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1 / October 1990
NATIONAL SHELTER
SURVEY INSTRUCTIONS
NATIONAL FACILITY SURVEY
RECEPTION AND CARE SURVEY
Date Number
MANUAL August 27, 1991 9620.1, Chg 1 SL
G c. Peterson
Associate Director
state and Local Programs
and Support
Distribution:
B(HqDivChiefs)
F(FldOivChiefs)
FEDERAL EMERGENCY
MANAGEMENT AGENCY
Date Number
MANUAL October 24, 1990 9620 .1 SL
Foreword
This manual provides guidance for conducting surveys and analyses associated
with the National Shelter Survey. Specific information is provided for
fallout shelter analysis, determining relative fire vulnerability, determining
relative blast protection, natural ventilation analysis, and congregate-care
survey and analysis.
Adherence to the survey and analysis procedures presented in this manual will
promote the uniformity and effectiveness of th data gathering, analysis, and
reporting process.
Associate Director
State and Local Programs
and Support Directorate
Distribution: B(HqDivChiefs)
F(FldDivChiefs)
October 24,1990 FEMA Manual 9620.1
Contents
Foreword
Contents
Page Paragraph
Chapter 8 - National Facility Survey and Reception and Care Survey Data Input
Form
Chapter 12 - Resubmittals
Appendixes
Chapter 1
( General Information
1-2. Applicability and Scope. The provisions of this manual are applicable
to all organizational elements with assigned responsibilities for performing
shelter surveys for the purpose of updating and maintaining the National
Shelter Survey (NSS) master file which contains the NFS/RAC.
1-4. References.
n. FEMA TR-68, Mass Thickness Manual for Walls, Floors, and Roofs.
1-1
FEMA Manual 9620.1 October 24, 1990
1-6. Responsibilities.
(2) Serving as the central point of contact for all facility survey
activities within the States under their jurisdiction;
1-2
October 24, 1990 FE:t-'f.A Manual 9620. 1
1-7. Definitions. For purposes of this manual, the following terms are
defined:
a. The Office of Management and Budget (0MB) has approved FEMA's use of
the National Shelter Program collection of information to obtain and analyze
information to identify buildings that are suitable for population protection
against the effects of a nuclear attack and reception and care from the
effects of a natural or technological disaster. The forms used for data
collection purposes and their estimated public reporting burden are listed
below, and have been assigned 0MB control number 3067-0154.
(1) FEMA Form 85-5, National Facility Survey and Reception and Care
Data Input Form, 1 hour;
(5) FEMA Form 85-36, Delete Facility Record Form, 10 minutes; and
1-3
FEMA Manual 9620.1 October 24, 1990
1-9. Forms Prescribed. This manual prescribes the use of the following forms
which may be obtained from the Printing and Publication Division, Office of
Administrative Support (OAS), using FEMA Form 60-8, Requisition for
Publications and Blank Forms:
a. FEMA Form 85-5, National Facility Survey and Reception and Care
Survey (Data Input Form);
1-4
October 24, 1990 FEMA Manual 9620.1
Chapter 2
(
Technical Requirements
2-1. General. This chapter provides general instructions and procedures for
the NFS and RAC surveys.
2-1
FEMA Manual 9620.1 October 24,1990
2-2
October 24, 1990 FEMA Manual 9620.1
2-3. The Use of Data, Collection, Evaluation, and Reporting Forms . The
following forms are used for survey and analysis and may be obtained as li s t e d
in paragraph 1-9:
(3) The results of the analysis must be recorded for all the
stories in the building meeting the PF criteria.
b. FEMA Form 85-7, Direct Effects Data Collection Form. This form is
utilized to analyze buildings with fully buried basements in high nuclear-
hazard areas to determine their relative fire and blast vulnerability.
(2) All survey work is conducted on the basis that commercial power
is not available.
2-3
FEMA Manual 9620.1 October 24,1990
(4) Sections A, B, and Care completed when NFS and RAC type data
are being reported.
2-5. Basements. (
a. All buildings with fully buried basements are surveyed if the
minimum PF category at the midpoint is PF category O or better, since the
center PF category, in a fully buried basement, is normally lower than at the
basement periphery. If no fully buried basement exists then PF category 1 is
the minimum fallout protection requirement.
2-4
October 24, 1990 FEMA Manual 9620.1
c. The sketch should include a north arrow, the address street, and the
( nearest cross street.
a. In areas where the States are conducting the surveys under the
CCA's, State offices should maintain survey and other data records, including
delete and identification change actions which do not require field visits.
b. Regional offices maintain these data when the surveys are performed
by regional personnel.
c. Once the survey for the selected areas has been completed and the
facilities located on these maps, copies are to be made and furnished as
required to the local emergency management official.
2-10. Coordinates.
2-5
FEMA Manual 9620.1 October 24, 1990
2-13. Hospitals.
b. EOC's with qualifying fallout shelter spaces are assigned Oas the
first digit of the facility number.
2-6
October 24, 1990 FEMA Manual 9620.1
(3) Data on overhead and wall mass, aperture, and partitions are
consistent;
(4) All data are capable of being read and deciphered. Letters I,
~. ~. and e are properly marked, and unapproved symbols are not used in data
fields; and
(5) All items are filled and zeroes entered in the rightmost block
of data fields which do not carry information, except in those areas where
blanks are permitted.
2-7
FEMA Manual 9620.1 October 24, 1990
(
2-17. Liaison with Local Emergency Management Officials.
2-18. Data Submittal. The results of the field surveys are submitted for
processing by the hardcopy direct mail route or the Autocheck Survey
Information System (ASIS) route.
(3) Data forms are retained by the processing center until their
contents have been added to the master file.
(
(4) Minor corrections may be made by the data processing personnel
and an annotated copy returned to the region.
b. ASIS.
(4) States should notify the region when a file has been created
and is waiting for verification.
2-8
(
October 24, 1990 FEMA Manual 9620.1
2-19. Support Data Retention. The following procedures are used for data
retention:
a. All support data developed for the NFS-RAC surveys are retained by
the office responsible for the survey.
2-9
October 24, 1990 FEMA Manual 9620.1
Chapter 3
( Estimating and Analyzing Shelter Yield (EASY II)
(1) Section 1 is used to input exterior wall mass thickness and the
percentage of apertures in the exterior walls.
(2) Section 2 is used to input the height of the detector above the
contaminated plane. The detector is located 3 ft above and in the center of
the story being analyzed.
3-1
FEMA Manual 9620.1 October 24, 1990
Figure 3-1
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(6) Section 6 is used to adjust the analysis results when the story
width (narrowest dimension) is greater than 40 feet.
(7) Section 7 accounts for the roof area, the distance the detector
is located below the roof, and the total overhead mass thickness between the
detector and roof source plane.
Figure 3-2
PF Categories
PF Category PF Range
X 1-9
(
0 10-19
1 20-39
2-3 40-99
4+ 100+
3-3
FEMA Manual 9620.1 October 24, 1990
Figure 3-3
(
Building 1
X 0•7 0
ca
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2
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--- (
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3-4
October 24, 1990 FEMA Manual 9620. l
( Figure 3-4
Building 1 Asswnptions
Story 02
Distance to roof
Story 03 height 10 ft
Floor of story 03 to detector _]__f_t
Total Distance 17 ft
3-5
FEMA Manual 9620.1 October 24, 1990
Figure 3-5
(
Second Story EASY II Solution
EASY II GRAPHICAL SOLUTION FORM
-
20 100
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3-6
October 24, 1990 FEMA Manual 9620.1
Figure 3-6
Section 1 Plot
1a . Entry Point
\
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1 b. Entry Point
.
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-- -1 c . Entry Point
for Section 2
3-7
FEMA Manual 9620.1 October 24, 1990
(b) For heights of less than 100 feet use the section 2
illustration, and follow the steps illustrated.
Figure 3-7
100
3-8
October 24, 1990 FEMA Manual 9620.1
Figure 3-8
Section 3 Plot.
Point
Section 2
3-9
FEMA Manual 9620.1 October 24, 1990
Figure 3-9
(
Section 4 Plot
4a . Entry Point
1, from Section 3
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(b) Building Stories with Interior Partitions.
3-10
October 24, 1990 FEMA Manual 9620.1
Figure 3-10
(
Adjusting Interior Partition Mass Thickness
80 (1-.20)
64 psf
3-11
FEMA Manual 9620.1 October 24, 1990
Figure 3-11
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3-12
October 24, 1990 FEMA Manual 9620.1
Figure 3-12
( Sections 7 and 8 Plot
MOOF AREA (SQ FT)
3
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(a) Roof Area. Circle the roof area. If the actual roof area
does not appear, use standard rounding off procedures, (i.e., if the roof area
is 5400 square feet, circle 5 (5000)).
3-13
FEMA Manual 9620.1 October 24, 1990
(9) Area Factors. The area factors which are determined on the
FEMA Form 85-6 are used in calculating fallout shelter spaces, as described in (
paragraph 4-2.
3-14
October 24, 1990 FEMA Manual 9620.1
Figure 3-13
( Building No. 2 - Partially Exposed Basement
- ~ - - - - - - ~ ----·. --·~-----1
C:
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1
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PLAN SECTION X-X
Figure 3-14
Building 2 Assumptions
3-15
FEMA Manual 9620.1 October 24, 1990
Figure 3-15
(
Partially Exposed Basement EASY II Solution
EASY II GRAPHICAL SOLUTION FORM
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3-16
October 24, 1990 FEMA Manual 9620.1
Figure 3-16
- 5 a. Entry Point
from Se ction 4
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3-17
FEMA Manual 9620.1 October 24, 1990
Figure 3-17
,.JD
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3-5. Area Factors. Area factors are determined by extending the vertical
solution line (ground contribution) from the PF category solution point to the
bottom of the form. The intersection of the vertical line with a particular
scale gives the area factor for that PF category, as described in chapter 4
and illustrated in figure 3-18 .
3-18
October 24, 1990 FEMA Manual 9620.1
Figure 3-18
( Plotting Area Factors
\' .,.
,- .
II
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3-19
October 24, 1990 FEMA Manual 9620.1
Chapter 4
( Calculating Fallout and Relative Blast Protection Spaces
4-1. General. Results obtained from the EASY II graphical solution analysis
and the relative blast protection analysis are used to determine the fallout
and relative blast protection spaces existing in NFS facilities.
4-2. Computing Fallout Shelter Spaces. Fallout shelter spaces are computed
in ~ccordance with the following instructions:
a. Usable Floor Area. Determine the usable floor area by one of the
following methods :
4-1
FEMA Manual 9620.1 October 24, 1990
Figure 4-1
(
Aboveground Area Factor Concept
Cat 4+
ffi_
- - Detector
Figure 4-2
Cat O
4-2
October 24, 1990 FEMA Manual 9620.1
(1) The area factors are used for aboveground stories only.
(2) The lower PF category area factor scale includes the cumulative
area factors of the higher categories. Thus, when determining the area factor
for an individual PF category, the cumulative area factors of the higher PF
categories must be subtracted. Figure 4-3 demonstrates this subtraction
process and expresses the result as an adjusted area factor.
4-3
FEMA Manual 9620.J October 24, 1990
Figure 4-3
...
I' " I
1 lat
I
., Example 1.
I ~ ~
I
I .. .
~' l"I
'
... 1
, ~ 11
-- 8 "'I
.' "'
-i..
i., Example 2.
l
.
I
...
\ I
' -
i,..
,, ....
" ~ - Example 3.
' ... ~
Cat ••
0
- 1.0
.
AA EA
FACTORS
e.,. 2.3 I
c....o
0 .1
a ., . .:z .3 .,
.:z .3 .• . 5 ~
.7 .8
17 .8
II 1.0
I 1.0
(
Best
PF Cat
PFCat
Rang e
Example 1:
__ Area Factor
From Scale
_.:,..:....;...,;._;;;~..;._
Adjusted
Area Factor
4+ 0.60 0.60
L-0 2-3
1
0
0.81
0.89
0.90
0.21 (. 81-.60)
0.08 (.89-.81)
0.01 (.90-.89)
Example 2:
.f+- 0.00 0.00
2-3 2-3 0.50 0.50
1 0.61 0.11 (.61-.50)
0 0.70 0.09 (.70-.61)
Example 3:
.,i+ 0.00 0.00
0 2-3 0.31 0.00
1 0.49 0.00
0 0.59 0.59
4-4
October 24, 1990 FEMA Manual 9620.1
( Figure 4-4
Figure 4-5
4-5
FEMA Manual 9620.1 October 24, 1990
(1) PF Category 4+ Spaces. Use the width times the length behind
the partition, times the percentage of usable area, divided by 10 square feet
or the width times the length of the entire story, times the percentage of
usable area, times the area factor for PF category 4+ spaces, divided by 10
square feet, whichever yields the lesser number of PF category 4+ spaces.
Equations are shown below:
or;
(2) PF Category 2-3 Spaces. Use the width times the length of the (
entire story, times the percentage usable area, times the PF category 2-3 area
factor, divided by 10 square feet, less the PF category 4+ spaces, as
illustrated in the following equation:
(3) PF Category 1 Spaces. Use the width times the length of the
entire story, times the percentage usable area, times the PF category 1 area
factor, divided by 10 square feet, less the PF category 2-3 and higher spaces,
as illustrated in the following equation:
(4) PF Category O Spaces. Use the width times the length of the
entire story, times the percentage usable area, times the PF category O area
factor, divided by 10 square feet, less the PF category 1 and higher spaces,
as illustrated in the following equation:
4-6
October 24, 1990 FEMA Manual 9620.l
4-3. Relative Blast Protection Spaces. Relative blast protection spaces are
( computed only for basements in buildings in high nuclear-hazard areas and only
if the basement has a relative blast protection Code A, C, D, or G.
a. Ventilation and area factors are not considered when determining the
number of relative blast spaces.
4-7
October 24, 1990 FEMA Manual 9620.1
Chapter 5
(
Natural Ventilation Analysis Procedures
(2) There must be an escape route for warmed air above the heat
source; and
(3) Shelter occupants are the heat source and air flows to them.
a. Area. Area refers to the net clear openings (apertures) that remain
after all glass is removed, e.g . , windows (assuming that the glass can be
broken when needed), doors, stairwells, hatches, etc. The net clear openings
function together as air inlets and air outlets. Air inlets and outlets must
be equal in order to be used in a ventilation analysis.
5-1
FEMA Manual 9620.1 October 24, 1990
c. D Distance. When the D distance exceeds 100 feet, place the INDEX
arrow at the number of ventilated spaces computed in subparagraph 5-4b and
read the adjusted number opposite the D distance. This reduces the space
previously computed. (See figure 5-2, step 3.) Omit this step when the D
distance is less than 100 feet.
d. AH. When the AH exceeds 10 feet, place the INDEX arrow at the
number of spaces computed in subparagraphs 5-4b or 5-4c above and read the
corrected value opposite the AH value on the scale. The adjusted figure
should be higher. This will increase the spaces previously computed. (See
figure 5-3, step 4.) Omit this step when the AH is 10 feet or less.
5-2
(
October 24, 1990 FEMA Manual 9620.1
Figure 5-1
(
Using The Shelter Ventilation Estimator
~-
~ c,·t ·
....
" ~t SHELTER
~
VENTILATION
ESTIMATOR
5-3
FEMA Manual 9620.1 October 24, 1990
Figure 5-2
(
Using the Shelter Ventilation Estimator
SHELTER (
VENTILATION
ESTIMATOR
5-4
October 24, 1990 FEMA Manual 9620.l
Figure 5-3
(
Using The Shelter Ventilation Estimator
., c,·t·
~-
,, ..,."
~ SHELTER
~
VENTILATION
ESTIMATOR
(
5-5
FEMA Manual 9620.1 Octoher 24, 1990
5-5 . Single Opening . When the shelter area has one opening , the opening
functions as an air inlet and air outlet . The inlet portion of the opening (
may be below the floor but the outlet portion must be entirely above the floor
area and the natural ventilation area (equal amounts of air inlets and air
outlets) limited to twice the area of the air outlets, as illustrated in
figure 5-4.
Figure 5-4
3•
~
L
D
,...
PLAN ELEVATION (
5-6
October 24, 1990 FEMA Manual 9620.1
Figure 5-5
3'
~
Since AH for all the openings is less than 10 feet, the effective aperture
area is equal to:
1-door 3 x 7 21 sq ft
2-windows 3 x 1 Q sq ft
Total Effective Area 27 sq ft
5-7
FEMA Manual 9620.1 October 24, 1990
c. AH Greater Than 10 Feet. When the distance from the lowest sill to
the highest head of apertures considered to function together in an air path
exceeds 10 feet, more than one ventilation analysis might be required. (
(1) If the apertures are of unequal area, a portion of the lowest
apertur~ acting as an air inlet must be combined with an equal amount of an
aperture serving as an air outlet. Their combined areas represent the
effective aperture area for one analysis.
Figure 5-6
5-8
October 24, 1990 FEHA Manual 9620.1
Figure 5-7
(
Ventilation Computations for the Building in Figure 5-4
Effective aperture area is equal to the net area of the window and an
equal net area taken from the lowest part of the door.
Window 3 x 1 3 sq ft
Door 3 x 1 l sq ft
Total Effective Area 6 sq ft
Having used the lower 3 ft x 1 ft section of the door in the first path
to function as an air inlet with the window which functions as an air
outlet, a 3 ft x 6 ft opening in the upper portion of the door remains
for air path No. 2. AH for this opening is only 6 feet. Therefore, the
effective aperture area is equal to 3 ft x 6 ft or 18 sq. ft. There is
no adjustment required for AH or D distance, assuming a D distance of
less than 100 feet.
5-9
FEMA Manual 9620.1 October 24, 1990
5-7. Apertures in Window Wells and Areaways. Apertures in window wells and
areaways must be carefully evaluated in order to determine the effective (
aperture area. The effective area of an aperture below the top of an areaway
or window well cannot exceed the total cross section of the opening at the top
of the areaway or window well (see figure 5-8). When the opening at the top
of the areaway or window well is a limiting factor, the effective aperture
area is the sum of:
a. The part of the window above the window well or areaway and the
cross section of the opening at the top of the window well or areaway;
b. The total area derived is then compared to the actual area of the
aperture in the window well or areaway. The lesser area governs and becomes
the effective aperture area used in the analysis;
5-10
October 24, 1990 FEMA Manual 9620.1
( Figure 5-8
(Part 1 of 2)
Apertures in Window Wells and Areaways
1,
X
Window
well
3,
.-.••.-.. ... - . .,
( •. ~--. --~ ~.•.A •,
•
• • • "!fl' • .
-::-:~·
X
5-11
FEMA Manual 9620.1 October 24, 1990
Figure 5-8
(Part 2 of 2)
(
Effective Sill Height=
reai sill height+ area of aperture - effective area
width of aperture
3 + 9 sq ft - 6 sq ft 4 feet
3
Figure 5-9
.;
•. IL
PF CAT 0
.
,
~F CAT I
n.
PF CAT 2·3
.
,
PF CAT•·
SPACES SPACES SPACES SPACES
•
BASEMENT
5-12
October 24, 1990 FEMA Manual 9620.1
Figure 5-10
4+ 0 0
2-3 96 96
1 72 26
0 116 0
14.
•;
II.
P, Cit. 0
,.. PALLOUTa ... LTU•
... c.,.,
11. .
,
PPC:...:11•:II "Cat.••
~ ...c.. aPACH aPACII P'ACU
FIRST STORY
5-13
October 24, 1990 FEMA Manual 9620.1
( Chapter 6
6-1. General. The relative blast protection analysis shall be performed for
all buildings located in high nuclear-hazard areas provided the buildings
selected have basements that are completely belowground. If a basement has
exterior walls exposed not more than one foot, the basement may be treated as
though it is completely belowground for the relative blast protection
analysis. In order to perform the analysis, data indicated on FEMA Form 85-7,
must be collected by on-site inspection and/or from architectural working
drawings. The analysis results in the determination of a relative blast
protection code and reflects relative blast protection. Basement areas which
are analyzed using this system should not be represented as blast shelters
since the resulting code reflects only relative protection.
6-1
FEMA Manual 9620.1 October 24, 1990
6-2
October 24, 1990 FEMA Manual 9620.1
(c) Slab with Flat Beam. A slab with flat beam floor
( construction is used frequently in below-grade parking garages to maximize
headroom. The flat beam, as defined for survey purposes, extends beneath the
slab and its exposed area is at least twice as wide as it is deep, with the
measurements taken below the slab.
6-3
FEDERAL EMERGENCY MANAGEMENT AGENCY "rj
OM/I N/J . .'I/Jli7 - OI.S-1
DIRECT-EFFECTS PATA COLLECTION
( ltlsL/\TIVE Ill.AST l'llUTl-:CTION)
/t::r111rt'-" Mnn·h ,'J 1, 19!):J
!
~
A. GENERAL DATA E. RELATIVE BLAST PROTECTION CODES Ill
1. S. L. 2. Fae. No.
§
Ill
I-'
3. Building Name
\0
4. Address
4 . Floor sys tem over basement: D Wood D Slat, with flat I.mom
Ill rt
r:r.
t
ti'l
D Flnt plate D Other <: Hi
(D Hi
(D 'Tj
°' I
5. Number of stories above basement:
3 . Total Spaces:
%
t NO
0
()
rt
0
CLASS "C"
O'
ro
"1
Surveyor: Date : N
.
.i::--
......
\.0
ID
FEMA Form 85-7, JUN 90 REPLACES PREVIOUS EDI flONS 0
.-.... -.....
October 24, 1990 FEMA Manual 9620.1
Figure 6-2
( Flat Plate Floor System
Figure 6-3
/ -"-----/---
6-5
FEMA Manual 9620.1 October 24, 1990
Figure 6-4
The concrete beam floor system differs from the slab with flat
beam construction in that the beam is not normally twice as wide as it is
deep.
(
(5) Item 5, Number of Stories Above Basement. Enter the total
number of aboveground stories. The total includes all stories except
basements and subbasements.
(7) Item 7, Area of All Basement Openings. Compute and enter the
total area, in square feet, of all basement openings identified in item 6.
(8) Item 8, Average Basement Wall Exposure. Compute and enter the
average height of the exposed portion of the basement exterior wall. The
height determined should be rounded to the nearest foot and should represent
the condition around the entire basement perimeter. If the height is greater
than one foot on any wall, the relative blast protection survey should not be
conducted unless the building contains a subbasement .
6-6
(
October 24, 1990 FEMA Manual 9620.1
'(2) Enter the flow chart with the type of floor system directly
over the basement in order to determine the relative blast protection code.
The code determined mu~t be reported in section B of FEMA Form 85-5.
Figure 6-5
Description
e. Surveyor, Date. Enter the name of the surveyor who performed the
analysis and the date the analysis was conducted.
6-7
October 24, 1990 FEMA Manual 9620.1
( Chapter 7
7-1. General. The relative fire vulnerability analysis will be performed for
all buildings in the high nuclear-hazard area for which a relative blast
protection analysis was conducted.
c. Each area is surveyed and the data recorded on the Relative Fire
Vulnerability Survey illustrated in figure 7-1, by checking the appropriate
box. The survey and the two flow charts described below appear on the reverse
( side of FEMA Form 85-7.
d. Two flow charts, illustrated in figure 7-3, along with the data
recorded on the survey are used to determine two separate numerical ratings
which denote the shelter building's vulnerability due to its occupancy (use)
and construction.
7-1
FEMA Manual 9620.1 October 24, 1990
7-2. Instructions for Completing FEMA Form 85-7 . The paragraph titles
(i.e., A.I.a and A.l.b., et cetera) correspond to paragraph numbers on FEMA
Form 85-7, illustrated in figure 7-2.
(
a. Section A, Shelter Building Data.
(a) Internal; or
(b) Public.
7-2
October 24, 1990 FEMA Manual 9620.1
( Figure 7-1
Negligible
7-3
FEMA Manual 9620.1 October 24, 1990
(1) B.l.a. through B.l.d .• Use Fire Load Hazard Within 50 Feet.
(
(a) Use the information in figure 7-1 to determine the fire
load description for the buildings within 50 feet.
(c) Choose the building with the worst occupancy that offers
exposing walls to the shelter building. Exposing walls are walls that do not
touch the building being rated.
(2) B.2 . a. through B. 2.d .• Use Fire Load Hazard Between 50 and 500
Feet. Use the same procedure as described in the preceding paragraph. except
that the type of buildings to be selected should be chosen from those that are
in preponderance in the area between 50 and 500 feet from the shelter
building.
7-4
October 24, 1990 FEMA Manual 9620.1
b. The number at the bottom of the column in which the last box is
located is the numerical rating for that flow chart;
e. The letter code is determined from the range within which the
numerical rating falls. The letter codes are shown at the bottom of
figure 7-2.
7-5
FEMA Manual 9620.1 October 24, 1990
Figure 7-2
3. Construction
a. Floors: (1) Noncombustible
o
(2) Combustible
o
b. Roof deck: (1) NoncombustibleQ (2) Combustible D
c. Roof covering: (1) Good 0(2) Poor D
d. Interior partitions and ceilings: (1) jonjombustible
oD
(2) No partitions or suspended ceilings (3) Combustible
e. Stairways and elevators (shafts): (1) EnclosedO(2) Not enclosed 0
B. BUILDING OCCUPANCY (USE) IN SURROUNDING AREA
l. Use Fire Load Hazard (<'.50') 2. Use Fire Load 11.lzard (50-500')
a. Negligiblij(wgt:12} a. Negligiblij(wgt:4)
b. Light (wgt: 9) b. Light (wgt:3)
c. Moderate (wgt: 6) c. Moderate (wgt:2)
d. High . (wgt : 3} d. High (wgt:l) (
3. Building Density (50-500')
a. Low (<407.) §(wgt :3)
b. Moderate (40-707. (wgt:2)
c. High (>707.) (wgt: 1)
4. Formula (B.4)
(B.2) (B.3) (Total)
L] D + +
D =
- io ,o
Chart #2 Total Numerical Letter Code
D +
D +
D 46-51 --+ A
39-45 --. B
32-38 __,.. C
25-31 _. D
18-24 ---+ E
13-17 __. F
7-6
October 24, 1990 FEMA Manual 9620.1
( Figure 7-3
(Part 1 of 2)
MODERATE
OAHIGH
USE
ADEQUATE
,tlOTECTIVE
OEVICES
INADEQUATE NON•
'ROTECTIYE COMBUSTIBLE
OEVICES INTI:ANAL CONTENT
WATER
SUPPLY
4 8 IZ 16
7-7
FEMA Manual 9620.1 October 24, 1990
Figure 7-3
(Part 2 of 2)
(
Flow Chart No. 2 (Construction)
POOR NON•
ROOF COM8USTl8LE
COVERING PARTITIONS
COM8USTl8LE
----------+...-+-..-4 INTERIOR
PARTITIONS
1-....t - . . _ - t ~ - t - - - -
INADEQUATE NQ
PROTECTIVE PARTITIONS
DEVICES
INTERNAL
WATER
(
SUPPLY
8 12 16
7-8
October 24, 1990 FEMA Manual 9620.1
( Chapter 8
8-1. General. FEMA Form 85-5, illustrated in figure 8-1, is used to report
information collected in the NFS and RAC survey. FEMA Form 85-5 is generally
referred to as the DIF. The DIF is divided into the following three sections :
8-2. Instructions for Recording Information on the NFS and RAC. All numeric
entries are right justified and leading zeros not entered except for coded
entries. Alphabetic entries are left justified and unused data entry blocks
remain blank unless specific instructions indicate otherwise. Detailed
instructions referenced to the section and item numbers appearing on the DIF
are explained below:
8-1
October 24, 1990 FEMA Manual 9620.1
Figure 8-2
(
Standard Location Example
Example:
8-3
FEMA Manual 9620.1 Octobe r 24, 1990
(3) Item 3, Minor Civil Division (MCD). Enter the appropriate MCD
code as published in the Bureau of the Census, 1980 Census Population, and
Housing, Geographic Identification Code Scheme, PHC (R)-3.
(5) Item 5, Survey Office . Select and enter the survey office
code from those shown in figure 8-4.
8-4
October 24, 1990 FEMA Manual 9620.1
Figure 8-3
(
Facility Number Code (First Digit)
The codes, as listed below, are placed as the first digit or the
leftmost figure of the five-digit facility number to identify sensitive
federal facilities and certain open facilities. A sensitive facility as used
here, is one which requires a security clearance for entrance.
F Coast Guard
( 1. us Army open
2. us Army sensitive
3. us Navy open
4. us Navy sensitive
8-5
FEMA Manual 9620.1 October 24, 1990
Figure 8-4
Description
02 Reserved.
03 Reserved.
(a) Select and enter the appropriate update action code from
those illustrated in figure 8-5.
October 24, 1990 FEMA Manual 9620.1
Figure 8-5
( Update Action Codes
Al Change A A A
Section
A data
only
A2 Add new A, B A, C A, B, C
facility
record
( B2 Data change A, B A, C A, B, C
to existing
record
B4 Same as B2, A, B A, C A, B, C
plus change
SL and/or
facility
number
8-7
FEMA Manual 9620.1 October 24, 1990
(a) This data entry represents the type of survey data being
submitted on the DIF. If the DIF contains NFS data, enter a 1 under the N.
If RAC data are submitted, enter a 1 under the R. Enter 1 under N and R when
the NFS and RAC data are submitted on the same DIF. Enter O when the 1 is
inappropriate.
October 24, 1990 FEMA Manual 9620.1
(b) Update Action Codes 01, 03, and Al do not require entries
in the NFS or RAC parts of the DIF. Therefore, when the DIF is submitted with
any of these update action codes, enter 00 as the Type of Survey.
(8) Item 8, Survey Date. Enter the survey month and year, e.g.,
March 1990 is entered as 0390.
(b) Enter XXX if data in the master file are being modified
without benefit of an on-site inspection and the structural code is not known .
8-9
FEMA Manual 9620.1 October 24, 1990
Figure 8-6
(
Structural Codes
1. Masonry, Unreinforced
2. Masonry, Reinforced
3. Reinforced Concrete
4. Precast Concrete
5. Infill Masonry
6. Corrugated Metal
7. Architectural Cladding
8. Wood or Metal Siding on Sheathing on Wood or Metal Studs
9. Stucco on Wood or Metal Studs
0. Glass
A. Brick Veneer on Wood or Metal Studs
B. Log Construction
8-10
October 24, 1990 FEMA Manual 9620.1
(10) Item 10, FSA No. Enter your FSA Certification Number. If the
surveyor is not certified, item 10 must be completed by a FEMA-certified FSA.
The Emergency Management Systems Support Division, Engineering and Survey
Branch maintains the listing of all FEMA certified FSA's.
(11) Item 11, Change Existing Record To. Enter the corrected SL
and FAG number.
(12) Item 12, Building Name. Enter the Building Name, abbreviated
only where necessary, not to exceed 22 spaces. If a building has no name,
enter a descriptive name, e.g., Apt. Bldg., Off. Bldg., et cetera.
(13) Item 13, Building No. Enter the building number, not to
exceed six spaces. Right justify the entry and suppress leading zeros. The
following guidance is provided:
(d) Facilities with more than one building number, enter the
smallest number, e.g., 107-109 Cranston Street, enter 107.
8-11
FEMA Manual 9620.1 October 24, 1990
Figure 8-7
IC L M
Example 2. Enter 208 for building D and 212 for building F. Where
buildings are on corners, ensure that the number assigned falls in proper (
sequence to buildings in adjacent blocks. In all cases, the number assigned
should be as close as possible to the nearby building numb~r.
(15) Item 15, Street Name. Enter street name, abbreviated where
necessary, not to exceed 15 spaces. The following guidelines will be used:
8-12
(
October 24, 1990 FEMA Manual 9620.1
8-13
FEMA Manual 9620.l October 24, 1990
¥, Figure 8-8
Alley ............... AL
Avenue .............. AV
Boulevard ........... BL
Circle .............. CR
Court ............... CT
Drive ............... DR
Extension ........... EX
Lane ................ LN
Parkway ............. PR
Pike ................ PK
Place ............... PL
Plaza ............... PZ
Road ................ RD
Street .............. ST
Terrace ............. TR
Way ................. WY
Square .............. SQ
(16) Item 16. City. Enter the city name, abbreviated where
necessary, not to exceed 11 spaces. In rural areas, outside a place, enter
the MCD name, item 4. Do not use the ZIP code city name in lieu of an actual
city name.
(17) Item 17. State. Enter the standard state alpha code.
(18) Item 18, ZIP Code. Enter the appropriate ZIP Code as
published in the US Postal Service National ZIP Code Directory.
(19) Item 19. Nearest Cross Street. Enter the name or route number
of the nearest intersection (cross street, highway, or rural road) not to
exceed 15 spaces; abbreviations are acceptable. If two or more intersections
are equidistant, use the most prominent intersection. If all are equally
prominent, select any one. Do not leave blank. Enter the best description
possible.
(a) Select the use code(s) from those listed in figure 8-9
that best represent the current use of the building. Up to three sets of
codes may be selected.
8-14
October 24, 1990 FEMA Manual 9620.1
Figure 8-9
Commercial
51 Offices
52 Food Stores
53 Stores other than Food Stores
(
54 Warehouses
55 Banks/financial_ institutions
8-15
FEMA Manual 9620.1 October 24, 1990
(c) The second and third codes should describe the next most
predominant uses of the building.
(21) Item 21, Own. Enter the appropriate ownership code from those
listed in figure 8-10.
Figure 8-10
Ownership Codes
1. Federal Government
2. State government
3. Local government
4. Private
5. Other
figure 8-11.
(a) Enter the appropriate SF code from those listed in (
(b) If a building exists over a mine, cave, tunnel, subway,
or underpass (SF Codes 1-5), submit two DIF's, one for the SF and one for the
aboveground structure. Treat SF's with codes SF 1-5 as basements.
Figure 8-11
1. Mines
2. Cavern or cave
3. Tunnel
4. Subway
5. Underpass
6. Storage-type
8. Inactive military works
9. Other
0 Not SF
8-16
August 27, 1991 FEMA Manual 9620.1, Chg 1
(a) Enter the code from figure 8-12 to indicate the type of
floor over the basement.
(c) When more than one type of system exists, enter the
weaker system if it is more than 10 percent of the basement unless the system
is over an EOC. If the system is less than 10 percent but involves the EOC,
it should be indicated.
Figure 8-12
( (Part 1 of 2 )
Concrete
5. Reinforced concrete one-way joist or one-way slab
6. Reinforced concrete flat plate or flat beam
7. Reinforced concrete flat slab
8. Reinforced concrete two-way slab
9. Reinforced concrete waffle slab
10. Precast prestressed concrete tees, double tees, or
hollow-core plank
Comb i nation
11. Open-web steel joists with reinforced concrete slab
12. Structural steel floor frame with reinforced concrete
slab
13. Manufactured wood/steel composite open-web joists
with plywood
14. Compacted dirt or earth fill, undisturbed soil or rock
8-17
FEMA Manual 9620.1
October 24, 1990
r ---1 ,-------7
I I
I
I -1
I
- .
SUPPORTING - I- I
+
wALLS OR BEAMS I
I I I
I _1 I I
I I I I
I ONE-WAY I I I
SPAN TWO-WA,Y SPAN
I I I ! I
L ___ ...J
L - - - -~ - - - - .J
(27) Item 27, Latitude. Enter the degrees, minutes, and the
seconds of latitude for the facility. If seconds cannot be determined
accurately, enter to the nearest ten seconds.
(28) Item 28, Longitude. Enter the degrees, minutes, and the
seconds of longitude for the facility. If seconds cannot be determined
accurately, enter to the nearest ten seconds.
8-18
October 24, 1990 FEMA Manual 9620.1
~- Paint factories;
Q. Chemical plants;
£. Plating factories;
Q. Petrochemical refineries;
g. Storage facilities;
i- Electronic semiconductor
fabrication plants.
8-19
FEMA Manual 9620.1 October 24, 1990
(30) Item 30, Year Built. Enter the year the facility was built .
If unknown, estimate the year and enter O in the leftmost space and the
estimated year in the remaining three spaces , e . g., 1951 ( estimated), enter
(
0951.
(b) Use one person per 100 square feet of gross area for
office buildings.
8-20
October 24, 1990 FEMA Manual 9620.1
Figure 8-13
Special Facility A A, N, p
Basement(s) C, D, or G N, p
First Story A, N, p
Story 02 and above A, p
8-21
FEMA Manual 9620.1 October 24, 1990
Figure 8-14 (
Blast Codes
Description
(7) Item 6. Blast Spaces. Enter the blast spaces for the
basement. If there is no basement, items 5.a through 11.a must be left blank.
(
(8) Item 7-11. Fallout Shelter by PF Category Groupings. The
fallout shelter spaces by category groupings are determined from the EASY II
Analysis, or other PF category computation as defined in figure 8-15.
Figure 8-15
PF Category Groupings
10 - 19
20 - 39
40 - 99
100 and greater
(a) Enter the applicable basis code for the shelter location.
8-22
October 24, 1990 FEMA Manual 9620.l
(
(c) Combine the spaces when a basement and subbasement(s)
exist.
Figure 8-16
Basis Codes
Basis
Code
8-23
FEMl>. ~.anual 9620.1, Chg 1 August 27, 1991
(a) Area /sq ft). Enter the total floor area located in all
basements and subbasements. Use exterior dimensions. If there is no
basement, enter zero (0) in the rightmost block.
(a) Area /sq ft). Enter the total floor area of the first
floor. Use exterior dimensions.
(a) Total Area /sq ft). Enter the total floor area of the
second and subsequent floors. Use exterior dimensions.
8-24
October 24, 1990 FEMA Manual 9620.l
( enter 99.
(iii) If the entire building is under a long span roof,
(i) Twice the sum of the front and side lengths should
equal the perimeter of the building.
8-25
FEMA Manual 9620.1 October 24, 1990
Figure 8-17
(
Heat Codes
Description
Description
(11) Item 11, Water Source. Enter the water source code as
described in figure 8-18.
(
Figure 8-18
Description
0 No water supply
1 Domestic or industrial well
2 Public system (reservoir, deep
well, etc.)
3 Other
8-26
October 24, 1990 FEMA Manual 9620,1
Figure 8-19
(
Dining Facilities Type Codes
Description
0 None
1 Restaurant
2 Cafeteria
3 Snack bar
4 Other
(15) Item 15, Beds. Enter the total number of beds existing in the
building. If the number equals or exceeds 999, enter 999. If none, enter a
zero.
8-27
FEMA .Manual 9620.1, Chg 1 August 27, 1991
Figure 8-20
Nonupgradable Conditions
(
Not Upgradable
One-Story Buildings BSMT 1st STORY
Roof (weak) X
Roof> 30° slope X
Terrain> 30° decline X X
Apertures> 50% any side (1st story) X
Butler or similar type metal X
Floor to ceiling height greater than 20 ft. X
First story private residence X X
Not Upgradable
Two or More Stories BSMT 1st STORY
Not Upgradable
Special Facilities BSMT 1st STORY
8-28
October 24, 1990 FEMA Manual 9620.1
(18) Surveyed By and Date. Enter the name of the surveyor who
performed the survey and the date the facility was surveyed.
(19) Checked By and Date. Enter the name of the person who checked
the form and the date.
d. Survey Codes. The survey codes shown in figure 8-21 are used
frequently by surveyors in the NFS and RAC surveys.
8-29
>'rj
~
FACILITY NUMBER CODE fFlrsl digill SPECIAL FACILITIES CODES USE CLASS CODES
The code-s. IS described below, will be 1 Mines Iunicer.tatll!D
ptace<.I 1s lhe first digtl or the lelt-mosl ligure 2 Cnwern or C11vo Rcsldcntld 81 Rallroad Stat'lon/Tarisln1l
11
ol.lht? s--digil lacilily number to idenlity
sensitive Fedenl facllilles and certain open
J Tunnel
<4 Subway 12
Aparca.anu
Doraltory/1,arrack.s 82 !u1 Scation/Tarrdnal ::s:
Ill
1l Rov house• and duplex•• 8) Airport T•r•lnal
facilities . A sensitive Jacilily as used here, is 5 Underpass ::l
14 Moteh/tourht couru 84 Airport llangars
one which 1equ11es I secutily clearance for 6 S1orag1Hype (::
8 lnacIIve military wo,ks 15 Condomlnlwu BS Harine Tat•lnal
en1r1nce. 16 Nuralng/conval••c•nt home& 86 Autoaotlve R~p•lr and Ill
9 Other I-'
Flr>I dl9II (0-9 & A-F do nol apply lo "RAC O Nol Special Faclllly 17 Hotels Storage
only" Flclllllto), 19 Ocher 87 Auto,.oclve Salaa \0
STRUCTURAL CODES 88 Caaolln• S•rvlce Statlon1
·o Facllilles not covered below Edu,; 1; l r,nal 89 Other °°'
N
A Army Nallonal Guard Armories The strnclurnl codes are inlended lo 21 i:.indergarten/ehiaenury SA Trucking Uanhousa/ 0
rcnresenl s1,uctu,al characterls11cs lhnl school Dl1trlb1.1tlon Tar1alnal
B Army Reserve Cenlers dclcmune lhe resistance ol a suuclure lo
holh 1,,1c,,,1 i\nd verhcal loi'ds. The litst hr.Id
Junior high/high/
prep•r•tory school
.....
C NAV/MAR Corps nes1trve T,"ining 1nd1c;1lcs the lypo of slruc.lme or h;,nun!J ttLJul.lA!l.lilliI
ll Col lege/unlvenlty 99 Catagorh• not covered
Centers system. lhc second llcld im.J1cntes the floor 24 Bus lness/prof esaional
;md ,ool syslem. and the lhud hclc.J ind1ca1cs above
21 Correctional schools
0 Ai, force Reserve Cenle,s the wall syslem. 26 Llbrary or auseuo STATE ANO REGION CODES
E Ai, NA1ioni'I Guard Armotles 17 Cymnaslwa
Inc of Structuu Cftrst: £otctl 29 Ocher (lncfudlnt U .S. T•ulloAH of Ch1,,n and lht
UorUu,n 1,h,tuu hl,nd1J
F Co:isl Guard
Quonuc Typ• or Llghc Sue\ Fu•• • Buthr Type n,glo" s1,l,Abbt"l1llo,1,
U.S. Army - open Uood fr•ni•
Wu1.!na
31 Church/synagogue CT, MA. LC(. NU, Al, YT
2 U.S. Army - sensilive Vellbearlng 32 Retreat/monastary/convent NJ, NY, f'R. VI
4 Scee\ Frarae 33 Church hall/recreation
3 U.S. Navy - open S R.•lntorced Concreca Fr••• center Ill DC. OE, MO, PA. VA, W\/
• U.S. N"·,y - sensilive 6 Co,-poslte Steel/Concreca Franie 39 Other IV Al, fl. QA.. kV, MS, NC
7 Tunnah and [arch•Covered Scrucc:uus SC. 1N
5 U.S. Air Force - open I Hlnes and Dup Underground Facllltlu Gci\·rrnment and Public Secvlce V ll. IN. Ml. I.AN, 011, WI C/) >rj
41 Hospital vr AR. lA, NI.A . OK. t X (:: I-'•
6 U .S. Air Force - sensitive
l.!2.L.2C rtoor and BogLm_u. Lil!S.2nLin.tul 42 Cl inic/K•dlca.l o!fic• VII IA, KS, MO, NE ti (J'Q
DOE, NAS/1, NSA - open 4] Utllitles <! ~
00 Sa\ffl Tl•b•r Jolsc :..:. Communication facllltics VIII co. MT, NO, sn. UT. WY (I) ti
a DOE. NASA, NSA. - sensilivo OCfices Al. CA, UI, NV, CU, UA '-<! (I)
I
l,..l
9 Olhe, Fede,al Government - sensitive
Th1ber I-Be•ra, H•nuhctured \lood Truu, or Co11poslt1
Tl11,ber/Stul Jolst
4~
..:.o Jal ls/pr1sons/cornctlon•l " ... K. 10. on. WA
0 institutions () 00
l Cluad•Larwlnacad lurw and Jolac
X No qualifying fallout sheller space 47 Arraories/monW1encs/ae11oriala 0 I
l.i Pracast Concrete Phnk or Ta, S•ctlons PROTECTION FACTOR p.. N
S R•ln!arced Concr1ta Cut•in Place Slab
.. s fire Station
NOTE - Includes: Privately-owned; Slille i.9 Other CATEGORIES
(I) I-'
nnd local governmenl; federal Governmenl & Reln!orced Concret• Flat Plate l..A Post Offlca Ul
oll•ce buildings: M1htary indus111al plants and 7 Steel Oeck v/Concnta Topping (Sual. Frarae Supporud) 46 Poltce/SherlH Station In order 10 ,educe lhe voluminous p,01ecllon
m1hl11ry supply 1c11wil1es nol having Quar1e,s 8 Ste•\ Deck Uith or Ulthout Concrete Topping faclot numbers 10 1 manageable quanllty,
and family housing: U.S. Army C1v1I Wotks (Open-Uab Steel Jolie Supported) p,01ec1ion lac1011 are grouped into Pf
sltuctu,es nol localed on an aclive military rn~tlll~l cnle9011es and ranges as shown below:
9 Llght,.,•ight T•nslon Struccur•
1nsl;ill;ihon: PuvAlely-owned fac1h1es 111 wtuch )l Offices
m1hla1y ;ic11v111es a,e lenanls. 0 Light Hee.al Roo( r,ol~cllon factor (PF) n,ducllon llclor
A Uood Decking on Hatal Johe (Open Veb) )2 Food Stores
B Steel Box Panels n Stores other than Food Store Cal~go,y nangt R1ngf
54 Uarahou1a1
B Banks/Flnanclal Jnstltuttonl 8 Over 1.000 0010, leu
r.x~•lLJibll'.!LfntI.tl 1 S00-1 .000 .002-.001
)6 Ruuurantl/CaC.tad•/ 2so-•oe
OWNERSHIP CODES G .004-.00l
H11onry, Unrelnt'orccd Bars/Snack ht'I 5 1so-2•9 .001-.00•
0
The code In thi, scclion ,eprcscnls who lhC?
ownr.t acluaJly 1s, 1o1Uler lho1n lhc 1en,1nl.
Haaonry, Raln(orced
Re ln(orcad Concnu
S7 Contuecou/8ulhJln1
Suppl ha •
J
100-1•9
70-99
.010-.007
.01•-.010 (")
rt
)9 Othera 2 •0-69 .Ol5-.0U
I fedcr,I Government 4 Pr•ca1t Concreta :10-J9 .050- Ol5 0
I
2 SI.tie Go~emmenl 5 In Cl 11 Hasonry 0 10-19 , 100-.050 o'
:J Local Governmcnl 6 Corrugated Hetal ln!!!1u.cla.l 1-9 1.000-,100 (I)
6l factory/Plant/ X
-4 Pt1vollt 7 Archluccuc-•l ClaJdlng ti
5 Olher t Uood oc Hetal Sldlng on Shaathlng on Uood or Haul StuJ H•nufacturlnt; Centat'
62 Food f'roceult1G, l'lanta SPECIAL INSTRUCTIONS
9 StucC:o on Uood or Hae,,\ Studs N
69 Other To elimlnale possible sornces ol e,,o,. lhe ~
0 Chu
A Brldc Veneer on Uood oc Hetal Scuds following alphabelic lelle, 1 will be p,inled 111
~:!t.!!tn.t.LH1rtlnt1 incJ1caled:
8 Log Conscrucclon
71 1l1eacu/Aucll torlrna
O wilh a slosh d
.....
72 Cornrwunicy Cancar \0
71 lovl lng l.anas I wilh • bar I \0
74 Futernal/Sororlcy 11•11 0
7~ llealth Cluh/rltmus Z wilh I ha, -4
C•ntera
S wllh a line ..S
76 Senlo!" Cl~l~11u Cantara
7? Other
.-......
October 24, 1990 FEMA Manual 9620.1
Chapter 9
(
Instructions for the Delete Facility Record Form
9-3. Instructions for Completing the Delete Facility Record Form. The word
Item used in the following paragraphs corresponds with the items listed on
FEMA Form 85-36.
9-1
O/IIIJNO.3067-0154 ~
Expire, Marclt31,1993
~
FEDERAL EMERGENCY MANAGEMENT AGENCY
:s:
Ill
NATIONAL FACILITY SURVEY AND RECEPTION AND CARE SURVEY
z ::,
Ill C:
(DELETE FACILITY RECORD! rt Ill
I-'• r--'
0
FACILITY INPUT DATA ::,
Ill
r--'
'°
°'
N
0 7 0 3 <
(t)
0 7 0 3 '<:
1-rj
0 7 0 3 g;- 1-'·
00
0 7 0 3 p.
C:
'"1
'°
N
I
0 7 0 3 :::-J
(t)
(t)
0 7 0 3 (")
0 7 0 3
(t)
'O
'°
I
r--'
rt
0 7 0 3 I-'•
0 7 0 3 ,,..,
0,
0 7 0 3 ;...
0 7 0 3 ::,
p.
n
REMARKS:
THE BUILDINGS LISTED ABOVE ARE NONEXISTENT. THEY
,,
Ill
(t)
HAVE BEEN DEMOLISHED. RAZED, GUTTED BY FIRE OR
OTHERWISE MADE NONEXISTENT. C/l
,,
C: 0
(")
<
(t)
rt
0
SIGNATURE: '<: O'
Local Coordinator Dau (t)
'"1
N
JURISDICTION:
.
-l:--
,-....
'°
'°
0
FEMA Form 85-36, JUN 90 REPLACES PREVIOUS EDITIONS
---.,
October 24, 1990 FEMA Manual 9620.1
( Chapter 10
10-1. General. FEMA Form 85-28, NFS-RAC Data Base Correction Form, figure
10-1, is printed on self-carbon paper and is designed to correct selected data
fields that are recorded in the NFS-RAC master-file data base.
c. When using the FEMA Form 85-28, the surveyor should review the
complete data file for the facility, and if it is determined that major
changes are required in order to meet current survey policy, or if essential
data such as floor over basement and structure type are missing, the changes
should be made using FEMA Form 85-5 instead of the FEMA Form 85-28.
10-2. Instructions for Completing the FEMA Form 85-28. All numeric entries
will be right justified and leading zeros entered. Items below relate to
items on the form. Caution should be exercised to ensure correct placement of
data with relationship to the number of positions allocated to the data field.
10-1
October 24, 1990 FEMA Manual 9620.1
Figure 10-2
Condition
f. Item 6. Survey Date. Enter the date the data for the facility was
updated, e.g., September, 1987 is entered as 0987.
g. Item 7. Data Field Code. Enter the appropriate data field code for
the data field to be changed as defined in figure 10-6. Note the code relates
directly to section designations and item numbers appearing on the DIF. For
example, section+ item+ sub-item= code (see figure 10-3).
Figure 10-3
h. Item 8, Change Existing Data to. Enter the corrected data for the
indicated data field code recorded in item 7. Make sure that the data
recorded relate to one data field only per line and that the information is
recorded in the same format as it is on the DIF, i.e., use the same number of
spaces.
(1) All numeric data fields will be right justified within their
data field and leading zeros entered.
10-3
FEMA Manual 9620.1 October 24, 1990
(1) Submitter and Title. Enter submitter's name and title on this
line. Enter date where indicated.
Figure 10-4
7- Data 8.
Field Olange Existing Data to:
Code
23 l2'i 12, ~
~ I 1, /'
....... A M11 I y r {1 LL AIR! .sJ-r (1 i; ~
I I I I
AI ~ n 1 '::l ? /'
(
10-4
October 24, 1990 FEMA Manual 9620.1
(4) One or More Data Field Changes. One or more data fields
associated with one standard location and facility number may be changed at
one time. For example, if section A, item 12, building name, is to be changed
by the regional engineer and, at the same time, the MCD, and place codes are
to be added, complete the form as shown in figure 10-5.
Figure 10-5
-tu
C
'· Standard Location ;J
Facility it; &
,.
Survey Field O,ange Existing Data to :
R SAC
1
I JI I
4 II
SLA
II' - .,
I 9
Number
- - Ir: 11.::. ~o 80
Jo.:
:::, ,( ~
~3 14 111 111 17 ,.
Da(~
Lr-]
-
,., I
-
zi 12:1
Al
Code
1:11 21
1, 1, l'I? Ir I(
10-5
FEMA Manual 9620.1, Chg 1 August 27, 1991
Figure 10-6
(
NFS-RAC Master File Data Field Codes
(Column headings refer to the FEMA Form 85-28. Items A-1, A-2, A-5, A-6, A-7,
A-8, A-10 and A-11 cannot be updated by the DBC Form.)
10-6
(
October 24, 1990 FEMA Manual 9620.1
( Chapter 11
11-1. General. FEMA Form 85-49, figure 11-1, is printed on self-carbon paper
and assembled 25 sets.per pad, each set consisting of four color-coded sheets.
The first three copies (white, yellow, and blue) accompany each shipment of
source documents and the pink copy retained by the submitter. Disposition of
packing sheets is as follows:
11-2. Instructions for Completing the National Shelter Survey Packing Sheet.
The packing sheet is completed as follows:
a. Form No. Enter the form number for the documents attached
thereto.
11-1
FEMA Manual 9620.1 October 24, 1990
Figure 11-1
(
National Shelter Survey Packing Sheet
0MB NO.3067-0154
Expires March31, 1993
2 27 52 77
3 28 53 . 78
4 29 54 79
5 30 55 80
6 31 5€ 81
7 32 57 82
8 33 58 83
9 34 59 84
10 35 60 85
11 36 61 il6
12 37 62 87
13
14
38
39
63
;;.:
ea
69
(
15 JO 65 ~
16 .J1 ,j6 91
17 42 e; 92
18 J3 68 93
19 JJ 69 9J
20 45 70 95
21 J6 71 96
22 .J7 /2 g;
I
23 J8 , .J <;E l
I
24 49 .. '*' I
i
25 50 " ' 00 I
I I
NO. NFS ONLY
NO. A ONLY
II
NO. NFS/RAC COMBINATJON NO. DELETES
11-2
(
October 24, 1990 FEMA Manual 9620.1
(2) When FEMA Form 85-28 is submitted, each SL and FAG number on
this form should be listed on the packing sheet.
11-3. Summaries Required on the National Shelter Survey Packing Sheet. The
documents accompanying a packing sheet must be summarized and reported at the
bottom of the packing sheet. The type of summary varies depending on the
documents submitted and is explained as follows:
(1) Enter the total number of documents (separate forms) and the
total number of facilities submitted with the packing sheet.
(f) Deletes.
11-3
FEMA Manual 9620.1 October 24, 1990
11-4
October 24, 1990 FEMA Manual 9620.1
( Chapter 12
Resubmittals
12-1. General. When errors or omissions are detected on the survey documents
submitted, the data processing personnel change all correctable data and
return a copy of the corrected form to the regional engineer's office for
review. If the changes are acceptable, no additional action is required.
When the data processing personnel are unable to make corrections due to a
lack of information or if their adjustment is not acceptable to field
personnel, the data must be resubmitted.
12-2. Work Unit Numbers. The data processing personnel assign work unit
numbers to all data forms on which changes have been made, and to forms that
must be rejected. The work unit number is a key data control element placed
on each resubmitted document.
( 12-3. Packing Sheets for Resubmittals. A packing sheet must accompany all
resubmittals. Procedures for completing the packing sheet are explained in
chapter 11. All resubmittals are submitted through the channels established
for DIF submittals.
12-1
October 24, 1990 FEMA Manual 9620.1
(
Chapter 13
13-1. General. An acceptable shelter is one which during the shelter stay
time can keep the total radiation dose within the limits of human tolerance
and provide the basic need for air for an optimum number of people. If the
total dose is kept below 200 roentgens, serious illness or death will probably
not occur. Whether an existing shelter can provide the shielding protection
necessary to limit the total dose will depend upon the physical
characteristics of the shelter, its location relative to probable fallout, and
the intensity of the fallout.
c. Space.
(2) Floor Area (General). Ten square feet of usable shelter space
per person.
13-1
FEMA Manual 9620.1 October 24, 1990
g. Safety.
(1) Hazardous utility lines, such as steam, gas, oil, etc., should
not be located in or near the shelter, unless provision is made to control
such hazards by valving or other means before the shelter is occupied.
(2) Mines which have, or may have, hazardous gases should not be
surveyed.
13-2
October 24, 1990 FEMA Manual 9620.1
( Appendix A
Floor area usability factors were developed from a large inspection sample of
NFS facilities. The floor area factors assume gross usability with all
moveable objects removed, such as furniture, files, stored objects, or other
noninstalled equipment .
Residential
Basement 5400 .79 .84
First Story 8700 .84 . 88
Upper Stories 8500 .82 .86
Educational
Basement 7000 .82 .87
First Story 14300 .86 . 89
Upper Stories 12000 .83 .87
Religious
Basement 6400 .81 .86
First Story 8600 .83 .87
Upper Stories 7600 .83 .88
Government and Public Service
(
Basement 6300 .81 .86
First Story 14300 .84 .87
Upper Stories 16000 .86 .89
Commercial
Basement 7600 .81 .86
First Story 12100 .86 .90
Upper Stories 11000 .86 .90
Industrial
Basement 12300 . 77 .81
First Story 18300 .81 .84
Upper Stories 14700 . 79 . 82
Amusement
Basement 7500 .74 .79
First Story 9300 . 88 . 92
Upper Stories 5200 .80 .86
Trans:gortation
Basement 1604 .74 . 84
First Story 7100 .89 .94
Upper Stories 12500 .94 .98
Miscellaneous
Basement
First Story 1900 .91 1.00
Upper Stories
A-1
October 24, 1990 FEMA Manual 9620.1
Appendix B
(
Zonal Ventilation Requirements by County
B-1
FEMA Manual 9620.1 October 24, 1990
B-2
October 24, 1990 ,. FEMA Manual 9620.1
(
Zonal Ventilation Requirements by County
(
Zonal Ventilation R~uirements bl'. Count2:
B-4
October 24, 1990 FEMA Manual 9620.1
(
Zonal Ventilation Requiremenu bI Count?
B-5
FEMA Manual 9620.1
October 24, 1990
(
Zonal Ventilation R~uirements bl Countr:
B-6
October 24, 1990
FEMA Manual 9620.1
(
Zonal Ventilation Reguirements bl CountI
l B-7
FEMA Manual 9620.1
October 24, 1990
B-8
October 24, 1990
FEMA Manual 9620.1
B-9
Fema Manual 9620.1
October 24, 1990
(
Zonal Ventilation Reguirements by County
B-10
*U.S. GOVERNMENT PRINTING OFFICE: 1990 • 517-754/20886
October 24, 1990 FEMA Manual 9620.1
( Appendix C
Instructions:
1. Cut along the outer circle of the upper section including the tab .
2. Center the upper section directly on the base section and insert a pin
through both centers. Area where pin is inserted should be reinforced with
tape. The upper section should rotate freely above the base section.
Upper Section
0
N
VENTILATION
·. ,o·
( 8-) INDEX .
1 100 ·
ESTIMATOR
Tab
C-1