Level 2 Assurance: Terms of References (ToR)

Audit Title: Contractor HSE Management

Audit Date: Auditee:
Audit location: Audit Coordinator:
 To assess the adequacy & effectiveness of the HSE
Management system for PDO contractors management
- CP 122 HSEMS Scope Scope:  Review of the implementation of HSE MS for activities and
Documents to be reviewed: processes of PDO management of the Contractor/subcontractor at
- PR-1171 PART-2 their offices and sites.

Audit Team:
Contractor Representative:
Compliance mandatory:  Yes  No personal Targeted  Yes  No
Select Location(discipline):
□ Operations □ Contractor □------------- □ Commissioning □ Maintenance □ Exploration
□ Project □ Well services □-------------- □ North □ South □ Infrastructure
□ Gas □ Engineering □-------------- □ Logistic □------------- □ ------------------
Personnel Selected for Interview:
□ CH □ CSR □ CM □ Construction manager □ HSE advisor □ Permit holder □ IVMS focal point □ Journey manager □ ------------------ □ ------------------

# Audit Topic Status Source of evidence

Contract HSE plan available and reflect the nature of the work to be
1. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
performed and approved by PDO
Contract-Specific HSE Management Plan cover all Contract Phases
2. from mobilization through execution, demobilization and site □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
restoration
Contract-Specific HSE Management Plan identifies specific
deliverables, targets, performance measures, monitoring programs,
3. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
etc. When possible, responsibilities should be clearly assigned and
completion dates specified.
Contractor(s) obtain the approval from the contract holder for the
4. HSE Management Plan as well as for any proposed deviations from or □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
amendments to the Plan
HSE Plan identify the HSE staff and detail the numbers of HSE staff
5. (advisors), their positions in the organization and their locations □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
stated in the C4 Scope of Work (LoA, C4, & actual)
Sub Contractor HSE assessment process sheets available and used □Yes □No
6. □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
and recorded as part of the HSE plan for the specific contract
Hazards and Effects Management Process (HEMP& HRA) in place,
7. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
comprehensive, updated and approved by PDO
HSE audits and inspection program in place, implemented and
8. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
conducted by qualified personnel
Emergency response resources (Medical facilities, first aid training,
9. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
and health surveillance) available,
Contractor review the HSEMS and the contract HSE plan periodically
10. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
to address any change related to the contract
A written copy of the HSE Policy produced in an easy to read format
in the working languages of staff and the workforce, endorsed and
11. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
dated by the Contractor’s senior executive, and communicated to all
employees and other relevant parties
Contractor(s) demonstrate knowledge of the health requirements
12. e.g., SP1230 Fitness to Work, and the Control Measures stated in the □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
HEMP process
Contractor manage Environmental issues through the length of the
13. contract, and Control Measures stated in the HEMP process & ISO □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
14001
Work methods and work site procedures available and address HSE
14. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
hazards identified in the HEMP.

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 List of Contractor senior management available and describe their
15. typical participation in HSE activities related to contracts (meetings, □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
inspections, audits, etc.).
HSE advisors available and meet the minimum requirements in term
of number and qualification as per specified in the contract
(Professional HSE Advisers shall have a minimum of five years work
experience, of which at least two years as an HSE Adviser. Work
experience must be related to the activities to be carried out under
the terms of the contract. A holder of the NEBOSH General or
16. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
International Certificate and a member of an independent
internationally recognized Professional Institution :( IOSH: Member
of the Institute of Occupational Safety and Health. DIPSM: Diploma in
Safety Management, or Member of International Institute of Safety
Management. RSP: Registered Safety Professional. Other per
Approved List held by PDO’s CFDH for HSE (MSE1)
Contract record & monitoring the implementation of the
17. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
inspection/HSE Audit finding (action tracking register)
Record of the planned inspections and audits are available in details
18. to cover all the aspects of the activities (e.g. workshops). Audits must □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
be specified to include significant risks identified in the HEMP process
Commencement Certificate issued for the contractor(s) and cover the
19. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
running activities
Contractor training program in line with the contract requirements of
C-09 and the SP1157 requirements, and include additional details of
20. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
any in house training which supports the competence of any staff
included in the contract organization
HSE training matrix sheet available and describing required training
21. for contract activities (including refresher training) and maintain □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
training records of staff employed on the contract
Scheme of Competence Assurance in place and cover the following: A
specification criteria for assessment i.e. expectations in terms of
knowledge and experience. In house nominated assessors An
22. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
established filing system for the recording of staff Competence
Assessments. details of training requirements established to satisfy
any identified gaps from the staff assessments
Communication techniques used to make contract personnel aware
23. of HSE issues identified available and use properly :(e.g. Meetings, □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
Personal contact, Notice boards, Newsletters
HSE promotion methods in place during contracts (e.g. Small ‘give
24. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
away’ with HSE message, Competitions)
Schedule for contract specific HSE meetings are available and
communicate HSE issues to all levels of the contract-specific
25. organization and between PDO, the Contractor and Subcontractors □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
(e.g. Contractor HSE meeting contractor/Subcontractor HSE meetings
Toolbox meetings)
The process for management review of contract-specific HSE
26. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
performance is identified and implemented
Road safety management system available, include commuting policy
27. and details how they will manage the requirements of SP2000 and □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
SP2001
Contractor manage incident Investigation process clearly identified
and meet PDO requirements (PR1418: typical Incident Presentation
28. □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
model and lesson learned model sheet available as part of the HSE
plan)
Behavioral Safety program implemented include:
29. Safety training observation program (STOP), Life Saving Rules (LSRs) □Yes □No □ Document Inspection □ Record Analysis □ Process Witnessed □ Site Interview
with serious consequences associated with breaking of the rules

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 Audit Report.
1. Summary of Audit (Sample)
This report presents the findings and recommendations of the Level 2 audit of the Contract HSE management system carried out
on / 2017. The scope of the audit included ________________ and covers PDO, contractors and sub-contractors. This audit
was part of PDO HSE assurance plan assisted by the corporate HSE. The audit is in support to the PDO efforts and actions to fully
implement and effectively sustain Contractors safety across PDO Operations. The implementation and quality of the (x part of
C/HSE) management system within the projects was compared with the Contract HSE management mandated in PR-1171 part II.
There were evidence of the HSE system implementation across the project and there were positive evidence identified as listed
below in section 2 of this report. This audit has also identified some areas where material gaps exist which require preventative
actions as listed in section 3 of this report. The identified gaps were pertaining to the implementation of the PR-1171 part II and
quality of records in place as evidenced by the findings. In order to ensure that these gaps are closed expeditiously and sustained,
close monitoring of the actions by the leadership need to continue.

2. The Positive Observations example:-

- -------- implemented across the contractor’s vehicles.
- Qualified ------ focal point is in place.
- Records of coaching and counseling of drivers in violations available.
- -------- is an element of the conditions for the selection and reward of the best driver of the month.

3. Action plan:
Finding # Finding Actions A. Party Target date PIM #
.

Auditor/Reference Indicator Date: Counter Sign Auditee / Representative