
after the event.
4. Member Reward Mamaclay

5. Member Joshua Jimenez

Page 11 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
LUZONWIDE CUSTOMS RESEARCH CONFERENCE

Research Dissemination and Utilization

Valley Hotel, Alimannao Hills, Peñablanca, Cagayan
March 2, 2019

Evaluation Tool for the Speakers

Part I. SUBJECT MATTER (Please Check)

Attributes Low Satisfactory Very Good
1. Level of Content
2. Appropriateness
3. Applicability
Incomplete Adequate Complete
4. Level of Coverage

Part II. Please rate the items below using the following scale: 1) Poor; 2) Average; 3) Good; 4) Very good; 5)
Excellent. Check the number which best describes your rating.

Guest speaker 1st Plenary 2nd Plenary

Area 1 2 3 4 5 1 2 3 4 5 1 2 3 4 5
A. Achievement of the session Objectives
B. Mastery of the subject matter
1. Ability to exhibit knowledge of the topic
2. Ability to answer participant’s questions/
clarifications

3. Ability to inject current development relevant to

the topic

4. Ability to balance principles/ theories with

practical applications

C. Presentation of the Subject Matter

1. Preparedness of the resource person
2. Ability to organize materials for clarity and
accuracy

3. Ability to arouse interest

4. Ability to use appropriate instructional materials
D. Related Personality Traits
1. Ability to establish rapport
2. Good manners
E. Acceptability of the Speaker as a resource person
F. Training/ Session Environment
1. Venue is conducive for learning
Ability of the organizers to respond to the participant
needs

Page 12 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
LUZONWIDE CUSTOMS RESEARCH CONFERENCE

Research Dissemination and Utilization

Valley Hotel Function Hall
March 2, 2019

Evaluation Tool for the Program Implementation

Direction: Check the number that corresponds to the score of each area with the following interpretation.

5- Excellent 3 – Satisfactory 1- Needs Improvement

4- Very Satisfactory 2 – Fair

Area Assessed 1 2 3 4 5
A. OBJECTIVES
- Personal Growth
- Acquired knowledge, skills and attitude
- Betters grasp of MCNP- ISAP core values
B. ACTIVITIES
- Suited for the participants
- Well prepared
- Interesting
- Insightful
C. FACILITATORS
- Punctual
- Attentive
- Relate well with participants
D. TIME MANAGEMENT
- Length of time
- Allotted time for breaks
E. IMPACT ON THE PARTICIPANTS
- Participants’ ability to relate with the topic
- Involvement of the participants
- Awareness for the needs for change
- A renewed sense of personality
F. TECHNICAL SUPPORT/ ASSISTANCE
- Venue
- Facilities
- Schedules

COMMENTS/ SUGGESTIONS:

THANK YOU VERY MUCH! 

Page 13 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
LUZONWIDE CUSTOMS RESEARCH CONFERENCE
(MARCH 2, 2019)

ATTENDANCE SHEET (PARTICIPANTS FOR PODIUM PRESENTATION)

Name School/Institution Contact Number Signature

Page 14 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
LUZONWIDE CUSTOMS RESEARCH CONFERENCE
(MARCH 2, 2019)

ATTENDANCE SHEET (PARTICIPANTS FOR POSTER PRESENTATION)

Name School/Institution Contact Number Signature

Page 15 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
LUZONWIDE CUSTOMS RESEARCH CONFERENCE
(MARCH 2, 2019)

ATTENDANCE SHEET

PARTICIPANTS

Name School/Institution Contact Number Signature

Page 16 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
LUZONWIDE CUSTOMS RESEARCH CONFERENCE
(MARCH 2, 2019)

RISK AND PREVENTION MANAGEMENT PLAN

Risks Preventive Measures Supporting Documents

1. Accidents and other
unforeseen events
2. Violation of rules and
regulations
3. Loss of valuable things
4. Failure to collect
payments and required
documents
 Organized security  Documents provided by
system. the participants in case
 For health issues, the of health issues
school will provide a  Documents provided by
school nurse to oversee the travel agency
the participants.  Waiver organizer
 In the event arises,
there is an allocated
fund to address the
issue.
 Adequate number of
ushers and usherettes
will be provided to
attend to the
participants’ needs as
well as to guide them
throughout the activity.
 Conveners will be
stationed to different
areas of the venue to
oversee the participants.
 The conveners will  Redirect implementing
discuss the rules and rules and regulations
regulations together with
its corresponding
sanction to the
participants.
 Conveners will be
stationed to different
areas of the venue to
oversee the participants.
 There will be assigned  Discussions of rules and
conveners to every regulations before the
participant to oversee event
their welfare to avoid  Buddy system
such events. assignment
 The participants will be
reminded to keep their
valuables in touch and
that the conveners will
not be responsible for
their loss.
 Letter of communication  Contract of agreement
will be given to the among the participants
participating schools regarding schedule of
containing the payments as contained
requirements for the in the letter of
activity, payment communication
Page 17 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
deadlines, penalties for
late payments and
cancellations.
 Establish a stable
communication to the
participating schools to
inform and guide them
about the activity.
5. Unfollowed time of  The organizers and the  Memorandum of
program of activity institution is bind by a agreement
memorandum of  Itinerary
agreement containing
the itinerary of the
activity
 Communicate with
faculty staff
accompanying the
participants and ask the
reasons for the
inconvenience.
 Coordinate with the
transporting agency
concerned.
 The late participants will
still be accommodated.
6. Possible occurrence of  Foods during the activity  Memorandum of
food poisoning or food are well planned before agreement
allergies the event.  Waiver
 Participants are asked to
declare their food
allergies before the
event.
7. Failure to execute the  Alternative or back up  Concept paper
program proper plans are planned before
hand
 Conveners will make
sure that the working
committees are attentive
and in coordination with
each other.

Page 18 of 20
 PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter
Programme

Part I
8:00am – 8:30am Registration Committee on Registration

Part II
8:30am – 8:45am Ribbon Cutting
(Poster Presentation)

Part III
8:45am – 8:50am Opening Prayer Arman Morales
PSCAS VP for Promotion

8:50am – 9:00am National Anthem Florenz Luis

ISAP Hym PSCAS VP for Networking

9:00am – 9:10am Welcome Remarks Presenita C. Aguon, Ph. D.

Vice President for Academic Affairs

9:10am – 9:20am Inspirational Message Christian R. Guzman, MBA

MCNP-ISAP President

9:20am - 9:30am Introduction of the Keynote Speaker Carisma G. Cabaruan, LCB

CCA Faculty Member

9:30am –9:50am Customs Administration: Accentuating Jeanette M. Roxas, MCA

the Culture of Excellence thru Research Professor, Asian Institute of Maritime Studies

9:50am – 10:00am Introduction to the 1st Plenary Speaker Harold B. Duran, LCB
CCA Research Focal Person

10:00am – 11:00am “Writing Research Abstract” Ryan C. Fontanilla, RN, LPT, MSN
Research Coordinator, RDC
Medical Colleges of Northern Philippines
International School of Asia and the Pacific

11:00am – 11:10am Introduction to the 2nd Plenary Speaker Eduard L. Castillo

President PSCAS ISAP Chapter

11:10am – 12:10pm “Aligning Research Problem to Dean Winnie T. Cancejo, RRT, MPH
the Data Gathering Tool” Dean, College of Radiologic Technology
Medical Colleges of Northern Philippines

12:10pm – 12:30pm Open Forum

12:30pm – 1:30pm Lunch Break

1:30pm – 4:00pm Podium Presentations School Presenters’ Representative

4:00pm – 4:50pm Awarding of Winners

4:50pm – 5:00pm Closing Remarks Kristine C. Tenefrancia, LCB

CCA, Program Coordinator

Page 19 of 20
PSCAS
Philippine Society of Customs Administration Students • ISAP Chapter

Page 20 of 20