A307Handrail Specs

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Table of Contents
Document Number Rev. Document Title Page
Number
A307-0ID-EA-MR- A ENQUIRY DOCUMENT 4
6557-1191-RFQ
A307-0ID-EA-MR- A AIR COOLERS 203
6557
7-15-0105 3 Frame Standard Stationary Header Fixing 212
7-15-0107 3 Frame Standard Tube Support Top 213
7-15-0117 rev2.pdf 2 Stds 214
7-15-0109 3 Frame Bracing Detail 215
7-15-0118 rev3.pdf 3 Stds 216
A307-000-16-54-DB- 0 SITE SPECIFIC SEISMIC SPECTRA 217
0258
7-15-0122 3 Tube Bundle Frame Detail with Spacer 223
A307-0ID-16-46- A VDR FOR VDR COMPILATION 224
VDR-6557
7-15-0113 rev3.pdf 3 Stds 228
6-15-0003 3 Standard specification for welded tube to tubesheet joints. 229
A307-000-06-42- 1 JOB SPECIFICATIONS FOR SHOP AND FIELD 238
PLS-01 PAINTING/COATING AND LINING
7-68-0506 5 Steel stairs 286
6-78-0001 0 Specification for Quality Mgt. System Requirements from Bidders 292
7-15-0016 4 Earthig Lug (Shell & Tube Exchangers) 301
6-81-1032 2 ITP for MV motors 302
7-15-0116 rev3.pdf 3 Stds 308
7-15-0121 3 Tube Bundle Frame Detail 311
6-15-0091 2 Standard specification for hardness requirement. 312
7-68-0697 0 Electroforged grating type-I & type-II 317
A307-0IV-16-46-DS- 0 HLPS VAPOR AIR COOLER IV-E-105 A/B 323
3005
A307-0IV-16-46-DS- 0 ENGINEERING DRAWINGS/SETTING PLAN 324
300502
A307-0IV-16-46-DS- 0 ENGINEERING DRAWINGS/SETTING PLAN 325
300503
7-15-0110 3 Tube Supprot Bottom Beam Detail 326
7-15-0142 rev3.pdf 3 Stds 327
7-68-0501 6 Handrails 328
A307-0ID-16-46-SK- 2 JOB SKETCHES 336
0005
7-15-0114 rev3.pdf 3 Stds 337
A307-0ID-16-46-DS- 1 ENGINEERING DRAWINGS/SETTING PLAN 338
3626
3626A5
3626A4
3626A3
3626A2
6-78-0003 0 Specification for Documentation Requirement from Suppliers 343
6-51-0049 0 Specification for small MV variablefrequency drive system 355
A307-0ID-16-50-SP- A A307-0ID-16-50-SP-6557 REV A.doc 368
6557
A307-16-46-TR-6557 A INSTRUCTIONS TO VENDOR/ TECHNICAL REQUIREMENTS 372
Page 1 of 504
Table of Contents
Number
A307-0ID-16-46-DS- 1 MECHANICAL DATASHEETS 374
4200
7-15-0103 rev3.pdf 3 Stds 375
3625
3625A2
3625A3
3625A4
3625A5
7-68-0509 5 Steel ladder joint details 381
A307-000-16-50-DS- A MV MOTOR VFD DRIVEN 385
0503
6-81-1038 1 ITP for MV Variable Frequency Drive System 386
3650
A307-16-46-SS-6557 A SCOPE OF WORK AND SUPPLY 393
7-15-0111 rev3.pdf 3 Stds 397
A307-000-16-50-DS- A DATA SHEET FOR MV VARIABLE FREQUENCY DRIVE UPTO 398
0553 55KW
3619
3619A2
3619A3
7-15-0006 rev3.pdf 3 Stds 404
7-15-0115 rev2.pdf 2 Stds 405
3633
A307-16-46-SP-6557 A MR JOB SPECIFICATION 407
A307-0ID-16-50-VR- A VENDOR DATA REQUIREMENTS 416
6557
7-15-0108 3 Frame Standard Floating Header Support 420
6-15-0004 3 Standard specification for expanded tube to tubesheet joints. 421
3608
3608A2
3608A3
7-15-0101 rev3.pdf 3 Stds 431
A307-000-16-50-DS- A ELECTRICAL LOAD DATA 432
1002
3632
A307-16-46-MC- A MATERIAL OF CONSTRUCTION FOR ACHE 436
6557
7-15-0106 3 Frame End Top 439
6-51-0032 4 Specification for medium voltage induction motors. 440
A307-0ID-16-50-SL- A SPARE LIST 454
6557
3607
Page 2 of 504
Table of Contents
Number
3607A2
3607A3
3631
A307-16-46-FN-6557 A SPECIFICATION SHEET FOR FAN FOR ACHE 460
7-68-0507 6 Details of steel ladder 463
6-15-0071 4 General specification for air cooled heat exchangers. 466
3605
3605A2
3605A3
3605A4
3605A5
3600
A307-16-46-BS-6557 A GUIDELINE TO VENDOR FOR BELT SELECTION 494
A307-000-16-50-DS- A M.V. MOTOR 496
0501
6-81-0010 2 ITP for air cooled heat exchanger 497
Page 3 of 504
+EI Bhawan Annexe, Bhikaiji Cama Place, RK Puram, New Delhi – 110 066, INDIA
Phone No : 0091-11-26762121 ; Fax No : 0091-11-26191714, 26167664
REQUEST FOR QUOTATION (RFQ)
RFQ No.: SM/ A307-ID-EA-MR-6557/1191 Date: 25.10.2013
To, Client : BHARAT PETROLEUM CORPN. LIMITED
M/s
Project: INTEGRATED REFINERY EXPANSION PROJECT AT
KOCHI REFINERY
MR No.: A307-ID-EA-MR-6557 Rev. A
Item: AIR FIN COOLERS (CS & SS)
Due Date & Time: 22-NOV-2013 & Up to 1200 Hrs. (IST)
At 1400 Hrs. (IST) on 22-NOV-2013 (at Business Centre, E. I.
Bhawan,Annexe Bhikaiji Cama Place, R.K. Puram, New
UNPRICED BID OPENING: Delhi – 110066, India) (In case the bid due date happens to fall
on Holiday, the next working day shall be deemed to be due
date)
PRICED BID OPENING: TIME & VENUE SHALL BE INTIMATED LATER.
Gentlemen,
Bids are requested on behalf of our Client M/s Bharat Petroleum Corporation Limited on e-procurement
system for the subject item in total compliance to technical specifications, scope & terms & conditions of
enquiry documents / attachments.
1. Bidder should submit their bids strictly as per the requirements outlined hereunder and as specified in
the material requisition.
2. Bidder can download the RFQ Documents from EIL’s website http://tenders.eil.co.in/
http://www.tenderwizard.com/eil.
3. Bids are required to be submitted through EIL’s Authorized Service Provider’s (ASP) Electronic System /
Portal at www.tenderwizard.com/eil only, on or before the bid submission date and time. Bidders are
required to register themselves at www.tenderwizard.com/eil . No registration fee would be charged from
the bidders.
Bidders to refer attached Instructions to Bidders for E-Tendering.
4. Bidders are required to upload the complete bid comprising of Part-I:- Unpriced Bid along with all
supporting documents & Part-II :- Priced Bid on the e-tendering website (www.tenderwizard.com/eil)
only.- Refer General Instruction provided in SIB .
5. Bidder to ensure that they are able to download the bid documents / price schedule on e-tendering
website atleast two days before Bid Due Date (BDD).
6. Technical specification should be strictly as per the Material Requisition attached. It may be noted that
the Bid shall be evaluated as received.
7. Commercial requirements are specified in the Special Instructions to Bidders, General Purchase
Conditions, Agreed Terms & Conditions (ATC) questionnaire and all other RFQ documents. The pre-
filled Agreed Terms & Conditions Questionnaire should be returned duly signed and stamped along with
copy of your un-priced bid.
8. If not bidding, please inform vide E-mail with attached regret letter within the due date & time, with
reasons(s) of not participating in the RFQ. In case there is no response, names of such bidder may not
be considered for issuance of future enquiries.
9. Direct bids only, without the intermediary of an Indian Agent will be considered from Foreign Bidder.
Page 1 of 6
Page 4 of 504
10. Completion/Delivery Period:-
SUPPLY :
11 Months on FOT Site Basis.
SITE WORK :
03 Months from the date of Site readiness. 15 days advance intimation will be given for Site readiness.
11. Payment Terms
Payment Terms shall be as per clause No.1.3 and 1.7 of Special Instruction to Bidders (SIB) for Indian
Suppliers and clause No. 2.2 of Special Instruction to Bidders (SIB) for Foreign Suppliers.
12. The offer should be valid for 4 (Four) months from final bid due date.
13. Only E-Bids to be uploaded in EIL’s authorized service provider’s portal www.tenderwizard.com/eil
shall be acceptable. Physical bids and Bids/ Offer through Email or fax/ Telex/Telegraphic or Bids
received in open condition or Bids in any other mode shall not be accepted.
14. The bidder shall bear all costs associated with the preparation and submission of its bid, and the
Purchaser/Consultant shall in no case be responsible or liable for these costs regardless of the
conduct or outcome of the bidding process.
15. Canvassing in any form by the Bidder or by any other agency on their behalf may lead to
disqualification of their bid.
16. E-bids received online shall be opened at EIL office on due date and time as specified above. Bidder
can view online the name of the other bidders who have submitted their e-bids after opening is
completed by EIL.
17. All technically and commercially acceptable bidders will be advised of venue, date and time of priced
bid opening. Bids shall be opened online, hence bidders may review opening status at their places.
Interested bidder may sent their representatives (duly authorised by a competent person and having
the Letter of Authority as per proforma enclosed), of such technically and commercially acceptable
bidders. Time and Date of opening of Price Bids shall be notified to the qualified and acceptable
bidders at a later date.
18. As Purchaser intends to contract directly with suppliers of the goods for which bids are invited, the
bids should be prepared by the suppliers and submitted directly. Purchaser reserves the right to reject
offers made by intermediaries.
19. Addendum / corrigendum to the RFQ documents if issued must be signed and submitted along with
the bid.
20. Bidders to note that price changes against Technical / commercial clarifications, in line with terms &
conditions of enquiry documents are not allowed. In case any bidder gives revised prices / price
implications against such clarifications, their bid shall be liable for rejection.
21. EIL reserves the right to use in-house information for assessment of bidder’s capability as on the date
of issue of RFQ for consideration of bid.
22. In case any bidder is found to be involved in cartel formation, his bid will not be considered for
evaluation / placement of order. Such bidder will also be debarred from bidding in future.
23. The bidder who is providing the technology from the company which is recently acquired / taken over
by them or purchasing the technology by other companies, shall be provide proper documentary
evidence. In the absence of the same their offer shall be liable for rejection.
24. Purchaser reserves the right to make any changes in the terms and conditions of purchase and to
reject any or all the bids.
25. Repeat Order is not applicable for the RFQ.
26. Bidders are requested to quote as per their capability as registered in EIL, as on the date of issue of
RFQ.
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Page 5 of 504
27. Owner reserves its right to allow Public Sector Enterprises (Central/State), Micro & Small Enterprises
(MSEs) and MSEs owned by Scheduled Caste (SC)/ Scheduled tribe (ST) entrepreneurs, purchase
preference as admissible/applicable from time to time under the existing Govt. policy. Bidder to
submit documentary evidence for the same duly certified by Statutory Auditor of the bidder or a
practicing Charted Account (not being an employee or a Director or not having any interest in the
Bidder’s company / firm) where audited accounts are not mandatory as per law.). In this regard, item
wise quantity may be splitted and the quoted price shall remain valid.
28. The Net Worth of the bidder should be positive as per the immediate preceding year’s audited
financial results. However, Central Public Sector Enterprises (CPSEs) are exempted from this
requirement. If the bidder is not meeting the above criteria their bid shall not be evaluated further.
Bidders are therefore requested to furnish the Audited Financial Statement for the immediate
preceding year including Profit & Loss Account.
29. Category of MR:
i) Please note that this is a Category-I MR whereby no technical offers are invited and no
correspondence shall be entered into or entertained after bid submission.
ii) No technical details of any nature shall be included in the offer and if the offer contains any
technical deviations or clarifications or stipulates any technical specifications, the offer shall be
liable for rejection.
iii) The submission of prices by vendor shall be construed to mean that the vendor has confirmed
compliance with all technical specifications of the correspondence item.
iv) We reserve the right to make any changes in the terms and conditions of purchase and to reject
any or all the bids.
Contact Persons for this RFQ are:

Mr Subhendu Mondal, AGM (C&P), Extn. No. 3883 & email: subhendu.mondal@eil.co.in &
Ms. Shashi Shekhar, Sr. Engineer (C&P), Extn. No. 3876 & email: sashi.shekhar@eil.co.in
*Please specify Ref. No. SM/ A307-ID-EA-MR-6557/1191 in all Correspondence.
THIS IS NOT AN ORDER

Very truly yours,
For & on behalf of Bharat Petroleum Corporation Limited
(SUBHENDU MONDAL)
ASST. GEN. MANAGER(C&P)
ENGINEERS INDIA LIMITED
Enclosure: As per List Attached
Page 3 of 6
Page 6 of 504
LIST OF ENCLOSURES
DOCUMENT
A) Request For Quotation (RFQ)
B) Proforma of Letter of Authority for Attending Un-priced / Priced Bid Opening
C) Price Schedule Format (For Indian and Foreign Bidders)
D) Commercial document:
i) Agreed Terms & Conditions (For Indian Bidders)
ii) Agreed Terms & Conditions (For Foreign Bidders)
iii) Agreed Terms & Conditions (Indian Source Items supplied by Foreign Bidder)
iv) Special Instruction to Bidders (SIB)
v) General Purchase Conditions (Indian)
vi) General Purchase Conditions (Imported)
vii) General Conditions of Contract
viii) Terms & Conditions for Site Work
ix) Tax Residency Certificate Format (For Foreign Bidders)
x) Packaging Requirements (for Foreign Bidders)
xi) Instruction to Bidders for e-tendering.
xii) Browser Settings
xiii) Vendor Help Manual
xiv) Integrity Pact
E) Technical document: MR No. A307-ID-EA-MR-6557 REV. A
Page 4 of 6
Page 7 of 504
Proforma of Letter of Authority for Attending Unpriced / Priced Bid Opening
No. Date:
The Asst.General Manager (C&P)

Engineers India Limited
Engineers India Bhawan Annexe-2nd Floor
1-Bhikaiji Cama Place
New Delhi – 110 066
India
Attn. : Mr. S.MONDAL
Dear Sir,
We ………………………………………..hereby authorise following representative(s) to attend the Unpriced / Priced

Bid Opening against your RFQ No……………..……… .……………..………… for ……………..….………………………
(Item Name)
1. Name & Designation …………………………. Signature ……………………….
2. Name & Designation …………………………. Signature ……………………….
We confirm that we shall be bound by all and whatsoever our representative(s) shall commit.
Yours faithfully,
Signature _________________________
Name & Designation ________________
For & on behalf of __________________
Note:
This Letter of Authority should be on the letterhead of the bidder and should be signed by a person competent and having
the Power of Attorney to bind the bidder.
Page 5 of 6
Page 8 of 504
ANNEXURE-I
PROVISIONS FOR MICRO AND SMALL ENTERPRISES UNDER PPP, 2012
i) In Tender, participating Micro and Small Enterprises quoting price within price band of L1+15%
shall also be allowed to supply a portion of requirement by bringing down their prices to L1 price
in a situation where L1 price is from someone other than a micro and small enterprises and such
micro and small enterprises shall be allowed to supply upto 20% of the total tendered value. In
case of more than one such Micro and Small Enterprises, the supply shall be shared
proportionately (to tendered quantity). Further, out of above 20%, 4% (20% of 20%) shall be
from MSEs owned by SC/ST entrepreneurs. This quota is to be transferred to other MSEs in case
of non-availability of MSEs owned by SC/ST entrepreneurs.
ii) The quoted prices against various items shall remain valid in case of splitting of quantities of the
items as above.
iii) In case bidder is a micro or Small Enterprise under the Micro, Small and Medium Enterprises
Development Act, 2006, the bidder shall submit the following:
a) Documentary evidence that the bidder is a Micro or Small Enterprises registered with
District Industries Centers or Khadi and Village Industries Commission or Khadi and
Village Industries Board or Coir Board or National Small Industries Corporation or
Directorate of Handicrafts and Handloom or any other body specified by Ministry of
Micro, Small and Medium Enterprises.
b) If the MSE is owned by SC/ST Entrepreneurs, the bidder shall furnish appropriate
documentary evidence in this regard.
c) The above documents submitted by the bidder shall be duly certified by the
Statutory Auditor of the bidder or a practicing Chartered Accountant (not
being an employee or a Director or not having any interest in the bidder’s
company/ firm) where audited accounts are not mandatory as per law.
If the bidder does not provide the above confirmation or appropriate document or any evidence, then it
will be presumed that they do not qualify for any preference admissible in the Public Procurement Policy
(PPP), 2012.
Note :- The provisions for micro & small enterprises under PPP, 2012 mentioned above shall only
be applicable for such items for which evaluation shall be done on item wise basis and
the same shall not be applicable for items for which group wise / block wise (blocks with
more than 1 item/tags) evaluation is to be done.
Page 6 of 6
Page 9 of 504
PREAMBLE TO PRICE SCHEDULE (INDIAN)
RFQ NO. SM/A307-ID-EA-MR-6557 /1191
ITEM : AIR FIN COOLER (CS & SS)
Name Of Bidder: _________________________________________________________
1 Scope of supply including testing, inspection, documentation etc., shall be strictly as per Material Requisition and other documents which are part of RFQ.
2 Bidder shall furnish built-in CIF value if any, against each quoted item, giving details of description of goods, qty. rate of Custom Duty etc. in attached FORM- 2..
3 All the Columns of quoted items in the Price Schedule must be filled with required information, as applicable.
4 Bidder must quote the price in enclosed Price Schedule formats only. The formats shall not be changed and/or retyped.
5 Quoted prices are firm and fixed till complete execution of the entire order and no variation on any account is allowed.
6 Bidders shall quote Unit Rates for Addition/ Deletion purpose, as per Format provided with Material Requisition.
7 Bidder' quoted prices are inclusive of Mandatory Spares/Commissioning spares and Special Tools and Tackles as per MR . Bidder shall furnish itemwise price break up of such spares and
Special Tools and Tackles in separate sheet.
8 Bidder to note that inspection shall be carried out by EIL and the charges for the same shall be borne by Owner. However, in case of certain Import Contents as required by bidder for subject item
the same shall be procured under TPIA (Lloyds/BV/DNV/TUV/CEIL) inspection in the country of origin and the quoted prices shall be inclusive of the same.
9 Bidder must submit signed and stamped Un-Priced copy of Price Schedule indicated "Quoted"or "Not Quoted" against each item with their Unpriced offer.
10 Bidders shall quote the cost towards Comprehensive Insurance (Transit/Marine cum Storage, Erection, till handing over of equipment) in the Price Schedule for the entire scope of
work for MR items as per MR. The same shall be considered for evaluation and award of work.
11 In case of any discrepancy between Unit Price and Total Price, Unit Price shall prevail.
12 Bidders quoted Transportation Charges upto Project Site shall be inclusive of Service Tax plus Ed. Cess.
13 Necessary Tax Registration, if any, for site activities shall be done by bidder and cost for the same shall be included in the quoted price..
14 Bidder to confirm that he has noted the contents of the Preamble to the Price Schedule, Price Schedule, RFQ, Material Requisition etc and quoted his prices accordingly without any deviation.
NOTES: 1.Bidders must submit this document duly signed and stamped with both unpriced & priced offer.
2.Price Schedule contains total 4 pages .

SIGN AND STAMP OF BIDDER
Page 10 of 504
PRICE SCHEDULE (INDIAN BIDDER)
RFQ NO. SM/A307-ID-EA-MR-6557/1191
NAME OF BIDDER: M/S __________________________
Unit/Total Transportation Charges
ITEM SL. Unit/ Total Price on FOT upto Project Site inclusive of Total Price for
QUANTITY Service Tax plus education cess Comprehensive Insuarance (
NO. AS PER TAG NO. DESCRIPTION Despatch Point Basis
(IN UNITS) on Freight
MR. incl. of P & F (in Rs.) In Rs.)
(in Rs.)
1 MAIN SUPPLY PRICE
01.00 Supply of AIR FIN COOLER (CS & SS) for following Tags/ Items as per
complete scope mentioned in Material Requisition No. A307-ID-EA-MR-6557
Rev. A
01.01 ID-E-105 A-F HCGO PRODUCT AIR COOLER 1
01.02 ID-E-107 LCGO PUMPAROUND AIR COOLER 1
01.03 ID-E-108 COKER FRACTIONATOR OVERHEAD CONDENSER 1
01.04 ID-E-119 A-F LCGO-LEAN SPONGE OIL AIR COOLER 1
01.05 ID-E-125 A1-R2 BLOWDOWN OVERHEAD CONDENSER 1
01.06 ID-E-126 A-H BLOWDOWN QUENCH OIL COOLER 1
01.07 IV-E-105 HLPS VAPOUR AIR COOLER 1
2 SITE WORK PRICE
ITEM SL. NO. QUANTITY Total Site Work Price incl. of VAT on Works Contract but excl. of Service Tax plus Ed.
TAG NO. DESCRIPTION/ TAG NO.
AS PER MR. (IN LUMPSUM) Cess on Site Work Price (in Rs.)
02.00 Site Work Price for following Tags/ Items as per complete scope specified in
Material Requisition (MR)
02.01A1 {02} ID-E-105 A-F FOR SR. NO. 01.01 L.S.
02.02A1 {02} ID-E-107 FOR SR. NO. 01.02 L.S.
02.03 {02} ID-E-108 FOR SR. NO. 01.03 L.S.
02.04 {02} ID-E-119 A-F FOR SR. NO. 01.04 L.S.
02.05 {02} ID-E-125 A1-R2 FOR SR. NO. 01.05 L.S.
02.06 {02} ID-E-126 A-H FOR SR. NO. 01.06 L.S.
02.07 {02} IV-E-105 FOR SR. NO. 01.07 L.S.
Unit rates for addition/deletion purpose (As per Bidder to furnish the Unit Rates for Addition/ Deletion in the format provided with MR
6 1
Spec. No. A307-16-46-SS-6557 Rev. A ) only.
Note 1: Bidder to note that lumpsum price is to be quoted for item S.No. 01.01 & 01.02. In case of placement of order, both these items are to be ordered on single vendor
Page 11 of 504
PRICE SCHEDULE FOR 2 YEARS OPERATION & MAINTENANCE SPARES (FOR INDIAN BIDDER)
NAME OF BIDDER: M/S __________________________
S. NO. Item Tag Nos. Description of Qty Unit Price on FOT Despatch Point Total Price on FOT Despatch Freight Charges from FOT Despatch
spare parts (Unit_____)* including P&F Point including P&F Point to Site
(INR) (INR) in %(percentage) -applicable extra on
Column No.6
1 2 3 4 5 6 7
*UNIT TO BE SPECIFIED BY BIDDER
Page 12 of 504
FORM-2
ENCLOSURE TO PRICE SCHEDULE FOR SUPPLY

FORMAT - "CIF/CD"
NAME OF BIDDER: M/S __________________________
DETAILS OF BUILT-IN-CIF VALUE OF IMPORT CONTENT CONSIDERED AND INCLUDED IN QUOTED FOT DESPATCH POINT PRICES UNDER PRICE SCHEDULE
DESCRIPTION CIF value of Import RATE OF IMPORT DUTY INCLUDED IN QUOTED SUPPLY PRICES
For Item Sl Description Qty. Content included in CUSTOM BASIC CVD + EDU. EDU. CESS SAD (%) TOTAL CUSTOM
. No. as per of Imported (Unit____) quoted supply TARIFF CUSTOMS CESS ON CVD ON DUTY (%)
MR Items *(1) prices for column NO. DUTY (%) (%) CUSTOM
(2) Qty. DUTY (%)
(In Rs)
1 2 3 4 5 6 7 8 9
i)_____
ii)_____
For Item
SL.
No……….
TOTAL CIF VALUE

Note: Bidder to furnish item tag wise CIF value break up in separate sheet.
Page 13 of 504
PREAMBLE TO PRICE SCHEDULE (FOREIGN)
Name Of Bidder: ________________________________________________________
1 Scope of supply including testing, inspection, documentation etc., shall be strictly as per Material Requisition and other documents which are part of RFQ.
2 Bidder shall quote in USD / Euro / INR only. Bids of such Bidder(s) who quote in any other Currency, may not be considered forevaluation.
3 All the Columns of quoted items in the Price Schedule must be filled with required information, as applicable.
4 Bidder must quote the price in enclosed Price Schedule formats only. The formats shall not be changed and/or retyped.
5 Quoted prices are firm and fixed till complete execution of the entire order and no variation on any account is allowed.
6 Bidders shall quote Unit Rates for Addition/ Deletion purpose, as per Format provided with Material Requisition.
7 Bidder' quoted prices are inclusive of Mandatory Spares/Commissioning spares and Special Tools and Tackles as per MR. Bidder shall furnish itemwise price break up of such spares and
Special Tools and Tackles in separate sheet.
8 Bidder's quoted prices are inclusive of TPI Charges, TPI Agency will be Lloyds/BV/DNV/TUV/CEIL.
9 Bidder must submit signed and stamped Un-Priced copy of Price Schedule indicated "Quoted"or "Not Quoted" against each item with their Unpriced offer.
10 Bidders shall quote the cost towards Comprehensive Insurance (Transit/Marine cum Storage, Erection, till handing over of equipment) in the Price Schedule for the entire scope of
work for MR items as per MR. The same shall be considered for evaluation and award of work. In view of this Loading for Marine Insurance @ 1% as mentioned in clause 6 (Section-
B) of SIB shall not be done.
11 Necessary Tax Registration, if any, for site activities shall be done by bidder and cost for the same shall be included in the quoted price.
12 In case of any discrepancy between Unit Price and Total Price, Unit Price shall prevail.
13 Bidder to confirm that he has noted the contents of the Preamble to the Price Schedule, Price Schedule, RFQ, Material Requisition etc and quoted his prices accordingly without any deviation.
14 Bidder shall quote Ocean freight from International Port of exit to Kochi Port of entry India and Transportation Charges from Kochi Port to Project site. Owner reserve the right to
make arrangement of ocean freight through Indian flag vessels. In that case the ocean freight charges shall not be payable to supplier. Further on reaching of material at Kochi Port
of entry India, the supplier shall make necessary arrangement for Port clearance (incl. payment of CD/ CVD/ SAD etc.) and Transportation from Kochi Port to Project site by
hydraulic axle. The same shall be considered for evaluation and award of work. n view of this Loading for Inland transport @ 1% as mentioned in clause 6 (Section-B) of SIB shall
not be done.
NOTES: 1.Bidders must submit this document duly signed and stamped with both unpriced & priced offer.
2.Price Schedule contains total 3 pages . SIGN AND STAMP OF BIDDER
Page 14 of 504
PRICE SCHEDULE (FOREIGN BIDDER)
NAME OF BIDDER: M/S __________________________
1 MAIN SUPPLY PRICE
FOR ITEMS SOURCED FROM
INDIA
Total Price for Port Clearance Total FOT SITE Basis including
Total Ocean Freight Charges from (including payment of CD/ CVD/ P&F & transportation charges,
Total Price (FOB International Port
QUANTITY FOB International Seaport of Exit SAD etc.) and Transportation Total Price for Comprehensive ED+Ed cess, CST etc. as per
ITEM SL. TAG NO. DESCRIPTION of Exit Basis as per Incoterms
(IN UNITS) upto Kochi Port (India) Charges from Kochi Port to Insuarance Annexure-I attached with SIB. (If
NO. AS PER 2010) (Currency --------------)
(Currency --------------) Project Site. applicable) (CURRENCY
MR. (Currency --------------) INR)
01.00 Supply of Air Fin Cooler for following Tags/ Items as per complete scope
mentioned in Material Requisition No. A307-ID-EA-MR-6557 Rev. A
01.01 ID-E-105 A-F HCGO PRODUCT AIR COOLER 1

01.02 ID-E-107 LCGO PUMPAROUND AIR COOLER 1
01.03 ID-E-108 COKER FRACTIONATOR OVERHEAD CONDENSER 1
01.04 ID-E-119 A-F LCGO-LEAN SPONGE OIL AIR COOLER 1
01.05 ID-E-125 A1-R2 BLOWDOWN OVERHEAD CONDENSER 1
01.06 ID-E-126 A-H BLOWDOWN QUENCH OIL COOLER 1
01.07 IV-E-105 HLPS VAPOUR AIR COOLER 1
2 SITE WORK PRICE

ITEM SL.
QUANTITY
NO. AS PER TAG NO. DESCRIPTION/ TAG NO. Total Site Work Price incl. of VAT on Works Contract but excl. of Service Tax plus Ed. Cess on Site Work Price. (IN INR)
(IN LUMPSUM)
MR.
02.00 Site Work Price for following Tags/ Items as per complete scope specified in
Material Requisition (MR)
02.01 {02} ID-E-105 A-F FOR SR. NO. 01.01 L.S.
02.02 {02} ID-E-107 FOR SR. NO. 01.02 L.S.
02.03 {02} ID-E-108 FOR SR. NO. 01.03 L.S.
02.04 {02} ID-E-119 A-F FOR SR. NO. 01.04 L.S.
02.05 {02} ID-E-125 A1-R2 FOR SR. NO. 01.05 L.S.
02.06 {02} ID-E-126 A-H FOR SR. NO. 01.06 L.S.
02.07 {02} IV-E-105 FOR SR. NO. 01.07 L.S.
Unit rates for addition/deletion purpose (As per Spec.

6 1 Bidder to furnish the Unit Rates for Addition/ Deletion in the format provided with MR only.
No. A307-16-46-SS-6557 Rev. A )
Page 15 of 504
PRICE SCHEDULE FOR 2 YEARS OPERATION & MAINTENANCE SPARES (FOR FOREIGN BIDDER)
NAME OF BIDDER: M/S __________________________
S. NO. Item Tag Nos. Description of spare Qty (Unit_____)* Unit Price on FOB International Port of Exit Total Price on FOB International Port of Exit Ocean Freight Charges from International
parts Prices as per INCOTERMS 2010 Prices as per INCOTERMS 2010 Sea Port of Exit to Sea Port of entry-Kochi
(Currency………...) Col (4 x 5 ) (India)
(Currency……...) in %(percentage) -applicable extra on
Column No.6
1 2 3 4 5 6 7
*UNIT TO BE SPECIFIED BY BIDDER
Page 16 of 504
Details of Taxes & Duties - For Indigenous Source Items
SM/A307-ID-EA-MR-6557/1191
ITEM - AIR FIN COOLERS (CS & SS)
BIDDER NAME: -----------------------------------------------
Cenvatable / Vatable
Ceiling Amount on which Taxes & Present Rate of Taxes & Amount of Taxes & Portion of the amount
S. No. Description of Taxes & duties
Duties Shall Be Applicable Duties in Percentage Duties (INR) indicated in column (5)
(INR)
(1) (2) (3) (4) (5) (6)
1 Excise Duty + Edu. Cess
2 Kerala VAT without Form 'D'
3 CST Againat Form 'C' Not Applicable
Components of Service Tax + Edu. Cess

4
included in Freight charges
5 Service Tax + Edu. Cess on Supervision
Note:1 - In case of any exemption / relaxation on taxes & duties is applicable to bidder, copy of relevant notification is to be furnished along with bid with
confirmation that such exemption will be applicable upto delivery (as per present notification)
Note:2 - Cenvetable ED and Input credit on VAT shall be considered only for finished goods sold & supplied to BPCL-KR.
Page 17 of 504
A307_ATC (I) Page 1 of 8
BHARAT PETROLEUM CORPORATION LTD

IREP-Kochi Refinery
(Job No. A307)
AGREED TERMS & CONDITIONS (ATC)
(FOR INDIAN BIDDERS)
Supplier Name: M/s ______________________________________________________________
RFQ No.: __________________________________________________________________
Supplier’s Offer Ref No. & Date: ______________________________________________________
Tel. No. ___________________Mob. No. ______________________ Fax No. ________________
Contact Person: ___________________________ E-mail _________________________________
1. ALL CORRESPONDENCE MUST BE IN ENGLISH LANGUAGE ONLY.
2. DULY SIGNED & STAMPED COPIES OF THIS “QUESTIONNAIRE”, WITH ALL THE
CLAUSES DULY CONFIRMED/ PRECISELY REPLIED TO BY THE SUPPLIER, SHALL BE
ENCLOSED.
3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE ITSELF

AND NOT ELSEWHERE IN THE QUOTATION. IN CASE OF CONTRADICTION, THE SAME
GIVEN HEREIN SHALL PREVAIL.
4. FAILURE ON PART OF THE SUPPLIER IN SUBMITTING THIS DULY FILLED-IN

“QUESTIONNAIRE” WITH UN-PRICED BID AND/ OR SUBMITTING INCOMPLETE
REPLIES MAY LEAD TO REJECTION OF SUPPLIER’S BID.
5. YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH RFQ DOCUMENTS

CONTAINING COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL/
TECHNICAL NOTES AND SCOPE OF SUPPLY/SERVICES/ SITE WORK, AS APPLICABLE
INCLUDING DOCUMENTATION AS PER MATERIAL REQUISITION (MR) AND
SUBSEQUENT TECHNICAL/ COMMERCIAL AMENDMENT AND TECHNICAL/
COMMERCIAL CORRIGENDUM, IF ANY.
SL.
DESCRIPTION SUPPLIER’S CONFIRMATION
NO.
1. Price Basis:
i) Quoted supply prices are on FOT - Despatch Point basis Confirmed
inclusive of Packing & Forwarding.
ii) Specify Despatch Point
-----------------------
iii) Freight Charges:
a) Confirmed , Quoted in Price
a) Confirm firm transportation charges inclusive of Service Tax Schedule
and Ed Cess, upto project site, has been quoted separately
by you in Price Schedule.
b) Confirmed
b) No Variation on any account (including Statutory Variation) on
Service Tax on Transportation Charges shall be paid by the
owner.
iv) Insurance:
a) For Supply Only

Transit/Marine Insurance of Equipment/ Item has been taken (Applicable / Not Applicable)
care by the Owner & charges of the same have not been (Please tick whichever is applicable)
included in the quoted prices.
SUPPLIER’S SIGNATURE WITH STAMP/SEAL
Page 18 of 504
SL.
NO.
b) For Supply + Site Work

Comprehensive Insurance (Transit/Marine-cum-storage-cum- (Applicable / Not Applicable)
erection till handing over of equipment) has been taken care (Please tick whichever is applicable)
by the Seller & charges of the same have been included in
the quoted prices.
2. Excise Duty applicable extra on Finished Goods:
a. Specify Excise Tariff Sub-Heading No. _________________
b. Present Rate of Excise Duty & Edu. Cess payable extra on ………..%
finished goods (including Spares)
c. Any variations in Excise Duty & Edu. Cess at the time of Confirmed
supplies for any reasons including variation due to Turnover
shall be borne by the Seller. Only Statutory Variations within
the Contractual Delivery / completion period shall be borne by
Purchaser.
d. If Excise Duty & Edu. Cess is not applicable at present due to Confirmed
any reason, the same shall be borne by Seller if it becomes
applicable later.
e. Confirm Excise Duty & Edu. Cess will not be applicable on Confirmed
transportation charges.
f. If Excise Duty & Edu. Cess is not applicable on transportation Confirmed

charges presently, and if it becomes applicable at the time of
delivery due to any reasons other than statutory, the same will
be borne by the Supplier. Confirm acceptance.
g. Non Cenvatable Excise Duty, if any is included in quoted Confirmed

prices & no variation on any account (including statutory
variation) shall be paid by Owner.
h. Only Statutory Variations, if any, in the present rate of Excise Confirmed

Duty, upto the Contractual Delivery Date / Completion Period
shall be to Owner’s account subject to documentary evidence
to be furnished by Seller.
3. Sales Tax applicable extra on finished goods:
a. Central Sales Tax against Concessional Form “C” payable (Applicable / Not Applicable)
extra on finished goods (including spares) is applicable & the (Please tick whichever is applicable)
present rate (in %age) is indicated
…………%
b. Kerala VAT payable extra on finished goods (including (Applicable / Not Applicable)
spares) without concessional form is applicable & the present (Please tick whichever is applicable)
rate (in %age) is indicated
………….%
c. If CST / Kerala VAT is not applicable at present due to any
reason, the same shall be borne by Supplier if it becomes Confirmed
applicable later.
d. Confirm CST/ Kerala VAT will not be applicable on Confirmed

e. If CST / Kerala VAT is not applicable on transportation Confirmed

Page 19 of 504
SL.
NO.
h. Only Statutory Variations, if any, in the present rate of CST / Confirmed

Kerala VAT, upto the Contractual Delivery Date / Completion
Period shall be to Owner’s account subject to documentary
evidence to be furnished by Seller.
4. Octroi / Entry Tax:
Octroi / Entry Tax, if applicable on finished goods (including Confirmed
spares) shall be borne and paid directly by Owner. Confirm
that Octroi / Entry Tax has not been included in the quoted
prices.
5. Any new or additional taxes/ duties and any increase in the
Confirmed
existing Cenvatable taxes/duties imposed after contractual
completion period shall be to Supplier’s account whereas any
corresponding decrease in the existing Cenvatable taxes/
duties shall be passed on to the Owner.
6. Spares Parts:
a. Confirm item wise unit price (FOT Despatch Point) of Confirmed
following spare parts as required in Material Requisition (MR)
have been included indicating itemised quantity.
i) Mandatory Spares are quoted as per MR. Confirmed (if Applicable as per MR)
ii) Commissioning spares as specified in MR are included in Confirmed (if Applicable as per MR)
the quoted Price.
iii) Special Tools & Tackles as specified in the MR are Confirmed (if Applicable as per MR)
iv) Confirm spares wherever required have been included in Confirmed (if Applicable as per MR)
the quoted price and list of spares is also furnished.
v) Recommended Spares for Two Years Operation & Confirmed (if Applicable as per MR)
Maintenance, as specified in MR have been quoted
separately with Price validity of One (1) year from Contractual
Delivery Date for Main Items/Equipment & List of such spares
has been furnished in the Unpriced Bid.
7. Site Work:
For Site Work, if in the scope of the Bidder as per MR, please
confirm the following:
Confirm that quoted site work prices are exclusive of Service
a. Tax & Edu. Cess but inclusive of VAT on Works Contract and Confirmed
all other applicable taxes & duties.
b. Percentage of Service Tax & Edu. Cess as applicable extra -------------------%
on Site Work.
c. Supplier shall submit the Assessment/ Liability
Certificate from Sales Tax authorities indicating the VAT
on Works Contract payable for enabling Owner to
deduct the same from Supplier Invoices & make Confirmed
payment to the tax authorities. TDS Certificate towards
VAT on Works Contract shall be provided by Owner.
Statutory variation on VAT on Works Contract shall not
be payable by Owner.
d. Statutory Variation on Service Tax & Edu. Cess on Site work
shall be paid by the Owner against documentary evidence
Confirmed
within Contractual completion period.
Page 20 of 504
SL.
NO.
e. Confirm that Entry Tax / Octroi applicable on Construction

Machinery/Equipment brought by the supplier to site to Confirmed
execute / complete the site work shall be borne by the
Supplier and same is included in the quoted prices. No
variation (including statutory) on such entry tax shall be paid
by the Owner.
8. Supervision / Training Charges:
a. Charges for Supervision / Training, if in the scope of the Confirmed, Quoted in Price
Bidder as per MR have been indicated by bidder separately in Schedule
the Price Schedule.
b. Percentage of Service Tax & Edu. Cess as applicable extra ----------------%

on Supervision / Training
c. Per-diem rate for supervision has been quoted in accordance Confirmed

with the Terms & Conditions for Supervision enclosed with the
RFQ Documents.
d. Where erection/ testing/ commissioning supervision, Noted & Confirmed

commissioning assistance is required as per RFQ Documents
/ Material requisition, penalty for non mobilization/delay in
mobilization as per order shall be applicable. The penalty
shall generally be 1.5 times the per diem rate for each day of
delay of reporting to site and shall be in addition to price
reduction for delayed delivery.
e. Bidders shall also provide additional BG of an amount equal Noted & Confirmed
to the per diem charges for the number of days considered for
evaluation, over and above 10% PBG to cover compensation
for delay in mobilizing the erection/ commissioning personnel.
This BG will be released to the bidder upon the erection/
commissioning personnel reporting at site. This BG shall be
furnished along with payment milestone for submission of
final documentation as per MR and shall be initially valid up to
six months which shall be extended based on the request by
Owner.
9. Confirm documentation charges as per MR are included in Confirmed

quoted prices.
10. Price Reduction for delay in delivery/ completion:
a) Confirm acceptance of price reduction schedule for delay in Confirmed

deliveries / completion as specified in GPC & Special
Instructions to Bidders (SIB) enclosed in RFQ Document.
Liquidated damages or penalty are not acceptable.
b) In case of delay, vendor will reduce the invoice amount by Confirmed

applicable reduction.
11. Delivery / Completion Period:

Please confirm delivery / completion period as specified in the Confirmed
RFQ Covering Letter.
12. Payment Terms:
Confirm acceptance of “Terms and Mode of Payment” as per Confirmed
respective clause(s) given in SIB and RFQ covering letter.
Page 21 of 504
SL.
NO.
13.1 PART ORDER:
a. Confirm acceptance of Part Order clause as per GPC Confirmed (If Applicable as per MR)
(Indigenous). And bidder also confirm acceptance to part
quantity orders of any items (having quantities 5 Nos. & more)
to facilitate purchase preference to MSME bidders as per
Govt. guide lines.
13.2 MSME BIDDERS:
YES/ NO
a Confirm whether the bidder is a MSME bidder or not. (Please tick whichever is applicable)
b In case bidder is a MSME bidder, they must submit
documentary evidence for the same duly certified by
Statutory Auditor of the bidder or a practicing Charted
_________________
Account (not being an employee or a Director or not
having any interest in the Bidder’s company/ firm) where
audited accounts are not mandatory as per law.
c In case bidder does not submit duly authenticated
documentary evidence as required above, bidder shall Confirmed
not be considered eligible for availing MSME benefits.
d Any charges quoted extra as lumpsum (like IBR,
Testing, freight, etc.) shall be applicable prorata on
Confirmed
value basis in the event of part order / part quantities/
split order.
14. Repeat Order:
Confirm Acceptance of Repeat Order clause as per RFQ Confirmed
Covering Letter / SIB / GPC.
15. Performance Bank Guarantee:

a) In the event of award of order, submission of Performance Confirmed
Bank Guarantee for 10% of total order value along with
Final supply payment valid till full guarantee period plus 3
(Three) months.
b) The Performance Bank Guarantee shall be strictly as per Confirmed

enclosed proforma and shall be from any Indian
Scheduled Bank or branch of an International Bank
situated in India and registered with Reserve Bank of
India as scheduled foreign Bank.
16. Guarantee / Warranty: Confirmed

Confirm acceptance to Guarantee / Warranty clause as
mentioned in the GPC/SIB.
17. Firmness of prices:

Confirm quoted prices shall remain firm and fixed till complete Confirmed
execution of order. Price Variation shall not be considered on
any account.
18. Testing and Inspection charges:

a. Goods supplied are subject to stage wise and final inspection
as specified in MR by EIL and no extra charges shall be Confirmed
payable by Owner towards the same. Travel, Living and
Personnel expenses of EIL’s Representative shall be borne
by Owner.
b. Quoted prices are:

i) Inclusive of all testing and inspection charges (if applicable)
as per MR. Confirmed
ii) Inclusive of all IBR/IGC/NACE charges (if applicable) as
required in the Material Requisition.
Page 22 of 504
SL.
NO.
Confirmed
iii) Inclusive of all statutory certification charges PESO/CCOE
etc. (if applicable) as required in the Material Requisition
Confirmed
c. Is your shop approved by IBR/CCE authority, if yes, indicate
validity.
i. IBR IBR Approved
ii. CCE
It is the responsibility of supplier to get the entire imported
materials and the built in imported contents inspected by TPIA Confirmed
(i.e. Lloyds/BV/DNV/TUV/CEIL) in the country of origin and
the quoted prices are inclusive of charges towards the same.
19. Import Content:
If your offer is based on certain imported raw materials (Applicable / Not Applicable)
required for equipments/ materials offered, please specify the (Please tick whichever is applicable)
following :
a. Confirm that quoted prices are based on Merit rate of Confirmed

Customs duty, CVD, Educational Cess and SAD as
applicable.
b. Indicate rate of Import Duties considered and included in the Refer Annexure to Price Schedule
quoted prices.
c. Indicate brief description/ specification with itemised CIF Refer Annexure to Price Schedule
value and country of origin of imported material.
d. Indicate classification with tariff no. under which Vendor Refer Annexure to Price Schedule
intends to import.
e. Confirm prices shall be firm on account of variation in foreign Confirmed

exchange rate.
f. Owner shall not provide any import licence. Noted

g. Quoted prices are after considering the benefit of CENVAT on Confirmed
CVD including Edu. Cess. In case material is shipped directly
to Port/Project Site, quoted prices are excluding CENVAT
benefit.
h. In case material is directly dispatched from port, CVD amount Confirmed

shall be reimbursed subject to submission of bill of entry
documents along with CVD invoice.
i. Any upward variation due to change in Customs Duty Confirmed

classifications shall be absorbed by the vendor. However, any
reduction in customs duty due to change in classification shall
be passed on to Owner.
j. Statutory variations, if any, in the rate of Import Duties upto Confirmed
rd
2/3 contractual delivery period shall be to Owner’s account.
k. Any increase in price due to increase in the rate of Import

Duties, due to any reasons, whatsoever, beyond the 2/3 rd Confirmed
contractual delivery period, shall be to vendor's account.
However, any decrease in Import Duties rate at the time of
actual clearance of imported materials shall be passed on to
Owner.
Page 23 of 504
SL.
NO.
l. The CIF Value(s) indicated by the vendor shall be deemed to Confirmed
be the maximum value(s) for the purpose of payment of
variation in custom duty and/or other statutory variations, if
any, thereon.
m. Variation in price due to Customs duty rate will be dealt Confirmed

separately after receipt of material at site, against
documentary evidence.
20. Validity of Bid:
a. Confirm Bid validity as stipulated in RFQ covering letter from Confirmed

the final due date of bid submission.
21. Compliance to RFQ documents:

a) Confirm your offer is in total compliance with RFQ Document Confirmed
containing technical specifications including General /
Technical notes, scope of supply/services/site work (as
applicable) including documentation as per Material
Requisition (MR) and subsequent amendment and
corrigendum, if any.
b) Confirm your offer is in total compliance with RFQ

documentation containing commercial terms and conditions
as per the following documents, without any deviation:
i) Request for Quotation (RFQ) Confirmed

ii) Special Instructions to Bidders (SIB) Confirmed
iii) General Purchase Conditions (GPC) Confirmed
iv) Terms & Conditions of Site work / GCC / HSE / Integrity Confirmed(if applicable)
Pact.
v) Terms & Conditions for Supervision services Confirmed(if applicable)
22. Whether any of the Directors of Bidder is a relative of any Confirmed No relation
Director of Owner/EIL or the Bidder is a firm in which any
Director of Owner/EIL or his relative is a Partner or the Bidder
is a private company in which any director of Owner/EIL is a
member or Director.
23. Please confirm you have not been banned or delisted by any Not Banned
Government or Quasi Government agencies or PSUs. If you
have been banned, then this fact must be clearly stated. This
does not necessarily mean cause for disqualification.
However if this declaration is not furnished the bid shall be
rejected as non-responsive.
24. Please confirm your offer contains the following:
24.1 UNPRICED OFFER- without any Deviations Confirmed

24.2 PRICED OFFER
a. Duly filled Price Schedule with relevant annexures Confirmed
25. Please confirm that you have quoted strictly for items based Confirmed
on your registration/approval with EIL as on date of issue of
RFQ.
26. Any claim arising out of order shall be sent to Owner in writing Confirmed
with a copy to EIL within 3 months from the date of last
despatch. In case the claim is received after 3 months, the
same shall not be entertained by Consultant/ Owner.
27. Printed terms and conditions, if any, appearing in quotation, Confirmed
shall not be applicable in the event of order. In case of
Page 24 of 504
SL.
NO.
contradiction between the confirmations given above and
terms & conditions mentioned elsewhere in the offer, the
confirmation given/confirmed herein above shall prevail.
28. Confirm that Net worth of the Bidder’s company is Confirmed & Submitted
positive as per the immediate preceding year’s audited
financial results & Immediate preceding year’s audited
annual financial results has been submitted along with un-
priced bid.
Page 25 of 504
A307_ATC (F) Page 1 of 7
M/s BHARAT PETROLEUM CORPORATION LIMITED

IREP-Kochi Refinery
(Job No. A307)
(FOR FOREIGN BIDDERS)
Supplier Name: M/s ______________________________________________________________
RFQ No.: __________________________________________________________________
2. DULY SIGNED & STAMPED COPIES OF THIS “QUESTIONNAIRE”, WITH ALL THE CLAUSES
DULY CONFIRMED/ PRECISELY REPLIED TO BY THE SUPPLIER, SHALL BE ENCLOSED.
3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE ITSELF AND

NOT ELSEWHERE IN THE QUOTATION. IN CASE OF CONTRADICTION, THE SAME GIVEN
HEREIN SHALL PREVAIL.

“QUESTIONNAIRE” WITH UN-PRICED BID AND / OR SUBMITTING INCOMPLETE REPLIES
MAY LEAD TO REJECTION OF SUPPLIER’S BID.
5. YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH RFQ DOCUMENTS CONTAINING

COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL / TECHNICAL
NOTES AND SCOPE OF SUPPLY/SERVICES/SITE WORK, AS APPLICABLE INCLUDING
DOCUMENTATION AS PER MATERIAL REQUISITION (MR) AND SUBSEQUENT
TECHNICAL/COMMERCIAL AMENDMENT AND TECHNICAL/ COMMERCIAL
CORRIGENDUM, IF ANY.
SL.
NO.
1. a) Confirm that the offer contains firm prices on Confirmed
F.O.B. International Seaport of Exit Basis
b) Indicate International Seaport of Exit -----------------------------
c) Indicate the HSN Code of the Items __________________
d) Details of any Free Trade Agreement (FTA) /
Comprehensive Economic Partnership
Agreement (CEPA) / Treaty between Bidders
country Govt. & Indian Government for availing
custom duty exemption / concession. If bidder will
not specifically mention the same, it is to be Applicable / Not Applicable
considered that there is no specific Agreement /
Treaty between Govt. of Bidders & Purchasers
County.
e) Confirm quoted prices are inclusive of stowage
charges. Confirmed
f) Confirm that ocean freight charges upto port of

entry- Kochi, (India) has been quoted separately Confirmed , Quoted in Price Schedule
by you in the price schedule.
Page 26 of 504
SL.
NO.
g) In case you have not indicated the ocean freight
charges separately in the price schedule please
quote the same in terms of Percentage of the ------------ %
quoted FOB Price.
h) In case ocean freight charges are repeated
anywhere in the bid/Price Schedule/ATC, then Confirmed
higher shall be considered for evaluation & lower
for ordering. (In case of CFR)
2. Insurance:
a) For Supply Only
Price quoted must exclude Marine insurance
charges from FOB International Port of Exit, as
same shall be arranged by the Owner. However
all marine insurance charges for inland transit
upto FOB International Port of Exit must be (Applicable / Not Applicable)
included by you in your prices. (Please tick whichever is applicable)

Comprehensive Insurance (Transit/Marine-cum-
storage-cum-erection till handing over of
equipment) has been taken care by the Seller & (Applicable / Not Applicable)
(Please tick whichever is applicable)
charges of the same have been included in the
quoted prices.
3. Owner reserves the option to place order either on
FOB or CFR basis (applicable only as per Confirmed
requirement mentioned in RFQ documents).
a) Delivery / Completion period shall be as Confirmed
mentioned in the RFQ covering letter.
b) Confirm delivery period shall be reckoned from Confirmed
the date of Fax of Acceptance.
c) Confirm date of clean Bill of Lading shall be
considered as date of delivery. (In case order is Confirmed
placed on FOB port of Exit basis or on CFR
basis)
5. Taxes & Duties:

a. All taxes, duties and levies of any kind payable upto Confirmed
FOB International Port of Exit shall be borne by
Bidder.
Confirmed
b. Export permit/ licence if required shall be vendor’s
responsibility & any expenditure towards same will
be borne by Bidder.
a. Charges for Supervision / Training, if in the scope of Confirmed, Quoted in Price Schedule
the Bidder as per MR have been indicated by bidder
separately in the Price Schedule.
b. Per-diem rate for supervision has been quoted in Confirmed
accordance with the Terms & Conditions for
Supervision enclosed with the RFQ Documents.
c. Bidder to indicate Permanent Account Number (PAN) ---------------------------

to avoid any additional Tax deduction at source as
per the prevailing Indian Income Tax Acts / Rules.
Page 27 of 504
SL.
NO.
d. Where erection/testing/commissioning supervision, Noted & Confirmed

commissioning assistance is required as per RFQ
Documents / Material requisition, penalty for non
mobilization/delay in mobilization as per order shall
be applicable. The penalty shall generally be 1.5
times the per diem rate for each day of delay of
reporting to site and shall be in addition to price
e. Bidders shall also provide additional BG of an Noted & Confirmed

amount equal to the per diem charges for the number
of days considered for evaluation, over and above
10% PBG to cover compensation for delay in
mobilizing the erection/ commissioning personnel.
This BG will be released to the bidder upon the
erection/ commissioning personnel reporting at site.
This BG shall be furnished along with shipping
documents and shall be initially valid up to six
months which shall be extended based on the
request by BPCL.
7. Site Work:
For Site Work, if in the scope of the Bidder as per
MR, please confirm the following:
a. Confirm that quoted site work prices are exclusive of

Service Tax & Edu. Cess but inclusive of VAT on Confirmed
Works Contract and all other applicable taxes &
duties.
-------------------%
b. Percentage of Service Tax & Edu. Cess as
applicable extra on Site Work.
c. Supplier shall submit the Assessment/ Liability Confirmed

Certificate from Sales Tax authorities indicating the
VAT on Works Contract payable for enabling Owner
to deduct the same from Supplier Invoices & make
payment to the tax authorities. TDS Certificate
towards VAT on Works Contract shall be provided by
Owner. Statutory variation on VAT on Works
Contract shall not be payable by Owner.
Confirmed
d. Statutory Variation on Service Tax & Edu. Cess on
Site work shall be paid by the Owner against
documentary evidence within Contractual completion
period.
Confirmed
e. Confirm that Entry Tax / Octroi applicable on
Construction Machinery/Equipment brought by the
supplier to site to execute / complete the site work
shall be borne by the Supplier and same is included
in the quoted prices. No variation (including statutory)
on such entry tax shall be paid by the Owner.
8. Validity:
a. Confirm Bid validity as stipulated in RFQ covering Confirmed
letter from the final due date of bid submission.
9. Manufacturer’s Name and Address
Page 28 of 504
SL.
NO.
10. Inspection Charges:

a. Goods supplied are subject to stage wise and final
inspection as specified in MR by TPI agency i.e. Confirmed
Lloyds/BV/DNV/TUV/CEIL in the country of origin
and charges of the same shall be included in quoted
prices and it is supplier’s responsibility to arrange for
the same. No additional charges shall be paid by
owner towards the same.
i) Inclusive of all testing and inspection charges (if
Confirmed
applicable) as per MR.
ii) Inclusive of all IBR/IGC/NACE charges (if
Confirmed
applicable) as required in the Material
Requisition.
iii) Inclusive of all statutory certification charges
PESO/CCOE etc. (if applicable) as required in Confirmed
the Material Requisition.
11. Country of Origin:

Country of origin from where the goods have been --------------------------
offered.
12. Currency of Quote:
Furnish the currency of quote. Change in currency
once quoted will not be allowed. Bidder shall quote -----------------------------
either in USD / Euro / INR only.
13. Spares Parts:
a) Confirm item wise unit price (FOB Port of Exit bais)of Confirmed
following spare parts as required in Material
Requisition (MR) have been quoted indicating
itemised quantity.
ii) Commissioning spares as specified in MR are Confirmed (if Applicable as per MR)
included in the quoted Price.
iii) Special Tools & Tackles as specified in the MR Confirmed (if Applicable as per MR)
are included in the quoted prices.
iv) Confirm spares wherever required have been Confirmed (if Applicable as per MR)
included in the quoted price and list of spares is
also furnished.
b) Recommended Spares for Two Years Operation & Confirmed (if Applicable as per MR)
separately with Price validity of One (1) year from
Contractual Delivery Date for Main Items/Equipment
& List of such spares has been furnished in the
Unpriced Bid. Also itemwsie Ocean freight charges
upto port of entry, Kochi (India) for the spares has
been quoted.
14. Confirm documentation charges as per MR are
inclusive in your quoted prices. Confirmed
15. Confirm customer references list for the item/model Confirmed

quoted by you, is given in offer.
Page 29 of 504
SL.
NO.
16. Indicate shipping weight (net and gross) and volume
of the consignment.
---------------------------
a. Confirm goods to be supplied by you shall be
guaranteed for performance as per the General Confirmed
Purchase Conditions (Imports) & Special Instructions
to Bidders (SIB) and submission of the Bank
Guarantee 15% of Order Total Value (10% towards
Performance and 5% towards Price Reduction
Schedule for delay in Delivery) shall be valid till full
guarantee period plus 3 (Three) Months.
b. i) The Performance Bank Guarantee shall be Confirmed

strictly as per proforma enclosed with the GPC
document and shall be from any Indian
Scheduled Bank or any reputed International
Bank and shall be submitted within 15 days from
date of FOA.
ii) However, if Performance Bank Guarantee are Confirmed
furnished other than the Nationalised Indian
Bank, the banks where BGs are furnished, must
be Commercial Bank having net worth in excess
of Rs. 100 crore or USD 22 Millions and any
declaration to this effect will be furnished by such
Commercial Bank either in the bank guarantee
itself or separately on a letter head.
18. Guarantee / Warranty
Confirm acceptance to Guarantee / Warranty clause Confirmed
as mentioned in the General Purchase Conditions &
Special Instructions to Bidders.

Confirm quoted prices shall remain firm and fixed till
complete execution of order. Price Variation shall not Confirmed
be considered on any account.
20. Part Order:

a) Confirm acceptance of Part Order clause as per Confirmed if applicable as per MR()
GPC (Imports). And bidder also confirm
acceptance to part quantity orders of any items
(having quantities 5 Nos. & more) to facilitate Confirmed
purchase preference to MSME bidders as per
Govt. guide lines.
b) In case of part order confirm all lumpsum charges
quoted extra if any viz. Documentation, testing,
packing, crating, handling, FOB, IBR etc., shall be
Confirmed
applicable prorata on value basis in the event of
part order / part quantities/ split order.
21. Repeat Order:
Confirm Acceptance to Repeat Order as per RFQ Confirmed
Covering Letter/SIB/GPC/Material Requisition.
Page 30 of 504
SL.
NO.
22. Price Reduction on delay in delivery/completion:
a) Confirm acceptance of price reduction schedule Confirmed
for delay in deliveries/completion of work/services
specified in General Purchase Conditions (GPC)
enclosed with the RFQ Document. Liquidated
damages or penalty are not acceptable.
b) In case of delay, vendor will reduce the invoice

amount by applicable reduction. Confirmed
23. Payment Terms:
Confirm acceptance of payment terms as per
“Payment Terms and Mode of Payment” specified in Confirmed
Special Instructions to Bidders and RFQ covering
letter.
24. a) Letter of Credit shall be opened after receipt of

Confirmed
unconditional order acknowledgement along with
15% bank guarantee(as per Sl. 17a above) valid
till expiry of Material/Equipment Guarantee period
as per General Purchase Conditions and Special
Instructions to Bidders plus 3 (Three) months
claim period.
b) Letter of Credit shall be opened through a Govt.
of India Nationalised/ Scheduled Bank and hence Confirmed L/C not required
need not be confirmed.
OR
c) However, if you still insist for confirmed L/C,
confirmation charges shall be borne by you. Noted
Please confirm.
25. All Bank charges and stamp duties payable outside
India in connection with payments to be made under
Purchase Order for the item, if placed, shall be borne Confirmed
by you. All bank charges and stamp duties payable in
India shall be borne by the Purchaser.
26. Please indicate name and address of your Bankers
for L/C opening, telephone/E-mail address.
27.
a) Confirm your offer is in total compliance with RFQ Confirmed
Document containing technical specifications
including General / Technical notes, scope of
supply/services/site work (as applicable) including
documentation as per Material Requisition (MR) and
subsequent amendment and corrigendum, if any,
without any deviation.
Confirm your offer is in total compliance with RFQ Confirmed

b)
documents containing commercial terms and
conditions as per the following documents, without
any deviation:
Confirmed
i) Request for Quotation (RFQ)
Confirmed
ii) Special Instructions to Bidders(SIB)
v) Terms & Conditions for Supervision Confirmed (if Applicable as per MR)
vi)Terms & Conditions for Site work, GCC & HSE Confirmed (if Site Work is Applicable as
per MR)
Page 31 of 504
SL.
NO.
vii) Integrity Pact Confirmed
viii) Commercial / Technical Amendments, if any Confirmed

28. Direct offer without the intermediary of an Indian
Agent will only be considered. Noted & Confirmed.
29. Please confirm you have not been banned or delisted
by any Government or Quasi Government agencies
or PSUs. If you have been banned, then this fact
must be clearly stated. This does not necessarily be
Not Banned
cause for disqualification. However if this declaration
is not furnished the bid shall be rejected as non-
responsive.
30.1 Unpriced offer- without any deviations Confirmed
30.2 Priced Offer
Price Schedule with annexures only. Confirmed
31. Any claim arising out of order shall be sent to Owner
in writing with a copy to EIL within 3 months from the
date of last despatch. In case the claim is received Confirmed
after 3 months, the same shall not be entertained by
consultant / Owner.
32. Printed terms and conditions, if any, appearing in

quotation, shall not be applicable in the event of
order. In case of contradiction between the
Confirmed
confirmations given above and terms & conditions
mentioned elsewhere in the offer, the confirmation
given/confirmed herein above shall prevail.
33. Confirm that Net worth of the Bidder’s company is
positive as per the immediate preceding year’s
audited financial results & Immediate preceding Confirmed & Submitted
year’s audited annual financial results has been
submitted along with unpriced bid.
VENDOR’S NAME:
SIGNATURE & SEAL:
Page 32 of 504
BHARAT PETROLEUM CORPORATION LTD

IREP-Kochi Refinery
(Job No. A307)
(FOR INDIAN SOURCED COMPONENTS / SERVICES BY FOREIGN BIDDER)
Supplier Name: M/s ______________________________________________________________
RFQ No.: __________________________________________________________________
2. DULY SIGNED & STAMPED COPIES OF THIS “QUESTIONNAIRE”, WITH ALL THE
CLAUSES DULY CONFIRMED/ PRECISELY REPLIED TO BY THE SUPPLIER, SHALL BE
ENCLOSED.
3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE ITSELF

AND NOT ELSEWHERE IN THE QUOTATION. IN CASE OF CONTRADICTION, THE SAME
GIVEN HEREIN SHALL PREVAIL.

“QUESTIONNAIRE” WITH UN-PRICED BID AND/ OR SUBMITTING INCOMPLETE
REPLIES MAY LEAD TO REJECTION OF SUPPLIER’S BID.
5. YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH RFQ DOCUMENTS

CONTAINING COMMERCIAL AND TECHNICAL SPECIFICATIONS INCLUDING GENERAL/
TECHNICAL NOTES AND SCOPE OF SUPPLY/SERVICES/ SITE WORK, AS APPLICABLE
INCLUDING DOCUMENTATION AS PER MATERIAL REQUISITION (MR) AND
SUBSEQUENT TECHNICAL/ COMMERCIAL AMENDMENT AND TECHNICAL/
COMMERCIAL CORRIGENDUM, IF ANY.
SL.
NO.
1. Price Basis:
i) Quoted supply prices are on FOT - Site basis inclusive of Confirmed
Packing & Forwarding, Taxes & Duties and Freight Charges
ii) Specify Despatch Point
-----------------------
iii) Freight Charges:
a) Confirmed , Quoted in Price
a) Confirm firm transportation charges inclusive of Service Tax Schedule
and Ed Cess, upto project site, has already been included in
supply price in Price Schedule.
b) Confirmed
b) No Variation on any account (including Statutory Variation) on
Service Tax on Transportation Charges shall be paid by the
owner.
iv) Insurance:
a) For Supply Only

Transit/Marine Insurance of Equipment/ Item has been taken
care by the Owner & charges of the same have not been (Applicable / Not Applicable)
included in the quoted prices. (Please tick whichever is applicable)
Page 33 of 504
SL.
NO.

Comprehensive Insurance (Transit/Marine-cum-storage-cum-
erection till handing over of equipment) has been taken care (Applicable / Not Applicable)
by the Seller & charges of the same have been included in (Please tick whichever is applicable)
the quoted prices.
2. Excise Duty applicable & included in Finished Goods
price:
a. Specify Excise Tariff Sub-Heading No. _________________
b. Present Rate of Excise Duty & Edu. Cess applicable on ………..%

finished goods (including Spares)
c. Any variations in Excise Duty & Edu. Cess at the time of Confirmed
supplies for any reasons including variation due to Turnover
shall be borne by the Seller. Only Statutory Variations within
the Contractual Delivery / completion period shall be borne by
Purchaser.
d. If Excise Duty & Edu. Cess is not applicable at present due to Confirmed
any reason, the same shall be borne by Seller if it becomes
applicable later.
e. Confirm Excise Duty & Edu. Cess will not be applicable on Confirmed
f. If Excise Duty & Edu. Cess is not applicable on transportation Confirmed

g. Non Cenvatable Excise Duty, if any is included in quoted Confirmed

prices & no variation on any account (including statutory
variation) shall be paid by Owner.
h. Only Statutory Variations, if any, in the present rate of Excise Confirmed

Duty, upto the Contractual Delivery Date / Completion Period
shall be to Owner’s account subject to documentary evidence
to be furnished by Seller.
3. Sales Tax applicable included in finished goods price:
a. Central Sales Tax against Concessional Form “C” applicable (Applicable / Not Applicable)
on finished goods (including spares) is applicable & the (Please tick whichever is applicable)
present rate (in %age) is indicated
…………%
b. Kerala VAT applicable on finished goods (including spares)
(Applicable / Not Applicable)
without concessional form & the present rate (in %age) is (Please tick whichever is applicable)
indicated
………….%
c. If CST / Kerala VAT is not applicable at present due to any
reason, the same shall be borne by Supplier if it becomes Confirmed
applicable later.
d. Confirm CST/ Kerala VAT will not be applicable on
transportation charges. Confirmed
e. If CST / Kerala VAT is not applicable on transportation

charges presently, and if it becomes applicable at the time of Confirmed
Page 34 of 504
SL.
NO.
h. Only Statutory Variations, if any, in the present rate of CST / Confirmed

Kerala VAT, upto the Contractual Delivery Date / Completion
Period shall be to Owner’s account subject to documentary
evidence to be furnished by Seller.
4. Octroi / Entry Tax:
Octroi / Entry Tax, if applicable on finished goods (including Confirmed
spares) shall be borne and paid directly by Owner. Confirm
that Octroi / Entry Tax has not been included in the quoted
prices.
5. Any new or additional taxes/ duties and any increase in the
Confirmed
existing Cenvatable taxes/duties imposed after contractual
completion period shall be to Supplier’s account whereas any
corresponding decrease in the existing Cenvatable taxes/
duties shall be passed on to the Owner.
6. Spares Parts:
a. Confirm item wise unit price (FOT Site Basis) of following Confirmed
spare parts as required in Material Requisition (MR) have
been included indicating itemised quantity.
ii) Commissioning spares as specified in MR are included in Confirmed (if Applicable as per MR)
the quoted Price.
iii) Special Tools & Tackles as specified in the MR are Confirmed (if Applicable as per MR)
iv) Confirm spares wherever required have been included in Confirmed (if Applicable as per MR)
the quoted price and list of spares is also furnished.
v) Recommended Spares for Two Years Operation & Confirmed (if Applicable as per MR)
separately with Price validity of One (1) year from Contractual
Delivery Date for Main Items/Equipment & List of such spares
has been furnished in the Unpriced Bid.
7. Site Work:
For Site Work, if in the scope of the Bidder as per MR, please
confirm the following:
Confirm that quoted site work prices are exclusive of Service
a. Tax & Edu. Cess but inclusive of VAT on Works Contract and Confirmed
all other applicable taxes & duties.
b. Percentage of Service Tax & Edu. Cess as applicable extra -------------------%
on Site Work.
c. Supplier shall submit the Assessment/ Liability
Certificate from Sales Tax authorities indicating the VAT
on Works Contract payable for enabling Owner to
deduct the same from Supplier Invoices & make Confirmed
payment to the tax authorities. TDS Certificate towards
VAT on Works Contract shall be provided by Owner.
Statutory variation on VAT on Works Contract shall not
be payable by Owner.
d. Statutory Variation on Service Tax & Edu. Cess on Site work
shall be paid by the Owner against documentary evidence
Confirmed
within Contractual completion period.
Page 35 of 504
SL.
NO.
e. Confirm that Entry Tax / Octroi applicable on Construction

Machinery/Equipment brought by the supplier to site to Confirmed
execute / complete the site work shall be borne by the
Supplier and same is included in the quoted prices. No
variation (including statutory) on such entry tax shall be paid
by the Owner.
a. Charges for Supervision / Training, if in the scope of the Confirmed, Quoted in Price
Bidder as per MR have been indicated by bidder separately in Schedule
the Price Schedule.
b. Percentage of Service Tax & Edu. Cess as applicable extra ----------------%

on Supervision / Training
c. Per-diem rate for supervision has been quoted in accordance Confirmed

with the Terms & Conditions for Supervision enclosed with the
RFQ Documents.
d. Where erection/ testing/ commissioning supervision, Noted & Confirmed

commissioning assistance is required as per RFQ Documents
/ Material requisition, penalty for non mobilization/delay in
mobilization as per order shall be applicable. The penalty
shall generally be 1.5 times the per diem rate for each day of
delay of reporting to site and shall be in addition to price
e. Bidders shall also provide additional BG of an amount equal Noted & Confirmed
to the per diem charges for the number of days considered for
evaluation, over and above 10% PBG to cover compensation
for delay in mobilizing the erection/ commissioning personnel.
This BG will be released to the bidder upon the erection/
commissioning personnel reporting at site. This BG shall be
furnished along with payment milestone for submission of
final documentation as per MR and shall be initially valid up to
six months which shall be extended based on the request by
Owner.
f. Principal Foreign Bidder will takecare BG / penalty Noted & Confirmed

supervision services for complete package including
Indigenous supervision services if applicable.
9. Confirm documentation charges as per MR are included in Confirmed

quoted prices.
10. Price Reduction for delay in delivery/ completion:
a) Confirm acceptance of price reduction schedule for delay in Confirmed

deliveries / completion as specified in GPC & Special
Instructions to Bidders (SIB) enclosed in RFQ Document.
Liquidated damages or penalty are not acceptable.
c) In case of delay, vendor will reduce the invoice amount by Confirmed

applicable reduction.
d) Principal Foreign Bidder will be responsible for all Confirmed
obligation & liability of PRS applicable on Indian
Source Items / services.
Page 36 of 504
SL.
NO.

Please confirm delivery / completion period shall be as Confirmed
specified in the RFQ Covering Letter for foreign bidder on
FOT Site Basis. Date of Good Receipt (GR) shall be
considered as the date of delivery.
12. Payment Terms:
Confirm acceptance of “Terms and Mode of Payment” as per Confirmed
respective clause(s) given in SIB (Annexure-A)
14. Repeat Order:
Confirm Acceptance of Repeat Order clause as per RFQ Confirmed
Covering Letter / SIB / GPC.
a) In the event of award of order, submission of Performance Confirmed
Bank Guarantee for 10% of total order value along with
Final supply payment valid till full guarantee period plus 3
(Three) months.
b) The Performance Bank Guarantee shall be strictly as per
Confirmed
enclosed proforma and shall be from any Indian
Scheduled Bank or branch of an International Bank
situated in India and registered with Reserve Bank of
India as scheduled foreign Bank.
c) Principal Foreign Bidder will submit PBG for complete Confirmed
package including Indian Source Items / services.
16. Guarantee / Warranty: Confirmed
Confirm acceptance to Guarantee / Warranty clause as
mentioned in the GPC/SIB.
Principal Foreign Bidder will be responsible for all Confirmed
obligation & liability of Guarantee / Warranty of Indian
Source Items / services.
Confirm quoted prices shall remain firm and fixed till complete Confirmed
execution of order. Price Variation shall not be considered on
any account.
18. Testing and Inspection charges:
a. Goods supplied are subject to stage wise and final inspection
as specified in MR by EIL and no extra charges shall be Confirmed
payable by Owner towards the same. Travel, Living and
Personnel expenses of EIL’s Representative shall be borne
by Owner.
i) Inclusive of all testing and inspection charges (if applicable) Confirmed
as per MR.
ii) Inclusive of all IBR/IGC/NACE charges (if applicable) as Confirmed

required in the Material Requisition.
iii) Inclusive of all statutory certification charges PESO/CCOE Confirmed

etc. (if applicable) as required in the Material Requisition
c. Is your shop approved by IBR/CCE authority, if yes, indicate IBR Approved
validity.
i. IBR
ii. CCE
It is the responsibility of supplier to get the entire imported Confirmed
materials and the built in imported contents inspected by TPIA
(i.e. Lloyds/BV/DNV/TUV/CEIL) in the country of origin and
the quoted prices are inclusive of charges towards the same.
Page 37 of 504
SL.
NO.
d. Considering EIL Inspection charges, during evaluation prices Confirmed
of Indigenous source item shall be loaded by @1.25% of FOT
Despatch Point price.
19. Validity of Bid:
a. Confirm Bid validity as stipulated in RFQ covering letter from Confirmed
the final due date of bid submission.
20. Compliance to RFQ documents:
a) Confirm your offer is in total compliance with RFQ Document Confirmed
containing technical specifications including General /
Technical notes, scope of supply/services/site work (as
applicable) including documentation as per Material
Requisition (MR) and subsequent amendment and
corrigendum, if any.
b) Confirm your offer is in total compliance with RFQ
documentation containing commercial terms and conditions
as per the following documents, without any deviation:
i) Request for Quotation (RFQ) Confirmed
ii) Special Instructions to Bidders (SIB) Confirmed
iv) Terms & Conditions of Site work / GCC / HSE / Integrity Confirmed(if applicable)
Pact.
v) Terms & Conditions for Supervision services Confirmed(if applicable)
21. Whether any of the Directors of Bidder is a relative of any Confirmed No relation
Director of Owner/EIL or the Bidder is a firm in which any
Director of Owner/EIL or his relative is a Partner or the Bidder
is a private company in which any director of Owner/EIL is a
member or Director.
22. Please confirm you have not been banned or delisted by any Not Banned
Government or Quasi Government agencies or PSUs. If you
have been banned, then this fact must be clearly stated. This
does not necessarily mean cause for disqualification.
However if this declaration is not furnished the bid shall be
rejected as non-responsive.
23.1 UNPRICED OFFER- without any Deviations Confirmed
23.2 PRICED OFFER
a. Duly filled Price Schedule with relevant annexures Confirmed
24. Please confirm that you have quoted strictly for items based Confirmed
on your registration/approval with EIL as on date of issue of
RFQ.
25. Any claim arising out of order shall be sent to Owner in writing Confirmed
with a copy to EIL within 3 months from the date of last
despatch. In case the claim is received after 3 months, the
same shall not be entertained by Consultant/ Owner.
26. Printed terms and conditions, if any, appearing in quotation, Confirmed
shall not be applicable in the event of order. In case of
contradiction between the confirmations given above and
terms & conditions mentioned elsewhere in the offer, the
confirmation given/confirmed herein above shall prevail.
Page 38 of 504
BPCL-KR
Job: A307
INTEGRATED REFINERY EXPANSION PROJECT

OF
M/s BHARAT PETROLEUM CORPORATION LTD,
KOCHI REFINERY, KOCHI, KERALA
SPECIAL INSTRUCTION TO BIDDER

(SIB)
A307_SIB Rev.5 dtd: 20.06.2013 Page 1 of 21
Page 39 of 504
BPCL-KR
Job: A307
INDEX
SECTION – A (TERMS OF PAYMENT)
1.0 Payment Terms For Indian Bidders
2.0 Payment Terms For Foreign Bidders
3.0 Ocean Freight
SECTION – B: EVALUATION CRITERIA FOR COMPARISION OF BIDS
4.0 Where only Indian Bids are under comparison
5.0 Where only Foreign Bids are under comparison
6.0 Where Indian as well as Foreign Bids are under comparison
7.0 General Notes
8.0 Special Notes on Taxes/Duties and CENVAT benefits
9.0 Price Reduction Schedule Towards Delay In Delivery
10.0 Guarantee / Warranty Period
SECTION-C: (COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS)
11.0 Basis of Loading
12.0 Payment Terms
13.0 Performance Bank Guarantee (PBG)
14.0 Delayed Deliveries
15.0 Price Variation
16.0 Freight charges
17.0 Indian taxes/ duties
18.0 Utilities
19.0 Delivery/Completion Period
20.0 Foreign Exchange Rate Variation/Custom Duty Variation For Indian Bidders (On
Built-In Import Content)
21.0 VAT on Works Contracts/ Service Tax/ Splitting Of Orders
22.0 Entry Tax
23.0 Rejection Criteria
24.0 Suo-Moto Changes In Prices
25.0 Price Implication Not Permitted
26.0 Integrity Pact
SECTION-D: SPECIAL CONDITIONS.
27.0 Delivery Schedule/ Completion Period
28.0 Despatch Instructions for Indigenous Supplies
29.0 Additional Taxes & Duties (Applicable For Indian Bidder)
30.0 Recovery Of Custom Duty, Excise Duty And Sales Tax
31.0 Governing Law
32.0 Purchaser‟s Rights And Remedies
33.0 Deduction At Source
34.0 Statutory Approval
35.0 Lien
36.0 Limitation Of Liability
SECTION-E: GENERAL INSTRUCTIONS
37.0 General
38.0 Fraudulent Practices
39.0 One Bid Per Bidder
40.0 Language Of Bid
41.0 Earnest Money Deposit:
42.0 Modification And Withdrawal Of Bids
43.0 Examination Of Bids And Determination Of Responsiveness
44.0 Owner‟s Right To Accept Any Bid And To Reject Any Bid
45.0 Notification Of Award
46.0 Waiver Or Transfer Of The Agreement
47.0 T&C For Foreign Suppliers (To Whom RFQ Issued) Operated Through Their Indian
Office / Subsidiaries
48.0 Tax Residency Certificate (TRC) Format For Foreign Bidder
49.0 Requirement of Employment Visa For Foreign Nationals
SECTION-F: ADDITIONAL CLAUSES TO GPC

50.0 Settlement of dispute between CPSEs or CPSEs & Government Departments
Annexure-A ( Terms & Conditions For Indian Sourced Components / Services By

Foreign Bidder)
Page 40 of 504
BPCL-KR
Job: A307
SPECIAL INSTRUCTIONS TO BIDDERS

BHARAT PETROLEUM CORPORATION LIMITED, KOCHI REFINERY
SECTION-A: TERMS OF PAYMENT

In partial modification of the Payment Terms as mentioned in the General Purchase Conditions, the following
payment terms shall be applicable.
1.0 PAYMENT TERMS FOR INDIAN BIDDERS:
1.1 Where the Material Requisition is only for supply of materials and there is no Supplier Data
Requirement specified in MR e.g. Bulk Piping Items, etc.
1.1.1 100% Payment within 30 days after receipt and acceptance of materials at site and on submission of
Performance Bank Guarantee for 10% of Total Order Value, valid till the full guarantee period plus
Three months claim period.
1.2 Where the Material Requisition calls for Supplier Drawings/Technical Documentation.
1.2.1 90% Payment within 30 days of receipt and acceptance of materials at Site and on submission of
dispatch documents.
1.2.2 10% Payment after receipt of final technical documentation as per PR against EIL‟s certification and
on submission of Performance Bank Guarantee for 10% of Total Order Value, valid till full guarantee
period plus Three months claim period.
1.3 Where Supply of materials and Erection or Site Work are in the scope of Supplier and
Package Items.
1.3.1 Supply
1.3.1.1 5% Payment on approval of all drawings atleast in CODE-2 by EIL against submission of Bank
Guarantee of equivalent amount valid till complete execution of Order plus Three months claim
period.
1.3.1.2 15% Payment after receipt of identified raw materials at Supplier‟s Works and against certification by
EIL and submission of Bank Guarantee of equivalent amount valid till complete execution of Order
plus Three months claim period.
1.3.1.3 60% Payment after receipt of equipment/materials at BPCL‟s Site. Billing Schedule to be furnished
by the Supplier in case pro-rata payments are required.
1.3.1.4 10% payment after completion of Site Work and submission of final Technical documents as
specified in the Purchase Requisition against EIL‟s Certification and submission of Performance
Bank Guarantee for 10% of Total Order Value (Supply plus Site Work), valid till full guarantee period
plus three months claim period.
In case of delay in start of the site work beyond 6 months, the above 10% Payment shall be released
against submission of Bank Guarantee of equivalent amount valid initially for 1 year and subject to
extension upto completion of the site work. However, in the event of delay in the site work, the
Supplier is not relieved of his responsibility to carry out the same.
1.3.1.5 10% payment within 30 days of handing over the successfully commissioned equipment. Wherever
commissioning is not in the Supplier‟s scope, the payment will be released after completion of Site
Work as per PR and handing over of equipment.
1.3.2 Erection/ Site work

1.3.2.1 90% Payment against monthly running bills (based on agreed Billing Schedule), duly certified by
EIL.
1.3.2.2 10% Payment within 30 days after final handing over of equipment package to BPCL at site.
1.4 Fabricated Items (Vessels, Columns, Heat Exchangers, etc.)

1.4.1 5% Payment on approval of all drawings atleast in CODE-2 by EIL against submission of Bank
period.
Page 41 of 504
BPCL-KR
Job: A307
1.4.2 15% after receipt of identified raw materials at Supplier‟s Works and against certification by EIL and
submission of Bank Guarantee of equivalent amount valid till complete execution of Order plus
Three months claim period.
1.4.3 60% Payment through NEFT against receipt of materials at BPCL‟s Site. Billing Schedule to be
furnished by the Supplier in case pro-rata payments are required.
1.4.4 10% Payment after receipt of final documents as required in Purchase Requisition against EIL‟s
certification and on submission of Performance Bank Guarantee for 10% of Total Order Value, valid
till full guarantee period plus Three months claim period.
1.4.5 Balance 10% Payment within 30 days of receipt of equipment at Site.
1.5 Other Items (Pumps, Compressors, Switchgears, etc.)

1.5.1 5% Payment on approval of all drawings atleast in CODE-2 by EIL against submission of Bank
period.
1.5.2 75% Payment against receipt of materials at BPCL‟s Site. Billing Schedule to be furnished by the
Supplier in case pro-rata payments are required.
1.5.3 10% Payment after receipt of final documents as required in Purchase Requisition against EIL‟s
certification and on submission of Performance Bank Guarantee for 10% of Total Order Value, valid
till full guarantee period plus three months claim period
1.5.4 Balance 10% Payment against Commissioning/Demonstration of Performance Guarantee (if
applicable) or 6 months from receipt of material at Site (against Bank Guarantee of equivalent
amount valid for 1 year), whichever is earlier. However, in the event of delay in conducting the
Performance Guarantee Run, the Supplier is not relieved of his responsibility to carry out the same.
No additional payment shall be made for visit of Supplier to Site for demonstrating the performance,
if the same is included in the scope of Supplier.
For items where supervision during erection, testing and commissioning is not required, the last 10%
Payment shall be released within 30 days of receipt of material at Site.
1.6 Payment for PGTR / Per Diem Charges for Supervision of Erection, Testing &
Commissioning
1.6.1 100% Payment of Invoice Amount shall be paid on completion of supervision services / PGTR
against submission of Invoice along with Time Sheet duly certified by EIL/BPCL Site-In-Charge.
Payment shall be made after deducting Income Tax at applicable rate. Service Tax, if any, shall be
paid on submission of Service Tax Invoice.
1.6.2 Where erection/commissioning supervision, commissioning assistance is required from the vendor,
penalty for non mobilization/delay in mobilization as per order shall also be specified in the
specifications. The penalty shall generally be 1.5 times the per diem rate for each day of delay of
reporting to site and shall be in addition to price reduction for delayed delivery.
1.6.3 Wherever supervision is in the scope of MR, bidders shall provide additional BG of an amount equal
to the per diem charges for the number of days considered for evaluation over and above 10%
PBG to cover compensation for delay in mobilising the erection/ commissioning personnel. This BG
will be released to the bidder upon the erection/ commissioning personnel reporting at site. This BG
shall be furnished along with payment milestone for submission of final documentation as per PR
and shall be valid up to six months which shall be extended based on the request by BPCL. (In case
where commissioning, Performance Guarantee Test, etc. are required and the 10% is under hold,
this condition shall not be applicable).
1.7 Transportation charges conjunction
1.7.1 100% Payment within 4 weeks after receipt of materials at site.
1.8 General
1.8.1 Excise Duty, Service Tax & VAT on Supplies shall be released only on receipt of Cenvatable/
Vatable copy of corresponding Invoice enabling availing of Input Credit by BPCL.
1.8.2 No initial advance payment along with Order shall be made by the Owner against Supplies as well
as Services (i.e. Transportation, Erection, Site Work, etc.). If a Supplier insists on the same, their
Offer shall be rejected.
1.8.3 Bank Guarantee(s) shall be issued through Scheduled Commercial Bank in India/ Indian Branch of
Foreign Bank, directly to BPCL as per the Pro-forma enclosed with RFQ documents and Supplier
shall also enclose copy of the same along with Invoice.
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1.8.4 All payments shall be released either through Electronic Clearing System (ECS) / Electronic Fund
Transfer (EFT)/ Real Time Gross Settlement (RTGS) or through internet, within 30 days of receipt of
Invoice and all requisite documents, complete in all respects.
1.8.5 Billing schedule shall be submitted to EIL & BPCL by the Supplier for approval within 30 days from
the date of Purchase Order wherever specified therein. No payment against pro-rata dispatch shall
be made without approval of Billing Schedule.
1.8.6 Major Raw Material: Shall be as specified below:
i. Columns and Vessels: Plates and Forgings
ii. Heat Exchangers: Plates, Forgings and Tubes
iii. Pumps/Compressors: Castings and Drivers
iv. Any other item(s) as may be defined in MR/PR.
2.0 PAYMENT TERMS FOR FOREIGN BIDDERS:

2.1 Where the Material Requisition is only for Supply of materials
2.1.1 100% of FOB Order Value shall be paid through an Irrevocable Letter of Credit against submission
of Shipping Documents. The Letter of Credit shall be established only on receipt of acceptance of
Fax of Acceptance/Purchase Order along with submission of Bank Guarantee of 15% of Order Value
(10% towards Performance Bank Guarantee valid till full Guarantee period plus Three months claim
period & separate 5% Bank Guarantee towards Price Reduction Schedule due to delay in delivery
valid till contractual delivery date (CDD) + Five and half Months).
For PGTR cases only
In case of PGTR 90% supply amount shall be released through Letter of Credit and last 10% supply
amount shall be released against successful demonstration of Performance Guarantee Test Run &
submission of Invoices duly certified by Site-In-charge or 6 months from receipt of material at site
(against BG of equivalent amount valid for 1 year), whichever is earlier. However in the event of
delay in conducting the PGTR, the bidder is not relieved of his responsibility to carry out the same.
No additional payment shall be made for visit of supplier to site for demonstrating the PGTR, if the
same is included in the scope of supplier.
2.2 Where the Material Requisition calls for Supply of material and Erection or Site Work in the
scope of Supplier and Package Items
For Supply Portion
2.2.1 90% Payment of FOB Supply value through an Irrevocable Letter of Credit against submission of
Shipping Documents. The Letter of Credit shall be established only on receipt of acceptance of Fax
of Acceptance/Purchase Order along with submission of Bank Guarantee of 15% of Order Value
(10% towards Performance Bank Guarantee valid till full Guarantee period plus Three months claim
period & separate 5% Bank Guarantee towards Price Reduction Schedule due to delay in delivery
valid till contractual delivery date (CDD) + Five and half Months).
2.2.2 10% Payment of FOB Supply value through direct wire transfer through banking channels on
completion of Erection or Site Work or Commissioning/Performance Guarantee Test Run (PGTR) at
site, as applicable as per Purchase Order/Purchase Requisition (PR) against submission of final
documents or Certificate of Completion of Work by BPCL Site.
For PGTR cases only
The above amount (10%) shall be released against successful demonstration of Performance
Guarantee Test Run & submission of Invoices duly certified by Site-In-charge or 6 months from
receipt of material at site (against BG of equivalent amount valid for 1 year), whichever is earlier.
However in the event of delay in conducting the PGTR, the bidder is not relieved of his responsibility
to carry out the same. No additional payment shall be made for visit of supplier to site for
demonstrating the PGTR, if the same is included in the scope of supplier.
For Site Work Portion (Erection/Commissioning/PGTR)

2.2.3 100% Payment of Amount for Erection or Site Work or Commissioning/Performance Guarantee Test
Run (PGTR) at site, shall be paid through direct wire transfer through banking channels on
completion of Erection or Site Work at site as per Purchase Order against submission of Certificate
for Completion of Work by EIL Site.
The Letter of Credit shall be established only on receipt of acceptance of Fax of
Acceptance/Purchase Order along with submission of Performance Bank Guarantee of 15% of Total
Order Value [Supply+Site Work] (10% towards Performance Bank Guarantee valid till full Guarantee
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period plus Three months claim period & separate 5% Bank Guarantee towards Price Reduction
Schedule due to delay in delivery valid till contractual delivery date (CDD) + Five and half Months).
2.3 For Training

2.3.1 At Site: 100% payment against final bill to be submitted by seller after completion of training duly
certified by site-in-charge.
2.3.2 At Supplier’s Works: 100% payment against final bill to be submitted by seller after completion of
training.
2.4 Annual Maintenance Contract
100% payment shall be paid at the end of each quarter of the contractual year against quarterly
progressive bills to be submitted by Seller duly certified by Site-in-Charge.
2.5 Payment for PGTR / Per Diem Charges for Supervision of Erection, Testing &
Commissioning
2.5.1 100% Payment of Invoice amount through direct wire transfer as per normal banking channels on
completion of supervision activity / PGTR upon submission of Invoice, Time Sheet duly certified by
Site In-Charge at BPCL Site, legible copy of visa (showing date of entry and date of exit from India)
and passport (showing Name and Nationality of the personnel). Payment shall be made after
deducting Income Tax at applicable rate.
2.5.2 Where erection/commissioning supervision, commissioning assistance is required from the vendor,
penalty for non mobilization/delay in mobilization as per order shall also be specified in the
specifications. The penalty shall generally be 1.5 times the per diem rate for each day of delay of
reporting to site and shall be in addition to price reduction for delayed delivery.
2.5.3 Wherever supervision is in the scope of MR, bidders shall provide additional BG of an amount equal
to the per diem charges for the number of days considered for evaluation over and above 10%
PBG to cover compensation for delay in mobilising the erection/ commissioning personnel. This BG
will be released to the bidder upon the erection/ commissioning personnel reporting at site. This BG
shall be furnish along with dispatch documents which shall be initially valid up to six months whixh
shall be extended based on the request by BPCL.
2.6 General
2.6.1 No initial advance payment along with Order shall be made by the Owner against Supplies as well
as Services (i.e. Transportation, Erection, Site Work, etc.). If a Supplier insists on the same, their
Offer shall be rejected.
2.6.2 All Bank Guarantee(s) shall be issued through any Indian Scheduled Bank or branch of an
International Bank situated in India and registered with Reserve Bank of India as scheduled foreign
Bank as per Pro-forma provided in RFQ documents. All Bank Guarantees will be directly to BPCL by
the Bank.
2.6.3 All bank charges and stamp duties payable outside India in connection with payments shall be borne
by the Supplier. All bank charges and stamp duties payable in India shall be borne by BPCL except
L/C Amendment charges for delays in delivery. Confirmation charges for Confirmed L/C shall be
borne by Supplier.
2.6.4 Billing schedule shall be submitted to EIL & BPCL by the Supplier for approval within 30 days from
the date of Purchase Order wherever specified therein. No part shipment shall be made without
approval of billing schedule.
2.6.5 Subject to Technical Acceptability, For supplies sourced within India (if any) by Foreign
Bidder & directly dispatched to Site shall have following provisions: (Refer Annexure-A)
3.0 OCEAN FREIGHT:

3.1 Ocean freight from FOB Port of Exit to designated Indian Port shall be arranged by BPCL through
their nominated Freight Forwarder. Supplier shall arrange handing over the material to BPCL Freight
Forwarder at the designated Port of Exit.
3.2 In cases where the RFQ requires the Supplier to quote Ocean Freight, BPCL reserves the right to
ask the Supplier to arrange shipment through their own Freight Forwarder at the quoted freight
rates.
3.3 Owner/EIL reserves the right to place the order for foreign bidder either on FOB basis or CFR basis.
In case of award, initially the order shall be placed on FOB basis and Owner reserves the right to
convert the same to CFR basis within 4 months, from placement of order. Therefore, the Ocean
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Freight Charges/ CFR prices should be valid for additional 4 months from the date of Order. The
bidder is required to furnish the shipping details within 45 days from the date of order. In case the
bidder is not able to prove the shipping details within 45 days then 4 months shall be considered
from the date of receipt of shipping details of consignment for converting FOB to CFR.
3.4 Above clause no. 3.1 to 3.3 is not applicable for Turn-Key jobs where ocean freight along with
Marine cum transit cum erection insurance in bidders scope.
SECTION – B: EVALUATION CRITERIA FOR COMPARISION OF BIDS
4.0 WHERE ONLY INDIAN BIDS ARE UNDER COMPARISON:

Bids shall be evaluated on the basis of Net Effective Price i.e. landed cost at Site including Third
Party Inspection charges (if applicable) by Third Party Inspection Agency as nominated by BPCL
minus CENVAT/ Set Off benefit available to BPCL.
Commercial loading shall be done on FOT Dispatch Point price.
If a Bidder does not quote freight charges, his offer shall be loaded with maximum freight charges as
quoted by the other bidders.
Taxes/Duties:
Taxes and Duties will be loaded as applicable. However, if a Bidder states that the Sales Tax/
Excise Duty is not applicable at present or quotes lesser percentage stating the same will be
charged as applicable at the time of delivery, then such Bidder‟s price will be loaded by the highest
rate as indicated by the remaining bidders.
5.0 WHERE ONLY FOREIGN BIDS ARE UNDER COMPARISON:

Bids shall be evaluated on the CIF basis including Custom Clearance (as mentioned below),
considering firm ocean freight up to Port of Entry (Kochi, India) as quoted by bidders.
Sl. No. Head Basis
1 F.O.B. Price As quoted by the Bidder (including stowage charges in case of
pipes*) and Third Party Inspection charges.
* Stowage charges, if not included in the quoted FOB Price, the
same shall be loaded @ 10% of freight quoted by the Bidder.
2 Add – Ocean Freight Firm Freight charges as quoted by Bidders or provision mentioned
in the bid documents
3 Add – Marine Insurance @ 1% of FOB Price
4 Add – Customs Duty Prevailing Rate on (CIF value plus Landing Charges @ 1% of CIF
Value)
5 Commercial Loading, if any On FOB Value
6 Less – Cenvatable Duties
7 FOT SITE PRICE Sum Total (Sl. Nos. 1 ~ 5) – (Sl. No. 6)
If a Bidder does not quote Ocean freight charges, his offer shall be loaded with maximum freight
charges as quoted by the other bidders.
Comparison shall be done on equivalent Indian Rupees considering RBI Reference rate of Foreign
Exchange published on the day of Opening of Priced Bids.
Normally, deviations in Payment terms, Firm prices & Performance Bank Guarantee are not
acceptable. However, wherever Bidder insists, the loading shall be done as applicable to Indigenous
cases on FOB price.
6.0 WHERE INDIAN AS WELL AS FOREIGN BIDS ARE UNDER COMPARISON:

Domestic Bidders:
Bids shall be evaluated on the basis of Landed Cost at Site (considering EIL Inspection charges @
1.25% of FOT Dispatch Point price) including all duties, taxes and transportation charges less
Cenvatable Excise Duty, Cenvatable Service Tax, VAT on Supplies, VAT on Works Contract,
whichever is applicable.
Commercial loading shall be done on FOT Dispatch Point price.
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Foreign Bidders:
Bids shall be evaluated on the basis of landed cost at Site including the charges of inspection by
Third Party Inspection Agency, all duties, taxes and ocean freight charges as under less Cenvatable
CVD/SAD, Cenvatable Service Tax, VAT on Supplies, VAT on Works Contract, whichever is
applicable.
Sl. No. Head Basis

1 F.O.B. Price As quoted by the Bidder (including stowage charges in case of
pipes*) and Third Party Inspection charges.
* Stowage charges, if not included in the quoted FOB Price, the
same shall be loaded @ 10% of freight quoted by the Bidder.
2 Add – Ocean Freight Firm Freight charges as quoted by Bidders
3 Add – Marine Insurance @ 1% of FOB Price
4 Add – Customs Duty Prevailing Rate on (CIF value plus Landing Charges @ 1% of CIF
Value)
5 Add – Port Handling Charges @ 2% of CIF Value
Sl. No. Head Basis

6 Add – Inland Freight Charges 1% of Landed Cost i.e. Sl. Nos. 1 to 5
from Port of Entry in India to
Project Site
7 Add – L/C charges @ 1% of FOB Price
8 Commercial Loading, if any On FOB Value
9 Less – Cenvatable Duties
10 FOT SITE PRICE Sum Total (Sl. Nos. 1 ~ 8) – (Sl. No. 9)
Wherever supervision and site works are involved, in that cases service tax plus Ed. Cess
shall be loaded with as applicable rates
7.0 GENERAL NOTES:
i. Cost of Mandatory (Insurance) Spares, if identified in the Material Requisition, Commissioning
spares and Special Tools & Tackles will be included for price evaluation of bids, but costs of Spares
for Two Years Normal Operation & Maintenance shall be excluded.
ii. Cost of loading towards Technical Parameters (Utilities, etc.) wherever applicable shall be carried
out.
iii. BPCL shall claim CENVAT benefits on Excise Duty, CVD/SAD, Service Tax as well as the Cess
applicable and accordingly Excise Duty/ CVD/ SAD/ Cess/ Service Tax shall be considered and
necessary credit shall be given for evaluation and comparison of bids.
Wherever Site Work, AMC, Training, Supervision, etc. are required as per MR/RFQ, the same shall
be considered for evaluation.
iv. Bidders shall indicate the Customs Duty at Merit Rate in their Offer.
v. The Bidder must ascertain and confirm along with supporting documents in the bid, if any Custom
duty exemption / waiver is applicable to the products being supplied by bidder under any multi-lateral
/ bi-lateral trade agreement between India and Bidder’s country.
The bidder shall liable to provide all documentation to ensure availment of the exemption / waiver. In
case the bidder defaults on this due to any reason whatsoever, they shall be liable to bear the
incremental Custom Duty applicable, if any.
Any Custom Duty applicability on account of any change in the bi-lateral / multi-lateral agreement
shall be in bidder’s account.
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Documentation to be furnished for availing any exemption / waiver of Custom Duty shall be
specifically listed in Letter of Credit also as the pre-requisite for release of payment against shipping
documents and this documentation shall necessarily from a part of shipping documents.
vi. BPCL shall issue Concessional Form „C‟ for Central SalesTax, for all applicable cases.
vii. Comparison shall be done on equivalent Indian Rupees considering RBI Reference Rate of Foreign
Exchange published on the day of opening of the Price Bids.
viii. Third Party Inspection charges for foreign bidder must be included in quoted prices or anything
specifically mentioned in RFQ documents..
ix. Excise Duty, Central Sales Tax, VAT on Supplies & Service Tax shall not be included in the quoted
prices and shall be payable extra at actual. BPCL shall claim eligible credit on CENVAT/Service
Tax/VAT quoted by the Bidder and therefore eligible portion of CENVAT/Service Tax/VAT shall be
considered for price comparison. Bidder shall be required to furnish proper invoices issued in
accordance with relevant rules for enabling BPCL to avail CENVAT benefits. Further, the amount of
Excise Duty, Service Tax & VAT shall only be payable against submission of CENVATABLE/
VATABLE Invoices, subject to maximum amount quoted in the Offer and in case of non-submission,
will not be paid.
x. Bidders quoted transportation charges shall be inclusive of service tax plus education cess
thereupon applicable on transportation.
xi. Transit Insurance/ Marine Insurance shall be excluded from Supplier‟s scope for the items where
only supply is involved, and in such cases, the same shall be arranged by the Owner. For purchases
involving Site Work, the Comprehensive Insurance (Transit/Marine cum Storage, Erection, till
handing over of equipment) shall be in the scope of Supplier.
xii. Owner reserves its right to allow Public Sector Enterprises (Central/State), Micro & Small
Enterprises (MSEs) and MSEs owned by Scheduled Caste (SC)/ Scheduled tribe (ST)
entrepreneurs, purchase preference as admissible/applicable from time to time under the existing
Govt. policy. Bidder to submit documentary evidence for the same duly certified by Statutory Auditor
of the bidder or a practicing Charted Account (not being an employee or a Director or not having any
interest in the Bidder‟s company / firm) where audited accounts are not mandatory as per law.). In
this regard, item wise quantity may be splitted and the quoted price shall remain valid.
xiii. If various item rates are present in the RFQ and if there is correction/wrong entry or a difference
between the values entered in figures and in words, the following procedure shall be adopted for
evaluation.
i. When there is a difference between the rate in figures and in words for an item, the rate
which corresponds to the amount worked out by the Bidder for the item based on the
notional quantity specified, shall be taken as correct.
ii. When the rate quoted by the Bidder in figures and words tallies but the amount is incorrect,
the rate quoted by the Bidder shall be taken as correct.
iii. When it is not possible to ascertain the correct rate as detailed above, the rate quoted for
the item in words shall be adopted as the quoted rate.
iv. If the total amount written against an item does not correspond to the rate written in figures
and if the rate in words is missing, then the higher of the rates, i.e. higher of the rate worked
out by dividing the amount by the notional quantity and the rate quoted shall be considered
for evaluation In the event that such a bid is determined as the lowest bid, the lower of the
rates shall be considered for award of works.
8.0 SPECIAL NOTES ON TAXES/DUTIES AND CENVAT BENEFITS:

(i) CST/ Kerala VAT (Applicable only on supplies being made from within state of Kerala), as
applicable during the contractual delivery period, shall be paid by the supplier and the same
shall be reimbursed on submission of the documentary proof. 'C' Form for CST will be
issued for all applicable cases. However no concessional form is applicable for Kerala VAT.
(ii) CENVAT BENEFITS: In view of CENVAT/ Input credit benefits being available to BPCL on
Excise Duty, no loading on Cenvatable excise duty and/ or interest thereon shall be
considered for comparison of bids. In the case of Kerala VAT on Supplies, loading will be
done to extent of 80% of VAT rate (since VAT credit is available for 20% only)
In the case of Service Tax, Cenvat credit against Service Tax shall be available to BPCL to
the extent of 96% only. Hence loading of 4% of Service Tax rate shall be considered for
Price evaluation.
(iii) BPCL shall claim CENVAT benefits on Excise Duty, Kerala VAT /CVD/SAD/Service Tax as
well as the cess applicable and accordingly Excise Duty /VAT/CVD/SAD/Service Tax, Cess
shall be considered and necessary credit shall be given for evaluation and comparison of
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bids. Credit shall be taken during evaluation for 20% of Kerala VAT rate, 96% of Service Tax
rate and full amount for other Cenvatable taxes and duties.
(iv) Excise Duty, Central Sales Tax, Kerala VAT & Service Tax shall not be included in the
quoted prices and shall be payable extra at actuals. Further, the amount of Excise Duty,
Service Tax, Central Sales Tax, KVAT shall only be payable against submission of
supporting documents/Cenvatable/Vatable invoices subject to maximum amount quoted in
the offer and in case of non-submission, will not be paid.
(v) Non Cenvatable Excise Duty, if any is to be included in quoted prices & no variation on any
account (including statutory variation) shall be paid by Owner.
(vi) All New taxes/duties/cess/levies notified after the last date of submission of bid (final bid due
date) but within contractual delivery/ completion period, shall be to Owner‟s account.
(vii) The bidder shall be required to furnish details of any special dispensation regarding
concessional/ exempted taxes/ duties.
9.0 PRICE REDUCTION SCHEDULE TOWARDS DELAY IN DELIVERY:

i. For Indigenous Vendor:
a) In case item involving supply and site work:-
Price Reduction Schedule towards delay in delivery for domestic bidder shall be applicable as per
clause no. 9.0 of GPC Indigenous of RFQ subject to following modification:
“Price Reduction schedule for (Supply + Site work) shall be @ 0.5% of value of total order value
(TOV) of per week of delay or part thereof subject to maximum of 5% total order value (TOV)”.
b) In case item involving only supply:-

Delayed Delivery shall be as per clause 9 of GPC (For Indigenous materials & equipments).
ii. For Foreign Vendor:

c) In case item involving supply and site work:-
Price Reduction Schedule (Supply + Site work) towards delay in delivery for foreign bidder shall be
applicable as per clause no. 17 of GPC Import of RFQ subject to following modification:
“Imports, for any delay in delivery of equipments / materials or part thereof beyond the delivery
date stipulated, the vendor shall be liable to pay, compensation at 0. 5% of the total FOB Value of
order per week of delay or part thereof subject to maximum of 5% of the total FOB Value of
order”.
a) In case item involving only supply:-

Delayed Delivery shall be as per clause 17 of GPC (For Foreign materials & equipments).
iii. Wherever the supply period and site work are indicated as two separate periods and
notice of site readiness is required for site work, intervening period, if any shall be
excluded, while calculating the price schedule for delay.”
10.0 Guarantee / Warranty Period :-

i) For Indigenous Vendor:
a) In case item involving supply and site work including comprehensive Insurance
policy:-
In partial modification of the terms specified in clause 30 of GPC –12 months from the date of
handing over of duly completed plant/equipment/system as per the contract at site to the owner.
b) In case item involving supply and site work excluding comprehensive Insurance
policy:-
Performance Guarantee shall be as per clause 30 of GPC (For Indigenous materials &
equipments).
c) In case item involving only supply:-

Performance Guarantee shall be as per clause 30 of GPC (For Indigenous materials &
equipments).
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ii) For Foreign Vendor:

a. In case item involving supply and site work including comprehensive Insurance
policy:-
In partial modification of the terms specified in clause 26 of GPC –12 months from the date of
handing over of duly completed plant/equipment/system as per the contract at site to the owner.
b. In case item involving supply and site work Excluding comprehensive Insurance
policy:-
Performance Guarantee shall be as per clause 26 of GPC (For Foreign materials & equipments).
c. In case item involving only supply:-

Performance Guarantee shall be as per clause 26 of GPC (For Foreign materials & equipments).
SECTION-C: COMMERCIAL LOADING OF OFFERS IN CASE OF DEVIATIONS
11.0 BASIS OF LOADING:

The Foreign Bids shall be loaded on FOB Port of Exit prices and the Indian Bids shall be loaded on
FOT Despatch Point prices.
12.0 PAYMENT TERMS:
i. Any differential payment terms offered by an Indian supplier as against the terms specified in the
RFQ/ GPC shall be loaded @ 15% (simple interest) per annum for the applicable period as under:
Drawing approval : 80% of the delivery period
Sub-ordering of raw materials : 75% of the delivery period
Receipt of raw material at vendor‟s works : 50% of the delivery period
Final 10% also against dispatch documents : one month
Period of any other stage shall be suitably decided at the time of evaluation.
In cases like turnkey jobs, to derive the delivery period of supply items, the total period of turnkey
jobs shall be split into delivery period of supplies & site work period in the ratio of 70:30 for loading of
differential payment terms for the supply periods as defined above.
ii. Foreign suppliers shall not be permitted to offer differential payment terms as against the terms
specified in the RFQ/ GPC and in case they insist, their offer shall be rejected.
iii. Advance along with FOA/ PO will not be allowed. If a supplier insists for advance payment along
with FOA/PO, his offer shall be rejected.
13.0 PERFORMANCE BANK GUARANTEE (PBG):

i. Performance Bank Guarantee shall be required in all cases of supplies of all values. In case a
supplier offers to give a PBG for less than 10% of order value, or for a lesser period than what is
provided in GPC, loading shall be done for the differential amount and/ or the differential period. For
differential period/ amount, the following example will amplify the methodology of loading (if GPC
specifies 10% PBG for 18 months + 3 months claim period = Total 21 months):
For differential period:
Period offered by Bidder Loading
10% for 21 months - No loading
10% for 18 months - 10% x 3/21 = 1.43%
10% for 12 months - 10% x 9/21 = 4.29%
10% for 6 months - 10% x 15/21 = 7.14%
For differential Amount:
Other than 10%: To be loaded by percentage by which PBG is short of 10%.
ii. In case, bidder does not agree to submit the PBG, 10% payment shall be deducted and withheld till
the guarantee period.
iii. In case, Bidder does not agree to submit the PBG or agree for deduction as per Cl. 13.(ii) above, the
offer shall be liable for rejection.
14.0 DELAYED DELIVERIES:
i. For Supply Only: [considering 0.5% un-delivered order value (UDOV) ~ 5% total order value
(TOV)]
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In case a Supplier does not accept the delayed delivery clause and/or takes any deviation (indicates
Penalty clause/Liquidated damages in place of Price Reduction Clause) or takes exception to the
percentage rate mentioned in GPC, the offer of such supplier(s) shall be loaded as under:
0.5% UDOV to 5%TOV : No loading
0.5% UDOV to 5% UDOV : 5%
0.5% UDOV to less than 5% TOV : Differential between the offered %age and 5%
Any other deviation/Liquidated : 5%
Damages/ penalty or non acceptance
of price reduction schedule
ii. For Supply + Site Work: [considering 0.5% total order value (TOV) ~ 5% total order value
(TOV)]
0.5% TOV to 5%TOV : No loading
0.5% UDOV to 5%TOV : 5% loading
0.5% TOV to less than 5% TOV : Differential between the Offered % and 5%
Any other deviation/Liquidated : 5%
Damages/ penalty or non acceptance
of price reduction schedule
15.0 PRICE VARIATION:
Suppliers must quote firm & fixed prices unless price variation is specified in the RFQ. Where price
variation is permitted as per RFQ, the loading thereto shall be as follows:
a) Firm Price No loading

b) In case of Price Variation formula with ceiling Loading by ceiling percentage offered.
c) No ceiling on the formula specified (This 1.5 times the maximum ceiling specified by
loading other Suppliers. In case all other Suppliers
shall be done only after putting efforts with have quoted firm prices then @ 1.25% for
Supplier to indicate ceiling and obtaining every month of quoted delivery period to be
BPCL‟s approval) taken as ceiling.
d) No formula and no ceiling specified by Offer may be rejected.
Supplier
(This shall be resorted to only after putting
efforts with Supplier and obtaining BPCL‟s
approval)
16.0 FREIGHT CHARGES:

i. Indian Suppliers shall quote firm freight charges up to destination by road transport for all cases until
unless specified otherwise in the RFQ documents.
17.0 INDIAN TAXES/ DUTIES:
In case a supplier states that taxes/duties are not applicable at present and will be charged as
applicable at the time of delivery then his bid shall be loaded by the maximum rate of taxes/duties
applicable.
18.0 DELIVERY/COMPLETION PERIOD:

The required delivery / completion period will be stipulated in the RFQ and the bids with longer than
required delivery shall be liable for rejection.
19.0 UTILITIES:
Cost loading in respect of utilities etc. will be considered as mentioned in RFQ documents.
20.0 FOREIGN EXCHANGE RATE VARIATION/CUSTOM DUTY VARIATION FOR INDIAN BIDDERS
(ON BUILT-IN IMPORT CONTENT) :
i. Prices shall remain firm and fixed without any escalation except for statutory variation in customs
duty rate.
The prices shall be firm and fixed on account of FE variation also.
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ii. Indigenous bidders shall be required to quote their prices including customs duty (Merit rate)
towards their built in import content. CIF content in Indian Rupees shall also be furnished by
Bidders along with the merit rate of customs duty considered.
iii. The statutory variation in customs duty shall be subject to the following
guidelines and the supplier shall confirm the following in their bid:
(a) Maximum CIF value of import content shall be furnished in the bid.
(b) The material to be imported covering the above CIF value to be indicated in the bid.
(c) Any increase in price due to increase in customs duty rate beyond two-third of the quoted
delivery period will be to supplier‟s account. However, any decrease in price due to
decrease in customs duty rate at the time of actual clearance of imported materials shall
be passed on to BPCL.
(d) Variation in price due to customs duty rate will be dealt with separately after receipt of
materials at site against documentary evidence.
21.0 VAT ON WORKS CONTRACTS/ SERVICE TAX/ SPLITTING OF ORDERS:

i. Wherever site work is involved, suppliers shall quote their prices inclusive of VAT on Works
Contracts. The Supplier shall submit the assessment/ liability certificate from Sales Tax Authority
stating the tax due on Contract/ Running bill submitted for payment for enabling BPCL to deduct
the VAT on Works Contract as per the certificate, from Suppliers Invoices and remittance to tax
authorities. TDS Certificate towards deduction of VAT on Works Contract shall be provided to
supplier by owner. Payment to the Supplier will be released only on receipt of the aforesaid
certificate. The Supplier shall submit the total tax liability certificate along with final bill. Under no
circumstance, the Supplier should remit VAT on Works Contract directly to the Department. Any
loss to BPCL, due to direct remittance of VAT on Works Contract by Supplier will be recovered from
Supplier. BPCL shall not be responsible for any delay in payment/ non-payment of bill due to delay
in submission/ non-submission of the aforesaid certificate. Order for Supply and Site Work shall not
be split and only single order covering the entire scope of work on each supplier shall be placed.
ii. Wherever, Service Tax is applicable, Suppliers shall quote their prices exclusive of Service Tax.
Supplier shall be required to furnish Invoices towards Service Tax in order to enable BPCL to avail
credit of the same. Presently BPCL is able to avail credit of 96% of the Service Tax rate only.
Hence, 4% of Service Tax rate shall be loaded for price evaluation. The same is not applicable for
service tax on transportation charges, since CENVAT Benefits not available.
22.0 ENTRY TAX:

Entry Tax is not applicable presently in the State of Kerala and Bidder‟s should not include the
same in their quoted rates/prices. In case Entry Tax is leviable at a later date, the same shall be
borne by Owner.
23.0 REJECTION CRITERIA:

Bidder shall strictly comply with the technical and commercial requirements. Bid shall be considered
non responsive and rejected, if bidder insists on deviations to the under mentioned provisions of
RFQ/Bidding document:
i) Bid Security amount, Bid security validity, issuing bank and any major deviation to format of
Bid security. However this shall not be applicable in case Bid security is not required as per
RFQ/Bidding Document.
ii) Advance payment along with FOA/ PO.
iii) Unless specified in the RFQ, Price variation with no formula and no ceiling.
iv) Price change/implication against TQ/CQ when there is no change in scope of work,
specification and terms & conditions of MR/RFQ.
v) Delivery / completion schedule.
vi) Guarantee/ Defects Liability Period
vii) Inadequate Bid Validity
viii) Performance bank Guarantee or any other bank guarantee mandatorily required against
Milestone or supervision or Price Reduction Schedule (PRS)
24.0 SUO-MOTO CHANGES IN PRICES:
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(i.) Any Suo-moto reduction in price offered by a supplier within the bid validity by way of discount or
revised prices subsequent to the bid due date and which is not as a result of any change in scope of
supply or terms and conditions, shall not be taken into account for evaluation. However, such
reduction in price shall be taken into account for ordering if such supplier happens to be the
recommended supplier as per the originally quoted prices.
(ii.) However, in the event of any suo-moto price increase sought by a supplier subsequent to the bid
due date and which is not as a result of any change in scope of supply or terms and conditions, the
bid of such a supplier shall be rejected for the items in which such suo-moto increase is made.
(iii.) Any wrong interpretation of taxes & duties or any taxes & duties not specified in the offer shall be
borne by Bidder.
25.0 PRICE IMPLICATION NOT PERMITTED:
Price implications on account of technical clarifications shall not be permitted as long as
BPCL/EIL do not change the specifications/ scope spelt out in the RFQ.
26.0 INTEGRITY PACT:

For all RFQs/ enquiries of value exceeding Rs 1 (One) Crore, the bidder shall comply with the
requirements of the Integrity Pact (IP) and Integrity Pact of RFQ/Bidding document shall be
accepted and Bidder must submit the same duly signed & stamped along with their bid. Failure to
submit the Integrity Pact shall lead to outright rejection of Bid.
Bidding shall be through E-tendering methodology as per Enclosed “INSTRUCTIONS TO
BIDDERS FOR E-TENDERING”.
SECTION-D: SPECIAL CONDITIONS.
27.0 DELIVERY SCHEDULE/ COMPLETION PERIOD:

i. All goods under the scope of the Supplier shall be delivered as per delivery schedule/
completion period specified in Request for Quotation (RFQ) and no variation shall be permitted.
ii. Failing to meet the delivery schedule/ completion period will be subject to price reduction and/or
other remedies available to the purchaser in RFQ documents.
iii. Price Reduction Schedule (PRS) shall be applicable as per Clause 9.0 of GPC (Indian) & clause no.
17 of GPC (Imported) and mentioned in RFQ Covering letter.
(iv.) The delivery schedule/ completion period shall be reckoned from the date of Fax of Acceptance.
(V.) For Indian Bidder date of LR/GR shall be considered as date of delivery or date of receipt of material
at site shall be the date of delivery as specified in RFQ/FOA/PO. For Foreign Bidder date of clean
bill of Lading shall be considered as date of Delivery.
(VI.) In case of foreign bidder quoted FOB Port of Exit prices, shall be inclusive of all charges inclusive of
all applicable taxes & duties, applicable upto FOB port of exit.
28.0 DESPATCH INSTRUCTIONS FOR INDIGENOUS SUPPLIES:
i. Supplier shall obtain despatch clearance from the purchaser prior to despatch.
ii. Following despatch documents are required to be submitted by the Indigenous supplier immediately
after shipment is made.
 Commercial Invoice
 Dispatch instructions/ clearance by Purchaser/Consultant.
 Inspection Release Note by Third Party Inspection Agency/ Purchaser/ Consultant.
 LR/ GR
 Packing List
 Test Certificates (NDT reports, MTC, etc. as per MR)
 Certificate of Measurement and Weight
 List of documents as specified in Vendor Data Requirement in Material Requisition &
counter signed & stamped by EIL.
29.0 NEW / ADDITIONAL TAXES & DUTIES (Applicable for Indian Bidder):
i. Within the contractual delivery period, if any new taxes and/or duties come into force the same will
be reimbursed to bidder against documentary evidence. However any new or additional taxes/
duties imposed after contractual delivery shall be to borne by seller.
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ii. All necessary taxes & duties registration, if required for carrying out the site activities shall be done
by the bidder and cost towards the same shall be included in quoted prices.
iii. The statutory variations on Customs duty (rate) considered on above CIF value of built – in import
content, within contractual delivery period shall be to Employer‟s account against submission of the
documentary evidence. However, any increase in the rate of Customs duty beyond the contractual
completion period shall be to bidder‟s account. In case of wrong classification, no variation
including statutory variation of Customs Duty will be payable extra. Any decrease in the rate of
Customs duty shall be passed on to the Employer.
iv. The statutory variations on Excise rate and amount of Excise Duty, CST with concessional form &
VAT without concessional form, which will be payable on the finished goods and Cenvatable
Service Tax, as applicable, within the contractual delivery period shall be to Employer‟s account
against submission of the documentary evidence. Any increase in the rate of these taxes and
duties beyond the contractual completion period shall be to bidder‟s account. However, any
decrease in the rate of taxes & duties shall be passed on to the Employer.
v. Works Contract Tax & service tax on transportation, if applicable, shall be included in the quoted
prices and no variation including statutory variations shall be payable by BPCL.
30.0 RECOVERY OF CUSTOM DUTY, EXCISE DUTY AND SALES TAX:

In case of Indian Bidders, if the Statutory Variation entitles the employer to recover the amount
(irrespective of contractual delivery) such amount will be recovered from any bill of the Supplier
immediately on enforcement of such variation under intimation to the Supplier.
31.0 GOVERNING LAW:

Laws of India will govern the Agreement. All matters relating to this contract are subject to the
exclusive jurisdiction of the Courts situated in Kochi, Ambalamugal (District), Kerala (India).
32.0 PURCHASER’S RIGHTS AND REMEDIES:

Without prejudice to PURCHASER‟s right and remedies under Agreement, if SUPPLIER fails to
commence delivery as per agreed schedule and/or in reasonable opinion of the PURCHASER,
SUPPLIER is not in a position to makeup the delay to meet the intended purpose, the PURCHASER
may terminate the AGREEMENT in full or part at SUPPLIER‟s default and may get supplies from
other sources at SUPPLIER‟s risk and cost.
33.0 DEDUCTION AT SOURCE:

i. Purchaser will release the payment to the Supplier after effecting deductions as per applicable law in
force. Purchaser will release the payment to the Supplier after effecting deductions as per applicable
law in force. Owner shall deduct VAT on Works Contract as applicable & shall furnish TDS certificate
to supplier.
ii. Purchaser will release payments to the Supplier after offsetting all dues to the Purchaser payable
by the Supplier under the Contract.
34.0 STATUTORY APPROVAL RELATED WITH SUPPLIES / WORKS:
Approval from any authority (i.e. Inspector of Boiler, Electrical Inspector, and Municipal Corporation
of Greater Kochi (MCGK) etc.) required as per statutory rules and regulations of Central/ State
Government shall be the responsibility of Contractor agency.
The application on behalf of the OWNER for submission to relevant authorities along with copies of
required certificate complete in all respects shall be prepared and submitted by the Contractor
agency well ahead of time so that the actual construction/ commissioning of the work is not delayed
for want of the approval/ inspection by concerned authorities. The Contractor agency shall arrange
the inspection of the works by the authorities and necessary coordination and liaison work in this
respect shall be the responsibility of the Contractor agency. Reimbursement by the OWNER of the
statutory fees payable by Contractor agency (as per advance approval of OWNER) may be provided
for, subject to submission of receipt.
The Contractor agency shall carry out any change/ addition required to meet the requirements of the
statutory authorities, within the quoted rates. The inspection and acceptance of the work by statutory
authorities shall be the responsibility of the Contractor agency.
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List of all documents, drawings, forms, affidavits etc required for the approvals shall be submitted by
the contractor agency.
35.0 LIEN:
Supplier shall ensure that the Scope of Supply supplied under the Agreement shall be free from any
claims of title/liens from any third party. In the event of such claims by any party, Supplier shall at
his own cost defend, indemnify and hold harmless Purchaser or its authorised representative from
such disputes of title/liens, costs, consequences etc.
36.0 LIMITATION OF LIABILITY:

Notwithstanding anything contrary contained herein, the aggregate total liability of Seller under the
Agreement or otherwise shall be limited to 100% of Agreement/ Order price. However, neither party
shall be liable to the other party for any indirect and consequential damages, loss of profits or loss of
production.
SECTION-E: GENERAL INSTRUCTIONS
37.0 GENERAL: Bidders shall submit their Bids in following manner & containing the listed inputs, duly
filled-in, stamped & signed by authorized signatory of Bidder holding Power of Attorney, as a
minimum requirement:
a) PART-I: UNPRICED OFFER
A. All technical specifications as per requirement of MR.
B. Agreed Terms & Conditions duly filled in.
C. Terms & Conditions for Supervision of Erection/Testing/Commissioning, if applicable
D. Terms & Conditions for Site Work, if applicable
E. Copy of Registration with EIL, if applicable
F. Copy of MOU/ MOM, if any, signed with EIL and referred in offer.
G. Integrity Pact, duly filled-in, stamped & signed on each page (if applicable).
H. Audited Financial Report of latest preceding Financial year.
I. Deviation sheet, if any.
J. Price Schedule with prices blanked out but “Quoted/ Not quoted” to be mentioned & its
relevant enclosures, duly filled-in, stamped & signed on each page.
b) PART-II: PRICED OFFER
A. Price Schedule with prices filled in.
B. Statement that all specifications and terms & conditions are as per un-priced part of offer.
c) Bidders in their own interest are requested to register on e- tendering portal and
upload/submit their bid well in time. Bidders should avoid the last hour rush to the website
for registration of user id & password, enabling of user id and mapping of digital signature
serial number etc. since this exercise require activities from EIL & M/s Anatares System
(Service Provider) and needs time. In the event of failure in bidder’s connectivity with
EIL/Service Provider during the last few hours, bidder is likely to miss the deadline for bid
submission. Due date extension request due to aforesaid reasons may not be entertained.
Since the bidders are already registered at ASP e-tendering portal, bidders are advised to
furnish the details of Digital Signature (serial no.) by email within one week of receipt of
intimation of issuance of RFQ to save time and avoid mapping of Digital Signature details to
the bidders User ID at the bid uploading stage.
d) Request for extension or any queries or issues related to difficulties in
uploading/downloading bids, if any, received from any with less than four working days prior
to bid due date shall generally be ignored, since there will not be adequate time for proper
communication with Client and other Bidders.
e) Bidders to refer Instruction to Bidders for E-Tendering provided in the RFQ. Bidder shall
download the Price Schedule in *.xls format from EIL’s Authorised Service Provider’s
Electronic system / portal at www.tenderwizard.com/eil only, and use the same for uploading
their Price Bids as per the Instruction provided.
Note:
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Bidding currency shall be Indian Rupees for supplies dispatched from India & and USD/EURO for
supplies dispatched from foreign.
38.0 FRAUDULENT PRACTICES:

The OWNER requires that Bidders/ Contractors observe the highest standard of et hics during
the award/ execution of Contract. "Fraudulent Practice" means a misrepresentation of facts in order
to influence the award of a Contract to the detriment of the Owner, and includes collusive practice
among bidders (prior to or after bid submission) designed to establish bid prices at artificial non-
competitive levels and to deprive the Owner of the benefits of free and open competition.
a) The OWNER will reject a proposal for award if it determines that the bidder recommended for
award has engaged in fraudulent practices in competing for the Contract in question.
Bidder is required to furnish the complete and correct information/ documents required for
evaluation of their bids. If the information/ documents forming basis of evaluation is found to be
false/ forged, the same shall be considered adequate ground for rejection of bids and forfeiture
of Earnest Money Deposit.
b) In case, the information/ document furnished by the Bidder/ Contractor forming basis of
evaluation of his bid is found to be false/ forged after the award of the contract, Owner shall
have full right to terminate the contract and get the remaining job executed at the risk & cost of
such Bidder/ Contractor without any prejudice to other rights available to Owner under the
contract such as forfeiture of CPBG/ Security Deposit, withholding of payment etc.
c) In case, this issue of submission of false documents comes to the notice after execution of
work, Owner shall have full right to forfeit any amount due to the Bidder/ Contractor along with
forfeiture of CPBG/ Security Deposit furnished by the bidder/ contractor.
d) Further, such bidder/ contractor shall be put on Blacklist/ Holiday/ Negative List of OWNER/EIL
debarring them from future business with Owner & EIL for a time period, as per the prevailing
policy of OWNER & EIL.
39.0 ONE BID PER BIDDER:

a. A Bidder shall submit only one bid in the same bidding process. A Bidder who submits or
participates in more than one bid will cause all the proposals in which the bidder has
participated to be disqualified.
b. Alternative price bids are not acceptable.
40.0 LANGUAGE OF BID:

a) The Bid prepared by the bidder, all correspondence/drawings and documents relating to the
bid exchanged by the bidder with the Owner/Consultant shall be in English Language alone
provided that any document furnished by the bidder may be written in another language so
long as accompanied by an English translation, in which case, for the purpose of interpretation
of the bid, the English translation shall govern.
b) In the event of submission of any document/ certificate by the Bidder in a language other than
English, the English translation of the same duly authenticated by Chamber of Commerce of
Bidder‟s country shall be submitted by the Bidder. Metric measurement system shall be
applied.
41.0 EARNEST MONEY DEPOSIT:
Bidder shall furnish, as part of its Bid, EMD for an amount as indicated in the NIT/ IFB. If the
Bidder is unable to submit Bid Document Fee & EMD in original within the due date & time, then
bidder shall submit the original Bid Document Fee & EMD within 7 days from the date of unpriced
bid opening, provided copy of the same have been uploaded on E-Tendering Website. In case
the bidder fails to submit the same in original within 7 days, then their bid shall be rejected,
irrespective of their status/ ranking in tender and notwithstanding the fact that a copy of Bid
Document Fee & EMD was earlier uploaded by the bidder. OWNER shall not pay any interest on
EMD furnished.
The EMD shall be in favour of BPCL and shall be acceptable in the form of Crossed Demand Draft
or Bank Guarantee in the prescribed pro-forma.
The Bank Guarantees/DD for EMD shall be issued by any Scheduled Commercial Bank (other than
co-operative Bank) in India or any Indian Branch of Foreign Bank and same shall be as per the
format given in this bidding document. Swift Message or Cash or Cheque in lieu EMD shall not be
acceptable.
The bank guarantee for submission of EMD shall be valid as period mentioned in EMD / Bid
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Security format or elsewhere mentioned in Bid Document / RFQ.

EMD/ Bid securities of unsuccessful bidders will be returned upon award of Contract. However,
EMD of the successful Bidder will be returned upon the Bidder's acceptance of PO/ signing the
Contract and furnishing the PBG.
The EMD may be forfeited:
If a Bidder withdraws its bid during the period of Bid Validity or does any breach of
tendering terms and conditions, or
If a bidder modifies his bid on his own.
In case of a successful Bidder, if the Bidder fails, within the specified period:
i. To submit the order acceptance.
ii. To furnish the PBG.
42.0 MODIFICATION AND WITHDRAWAL OF BIDS:

a) The Bidder may modify / withdraw its Bid prior to the due date prescribed for submission of
Bids.
b) No bid shall be modified subsequent to the deadline for submission of bids.
c) No bid shall be allowed to be withdrawn in the interval between the deadline for submission
of bids and the expiration of the period of bid validity specified by the bidder. Withdrawal of a
bid during this interval shall result in the forfeiture of bidder‟s bid security.
43.0 EXAMINATION OF BIDS AND DETERMINATION OF RESPONSIVENESS:

a. The Owner/EIL will examine the bids to determine whether they are complete, whether any
computational errors have been made, whether the documents have been properly signed,
and whether the bids are generally in order.
f) Prior to the detailed evaluation, the Owner/EIL will determine whether each bid is of
acceptable quality, is generally complete and is responsive to the RFQ Documents. For the
purposes of this determination, a responsive bid is one that conforms to all the terms,
conditions and specifications of the RFQ Documents without deviations, objections,
conditionality or reservations.
c. Bidder shall not be allowed to submit any Price Implication or Revised Price after submission
of Bid, unless there is change in the stipulations of the RFQ Document and such changes are
incorporated through an Amendment. In case Exceptions and Deviations submitted by Bidder
along with Bid are not considered as acceptable and no Amendment is issued, then in such a
case the Bidders would be required to withdraw such Exceptions/Deviations in favour of
stipulations of the RFQ document and Bidders would not be eligible for submission of Price
Implication/Revised Price, failing which such Bid(s) shall be considered as non responsive
and rejected.
d. The Owner/EIL determination of a bid‟s responsiveness is to be based on the contents of the
bid itself without recourse to extrinsic evidence. If a bid is not responsive, it will be rejected by
the Owner/EIL, and may not subsequently be made responsive by the bidder by correction of
the nonconformity.
44.0 OWNER’S RIGHT TO ACCEPT ANY BID AND TO REJECT ANY BID:
The Owner/EIL reserves the right to accept or reject any bid, and to annul the bidding process and
reject all bids at any time prior to award of the order without thereby incurring any liability to the
affected bidder or bidders or any obligations to inform the affected bidder or bidders of the ground
for Owner/EIL‟s action.
45.0 NOTIFICATION OF AWARD:
g) Prior to the expiration of period of bid validity Owner /EIL will notify the successful bidder in writing
by fax/e-mail to be confirmed in writing, that his bid has been accepted. The notification of award/
Fax of Acceptance will constitute the formation of the Order.
h) The Delivery Schedule shall commence from the date of notification of award/ Fax of Acceptance
(FOA).
i) Award of Contract/Order will be by issuing Fax of Acceptance (FOA) of your bid. FOA will contain
price, delivery and other salient terms of bid and RFQ Document.
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Bidder will be required to confirm receipt of the same by returning “Copy of the FOA” duly signed
and stamped by the bidder as a token of acknowledgement to Owner and EIL. On receipt of
acknowledgement without any deviation/ condition, detail Purchase Order/ Contract will be issued
in quadruplicate. Three copies of the same without any condition/ deviation will be returned duly
signed and stamped by the bidder as a token of acknowledgement to Owner and EIL.
46.0 WAIVER OR TRANSFER OF THE AGREEMENT:
The successful bidder shall not waive the Agreement or transfer it to third parties, whether in part
or in whole, nor waive any interest that is included in the Agreement without the prior written
permission of the Owner.
47.0 T&C FOR FOREIGN SUPPLIERS OPERATED THROUGH THEIR INDIAN OFFICE /
SUBSIDIARIES:
I. The parent company shall issue an authorization from the authorized signatory like CEO, CFO, CS
to confirm their authorization to the subsidiary to manufacture & supply the equipments.
II. The parent company shall furnish a back-up guarantee duly signed by above signatory for the
performance of the equipment.
III. The order shall be placed on Indian subsidiary and the payment shall be released to Indian
subsidiary.
IV. Indian subsidiary shall be a manufacturing company in the same product & not a liaison /
representative office.
V. Bidder to submit bipartite agreement between parent & subsidiary to ensure experience &
compliance to contract.
VI. All critical components / parts to be supplied by parent company only which is enlisted with EIL.
48.0 TAX RESIDENCY CERTIFICATE (TRC) FORMAT FOR FOREIGN BIDDER:

Foreign Bidder shall submit Tax Residency Certificate (TRC) duly filled in detailed format enclosed
with RFQ Document.
49.0 REQUIREMENT OF EMPLOYMENT VISA FOR FOREIGN NATIONALS:

i) All Foreign nationals coming to India for execution of Projects/ Contracts will have to apply for
Employment Visa only and that grant of Employment Visa would be subject to strict adherence
of following norms:
a. Employment Visa is granted only for the skilled and qualified professionals or to a person who is
being engaged or appointed by a Company, Organization, Industry or Undertaking etc. in India
on contract or employment basis at a senior level, skilled position such as technical expert, senior
executive or in managerial position etc.
b. Request for Employment Visa for jobs for which large number of qualified Indians are available, is
not considered.
c. Under no circumstances an Employment Visa is granted for routine, ordinary secretarial/ clerical
jobs.
ii) Suppliers are advised in their own interest to check latest Visa rules from Indian Embassy/ High
Commission in their country in case Foreign nationals are required to be deputed to India during
execution of the Contract.
50.0 Order of Precedence of Commercial Documents:

In case of an irreconcilable conflict between RFQ, Special Instructions to Bidders & General
Purchase Conditions (GPC), the following shall prevail to the extent of such irreconcilable conflict in
order of precedence:
i) RFQ
ii) Special Instructions to Bidders
iii) General Purchase Conditions (GPC)
SECTION-F: ADDITIONAL CLAUSES TO GPC
51.0 The following is additional to Clause No. 38.0 of GPC(Indigenous):

Settlement of dispute between CPSEs or CPSEs & Government Departments
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In the event of any dispute or difference relating to the interpretation and application of the provisions of
the contracts, such dispute or difference shall be referred by either party for Arbitration to the sole
Arbitrator in the Department of Public Enterprises to be nominated by the Secretary to the Government
of India in-charge of the Department of Public Enterprises. The Arbitration and Conciliation Act, 1996
shall not be applicable to arbitration under this clause. The award of the Arbitrator shall be binding upon
the parties to the dispute, provided, however, any party aggrieved by such award may make a further
reference for setting aside or revision of the award to the Law Secretary, Department of Legal Affairs,
Ministry of Law & Justice, Government of India. Upon such reference, the dispute shall be decided by
the Law Secretary or the Special Secretary/Additional Secretary, when so authorized by the Law
Secretary, whose decision shall bind the Parties finally and conclusively. The Parties to the dispute will
share equally the cost of arbitration as intimated by the Arbitrator.
ANNEXURE-A
INTEGRATED REFINERY EXPANSION PROJECT (IREP) OF
M/s BPCL KOCHI REFINERY,
KOCHI, KERALA (INDIA)
(Job No. A307)
TERMS & CONDITIONS FOR INDIAN SOURCED COMPONENTS / SERVICES BY FOREIGN
BIDDER
Foreign bidder may source components / sub-supplies and services from India, if allowed as per Material
Requisition. Such sub-supplies / services shall be subject to following Commercial Terms & Conditions:
1. PRICING:
1.1 The Foreign bidder shall quote firm price for items being sourced from India in Indian rupees on FOT
Site basis inclusive of packing, forwarding, transportation, all applicable taxes, duties & levies payable
upto site.
1.2 Materials if ordered against this Bidding Document are required to be dispatched on door delivery basis
through a reliable bank approved Road Transport Company unless the transport company is named by
the Owner.
2. AWARD OF ORDER:
Client may pace two separate order in this situation considering single point responsible taken care
by foreign (principal) bidder under “Umbrella Contract”. However obligation of Performance Bank
Guarantee & Price Reduction Schedule for complete package shall always lies with foreign
(principal) Bidder.
3. DELIVERY:
The delivery period for items being sourced from India, shall be on FOT site basis within the delivery
period specified for foreign bidder as per Terms of Bidding document.
4. PRICE REDUCTION SCHEDULE FOR DELAY IN DELIVERY / SERVICES:

PRS for delay in deliver / services shall be applicable on total order value including Indian sourced
component / Service.
5. OVERALL RESPONSIBILTY:
Overall responsibility towards the contractual obligations like delivery, bid security, order execution,
performance guarantee etc. including supplies being sourced from India shall be only with the
foreign (principal) bidder.
6. PERFORMANCE BANK GUARANTEE

Foreign (principal) bidder shall submit one performance bank guarantee as per GPC for total order
value including value of items source from India.
7. INSPECTION
i. Inspection of Item being sourced from India shall be by EIL/Owner.
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ii. Any change in sourcing from indigenous supplies to imported supplies and vice-versa after bid
submission is not permitted.
iii. Considering EIL Inspection charges, during evaluation prices of Indigenous source item shall be
loaded by @1.25% of FOT Despatch Point Price price.
8. PAYMENT TERMS:
8.1 Indian Source supplies:
100% payment along with taxes and duties will be paid against receipt & acceptance of Indian sourced
goods/material at project site and on presentation of invoice suitable for availing Cenvat.
8.2 Payment of Indian source supplies/Services shall be released directly to Indian counterpart against
Invoices raised by Indian counterpart duly endorsed by Foreign principal for payment.
8.3 The payments shall be made after Adjustment of Price Reduction Schedule.
9. In case of any deviation to above requirement, loading shall be applicable as mentioned for Indian
Bidder.
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Sham
PatroleUI"
BHARAT PETROLEUM CORPORATION LIMITED

KOCHI REFINERY
GENERAL PURCHASE CONDITIONS
FOR IMPORTED MATERIALS AND EQUIPMENTS
INDEX
1. NON-WAIVER
ADDRESSES
ARBITRATION
TECHNICAL
VENDOR'S
DELAYED
DELAYS
OILS
SPARE
PACKING
SHIPPING
RESPECT
CANCELLATION
PART
RECOVERY
MODIFICATIONS
INSPECTION-CHECKING-
PRICE
CONFIRMATION
COMPLETE
PATENTS
EXPEDITING
NO ASSIGNMENT
&ORDER/REPEAT
TRANSITLUBRICANTS
PARTS
DUE
AND
DELIVERY
DEFINITIONS
TERMS
SHIPMENT
SERVICES
WEIGHTS
SALES
IMPORT
PERFORMANCE
REFERENCE FOR
DRAWINGS
AGREEMENT
OF
INFORMATION
TO
MARKING
ROYALTIES
CONDITIONS
OF
LICENCE
REJECTION,RISK
AND
OF
AND DELIVERY
SUMS
PAYMENT
FOR OF
FORCE
ORDER
VENDOR'SDUE
ORDER
AND
INSURANCE
MEASURES
SHIPMENTMAJEURE
TESTING
GUARANTEE
REMOVAL DATES
DOCUMENTATION
OFPERSONNEL
NOTICES
REJECTED 19.
34.
33.
30.
31.
32. DATA REQUIREMENT
GOODS AND REPLACEMENT 25.
28.
20.
24.
27.
26.
21.
23.
29.
22.
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1. DEFINITIONS: 7.1 All tests mechanical and others and particularly
The following expressions used in the purchase order those required by relevant codes will be performed
shall have meaning indicated against each of these; at the Vendor's expenses and in accordance with
inspector's instructions. The vendor will also bear
The OWNER means BHARAT PETROLEUM
the expenses.
CORPORATION LIMITED a company incorporated in
India having its registered office at Mumbai. India and 7.2 Concerning preparation and rendering of tests
shall include its successors and assigns. required by Boiler Inspector~te or such other
"GoodslMaterials" : Goods and/or materials shall mean statutory testing agencies or by L10yds register of
shipping as may be required.
any of the articles, materials, machinery, equipment,
supplies drawings, data and other property and all 7.3 Before shipping or despatch, the equipment and/
services Including but not limited to assigning, delivery, or materials will have to be checked and stamped
Installation, Inspection. testing and commissioning by Inspectors who are authorised also to forbid
specified or required to complete the order. the use and despatch of any equipment and/or
materials which during tests and inspection fail to
·Vendor" : Vendor shall mean the person, firm or
comply with the specification. codes and testing
corporation to whom this purchase order is issued, and
requirements.
include its successors and assigns.
7.4 The Vendor will have to-
"Inspectors" : Inspectors deputed by Owner.
2. REFERENCE FOR DOCUMENTATION: Inform Owner at least fifteen days in advance of
the exact place date and time of rendering the
Purchase order Number must appear on all equipment or materials for required Inspection.
correspondence, drawings, invoices, shipping notes,
Provide free access to inspectors during normal
packing and on any documents or papers connected
working hours to Vendors or his /lts sub-Vendor's
with the order.
work and place at their disposal all useful means
3. IMPORT LICENCE: of performing, checking, marklhg testing,
Relevant particulars of the import licence if any shall be inspection and final stamping.
duly indicated in the invoice and shipping documents Even if the inspection and tests are fully carried
as well as on the packages or consignments. out Vendor is not absolved to any degree of his
4. CONFIRMATION OF ORDER: responsibilities to ensure that all equipments and
The vendor shall acknowledge the receipt of the materials supplied comply strictly with
Purchase order within ten days following the mailing of requirements as per agreement both during
this order and shall thereby confirm his acceptance of requirements as per agreements both during
this Purchase Order in its entirety without exceptions. construction, at the time of delivery, inspection on
This acknowledgment will be on both purchase order arrival at site and after Its erection or start-up and
and General Purchase Conditions. Vendor shall also guarantee period as stipulated In clause 26 hereof.
submit along with order acceptance a Bank Guarantee 7.5The Vendor's responsibility will not be lessened to
as per clause 26 hereunder. any degree due to any comments made by Owner/
6. SALES CONDITIONS: Owner's representatives and inspectors on the
Vendor's drawings or specifications or by
With Vendor acceptance of provisions of this Purchase
inspectors witnessing any chemical or physical
Order he waives and considers as cancelled any of his
tests. In any case the equipment must be in strict
general sales conditions. accordance with the Purchase Order and or its
6. COMPLETE AGREEMENT: attachments failing which the Owner shall have the
The terms and conditions of this Purchase Order right to reject the goods and hold the Vendor liable
constitute the entire agreement between the parties for non-performance of contract.
thereto. Changes will be binding only if the amendments 8. EXPEDITING:
are made in writing and signed by an authorised
Owner/Owner's representatives have been assigned to
representative of the Owner and the Vendor.
expedite both manufacture and shipment of equipment
7. INSPECTION-CHECKING-TERMS: and materials covered by the Purchase Order. The
The equipment, materials and workmanship covered by Owner/Owner's representatives shall have free access
the Purchase Order is subject to inspection and testing to Vendor's shop and/or sub supplier's shop at any time
at any time prior to shipment and/or despatch and to and they shall provide all necessary assistance and
final Inspection within a reasonable time after arrival at Information to help them perform their job.
site. Inspectors shall have the right to carry out the 9. WEIGHTS AND MEASUREMENTS:
Inspections and testing which will Include the raw
The shipping documents, invoices, packing lists and all
materials at manufacturer's shop, at fabricator's shop other relevant documents shall contain the same units
and at the time of actual despatch before and after
of weight and measurements as given in the Owner's
completion of packing. Purchase Order.
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10. OILS & LUBRICANTS: CARE GLASS FRAGilE, DON'T ROLL. THIS END UP.
The first filling of oils and lubricants for every equipment THIS END DOWN.· to be indicated by arrow.
shall be included In the price. The vendor shall also A distinct colour splash in say red-black around each
recommend for quality and quantity of oils and lubricants package crate/bundle shall be given for identification.
required for one year's continuous operation. Ail pipes and sheets shall be marked with strips bearing
11. SPARE PARTS: progressive No.
The vendor must furnish itemised and priced list of spare In case of bundles, the shipping marks shall be
parts required for two years operation of the equipment. embossed on metal or similar tag and wired securely
The vendor shall provide the necessary cross sectional on each end.
drawing to Identify the spare parts numbers and their For bulk uniform material when packed in several cases,
location as well as inter-changeability chart. progressive serial numbers shall be indicated on each
12. PACKING AND MARKING: cases. All nozzles, holes and opening and also all
delicate surfaces shall be carefully protected against
All equipment/materials shall be suitably packed in
damage and bad weather. Flange faces of all nozzles
weather proof, seaworthy packing for ocean transport
shall be protected by blanks. All manufactured surfaces
under tropical conditions and for rail or road or other
shall be painted with rust proof paint.
appropriate transport in India. The packing shall be
strong and efficient enough to ensure safe preservance All threaded fittings shall be packed in cases.
upto the final point of destination. The vendor shall be held liable for all damages or
Equipment / Materials shall be protected by suitable breakages to the goods due to defective or Insufficient
coat of paint and all bright parts protected from rust by packing as well as for corrosion due to insufficient
application of rust preventive as may be necessary. All greasing/ protection.
machined surface shall be suitably protected. On three sides of the packages, the following marks
All fragile and all exposed parts will be packed with care shall appear clearly visible in indeliable paint and on
and the packages shall bear the words -HANDLE WITH Vendor's care and expense.
BHARAT PETROLEUM CORPORATION LIMITED

KOCHI REFINERY
AMBALAMUGAl
KOCHI-682302
From
To:
Chief Manager (Projects)
Bharat Petroleum Corporation Ltd.
Koehl Refinery, Ambalamugal
Kochi - 682 302
Purchase Order No.
Item:
Equipment:
NetWeight: Kgs.
Gross Weight: Kgs.

Case No. of Total Cases:
Dimensions:
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l!!RI§.;. MarKIngshall be bold-minimum letter height 5cm. charges, if any, surcharge, discount, etc. cleal
for every order and every shipment, packages must be and separately and the net total freight payab
marked with serial progressive numbering. All packages shown at the bottom.
will bear warning signs on the outside denoting the All documents vlz. bill of lading/airway bi,
center of gravity and sling marks. Packages that require Invoices/packing list, freight memos, country 4
special handing and transport should have their centres origin certificates, test certificate, drawings an
of gravity and points at which they may be gripped catalogues should be in English language.
clearly indicated and marked -Attention Special Load
In addition to the bill of lading which should b
Handle with Care" In English Language. Any other
obtained In 3 stamped original plus as many copiei
direction for handling shall be clearly indicated on the
as required, Invoices packing lists, freight memos
package.
(If the freight particulars are not shown In the billl
Top heavy containers will be so marked either Top of lading), country of origin certificate, test
Heavy or Heavy Ends. When packing material is clean composition certificate, shall be made out agains',
and light coloured, a dark black stencil paint shall be each shipment in as many number of copies as
acceptable. However, where packaging material is shown below. The bill of lading, invoice and
soiled or dark, a coat of flat zinc white paint shall be packing list specifically must show uniformly, the
applied and allowed to dry before applying the specific marks and numbers, contents case wise country
markings. of origin, consignees name, port of destination and
In case of large equipments like vessels, heat all other particulars as indicated under clause 12.
exchangers, etc. documents contained in the envelope The invoice must show the unit rates and net total
shall be fastened Inside a shell connection with an EO.B. prices. Items packed separately should also
identifying arrow sign -documents" applied with Indelible be Invoiced and the value shown accordingly.
paint. Packing list must show apart from other particulars
13. SHIPMENT AND SHIPMENT NOTICES: actual contents in each case, net and gross
weights and dimensions, and the total number of
The Vendor shall make shipment only after prior
packages. All documents should be duly signed
approval of Inspector whenever specifically mentioned.
by the Vendor's authorised representatives.
As soon as any shipment is made, the Foreign Supplier
shall send advance information by way of Fax message Shipping arrangements shall be made by
to Chief Manager (Projects), Bharat Petroleum Chartering Wing Ministry of Surface Transport,
Corporation Ltd., Koehl Refinery, Ambalamugal, Kochi- New Delhi through their respective forwarding
682 302 giving particulars of the shipment, vessel's agents, M/s. Schenker & Co., P.O. Box 110313
name, port of shipment, bill of lading number and date, 02043 Hamburg West Germany, Ph. 49 (040)
total FOB and freight value with confirmation copies by 361350, Fax (040) 36135216 Gr.2/a, Telex
post to the owner, Bharat Petroleum Corporation 217004-33 Sh.d, for shipping consignments from
Limited, Koehl Refinery, Ambalamugal, Kochi -682 302 UK / continent port; M/s. OPT Overseas Project
In case of air shipment a copy each of airway bill & Transport Inc. 46 sellers Street, kearny, N.J.
Invoice shall be sent by fax to BPCL as soon as 07032, Tel (201) 998-7771, Telex 673-3586, Fax
shipment is made. (201 )998-7833. In respect of consignments form
US/CANADA, MEXICO & SOUTH AMERICA and
14 SHIPPING:
the Embassy of India in Japan, Tokyo in respect
14.1 SEA SHIPMENT: of consignments from Japaneses ports. Supplier
All shipment of materials shall be made by first shall furnish to the respective agents the full details
class direct vessels, through the chartering wing, of consignments such as outside dimensions,
Ministry of Surface Transport Govt, of India, New weights (both gross and net) No. of packages,
Delhi as per procedure detailed hereunder. The technical descriptions and drawings, name ofthe
Foreign supplier shall arrange with Vessels Supplier, ports of loading, etc. 6 weeks notice shall
Owners or Forwarding Agents for proper storage be given by the supplier to enable the concerned
of the entire Cargo intended for the project in a agency to arrange shipping space.
specific manner so as to facilitate and to avoid The bill of lading Shall Indicate the following:
any over carriage at the port of discharge. All
Shipper: Government of India
shipment shall be under deck unless carriage on
deck is unavoidable. Consignee:
Bharat Petroleum Corporation Ltd.-
The bills of lading should be made out in favour of
Koehi Refinery,
Bharat Petroleum Corporation Ltd.,
Ambalamugal,
All columns in the body of the bill of lading namely Kochl - 682 302.
marks and nos. material description, weight
In case of supplies from USA, Export licences, if
particulars, etc. should be uniform in all the
any required from the American Authorities shall
shipping documents. The freight particulars should
be obtained by the U.S. suppliers. If need be
mention the basis of freight tonnage, heavy lift
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assistance for obtaining such export licences their delivery. By time delivery, is meant the date on the
would be available from India supply Mission at Bill of lading/Air way Bill at FOB port of despatch.
Washington. 17. DELAYED DELIVERY:
14.2 AIRSHIPMENT:
The time and date of delivery of materials/equipment
In case of Airshipment, the material shall be as stipulated in the Purchase Order shall be deemed
shipped through freight consolidator (approved by to be the essence of the agreement. For any delay in
us). The airway bill shall be made out in favour of delivery of equipment materials or part thereof beyond
BHARAT PETROLEUM CORPORATION LTD, the delivery date stipulated, the vendor shall be liable
Kochi Refinery, Ambalamugal, Kochi - 682 302 to pay compensation at O. 5% per week or part thereof
Tel: 91-484-2722061-69, Fax: 91-484- 2721094/ the FOB Port of embarkation value of the non-delivered
2720855/56. items of equipment subject to maximum of 5% of the
14.3 TRANSMISSION OF SHIPPING DOCUMENTS: total FOB value. The Owner reserves the right of
cancelling the Purchase Order for any delay exceeding
Foreign supplier shall obtain the shipping
the period of maximum compensation and the vendor
documents in eleven complete sets including three
shall be liable to all consequences thereof. If the delay
original stamped copies of the Bill of lading/Airway
in delivery is due to Force Majeure, the owner shall be
Bill as quickly as possible is made, and airmail as
free to act in terms under clause 18 of this text.
shown below so that they are received at least
three weeks before the Vessels' arrival in case of 18. DELAYS DUE TO FORCE MAJEURE:
sea shipment and immediately on air freighting in In the event of causes of Force Majeure occuring within,
case of air-shipment. Foreign supplier shall be fully the contractual date of delivery the Owner on receipt of
responsible for any delay and/or demurrage in application from the Vendor may extend the contractual
clearance of the consignment at the port due to date of delivery without imposition of penalty. Only those
delay in transmittal of the shipping documents. causes which depend on natural calamities, civil wars
If in terms of latter of otherwise, the complete and national strikes which have a duration of more than
original set of documents are required to be sent seven consecutive calendar days are considered the
to BPCL through Bank the distribution indicated causes of force majeure. The decision of Owner shall
below will confine to copies of documents only be final and binding on Vendor.
minus originals. The Vendor must advise the Owner by a Registered
Documents letter duly certified by a local chamber of statutory
BPCL, Kochi Refinery
authorities, the beginning and the end of the delay
Bill of lading/ 4 (including 1 immediately, but in no case later than within 10 days of
Airway Bill original) the beginning and end of such cause of Force Majeure
Invoice 4 condition as defined above.
Packing List 4 19. REJECTION, REMOVAL OF REJECTED GOODS
Freight Memo 4 AND REPLACEMENT:
Country of Origin-
Certificate 4 In case the testing and inspection at any stage of
4 inspection reveal that the equipment, materials and
Drawing
1 workmanship do not comply with the specification and
Catalogue
Invoice ofthird 4 requirements, the same shall be removed by the Vendor
at his/its own expense and risk within the time allowed
Party/Lloyd for
by the Owner. The Owner shall be at liberty to dispose
Inspection charges,
of such rejected goods in such a manner as he may
wherever applicable.
think appropriate. In the event the Vendor fails to remove
15. TRANSIT RISK INSURANCE:
the rejected goods within the period as aforesaid, all
Insurance against all marine and transit risk on FOB to expenses incurred by the Owner for such disposal shall
warehouse basis shall be covered under the owner's be to the account of the Vendor. The freight paid by the
marine policy. However, the Vendor shall ensure the in Owner, if any, on the inward joumey of the rejected
effecting shipments clear bills of lading/airway bills are materials shall be reimbursed by the vendor to the
obtained and the carriers responsibility is fully retained Owner before the rejected materials are removed by
the carriers so that the consignee's interests are fully the Vendor. The Vendor will have to proceed with the
secured and are in no way jeopardized. replacement of that equipment without claiming any
16. RESPECT FOR DELIVERY DATES: extra payment if so required by the Owner. The time
taken for replacement in such event will not be added
Time of delivery mentioned in the Purchase Order shall
to the contractual delivery period.
be the essence of the agreement and no variation shall
be permitted except with prior authorisation in writing 20. PRICE:
from the Owner. Goods should be delivered securely Unless otherwise agreed to in the terms of the Purchase
packed and in good order and condition at the place Order, the price shall be :
and within the time specified in the Purchase Order for
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Firm and not subject to escalation for any reason equipment and/or materials or which can, in any way.
whatsoever even though It might be necessary for the 26. PERFORMANCE GUARANTEE:
order execution to take longer than the delivery period
The Vendor shall guarantee that any and all materials
specified in the order. used in execution of the Purchase Order shall in strict
21. TERMS OF PAYMENT: compliance with characteristics, requirements and
Payment will be made by the Owner against submission specifications and that the same shall be free from any
of despatch documents by Cash Against Documents/ defects. Checking of the Vendor's drawings by the
Letter of Credit. Owner/Owner's representatives and their approval and
22. RECOVERY OF SUMS DUE: permission to ship or despatch the equipment and
materials granted by Inspectors shall not relieve the
Whenever any claim against the Vendor for payment
Vendor from any part of hlsllts responsibilities for proper
of a sum of money arises out of or under the contract,
fulfillment of the requirements. The Vendor will
the Owner shall be entitled to recover such sums from
guarantee that all materials and equlpments shall be
any sum them due or when at any time thereafter may
repaired or replaced as the case may be at site, at its
become due from the Vendor under this or any other
contract with the Owner and should this sum be not own expense, in case the same have been found to be
defective in respect of material, workmanship or smooth
sufficient to cover the recoverable amount, the vendor
and rated operation within a period of twelve months
shall pay to the Owner on demand the balance after the same have been Commissioned or 18 months
remaining due.
from despatch whichever is earlier.
23. MODIFICATIONS:
The guarantee period for the part that may be altered,
The Owner shall have the right to make technical repaired or replaced shall be 12 months from the date
changes or modifications in the technical documents/ on which the same is commissioned.
specifications. Any major changes or modifications shall
Acceptance by the Owner or Its inspectors of any
be at the cost, if any, of the Owner. As soon as possible
equipment and materials or its replacement will not
after receipt of the written request for changes the
relieve the Vendor of its responsibility of supplying the
vendor shall furnish in writing to the owner an estimate
equipment/materials strictly according to the guarantee
of cost for such major changes and modifications and
agreed by the Vendor. The Vendor shall furnish a Bank
its effect on the FOB delivery date. On receipt of
Guarantee along with the order acceptance for the
Owner's written authorisation, the Vendor shall promptly
amount equivalent to 10% of the F.O.B. value of
proceed with the changes/modifications.
equipment/ materials to support Vendor's performance
24. CANCELLATION: (as per proforma hereunder). This Bank Guarantee shall
The owner reserves the right to cancel this Purchase remain in force for the entire period covered by the
Order or any part thereof and shall be entitled to rescind performance guarantee. It will be the responsibility of
the contract wholly or in part In a written notice to the the Vendor to keep the Bank Guarantee fully
Vendor if: subscribed. Any shortfall in the value of the Bank
The Vendor fails to comply with the terms of this Guarantee as a result of encashment by the owner
Purchase Order. either in full or in part in terms of the performance
Guarantee shall be made good by the Vendor within
The Vendor fails to deliver the goods on time and/or one week thereof.
replace the rejected goods promptly:
27. NON-WAIVER:
The Vendor makes a general assignment for the benefit
of creditors; and Failure of the Owner/Owner's representatives to insist
upon any of the terms or conditions incorporated in the
A receiver is appointed for any of the property owned
Purchase Order or failure or delay to exercise any rights
by the Vendor.
or remedies specified herein or by law or failure to
Upon receipt of the said cancellation notice, the Vendor properly notify Vendor in the event of breach, or the
shall discontinue all work on the Purchase Order and acceptance of payment of any goods hereunder or
matters connected with it. approval of design shall not release the Vendor and
The owner in that event will be entitled to procure the shall not be deemed waiver of any right of the Owner
requirement in the open market and recover excess or Owner's representatives to Insist upon the strict
payment over the Vendor reserving to Itself the right to performance thereof or any of his or their rights or
forfeit the security deposit, if any, placed by the Vendor remedies as to any such goods regardless of when
against the contract. goods are shipped, received or accepted nor shall any
25. PATENTS AND ROYALTIES: purported modification or revision ofthe order by Owner/
Owner's representative act as waiver of the terms
On acceptance of this order, the Vendor will be deemed hereof.
to have entirely indemnified the Owner's representatives
from any legal action or claims regarding compensation 28. NO ASSIGNMENT:
for breach of patent rights which the Vendor deems The purchase Order shall not be assigned to any other
necessary to comply for manufacturing the orclefed agency by the Vendor without obtaining prIor-written
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consent of the Owner. maintenance of the equipment if required by the Owner.
29. VENDOR'S DRAWINGS AND DATA REQUIREMENT: The terms and conditions for the services of the
Vendor's personnel shall be indicated in the quotation
The Vendor shall submit drawings data and itself.
documentation in accordance with but not limited to
32. ARBITRATION:
what is specified in the bid document and lor In Vendor's
drawings and data form attached to the Purchase Order Any dispute or difference between the Vendor on one
and as called for in clause 8, vlz, 'Expediting' above. hand and the Owner on the other. of any kind
The types, quantities and time limits of submitting this whatsoever at any time or times, arising out of or in
must be respected in its entirety failing which the connection with or incidental to the Purchase Order
purchase Order shall not be deemed to have been including any dispute or difference regarding the
executed for all purposes including settlement of interpretation of the terms and conditions or any clause
payment since the said submission is an integral part thereof shall be referred to arbitration under the Rules
of purchase Order execution. of International Chamber of Commerce in Paris. The
30. TECHNICAL INFORMATION: venue of such arbitration shall be in India. The Indian
law shall apply.
Drawings, specifications & details shall be the property
of the Owner and shall be returned by the Vendor on 33. PART ORDER I REPEAT ORDER:
demand. The Vendor shall not make use of drawings Vendor shall agree to accept part order at owner's
and specifications for any purpose at any time save option without any limitations whatsoever and also
and except for the purposes of the Owner. The Vendor accept repeat order during a period of six months after
shall not disclose the technical Information furnished placement of purchase order at the same unit prices
or gained by the Vendor to any person, firm or body or terms and conditions.
corporate authority and shall make all endeavours to 34. ADDRESS:
ensure that the technical Information is kept
Bharat Petroleum Corporation Ltd.
CONFIDENTIAL. The technical information imparted
and supplied to the Vendor by the Owner shall at all Kochi Refinery
times remain the absolute property ofthe Owner. Ambalamugal
31. SERVICES OF VENDOR'S PERSONNEL: Kochi - 682 302
Upon two weeks advance notice, the Vendor shall INDIA
depute the necessary personnel to India for supervision Tel: 91-484-2722061-69
of erection and start up of the equipment and train a Fax: 91-484-2721094/2720855/56
few of the Owner's personnel for the operation and
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PROFORMA OF BANK GUARANTEE
( Performance )
(Ref. clause 26)
To
Bharat Petroleum Corporation Limited
Koehl Refinery, Ambalamugal, Kerala- 682302
Dear Sir,
In consideration of the Bharat Petroleum Corporation Limited (hereinafter called 8the Company8 which expression shall
include its suceessorsand assigns) having awarded to MIs. (Name) (address)
..................................................•....................................................................................................................... (hereinafter
referred to as ~he Supplier- which expression wherever the subject or context so permits Include Its successors and assigns) a
supply contract In terms Interalia, of the Company's Purchase Order No dated and the
General Purchase Conditions of the company and upon the condition of supplier's fumishing security for the Performance of the
supplier's obligation and/or discharge of the supplier's liability under and/or In connection with the said supply contract up to a
sum of (in figure) (in words) .
................ ) contract value.
we, (Name) (constitution) ; (hereinafter called
8the Bank8 which expression shall include its successors and assigns) hereby jointly and severally undertake the guarantee to
pay to the Company In (Currency) forthwith on demand in writing and without protest or demur of any and all moneys anywise
payable by the Supplier to the Company under in respect of or in connection with the said supply contract inclusive of all the
Company's losses and damages and costs, (Inclusive between attorney and client), charges and expenses and other moneys
anywise payable In respect to the above as specified in any notice of demand made by the Company to the Bank with reference
to this Guarantee up to aggregate limit of Rs (Rupees .
.. ... . ... .. . .. .... .. . ... .. ... ... ... ... .... ..only)
AND the Bank hereby agrees with company that:
This Guarantee / Undertaking shall be a continuing / undertaking and shall remain valid and irrevocable for all claims of the
Company and liabilities of the Supplier arising up to and until midnight of .
This date shall be 6 months from the last date of guarantee period
This Guarantee / Undertaking shall be in addition to any other guarantee or security whatsoever that the company may now or at
any time anywise have in relation to the Supplier's obligationslliabilities under and/or connection with the said supply contract,
and the Company shall have full authority to take recourse to or reinforce this security in preference to the other securlty(ies) at
its sole discretion, and failure on the part of the Company in enforcing or requiring enforcement of any other security shall have
the effect of releasing the Bank from its liability hereunder.
The company shall be at liberty without reference to the bank and without affecting the full liability of the Bank hereunder to take
any other security in respect of the Supplier's obligations and/or liabilities under or In connection with the said supply contract
and to vary the terms vis a vis the supplier of the said supply contract or to grant time and/or Indulgence to the supplier or to
reduce or to Increase or otherwise vary the prices of the total contract value or and/or the remedies of the company under any
other security (Ies) now or hereafter held by the company and no such dealing(s), varlation(s), reduction(s), Increase(s) or the
indulgence(s) or arrangement(s) with the supplier or release or forbearance whatsoever shall have the effect of releasing the
Bank from its full liability to the Company hereunder or of prejudicing rights of the Company, against the Bank.
The Guarantee / Undertaking shall not be determined or affected by the liquidation or winding up, dissolution or change of
constitution or insolvency of the supplier but shall in all respects and for all purposes be binding and operative until payment of all
moneys payable to the Company in terms hereof.
The Bank hereby waives all rights at any time inconsistent with the terms of its Guarantee / Undertaking and the obligations of the
Bank in terms hereof shall not be anywise affected or suspended by reason of any dispute or disputes having been raised by the
supplier (whether or not pending before any Arbitrator, office, Tribunal or Court) or any denial of liability by the supplier or any
other of communication whatsoever by the supplier stopping or preventing or purporting to stop or prevent any payment by the
Bank to the Company in terms hereof.
The amount stated in any notice of demand addressed by the Company to the Guarantor as liable to be paid to the Company by
the supplier or as suffered or incurred by the Company on account of any losses or damages of costs, charges and or expenses
shall as between the Bank and the company be conclusive of the amount so liable to be paid to the Company or suffered or
incurred by the Company, as the case may be and payable by the Guarantor to Company in terms hereof.
Yours faithfully,
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BPCL-KR
Job No.: A307
BHARAT PETROLEUM CORPORATION LIMITED, KOCHI REFINERY

Terms and Conditions for Site Work
1. LOCATION OF WORKSITE:
M/s Bharat Petroleum Corporation Limited-Kochi Refinery (BPCL-KR) is setting up Integrated Refinery
Expansion Project (IREP) at its existing Refinery complex at Ambalamugal, Kochi in the state of
Kerala, India. The intending Bidder should inspect the site and make himself familiar with site
conditions and available communication facilities.
2. WATER SUPPLY:
The Owner shall allow the Contractor to draw the water within the premises of the Refinery, at one
point near Site. However, the Contractor shall make his own arrangement for the distribution pipe
network from source of supply and such distribution pipe network shall have prior approval of the
Owner/Engineer-In-Charge, so as not to interfere with the layout and progress of other Construction
activities.
Water for Hydro-testing shall be provided by Owner.
3. POWER SUPPLY:
Construction Power shall be made available by the Owner free of cost.
4. ACCOMODATION FOR CONTRACTOR ‘S SUPERVISORY STAFF AND LABOUR ETC.:
The Contractor shall make his own arrangements for the accommodation of labour,
Engineers/Supervisors deputed for carrying out Site Works.
5. LAND FOR CONTRACTOR’S FIELD OFFICE, GODOWN AND WORK SHOP:
The Owner will, at his discretion and convenience and for the duration of the execution of work,
make available, land for construction of Contractor’s Field Office, Workshop / Fabrication Yard
required for execution of the Contract. The Contractor shall at his own cost construct all these
temporary buildings/structure and provide suitable water supply and sanitary arrangement, duly
approved by Engineer-In-Charge.
On completion of the work undertaken by Contractor, he shall remove all temporary works/shed
erected by him and have the Site cleaned as directed by Engineer-In-Charge. If the Contractor shall
fail to comply with these requirements, the Engineer-In-Charge may at the expense of the
Contractor, remove such surplus and rubbish material, dispose off the same as he deems fit and get
the Site cleared as aforesaid; and the Contractor shall forthwith pay the amount of all expenses so
incurred and shall have no claim in respect of any such surplus materials disposed off as aforesaid.
But the Owner reserves the right to ask the Contractor any time during the pendency of the Contract,
to vacate the Land by giving 7 days notice on security reasons or on material interest, otherwise.
6. EQUIPMENTS, TOOLS AND PLANT:
All equipment, vehicles, tools and plants and materials brought to site by the contractor from his
resources shall have distinctive identification marks and the description and quantity of such inflow
shall be intimated to BPCL in writing by the contractor. All construction materials brought by the
contractor shall have prior approval regarding quality and quantity by BPCL. The contractor shall also
provide without extra cost necessary enclosures, containers and protective materials for proper
storage of materials inside, whenever so instructed by BPCL without any extra cost.
No material or equipment or tools etc. shall be taken out of the work-site without the written consent
of BPCL.
BPCL shall not be responsible for the safety to protection of the materials of the contractor and the
contractor shall make his own arrangements for proper watch and ward for his materials.
7. RULES AND REGULATIONS AT SITE:
The contractor shall ensure that all rules and regulations as effected from time to time by the Owner
and/or EIL are strictly observed by the Contractor’s personnel.
A307_T&C-SITE-WORK Rev. 1 Page 1 of 8
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The contractor shall not permit the entry to the site of any person not directly connected with the
execution of the Contract without prior permission of the Engineer-in charge.
8. WORKMANSHIP:
The entire job shall be done in accordance with the approved drawings and specifications. The
drawings and specifications are intended to be self-explanatory but should any discrepancy arise on
any thing contained therein, explanation shall be sought from BPCL.
All the work covered under this requisition shall be done to the entire satisfaction of BPCL who shall
determine the quality, acceptability and fitness of the work. The contractor shall provide necessary
and sufficient tools, plant, equipment etc. for proper execution of work to the satisfaction of BPCL.
9. WORK ON HOLIDAYS AND OUTSIDE NORMAL WORKING HOURS:
The contractor shall generally restrict his working hour to the normal working hours but may be
permitted to work extra hours and on Sunday and holidays on prior request at least 24 hours in
advance and around the clock depending upon the urgency of the work.
10. SUB-CONTRACTORS:
No part or whole of this work covered in the requisition or interest therein shall in any manner be
assigned or sublet by the contractor except where BPCL has given written consent therefor.
11. CONTRACTOR’S LIABILITY NOT LIMITED BY SUB-CONTRACT:
Notwithstanding and subletting with such approval the Contractor shall be and shall remain solely
responsible for the quality and quantity of materials and workmanship and for the proper and
expeditious execution of the work as if such sub-letting has not taken place.
If any sub-Contractor engaged upon the work executes any work, which in the opinion of BPCL is not
in accordance with the specifications, BPCL may, by written notice to the contractor require him to
terminate such sub-contract and sub-contractor shall immediately leave the work. No action by BPCL
under the above clause shall relieve the contractor of any of his liabilities or give rise to any right to
compensation, extension of time or otherwise.
11. OTHER AGENCIES AT WORKS:
The contractor may have to execute work in such a place and condition where other agencies also
will be engaged for other work. No claim shall be entertained for execution of work under such
circumstances. However, completion time for erection agreed will be subject to the condition that
contractor’s work is not hampered by other agencies.
12. SUPERVISION:
The contractor shall provide to the satisfaction of BPCL sufficient and qualified staff to superintendent
the execution of works. Such staff shall give to BPCL or his representative all necessary information
and facilities for such inspection or testing and examining any part of works.
The contractor shall ensure that all his supervisor’s staff and workmen conduct themselves in a
proper manner. They shall all be persons who are familiar with and skilled at the jobs allocated to
them. If and whenever any of the Contractor’s staff is found guilty of any misconduct or be
incompetent or insufficiently qualified in the performance of his duties the vendor shall remove him
from the site at once if directed by BPCL.
The contractor shall ensure that replacements for such persons removed from site are provided
immediately and the work is not allowed to suffer delay on that account.
13. INSPECTION OF WORKS:
BPCL and or EIL will have full power and authority to inspect the works at any time, either on the site
or at the contractor’s premises. The contractor shall afford or procure for the purchase every facility
and assistance to carry out such inspection. On no account will the contractor be allowed to proceed
with work of any type unless such work has been inspected and entries are made in the site
inspection register by BPCL / EIL.
14. ASSISTANCE TO BPCL:
The contractor shall render such assistance and supply such labour as may be required by BPCL in
connection with the works, cost of off all such assistance and requirements shall be deemed to be
included and covered by the prices quoted in the offer. The contractor shall make available to BPCL
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BPCL-KR
Job No.: A307
all necessary instruments and assistance in checking the setting out of works of and taking
measurements of works without extra cost to BPCL.
15. ACTION IN CASE OF BAD OR DELAYED WORK
Where it is found by BPCL, the performance of work by the contractor is not satisfactory in respect of
workmanship, deployment of sufficient labour or equipment delay, in execution of work or any other
matter, BPCL shall have the right to engage labour at normal ruling rates and get the work executed
through his own or any other agency and debit the cost in excess of the value as per order to the
contractor and the contractor shall have no right to claim compensation thereof. In such a case
BPCL shall have the right to utilise the materials and tools brought by the contractors for the same
work.
16. NOTICE OF CLAIMS FOR ADDITIONAL PAYMENT:
Should the Contractor consider that he is entitled to any extra payment or compensation or making
any claims whatsoever in respect of the works, he shall forthwith give notice in writing to BPCL that
he intends to claim extra payment. Such notice shall be given to BPCL within ten days from the
ordering of any work or happening of any event upon which the contractor bases such claims and
such notice shall contain full particulars of the nature of such claims with full details and amount
claimed. Failure on the part of the contractor to put forward any claim with the necessary particulars
as above within the time above specified shall be an absolute waiver thereof. No commission by
BPCL to reject any such claim and no delay in dealing therewith shall be waiver by BPCL of any rights
in respect thereof.
17. INSURANCE:
Marine – cum – Transit Insurance shall be arranged and borne by Vendor/Contractor. Any other
insurance including but not limited to workmen compensation, third party liability etc., as required by
the applicable laws shall be arranged by the vendor and the quoted price is inclusive of the charges
for the same.
18. PERMITS, LICENCES ETC.:
The contractor shall obtain all permits, licences or other authorisations as are required for his work in
terms of the order, from local State or Central Authorities. He shall comply with all rules, regulations
and other statutory obligations under the State of Union Legislative enactments. The contractor shall
pay all fees and other legally demandable compensation to any person, body or firm. BPCL shall not
be responsible, either directly or indirectly, in any manner whatsoever for any omissions of the
Contractor under this clause.
19. LOCAL AND OTHER AUTHORITIES NOTICES AND FEES:
The contractor shall comply with and give notices required by any Act or by any Regulation or bye-
law of any local or other public authority who have any jurisdiction with regard to the contractor’s
work and shall pay and indemnify BPCL against any fees/or charges legally demandable under such
Act, regulation or bye law in respect of the works.
20. CONTRACTOR’S LIABILITY:
It is the responsibility of the Contractor to meet all claims for compensation under the workmen’s
Compensation Act or under any other law in respect of accidents or injury including death suffered by
workmen engaged by him for carrying out the work undertaken by the contractor. The Contractor
will also be responsible and liable in respect of clams for damage to property or persons arising from
or in the course of execution of the work undertaken by him. The contractor shall keep BPCL fully
indemnified in respect of claims under the Workmen’s Compensation Act and all other claims
aforesaid and the contractor shall not under any circumstances raise any dispute with regard to the
same.
21. CONTRACTOR’S EQUIPMENT:
a) A list of equipment, which the contractor purposes to bring to Site to carry out the Work has been
made part of this Contract. The contractor shall ensure that these equipment as well as such other
equipment required to carry out the work are brought to site at the appropriate time to achieve the
promised completion date.
b) Equipment brought to Site will remain at Site and shall not be allowed to be taken out without the
written consent of the Engineer-in-charge. Certified capacity charts for heavy equipment should be
submitted to EIL prior to operation of the equipment.
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BPCL-KR
Job No.: A307
c) The contractor shall clearly mark all his tools and equipment with an identification symbol and/or
number.
22. CONTRACTOR’S CONSTRUCTION SCHEDULE AND MANPOWER, MACHIERY AND MATERIALS
REQUIREMENT CHART:
i) The Construction Schedule and Manpower, Machinery and Materials requirement chart agreed
between EIL and the contractor is made part of this contract. The following comprise the
Construction Schedule and Manpower, Machinery and Materials requirement chart.
(a) Construction Schedule showing Chart and finish dates for various Operations involved in the
execution of the Contract and how the various start and finish dates are tied up with the completion
date.
(b) Manpower requirement (separately for Supervisory and non-supervisory manpower) at various
phases of Contract execution.
(c) Machinery and Construction equipment requirement at various phases of Contract execution.
(d) Procurement Schedule for materials in the contractor’s scope of supply.
(e) Contractor’s organization chart.
The contractor shall ensure compliance with the Construction Schedule and Manpower, Machinery
and Materials Schedule and make every effort to bring in additional manpower, machinery and
materials as required to ensure timely completion of the work.
23. MATERIALS FURNISHED BY OWNER/EIL:
a) The Owner/EIL shall issue from their stores at site such materials, if any, agreed to be furnished to
the contractor elsewhere in this Contract. The contractor shall collect such materials from the stores
and transport to his work site at the contractor’s cost.
b) The contractor shall inspect such materials as soon as received by the contractor and shall bring to
the attention of the Engineer-in-charge any shortage/damage or other defects noticed before taking
over the materials. Materials once taken over will be deemed to have been received in good condition
and in correct quantities except for intrinstic defects, which cannot be observed by visual and
dimensional inspection and weighment.
c) Upon receipt by the contractor the responsibility for any and all loss, damage and/or misuse of such
materials shall rest with the contractor.
d) All materials furnished by Owner/EIL shall be properly stored and systematic records of receipts,
issue and disposal will be maintained. Periodic inventory shall be made available to Owner/EIL
whenever so required by Engineer-incharge.
e) All materials furnished by Owner/EIL shall be utilized as directed by Engineer-in-charge or in the
absence of such direction most economically. The contractor shall be responsible for the return to the
Owner/EIL of all surplus materials, as determined by the Engineer-in-charge.
f) For materials furnished by the Owner/EIL that is lost, damaged or unaccounted, deductions shall be
made from payments to the contractor at rates specified elsewhere in the Contractor in the absence
of such a provision in the contract at a rate determined by the Engineer-in-charge, which shall
includes besides the cost of materials, levies, taxes and duties paid, procurement expanses, freight
(air, sea and land) handling charges, insurance, expediting and inspection charges as per the
Schedule of rates of the Owner/EIL.
g) Surplus from materials furnished by the contractor shall after acceptance of work revert to the
Ownership of the contractor.
24. PROTECTION TO WORK NOT TAKEN OVER BY OWNER/EIL:
Until such time the work is taken over by Owner/EIL, the contractor shall be responsible for proper
protection including proper fencing, guarding, lighting, flagging, watching and for the provision of
temporary foot-ways, guards, and fences as far as may be rendered necessary by reason of the
work, for the protection of foot passengers, vehicles, animals and to the properties of the Owner/EIL,
occupiers of adjoining property and the public. The contractor shall during the progress of work
properly cover up and protect any part of the work liable to damage by exposure to the weather and
shall take every reasonable precaution against accident or damage to the work from any cause.
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25. COMMUNICATION FACILITIES:

If available, the Contractor may use the Owner’s or EIL’s communication facilities (telex, telegram,
telephone, postal etc,) at the specified charges. However, the owner or EIL does not guarantee such
facilities and the sub-contractor shall if required arrange for such facilities at his own cost and
expense. Lack of communication facilities will not form ground for extension to completion date.
26. EMPLOYMENT LIABILITY:
The contractor shall be solely and exclusively responsible for engaging or employing persons for the
execution of work. All employees engaged by the contractor shall be on his/their pay roll and paid by
him/them. All disputes or differences between contractor and/his/their employees shall be settled by
him/them. BPCL has absolutely no liability whatsoever concerning the employees of the contractor.
The contractor shall indemnify BPCL against all loss or damage or liability arising out of or in course
of his/their employing persons or relations with his/their employees.
The contractor shall make regular and full payment of wages and salaries to his employees and
furnish necessary proof wherever required by BPCL. In case of any complaint by any employees of
the contractor or his sub-contractor regarding non-payment of wages, salaries or other dues, BPCL
reserves the right to make such payments directly to such employee or sub-contractor of the
contractor and recover the amount in full from the bills of the contractor and the contractor shall not
claim any compensation or reimbursement thereof. The contractor shall comply with the Minimum
Wages of his employees and also of employees of his sub-contractor.
27. SAFETY SECURITY:
The contractor shall adhere to and enforce all safety and fire protection rules in force during the
performance of the work. The contractor shall take immediate steps to safety and security for each
different type of works as required to guard against accident and hazardous and unsafe working
conditions and shall comply promptly with BPCL’s additional instructions when given. BPCL reserves
the right to reject entry to the Contractor’s workmen either individually or wholly without assigning
any reason.
Prior to commencement of the awarded work, the Contractor shall furnish a list of employees whom
he intends to take in for his job to the Engineer-in-charge of BPCL.
28. FIRST AID FACILITIES:
The Owner/EIL shall establish First Aid Station at Site. Assistance from the First Aid Station will be
available to the contractor at an agreed charge. Contractor shall inform EIL in advance whether he
wishes to make use of this facility and confirm acceptance of the charges. Unless so notified earlier
the First Aid personnel will not treat contractor’s casualties except in the emergency.
29. HOUSE KEEPING
During the work in progress, the contractor should maintain good housekeeping at the work-site and
after completion of the work, leave the buildings, etc, with the adjacent area cleared.
Also, after erection the area should be cleared of any temporary structures built by the vendor.
30. NOTICE FOR ERECTION
The contractor shall start the erection work within 7 days of receipt of request from BPCL to
commence erection.
31. OTHER FACILITIES:
Unless specifically agreed elsewhere in the Contract, the Owner/EIL shall not provide any other
facilities to the contractor and the contractor shall arrange at his own cost and expense for plumbing,
lighting, construction air or steam, sanitary facilities, petrol and other fuels and lubricants for all
contractor’s equipments temporary construction of buildings, construction and fabrication equipment,
storage materials, tools, machinery (including consumables, costly and sophisticated fittings,
instruments, etc.), scaffolding, temporary erection bolts, all hand tools as required, welding
equipment, packers and shims, and all other items required to complete the work.
32. DEWATERING:
The contractor will keep his assigned areas free of water and must assume the costs for all pumping
conditions including shoring and shuttering as required. The contractor will tie in all his dumping
operations to the existing sewer or drain system all as directed by the Engineer-in-charge. The
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BPCL-KR
Job No.: A307
contractor will be held responsible for all damage which may be caused of result from water backing
up or flowing over through floor or any part of the work or which any of his operation may cause to
flow elsewhere.
33. COMPLIANCE WITH STATUTORY REGULATIONS:
a) The contractor shall be assumed to be familiar with all central, state and local regulations in force as
applicable to the operations he is performing.
b) It shall be sole responsibility of the contractor to execute the Contract in strict accordance with such
statutory regulations in force and or to obtain necessary exemption certificates.
c) Any modifications/alterations deletion and/or addition that has to be carried out to meet statutory
requirements shall be done at the cost and expense of the contractor. The contractor shall not be
entitled to any extension in completion date to carry out changes, in order to meet statutory
requirements.
d) The contractor shall at his cost and expense, obtain and furnish Owner/EIL with all statutory
certificates/permits, and/or exemption certificates by that are required, to put into operation, the
work completed by the contractor.
34. HYPOTHECATION BOND:
For free issue material, the Contractor shall furnish a hypothecation bond as per proforma enclosed
before commencement of despatches. This bond shall be executed on a Stamp paper.
35. GENERAL CONDITIONS OF CONTRACT (GCC):
The General Conditions of Contract (GCC) shall be applicable to Site Works.
36. MEDICAL FITNESS CERTIFICATES:
The contractor shall ensure the following at time of working at higher elevation:-
a. Doctor’s fitness certificate for contract workers shall be insisted for working at a height more
than 30 meters using temporary structures.
b. Executing department shall forward the list of contract workers engaged for working at heights
more than 30 meters to OHC for medical examination.
c. Tests / Parameters for medical fitness shall be as per CMO (OHC).
d. BPCL-KR medical officer will issue the fitness certificate with validity (6 months) and shall
endorse in the entry pass.
e. The fitness certificate shall be renewed every 6 months.
f. The necessity of medical fitness for those who employed in working at heights as per the guide
lines shall be included in the work permit given for such jobs.
g. The executing department, permit issuer and safety personnel shall ensure the compliance of the
safety guide lines.
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BPCL-KR
Job No.: A307
DRAFT FOR HYPOTHECATION BOND
AN AGREEMENT made this ______________ day of ______________two thousand and ____________

BETWEEN ________________________________LIMITED a Company incorporated under the Indian
Companies Act and having its Registered Office at _______________ (hereinafter called “the Contractor”) of
the one part and BPCL, A company incorporated under the Indian Companies Act 1956 and having its
registered office at ________________, hereinafter called “the Owner” of the other part.
WHEREAS
(1) The Owner has entered into an agreement with the Contractor for _______________ upon the terms
and conditions detailed in the Contract No. ____________ dated____________.
(2) One of the terms and conditions of the said Contract is that the Owner shall advance to the
Contractor a sum of Rs. _______________ of the contract price against despatch of materials.
(3) The Owner has at the request of the Contractor agreed to advance to the Contractor the said sum of
Rs. ______________ against hypothecation of materials despatched by the Contractor for purpose of
the said contract.
NOW IT IS HEREBY AGREED AS FOLLOWS
(1) THAT in pursuance of the said agreement and in consideration of the promises the whole of the
contractor’s materials which are now or hereinafter from time to time during the continuance of this
security shall be brought to or stored in or being or about the Owner’s lands and buildings at
________________ in the district of ___________ or wherever also the name may be (including any
materials in course of transit) hereinafter called the “said materials”) with the benefits of all rights
relating hereto shall be and stand hypothecated to the Owner and its assign by way of the said sum
of Rs. _________________ in manner hereinafter appearing together with all relative interest
charges and costs (as between attorney and client) and expenses.
(2) THAT the Contractor shall refund to the Owner the said sum of Rs_____________ on demand by the
Owner if the contractor shall commit any breach of the said contract or if the said sum becomes
otherwise refundable to the Owner under the said Contract.
(3) THAT subject as hereinafter provided the Contractor shall not except with the prior written consent of
the Owner during the continuance of this security, pledge or otherwise charge of encumber the said
materials or any part thereof over which the charge hereby created in favour of the Owner shall
extend or be expressed or intended to extend nor do or permit any act whereby the security here
before expressed to be given to the Owner shall be in any way prejudicially affected.
(4) THAT the contractor shall at all times and from time to time insure the said materials//keep it insured
to its full value against fire, strikes, riots and civil commotion and all other risk as required by the
Owner with Insurance Companies approved of by the Owner and the Contractor will on demand
produce the policies of insurance and the receipts for insurance premium to the Owner. If the
Contractor shall fail to insure or produce the policies or Insurance and Insurance premium receipts as
aforesaid the contractor shall be liable to refund the entire amount remaining outstanding out of the
advance on the date of such failure.
(5) THAT in the event of loss, destruction by fire or otherwise or damages to the said materials or any
part thereof the Owner shall be entitled to recover and receive all moneys payable in respect of the
insurance. In the event of the Owner nor receiving the amount payable in respect of the insurance
wholly or partially for any reason whatsoever the Contractor shall be bound to pay to the Owner on
demand the said sum,
(6) THAT all sums of money recovered or received under the last preceding clause may at the option of
the Owner be applied towards the liquidation and satisfaction of the said sum and if any part of the
insurance moneys shall remain in the hand of the Owner after such application thereof as aforesaid
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BPCL-KR
Job No.: A307
the Owner shall be entitled to apply the same towards any other sum or sums of money which may
be due from the Contractor to the Owner on any other account or any other transaction or
transactions whatsoever. If after settlement of all claims of the Owner against the Contractor any
surplus shall remain, such surplus shall remain at the disposal of the Contractor but if the sum or
sums realised from the insurance be insufficient to cover the moneys due to the Owner as aforesaid
the Contractor agrees to forthwith repay to the Owner the deficiency.
(7) THAT the Owner, its agents and nominees shall be entitled at all times and without notice to the
contractor but at the contractor’ s risk and expense and if so required as attorney and the name of
the contractor to enter any place where the said materials may be and inspect value and/or
possession of (so that they become pledged) all or any part of the said materials if the said sum or
any part thereof become payable under clause 2 hereof and to recover receive or remove and/or sell
by public auction or private contractor or otherwise dispose of or deal with all or any part of the said
materials and to enforce realise settle compromise and deal with any rights aforesaid without being
bound to exercise any of these powers or being liable for any losses in the exercise thereof and
without prejudice to the Owner’s rights and remedies of suit or otherwise and notwithstanding there
may be any pending suit or other proceeding.
(8) THAT in the event of any conflict between the provisions of these presents and the said contract the
provisions of these presents shall prevail and in the event or any dispute or difference arising over
the construction of effect of these presents the settlement of which has not been hereinbefore
expressly provided for, the same shall be referred to the Arbitrators as per General Purchase
Conditions, whose decision shall be final and provisions of these Indian Arbitration Act for the time
being in force shall apply to any such reference.
IN WITNESS WHERE OF the said Contractor and the Owner have hereunto set their respective hands
the day and year first above written.
Signed, sealed and delivered in the presence of :
Witness:
Signature
Name
Address
Signed for and on behalf of BPCL INDIA LIMITED in the presence of :

Witness:
Signature
Name
Address
Page 140 of 504

Tax Residency Certificate (TRC) Format for Foreign Bidder
Sl. No. Description

1. Name of the assessee
2. Status ( Individual, Company, Firm etc…) of the

assesse
3. Nationality ( in case of individual)
4. Country / Specified territory of incorporation /

registration
5. Assessee’s tax identification number in the country /

specified territory of residence or in case no such
number, then, a unique number on the basis of
which the person is identified by the Govt. of the
country or the specified territory
6. Residential status for the purpose of tax
7. Period for which the certificate is applicable
8. Address of the applicant for the period for which the

certificate is applicable.
Note:-
1. Tax Residency Certificate (TRC) containing above details is compulsory for claiming tax
relief under Double Taxation Avoidance Agreement (DTAA) in respect of foreign
remittances.
2. TRC containing the details as above shall be verified by the Govt of the country or the
specified territory of which the contractor/ Licensor (ie, assessee) claims to be a resident
for the purpose of tax.
3. Bidder must submit TRC containing the details as above along with invoice for the
purpose of effecting payment. Please be noted that non furnishing of TRC will delay
the payment to non – residents.
Page 141 of 504

Job No. : A307
BPCL-KR - IREP
SPECIAL PACKAGING REQUIREMENTS
All raw/solid wood packaging material used for packaging shall be appropriately treated and marked as
per ISPM-15 (International Standards of Phyto-sanitary measures 15) OR shall be accompanied by a
Phytosanitary Certificate with the treatment endorsed.
The treatment of raw/solid wood packaging material prior to export shall include either Methyl Bromide
(MB) @ 48 g/m3 for 16 hrs at 21º C and above or any equivalent thereof or heat treatment (HT) at 56º
C for 30 min (core temperature of wood) or Kiln Drying (KD) or Chemical Pressure Impregnation (CPI)
or any other treatments provided that these meet the HT specifications of the ISPM-15.
However, the above conditions shall not be applicable to wood packaging material wholly made of
processed wood products such as ply wood, particle board, oriental strand board of veneer that have
been created using glue, heat and pressure or combination thereof. The above conditions shall also
not be applicable to wood packaging material such as veneer peeler cores, wood wool & shavings and
thin wood pieces (less than 6mm thickness) unless they are found to be harboring any pests.
SPR-Foreign Page 1 of 1
Page 142 of 504

INSTRUCTIONS TO BIDDERS FOR E-TENDERING
Bidders who wish to participate for RFQs/ Tenders which are uploaded on EIL’s
Authorised service provider’s website (i.e. www.tenderwizard.com/eil) should follow
the following instructions which shall permit them to Search, View, Download and
Submit their Electronic Bids online in a secure manner ensuring confidentiality. These
Instructions for E-Tendering shall be read in conjunction with various instructions,
wherever appearing with the RFQ/ Bidding Document. The conditions & instructions
mentioned here in under shall supersede and shall prevail over the conditions &
instructions enumerated elsewhere in the RFQ/ Bidding Document.
1) PARTICIPATION IN E-TENDERING, REQUEST FOR USER ID and

PASSWORD:
To participate in E-Tendering, it is Mandatory on the part of Bidders to have user id

and password. Bidders are required to be registered on E-Tendering website to
obtain user id & password (password will be system generated).
User id and password are unique to each bidder and the bidder shall use the same
to view/download/participate in all e-tenders of EIL. Bidders are required to change
the password during their first login into the system. There will be single user id
permission for each bidder in the system.
Obtaining user id is an on-going process and is not linked to any particular RFQ/
Bidding Document. Any bidder willing to participate in EIL E-Tenders can obtain
User id & password as described above. Each bidder will get one user id. Bidders
are requested to designate one officer from their organization who will submit the
bids on line.
Digital Signature will be required from very first stage starting from login into the
system, downloading of RFQ/ Bidding Document, Bid submission, Bid opening, etc.
2) VIEW AND DOWNLOAD E-TENDER
Bidders must go to E-Tendering website www.tenderwizard.com/eil and log-in

using their user-id, password and digital signature.
However, the open tenders can be viewed/ downloaded from the link “tender free
view” provided in the website, without being log-in into the system.
3) DIGITAL SIGNATURE
Bidders cannot submit e-bids without having valid Digital Signature. The Digital
Signature shall be issued by C.A. (Certifying Authority) in India, in the name of a
person authorized for E- Tendering on behalf of his Company.
Page 1 of 1
Page 143 of 504

FOREIGN BIDDERS SHALL ALSO HAVE TO OBTAIN DIGITAL SIGNATURE
FROM CERTIFYING AUTHORITIES IN INDIA AS APPROVED BY CCA. DIGITAL
SIGNATURE OBTAINED FROM FOREIGN COUNTRIES ARE NOT
ACCEPTABLE.
Note: In terms of Indian I.T Act 2000, only a digitally signed document will be
considered as a valid signed document.
4) BID DOCUMENT FEE/ EARNEST MONEY DEPOSIT, IF APPLICABLE :
Bidders are required to submit the Bid Document Fee & EMD (in the prescribed
format) in original as per the manner prescribed in the RFQ/ Bidding Document at
the time of bid submission in sealed envelope. However, bidders are required to
upload the scanned copy of both Bid Document fee as well as EMD on E- Tendering
website along with the e-bid.
If the Bidder is unable to submit Bid Document Fee & EMD in original within the due
date & time, he may submit the original Bid Document Fee & EMD within 7 days
from the date of unpriced bid opening, provided copy of the same have been
uploaded on E-Tendering Website. In case the bidder fails to submit the same in
original within 7 days, his bid shall be rejected, irrespective of their status/ ranking
in tender and notwithstanding the fact that a copy of Bid Document Fee & EMD
was earlier uploaded by the bidder.
5) SUBMISSION OF BID :
Bidders are required to upload the bid along with all supporting documents & Priced
part on the E-Tendering website (www.tenderwizard.com/eil) only. However,
documents required to be submitted physically, viz., Bid Document Fee, EMD, etc.,
need to be submitted in a sealed envelope as per the provisions of RFQ/ Bidding
Document.
Bidders shall ensure that all the required documents are uploaded in time and
failure to upload the same before bid submission date & time is the sole
responsibility of bidder. Under no circumstances, EIL shall entertain any request for
acceptance of bid documents in physical form or any other form, which are required
to be uploaded on E- Tendering Website.
The bidders needs to submit prices on-line strictly as per the Price Schedule
format provided in our E-Tender.
Bidders can submit their Bids on-line only after digitally signing the bid/documents
with the Digital Signatures used for log-in.
The Authenticity of above digital signatures may be verified through authorized CA

after bid opening and in case the digital signature is not authorized/valid, the bid
will be rejected. Bidder shall be responsible for ensuring the validity of digital
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signatures and proper usage of the same by responsible persons.
No Late Bids after due date & time shall be permitted in E -Tendering website.
The system time (IST) being displayed on the E-Tendering website shall be final and
binding on bidder and bids have to be submitted by bidders considering this time only
and not the time as per their location / country. Bidder who intends to change the bid
already submitted may change/revise the same on or before the closing date &
time of bid submission.
No Manual Bids shall be permitted. The offers submitted through E -tendering

website shall only be considered for evaluation.
Note:
i) Bidders are advised in their own interest to ensure that bids are uploaded in E-
tendering website well before the closing date and time of bid submission.
ii) No bid can be modified after the dead line for submission of bids.
iii) EIL shall not be responsible for any failure on the part of the bidder to follow the
instructions.
iv) Inadvertently, if a document is uploaded in E- tendering website by the
bidders, such document can be deleted by the Bidder and a new/modified
document can be uploaded digitally signed within the bid due date & time.
v) Bidders are requested to upload small sized documents preferably (upto 5 MB)
at a time to facilitate easy uploading into E- Tendering website. EIL does
not take any responsibility in case of failure of the bidder to upload the
documents within specified time of Bid submission.
vi) Wherever, the bidders are asked to upload the required document in Mandatory
folders, the bidders must upload the required document only in the Mandatory
folders.
6) OPENING OF BIDS:
The unpriced bids shall be opened online, at the specified date and time given in the
RFQ document or extended otherwise. The price bids shall also be opened online
on the date & time which will be informed to all the techno-commercially qualified/
acceptable bidders in advance.
The bidders who have submitted their bid will be able to view online the name &
status of all the bidders at their respective windows, after unpriced bid opening by
buyer. Similarly, the techno-commercially acceptable bidders will be able to view
online the price sheets of other techno-commercially acceptable bidders at their
respective windows, after priced bid opening by buyer.
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Wherever the composite bids are invited, the composite bids shall be opened
accordingly.
7) LAST DATE FOR SUBMISSION / RECEIPT OF BIDS:
System does not allow for submission of bids beyond the deadline for bid
submission. The system time displayed on EIL’s ASP E-Tendering website shall be
final and binding on the bidders for all purposes pertaining to various events of the
subject RFQ/ Bidding Document and no other time shall be taken into cognizance.
8) GENERAL
 The bidders may quote from their own offices/ place of their choice. Internet
connectivity shall be ensured by bidders on its own.
 Bidders agree to non-disclosure of trade information regarding the purchase,
identity of EIL, bid process, bid technology, bid documentation and bid details.
 EIL shall not have any liability to bidders for any interruption or delay in access to
the site irrespective of the cause.
 EIL shall not be responsible for any indirect / consequential losses / damages,
including but not limited to systems problems, inability to use the system, loss of
electronic information, etc.
 EIL decision on award of Contract shall be final and binding on all the Bidders.
 EIL reserves the right to prescribe different Security Devices for accessing and/or
using E-Tendering System or any part thereof, including but not limited to
prescribing different Security Device(s) for accessing and/or using different parts
of E-Tendering System.
 EIL reserves the right to prescribe password(s) and Login ID(s) for the bidders
and its representatives as well as any combination and/or sequence of letters
and/or numerals for the password(s) and Login ID(s).
 The actions, failures, omissions and defaults of the bidder's representative(s)
shall be construed and be given legal effect as if they are the actions, failures,
omissions and defaults of the bidder and the bidder shall be fully responsible for
all such matters.
 The bidder shall bear all costs and expenses in relation to its access and use of
E-Tendering System, including but not limited to the costs and expenses incurred
in ensuring its continued access and use of E-Tendering System.
 EIL shall not be responsible or held liable under these Terms and Conditions for
any loss or damage that is caused to any party due to use or misuse of the
E-Tendering System or breach, by any party, of the Terms and Conditions
mentioned herein.
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Contact details of Authorized Service Provide (ASP)
ASP Name: M/S Antares Systems Limited, Bangalore
Address: # 24, 1st Floor, Sudha Complex

Near Havanoor Circle, 3rd Stage
4th Block, Basaveshwara Nagar
Bangalore - 560 079
Ph: 080-40482000
Fax No: +91-80-40482114
New Delhi Help Desk:

C-9, 1st Floor (Back Side)
New Krishna Park, Najafgarh Road, Vikaspuri
Near Janakpuri West Metro Station
New Delhi-110018
Ph No: 011-49424365
Fax No: +91-11-25618721
Contact Persons:
1: Mr. Ashish Yadav

Contact no: 08800991865
Email: ashish.y@antaressystems.com
2: Mr. Sachin
Contact no: 8401982112
Email: sachin.t@antaressystems.com
Help Desk Numbers:
1: New Delhi 011-49424365
2: Bangalore 080-40482000
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First of all you need to open internet explorer
Type the website address http://www.tenderwizard.com/EIL in the address bar and click
“Go” to access the Login Screen.
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Now open IE and go to the tools ->internet options->
Follow as given settings
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Make all settings as per follows
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Follow same in the next
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After making all setting you need to login and you will get the page as follows
And install java by clicking the link but before uninstalling the older java version.
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E-Tendering Help Manual
for Bidders
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Overview
Tender Wizard is an exclusive, most vibrant end to end solution for buying / selling of products and
services through tendering process. It supports A - Z activities of tendering based on proactive work
flow concept. Fine details of tendering like vendor registration, Bid Document announcement and
corrigendum, Bid Document form processing, opening, negotiation and Bid Document awarding are
supported in a real time interactive environment. Tender Wizard creates a true dynamic market place
for both buyers and vendors to interact with each other and transact business.
Purpose
The objective of developing the TENDERWIZARD is to automate the departments of Governments.
The key objectives of this exchange are Reduced Inventory, consistency in costs across all
departments, consistent and sustainable Vendor Development, transactional effectiveness,
procurement lead time reduction, transparency etc.,
Audience
This product is extensively used by the Government officials and contractors to enhance the
transparency in the day to day tendering activities of the Government offices as well as in contractor
community.
Disclaimer
ANTARES assumes no responsibility for any errors that may appear in this document. The
information contained herein is subject to change without notice and should not be construed as a
commitment by Antares. No responsibility is assumed for the reliability of software or equipment that
is not supplied by Antares.
Copyright
This document is confidential and proprietary information of Antares. It should not be disclosed in
whole or in part to any third party except to the document to whom it has been submitted without the
express written authorization of Antares and should not be duplicated in whole or part for any other
purpose other than evaluation of the Technical capability of Antares and shall be returned upon
request.
Any reference used in this response is proprietary and is covered under non-disclosure agreement.
The information should not be divulged to any other party other than for whom it is intended. Clients
and partners may not be contacted about these references or divulge the information contained there-
in unless duly authorized by Antares.
Copyright 2007
Strictly private and confi dential
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Login screen
Type the website address http://www.tenderwizard.com/EIL in the address bar and click “Go” to
access the Login Screen.
Login procedure
Enter the given “USER ID” in the box provided. Enter the given “PASSWORD” in the box provided.
Click “ENTER” to login to the tendering website. The screen directs you to the PKI based login screen
(as shown below):
As a Security purpose the system automatically asks the user to change the password as shown in
Figure during the first login. Enter the Old and New Password along wit the Hint Question and Answer
and the click “Submit” to update the new Password. The user needs to login once again with the new
password (note the User Id remains the same) which gives the user the authentication to the change
of password.
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Modify password: This screen will show only at first time login
Login again with the new modified password:
Once again the system will ask you to enter the password as shown below. Enter your password and
click “Enter” to proceed:
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Request for Bid Document
Once the user logs in to the system, by default “In Progress” screen will be displayed where all the
applied Bid Documents are viewed.
Click “Un Applied” to view the new / unapplied Bid Documents. If the Bid Document is due for
request, then a Blue colour icon will appear on the screen as displayed below:
Once the user requested for the Bid Document, he can access this Bid Document through “In
Progress” section and the status of the Bid Document will be displayed as “Received”. The Bid
document has to be paid during submission of Bid document.
Uploading of supporting documents

Click “Document Library” (highlighted space in the below figure on the left side) to upload all the
necessary supporting documents for the Bid Document. This activity will reduce the user’s work, while
submitting the Bid Document. Click “Upload document” whenever user need to upload the new
attachments. These documents can be attached for any number of Bid Documents applied by the user.
Note:
1: Do not upload the SOR or Price Schedule which is in the form of the excel sheet in
which you are required to fill the price, this will upload directly from your system.
2: If there is EMD required and it is in the form of BG then scan the EMD in the two
ways
a: First page in the JPEG or JPG format, this page is not required to upload in the
document library it will upload directly from your system.
b: Scan all pages in the PDF format, this should be uploaded in the doc library.
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The window will be as below figure:
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Browse the file from system, give the attach name & attach description. If you know the file group of
the file then select the group otherwise select the general document. Now click on the upload.
Note: The file name should not contain any special character and not even <space> but you can give
one space in the attach name and description.
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After clicking the update you can check the document by directly clicking on the document library.
Now again come back on in progress and click on the edit attachment level 1
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You will get the page as below
Now you are required to attach the document one by one in the given link as below
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Now you are about to ready to submit the tender form
But before submission you are required to upload rest of other supporting document besides the
document which was showing in the red color otherwise you will get the below message.
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Now attach at least one general document as below figure
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Now you can submit the tender by clicking on the given link.
See the below figure:
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Confirmations on Bid Document submission
Once the EMD, Bid document fee, Price Bid, General documents, Mandatory documents etc. are
uploaded, click “Submit the Bid Document form” on the Bid Document screen. The user should
compulsorily attach at least one document from general document section.
Once the user submits the form, the following confirmations shall appear as an authentication to the
submission of the Bid Document. Preserve the printout of confirmation as shown in Figures.
Note that the status of the Bid Document will be changed as “Submitted”, once user click on the final
submission button.
Now click on the green icon of the bid:
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Click on the view the acknowledgement copy
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Withdrawal of Bid Document
In case, the vendor needs to withdraw his submitted bid, then click “Withdrawal” as shown below and
provide reason for withdrawal and proceed. The Bid Document will be moved to Disqualified /
Withdrawal section. Once withdrawn, Bid Documents cannot be taken back.
Opening event
Vendors can view the opening event sitting at their own places using internet connection. The Bid
Document will be moved to Opened / Awarded section once it is opened by the tendering authority
(as shown in figure). If the vendor is not disqualified then the status will be shown as “In the Race” (as
shown in figure).
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Even competitor’s bids sheets can be downloaded from the website as shown in figure.
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This drawing, design and details given on this format are the property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that they will not be reproduced, copied, exhibited
MATERIAL REQUISITION (TOP SHEET)
ITEM DESCRIPTION: AIR FIN COOLER (CS & SS)
GROUP ITEM CODE: 01CJ DESTINATION: As per Commercial Documents
MR CATEGORY: I DELIVERY PERIOD: As per Commercial Documents
DOCUMENT NUMBER
( Always quote the Document Number given below as reference )
A307 ID EA MR 6557 A 14/10/2013 16 46

JOB NO. UNIT/ MAIN DOC. SR. NO. REV. DATE DIVN. DEPT.
AREA COST CODE
CENTRE ORIGINATOR
or used, except in the limited way permitted by a written consent given by the lender to the borrower for the intended use. EIL-1641-515 Rev.1 A4-210x297.
NOTES :
1 This page is a record of all the Revisions of this Requisition.
2 The nature of the Revision is briefly stated in the "Details" column below, the
Requisition in its entirety shall be considered for contractual purposes.
3 Vendor shall note the MR category and shall submit his offer in line with the
requirements included in attached 'Instructions to Bidders'.
REV. DATE BY CHK. APPD. DETAILS
A 14/10/2013 RRJ PVSS DBA ISSUED FOR BIDS

This is a system generated approved document and does not require signature.
Project: INTEGRATED REFINERY EXPANSION PROJECT

16 Client: BPCL-KOCHI REFINERY
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Sheet 1 of 8
File Name: D:/A307-OID-16-46-EA-6557.pdf
TAG NO/
SR. NO. ITEM CODE/ [ ID. NO. ] DESCRIPTION QUANTITY
01.00 Design (structural ), detail engineering,

manufacturing, procurement of all
materials and bought out
components,fabrication, assembly at shop
, inspection , testing at manufacturer's
works, packing,transportation & delivery
of the following including supply of
fans,motors ( including VSD as required
), scissor trolleys (Note-1), all
structurals,plenum chambers ,all
mandatory spares, commissioning spares,
special tools & tackles, if any, erection
material including cranes (during
erection and fabrication) & documentation
as per the enclosed EIL standard
specifications, job specification, data
sheets etc. and other codes and standards

attached or referred.(Refer note-2)
01.01 ID-E-105 A-F HCGO PRODUCT AIR COOLER 1 Unit
01.02 ID-E-107 LCGO PUMPAROUND AIR COOLER 1 Unit
01.03 ID-E-108 COKER FRACTIONATOR OVERHEAD CONDENSER 1 Unit
01.04 ID-E-119 A-F LCGO-LEAN SPONGE OIL AIR COOLER 1 Unit
01.05 ID-E-125 A1-R2 BLOWDOWN OVERHEAD CONDENSER 1 Unit
01.06 ID-E-126 A-H BLOWDOWN QUENCH OIL COOLER 1 Unit
01.07 IV-E-105 HLPS Vapour Air Cooler 1 Unit
02.00 Loading of materials at storage yard at
site (refer note 3), transportation from
storage yard to erection site, unloading
of all materials at erection site,
erection, assembly at site, installation,
testing, painting, pre commissioning &
commissioning assistance, performance
guarantee runs, handing over to client
and other field works including civil-
structural work for the following, as per
the enclosed EIL standard specifications,
instructions to vendors, job
specification, data sheets etc.
02.01 {02}ID-E-105 A-F For Sr. No. 01.01 1 Nos
02.02 {02}ID-E-107 For Sr. No. 01.02 1 Nos
02.03 {02}ID-E-108 For Sr. No. 01.03 1 Nos
02.04 {02}ID-E-119 A-F For Sr. No. 01.04 1 Nos
02.05 {02}ID-E-125 A1-R2 For Sr. No. 01.05 1 Nos
02.06 {02}ID-E-126 A-H For Sr. No. 01.06 1 Nos
02.07 {02}IV-E-105 For Sr. No. 01.07 1 Nos
03.00 << DELETED >>
04.00 << DELETED >>
05.00 Supply of Two Years Operation and Lot
Maintenance Spares, as per enclosed job
specification (separate quote) with list
of the same group wise.
06.00 Unit Rates
06.01 Unit Rates of items for addition/ 1
deletion purpose, as per the enclosed
instructions to vendor.
07.00 << DELETED >>
08.00 << DELETED >>
ENGINEERS INDIA LIMITED REQUISITION NO. REV.
16 Client: BPCL-KOCHI REFINERY A307-ID-EA-MR-6557 A
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Sheet 2 of 8
TAG NO/
SR. NO. ITEM CODE/ [ ID. NO. ] DESCRIPTION QUANTITY
09.00 Drawings and documents as per attached Lot

Vendor Data requirement for all supplies
and services covered above in Sr.Nos.1.00
to Sr.No.8.00
Vendors shall quote prices in EIL Price Schedule except for Sr.No.9.00. Price for
documentation is implied to be included in the prices quoted against Sr.No.1.00 to
Sr.No.8.00
Vendor to note that the numbers given in square '[]' and curly '{}' brackets are
not for their use and meant for store purpose only. Items shall be tagged as per
main equipment Tag No. only.

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Sheet 3 of 8
LIST OF ATTACHMENTS
REVISION
SL. REV. REV. REV. REV.
DOCUMENT TITLE DOCUMENT NO.
No.
DATE DATE DATE DATE
1 Format for Vendor Drawing/ EIL-1641-1923
Document Submission Schedule Rev.1
DATASHEET
2 Setting Plan of Item no.ID-E- A307-0ID-16-46-DS- 1
105 A-F 3605(sheet 1 of 5) 10/10/2013
3 Tube Bundle Details of Item A307-0ID-16-46-DS- 1
no. ID-E-105 A-F 3605(sheet 2 of 5) 10/10/2013
4 Tube Bundle Frame Details of A307-0ID-16-46-DS- 1
Item no. ID-E-105 A-F 3605 (sheet 3 of 10/10/2013
5)
5 Tube Bundle details of Item A307-0ID-16-46-DS- 1

No. ID-E-105 A-F (Steam Coil) 3605 (Sheet 4 of 10/10/2013
5)
6 Tube Bundle Frame details of A307-0ID-16-46-DS- 1
Item No. ID-E-105 A-F (Steam 3605 (Sheet 5 of 10/10/2013
Coil) 5)
7 Setting Plan of Item no. ID-E- A307-0ID-16-46-DS- 1
107 3607 (sheet 1 of 10/10/2013
3)
no. ID-E-107 3607 (sheet 2 of 10/10/2013
3)
Item no. ID-E-107 3607 (sheet 3 of 10/10/2013
3)
108 3608 (sheet 1 of 10/10/2013
3)
no. ID-E-108 3608 (sheet 2 of 10/10/2013
3)
Item no. ID-E-108 3608 (sheet 3 of 10/10/2013
3)
119 A-F 3619 (sheet 1 of 10/10/2013
3)
no. ID-E-119 A-F 3619 (Sheet 2 of 10/10/2013
3)
Item no. ID-E-119 A-F 3619 (Sheet 3 of 10/10/2013
3)
16 Setting Plan of Item no.ID-E- A307-0ID-16-46-DS- 1
125 A1/A2~R1/R2 3625 (Sheet 1 of 10/10/2013
5)
no. ID-E-125 A1/A2~R1/R2 3625 (Sheet 2 of 10/10/2013
5)
Item no.ID-E-125 A1/A2~R1/R2 3625 (Sheet 3 of 10/10/2013
5)

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Sheet 4 of 8
LIST OF ATTACHMENTS
REVISION
No.
DATE DATE DATE DATE
DATASHEET
No. ID-E-125 A1/A2~R1/R2 3625 (Sheet 4 of 10/10/2013
(Steam Coil) 5)
Item No. ID-E-125 A1/A2~R1/R2 3625 (Sheet 5 of 10/10/2013
(Steam Coil) 5)
126 A-H 3626 (Sheet 1 of 10/10/2013
5)
1
22 Tube Bundle Details of Item A307-0ID-16-46-DS-

no. ID-E-126 A-H 3626 (Sheet 2 of 10/10/2013
5)
Item no. ID-E-126 A-H 3626 (Sheet 3 of 10/10/2013
5)
No. ID-E-126 A-H (Steam Coil) 3626 (Sheet 4 of 10/10/2013
5)
Item No. ID-E-126 A-H (Steam 3626 (Sheet 5 of 10/10/2013
Coil) 5)
26 Typical bearing block detail A307-0ID-16-46-DS- 1
for 12 ft. fans 3632 (Sheet 1 of 10/10/2013
1)
27 Typical Detail of Motor A307-0ID-16-46-DS- 1
Suspension 3650 (Sheet 1 of 10/10/2013
1)
28 Typical Structural Arrangement A307-OID-16-46-DS- 1
for Roof over Air Cooler 3600 (Sheet 1 of 10/10/2013
Structure 1)
29 Typical Plenum Chamber Details A307-0ID-16-46-DS- 1
4200 (Sheet 1 of 10/10/2013
1)
30 Sketch for Scissor trolley A307-0ID-16-46-SK- 2
for maintenance of fans, 0005 (Sheet 1 of 10/10/2013
motors etc 1)
31 Typical Bearing Block detail A307-0ID-16-46-DS- 1
for 10 ft. fans 3631 (Sheet 1 of 10/10/2013
1)
32 Typical bearing block detail A307-0ID-16-46-DS- 1
13 ft. fans 3633 10/10/2013
33 Setting Plan of Item no.IV-E- A307-IV-16-46-DS- 0
105 3005 10/10/2013
34 Tube Bundle Details of Item A307-IV-16-46-DS- 0
no. IV-E-105 3005 10/10/2013
35 Tube Bundle Frame Details of A307-IV-16-46-DS- 0
Item no. IV-E-105 3005 10/10/2013
JOB SPECIFICATION
36 Job specification of air A307-16-46-SP-6557 A
coolers 10/10/2013
37 Scope of work and supply A307-16-46-SS-6557 A
10/10/2013

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Sheet 5 of 8
LIST OF ATTACHMENTS
REVISION
No.
DATE DATE DATE DATE
JOB SPECIFICATION
38 Instructions for Submitting A307-16-46-TR-6557 A
offers 10/10/2013
39 Guidelines to Vendor for Belt A307-16-46-BS-6557 A
Selection 10/10/2013
40 Material of Construction for A307-16-46-MC-6557 A
Air Cooled Heat Exchangers 10/10/2013
41 Specification sheet for Fan A307-16-46-FN-6557 A
for Air Cooled Heat Exchangers 10/10/2013
42 Seismic Design Basis A307-000-16-54-DB- 0
0258
43 Job specification for surface A307-000-06-42- 1
preparation and protective PLS-01 25/06/2013
coating
ELECTRICAL
44 Job Specification (Electrical) A307-0ID-16-50-SP- A
6557 14/10/2013
45 Mandatory Spare Parts List A307-0ID-16-50-SL- A
(Electrical) 6557 14/10/2013
46 Data Sheet- MV Motor A307-000-16-50-DS- A
0501 11/06/2012
47 Data Sheet- MV Motor-VFD A307-000-16-50-DS- A
Driven 0503 29/08/2012
48 Data Sheet- Variable Frequency A307-000-16-50-DS- A
Drive 0553 06/09/2012
49 Electrical Load Data Format A307-000-16-50-DS- A
1002 25/06/2012
VDR
50 Vendor Data Requirements for A307-0ID-16-46- A
Air Cooled Heat Exchangers VDR-6557 14/10/2013
51 Vendor Data Requirement A307-0ID-16-50-VR- A
(Electrical) 6557 14/10/2013
STANDARD SPECIFICATIONS
52 Specification for quality 6-78-0001 0
management system requirements
from bidders
53 Specification for 6-78-0003 0
documentation requirements
from suppliers
54 Standard Specification for 6-15-0003 3
welded tube to tubesheet joint
55 Standard specification for 6-15-0004 3
expanded tube to tubesheet
joints
56 General specification for Air 6-15-0071 4
Cooled Heat Exchangers
57 Specification for Hardness 6-15-0091 2
requirements
58 Specification for small MV 6-51-0049 0
variable frequency drive
system
59 Specification for Medium 6-51-0032 4
Voltage Induction Motors
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Sheet 6 of 8
LIST OF ATTACHMENTS
REVISION
No.
DATE DATE DATE DATE
STANDARD INSPECTION TEST PLAN
60 Inspection & test plan for Air 6-81-0010 2
Cooled Heat Exchanger
61 Inspection and test plan for 6-81-1038 1
MV variable frequency drive
system
62 Inspection & test plan for MV 6-81-1032 2
motors
STANDARDS
63 Handrails 7-68-0501 6
64 Steel stairs 7-68-0506 5
65 Details of steel ladder 7-68-0507 6
66 Steel ladder joint details 7-68-0509 5
67 Electroforged grating type-I & 7-68-0697 0

type-II
68 Tube hole preparation & roller 7-15-0006 3
expanding
69 Earthing Lug 7-15-0016 4
70 Half tube supports 7-15-0101 3
71 Flanged header and cover plate 7-15-0103 3

detail (air cooled heat
exchangers).
72 Frame standard stationary 7-15-0105 3
header fixing
73 Frame end top 7-15-0106 3
74 Frame standard tube support 7-15-0107 3

top
75 Frame standard floating header 7-15-0108 3
support
76 Frame bracing detail 7-15-0109 3
77 Tube support bottom beam 7-15-0110 3

detail
78 Tube access plug 7-15-0111 3
79 Jack screws (cover type 7-15-0113 3

header) (air cooled heat
exchangers).
80 Lifting lug for cover plate 7-15-0114 3
(air cooled heat exchangers).
81 Fabrication tolerances 7-15-0116 3
82 Name plate for air coolers 7-15-0117 2
83 Tolerances and notes for 7-15-0118 3

gaskets

Page 209 of 504

Sheet 7 of 8
LIST OF ATTACHMENTS
REVISION
No.
DATE DATE DATE DATE
STANDARDS
84 Tube bundle frame detail 3
7-15-0121
(equal tubes in each row)
85 Tube Bundle frame detail with 7-15-0122 3
spacer
86 Stiffening strips for nozzles 7-15-0142 3
less than 3" NB
87 Frame standard lifting lug 7-15-0115 2
(For air coolers)
In case of any subsequent revision of MR or PR, only revised sheets of the
attachments listed above shall be issued alongwith the revision.
GENERAL NOTES:
1. Bidder to note that quoted price shall include scissor trolley with adjustable
height for maintenance of fans, mototrs etc. for each group of air coolers/ each
independent air cooler supporting structure(Refer Doc no. A307-OID-16-46-SK-0005).
2. Scope of work and supply document (Doc no. A307-16-46-SS-6557) shall be referred
to for number of bundles required for each tag of air cooler.
3. Bidder to note that unloading of material at storage yard & storage is not in
bidder's scope. However, bidder's representative shall be available while unloading
of material at storage yard and shall ensure that packages shall be opened in
presence of bidder's representative at site to avoid any mismatch between packing
list and packed material actually received and shall ensure that complete material
has been unloaded at storage yard as per the packing list and shall get it verified
by site incharge.

Page 210 of 504

Sheet 8 of 8
Format No.: EIL-1641-1923 Rev.1
Engineers India Limited Status

Vendor Drawing/ Document Submission Schedule Date
Client: BPCL-KOCHI REFINERY Project: INTEGRATED REFINERY EXPANSION PROJECT Vendor Name:
Item Description: AIR FIN COOLER (CS & SS) PR No.: Address:
Date of LOI:
PO No.:
Date of PO: City:
Page 211 of 504

EIL Originating Department: PRESSURE VESSELS Contact Person(EIL): Contact Person: Fax:
Phone: Email:
Drg./ Doc. Nomenclature Category Scheduled Form

S.No. Equipment Number as per EIL Vendor Data Vendor Drg. / Doc. Numbe Vendor Drg./ Doc. Title Electronic Remarks
Review (R) / date of 1st
Requirement Records (I) Submission (E)/ Print (P)
FRAME STANDARD STANDARD No.
48ifitERTA1 -- ENGINEERS STATIONARY HEADER FIXING
digem iffifiliegWNYA
mart eatteleatamm (A
LIMITED
Govt. of India Undertaking)
7-15-0105 Rev.3
(AIRCOOLED HEAT EXCHANGERS) Page 1 of 1
15 0 HOLES I5 THK PL 15 0 HOLES

FOR M-12 BOLTS FOR M-12 BOLTS \
100
u)
L 60x60x6 THK
L 100x75x8 THK.
FRAM
NOTE:-
•
ALL DIMENSIONS ARE IN mm UNLESS STATED OTHERWISE.
THE PART NOS RELATE TO THOSE SHOWN IN TUBE BUNDLE
3 02.05.11 REAFFIRMED AND REISSUED AS STANDARD MKD‘thr"
2 12.01.06 REAFFIRMED AND REISSUED AS STANDARD MKO JV/PK VJ N
Rev Prepared Checked Stds. Committee Stds. Bureau
Date Purpose Convenor Chairman
No by by Approved by
Page 212 of 504
Format No 8-00-0001-F4 Rev.° Copyright EEL - Ali rights reserved
Iftil8MONDIA
eledetef31110•1> (A Govt
MATED
india Undertaking)
TUBE SUPPORT TOP
(AIRCOOLED HEAT EXCHANGERS)
7-15-0107 Rev. 3
Page 1 of 1
25 50 25 5
20
///,/// //
ro
20
10 5
I— I
0
a-
D
L 80 x 80 x 10 THK.
NOTE: —
THE PART NOS RELATE TO THOSE SHOWN IN TUBE BUNDLE FRAME DRAWING.
02.05.11 REAFFIRMED AND REISSUED AS STANDARD

2 12.01.06 REAFFIRMED AND REISSUED AS STANDARD MKD JV/PK AKM VJN
Rev. Prepared Checked Stds. Committee Stds. Bureau
No. by by
Page 213 of 504
Approved by
Format No 8-00-0001-F4 Rev 0 Copyright Eit.. Alt rights reserved
Page 214 of 504
STANDARD No.
FRAME BRACING DETAIL
leaf felge NDIA LIMITED
l5Wit
aven possearompro (A Gav ar India Undertaking)
7-15-0109 Rev. 3
2"N.B. 4.5 THK.(MIN.)
4 J
0
N
I —
0
///
0
•-•
MAIL. OF CONST.: — A 36 / IS 1239
NOTE: — 0
1. ALL DIMENSIONS ARE IN mm UNLESS STATED
OTHERWISE. 0
CNI
INDICATES 18 0 HOLES FOR M-16 BOLTS.

5 5
THE PART NOS RELATE TO THOSE SHOWN 125
IN TUBE BUNDLE FRAME DRAWING. = =
3 02.05.11 REAFFIRMED AND REISSUED AS STANDARD MKD

No by by
Approved by
Page 215 of 504 Copyright EL - rights reserved
Format No 8-00-0001-F4 Rev 0 AU
Page 216 of 504
Document No.
SITE SPECIFIC SEISMIC SPECTRA A307-000-16-54-DB-0258
KOCHI REFINERY Rev. No. 0
BPCL-KOCHI Page 1 of 6
SITE SPECIFIC SEISMIC SPECTRA
PROJECT : Integrated Refinery Expansion Project

OWNER : BPCL-KOCHI
CONSULTANT : Engineers India Ltd.
JOB NO. : A307
0 26/07/2012 ISSUED AS GUIDE

DN GGSA/PG SVRS
Prepared
Rev. No Date Purpose Reviewed by Approved by
by
Template No. 5-0000-0001-T1 Rev. 1 Copyrights EIL – All rights reserved
Page 217 of 504

Document No.
1.0 SITE SPECIFIC SEISMIC SPECTRA
A site specific seismic spectrum is generated separately for Design Basis Earthquake
(DBE) & Maximum Considered Earthquake (MCE) for different damping values in
accordance with Clause no. 8.1 of IS 1893 (Part 4) : 2005. The spectral accelerations
presented here shall be used along with Clause no. 8.3.1 of IS 1893 (Part 4): 2005.
1.1 Spectral Acceleration Coefficients (Sa/g) for Design Basis Earthquake (DBE):
Spectral Acceleration Coefficients (Sa/g) for Design Basis Earthquake (DBE) is given in
Table 1 and shown in Figure 1.
1.0
Damping (%)
0.5
0.8 1
2
Spectral accln. "Sa/g"
2.5
0.6 3
3.5
4
5
0.4
7
0.2
0.0
0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 5.5 6.0
Time Period in seconds
Figure 1: Site specific seismic spectra for DBE
Table 1: Spectral Acceleration Coefficients (Sa/g) for Design Basis Earthquake (DBE)
Page 218 of 504

Document No.
Time Percentage of critical damping

Period
0.5 1.0 2.0 2.5 3.0 3.5 4.0 5.0 7.0
(sec)
0.00 0.134 0.134 0.134 0.134 0.134 0.134 0.134 0.134 0.134
0.05 0.560 0.489 0.347 0.337 0.326 0.315 0.304 0.282 0.258
0.10 0.890 0.731 0.410 0.394 0.377 0.359 0.342 0.308 0.282
0.13 0.908 0.750 0.434 0.414 0.395 0.375 0.355 0.316 0.288
0.20 0.916 0.759 0.444 0.422 0.401 0.380 0.359 0.316 0.290
0.27 0.910 0.754 0.442 0.421 0.400 0.379 0.358 0.316 0.290
0.30 0.898 0.745 0.441 0.420 0.399 0.378 0.357 0.316 0.290
0.40 0.801 0.673 0.417 0.396 0.376 0.355 0.334 0.292 0.270
0.50 0.695 0.591 0.386 0.364 0.342 0.321 0.299 0.256 0.236
0.60 0.586 0.509 0.355 0.334 0.313 0.292 0.271 0.229 0.213
0.80 0.426 0.377 0.281 0.267 0.253 0.239 0.226 0.197 0.182
1.00 0.324 0.292 0.229 0.219 0.210 0.200 0.190 0.171 0.155
1.20 0.260 0.237 0.189 0.182 0.174 0.167 0.159 0.144 0.130
1.40 0.212 0.197 0.166 0.159 0.153 0.146 0.139 0.126 0.114
1.60 0.184 0.170 0.142 0.137 0.131 0.126 0.121 0.111 0.098
1.80 0.155 0.145 0.126 0.121 0.116 0.111 0.105 0.095 0.085
2.00 0.140 0.132 0.117 0.112 0.107 0.103 0.098 0.089 0.078
2.40 0.116 0.109 0.095 0.092 0.089 0.086 0.083 0.077 0.070
2.80 0.099 0.095 0.087 0.083 0.080 0.077 0.073 0.067 0.062
3.00 0.091 0.087 0.079 0.076 0.074 0.071 0.068 0.063 0.059
3.50 0.078 0.074 0.068 0.065 0.063 0.061 0.058 0.054 0.050
4.00 0.068 0.065 0.059 0.057 0.055 0.053 0.051 0.047 0.044
4.50 0.061 0.058 0.053 0.051 0.049 0.047 0.045 0.042 0.039
5.00 0.054 0.052 0.047 0.046 0.044 0.043 0.041 0.038 0.035
6.00 0.045 0.043 0.039 0.038 0.037 0.036 0.034 0.032 0.029
The spectral acceleration values for periods greater than 6.0 seconds shall be considered same as that for 6.0 seconds.
1.2 Spectral Acceleration Coefficients (Sa/g) for Maximum Considered Earthquake

(MCE):
Page 219 of 504

Document No.
Spectral Acceleration Coefficients (Sa/g) for Maximum Considered Earthquake (MCE)

is given in Table 2 and shown in Figure 2.
1.4
Damping (%)
1.2 0.5
1
1.0 2
Spectral accln. "Sa/g"
2.5
3
0.8
3.5
4
0.6 5
7
0.4
0.2
0.0
0.0 0.5 1.0 1.5 2.0 2.5 3.0 3.5 4.0 4.5 5.0 5.5 6.0
Time Period in seconds
Figure 2: Site specific seismic spectra for MCE
Page 220 of 504

Document No.
Table 2: Spectral Acceleration Coefficients (Sa/g) for Maximum Considered Earthquake

(MCE)
Time Percentage of critical damping

Period
0.5 1.0 2.0 2.5 3.0 3.5 4.0 5.0 7.0
(sec)
0.00 0.184 0.184 0.184 0.184 0.184 0.184 0.184 0.184 0.184
0.05 0.767 0.670 0.475 0.461 0.446 0.431 0.417 0.387 0.353
0.10 1.218 1.000 0.562 0.539 0.515 0.491 0.468 0.421 0.386
0.13 1.243 1.027 0.594 0.567 0.540 0.513 0.486 0.432 0.394
0.20 1.254 1.039 0.607 0.578 0.549 0.520 0.491 0.432 0.397
0.27 1.245 1.032 0.605 0.576 0.548 0.518 0.490 0.432 0.397
0.30 1.229 1.020 0.603 0.575 0.546 0.518 0.489 0.432 0.397
0.40 1.096 0.920 0.571 0.542 0.514 0.485 0.457 0.400 0.370
0.50 0.951 0.809 0.528 0.498 0.468 0.439 0.409 0.350 0.323
0.60 0.802 0.697 0.486 0.458 0.429 0.400 0.371 0.313 0.292
0.80 0.583 0.516 0.385 0.366 0.346 0.327 0.309 0.270 0.248
1.00 0.443 0.400 0.313 0.300 0.287 0.273 0.260 0.234 0.212
1.20 0.356 0.324 0.259 0.249 0.238 0.228 0.218 0.197 0.178
1.40 0.290 0.269 0.227 0.218 0.209 0.200 0.191 0.173 0.156
1.60 0.252 0.232 0.194 0.187 0.180 0.173 0.166 0.151 0.134
1.80 0.212 0.199 0.173 0.166 0.158 0.151 0.144 0.130 0.117
2.00 0.192 0.181 0.160 0.154 0.147 0.140 0.134 0.121 0.107
2.40 0.159 0.149 0.130 0.126 0.122 0.118 0.114 0.106 0.096
2.80 0.135 0.130 0.119 0.114 0.110 0.105 0.100 0.091 0.085
3.00 0.124 0.119 0.108 0.104 0.101 0.097 0.093 0.086 0.080
3.50 0.106 0.102 0.093 0.089 0.087 0.083 0.080 0.074 0.069
4.00 0.093 0.089 0.081 0.078 0.076 0.073 0.070 0.065 0.060
4.50 0.083 0.079 0.072 0.069 0.067 0.065 0.062 0.058 0.053
5.00 0.075 0.071 0.065 0.062 0.061 0.058 0.056 0.052 0.048
6.00 0.062 0.059 0.054 0.052 0.051 0.049 0.047 0.043 0.040
The spectral acceleration values for periods greater than 6.0 seconds shall be considered same as that for 6.0 seconds.
NOTES :
Page 221 of 504

Document No.
1. For methodology of calculation of seismic forces and other seismic design criteria, refer
latest revisions of the following codes:
IS 1893 (Part 1) : General provisions and buildings
IS 1893 (Part 4) : Industrial structures including stack-like structures
2. All parameters shall be in accordance with the above mentioned codes. However, in
Table 3, the response reduction factors of some of the structures/equipment specific to
the project are included for guidance. In case of ambiguity between the values
mentioned here and those mentioned in the code, lower value shall be considered in
the analysis/design.
3. When cylindrical storage tanks are designed as per API 650 using site-specific design
methods, the percentage of critical damping and response reduction shall be taken in
accordance with the API 650.
4. An appropriate effect of fluid structure interaction (sloshing) shall be considered while
designing the Horton sphere. The percentage of critical damping for Horton sphere shall
be taken as per Table 4 of IS 1893 (Part 4): 2005.
Table 3: Response reduction factors of some of the structures/equipments
Response
S.
Structure/Equipment Reduction
No.
Factor (R)
Piperacks: Designed as RC Special Moment Resisting 5.0

1
Frame (SMRF).
Piperacks: Designed as RC Special Moment Resisting 4.0

2
Frame (SMRF) upto 10 m and steel frame beyond 10 m.
Technological structures: In the direction of concentric 4.0

3
braces.
Technological structures: In the direction of Steel moment 5.0

4
resisting frame designed as per SP 6(6)
Staircase structure: Steel frame with concentric braces in 4.0

5
both directions
Horton sphere: Designed as cross-braced column- 2.25

6
supported elevated tank with tension-only diagonal bracing
7 Steel Reactors, Columns and Vessels 2.0

8 Silos 2.0
Page 222 of 504

TUBE BUNDLE FRAME STANDARD No.
ENGINEERS
ds
liga Rai
(447a ea-rerne d51 JVCro.
INDIA LIMITED
IA Gov/ of India Undettakinigi
DETAIL WITH SPACER 7-15-0122 Rev. 3
3 (MAX)
SS 6 THK. STIFFENERS
0 250 PITCH (MAX)
(/)
0
SPACER CHANNEL BOLTED
TO FRAME THROUGH
2 NOS. M12 BOLTS.
TOP OF BEAM
INTERNAL FRAME WIDTH VIEWED FROM INLET END
NOTES:—

SPACER CHANNEL SHALL BE FABRICATED FROM 5 THK. PLATE (SS).
DETAIL GIVEN IN THIS STANDARD IS TYPICAL IT SHOWS 4 NOS. OF ROWS OF TUBES.
EXTRAPOLATE FOR NO. OF ROWS IF OTHER THAN SHOWN ABOVE.
06-
3 02.05.2011 REAFFIRMED AND REISSUED AS STANDARD MKD At' RKT A DM
2 12.01.2006 REAFFIRMED AND REISSUED AS STANDARD MKD JV / PK AKM VJN

No. by by
Page 223 of 504 Approved by
Format No. 8-00-0001-F4 Rev.0 Copyright EIL - All rights reserved
Document No.
VENDOR DATA REQUIREMENTS A307-0ID-16-46-VDR-6557
FOR Rev. A
AIR COOLERS Page 1 of 4
VENDOR DATA REQUIREMENTS

FOR
AIR COOLERS
A 14-OCT-2013 ISSUED FOR BIDS RRJ PVSS DBA

Rev. Date Purpose Prepared by Checked by Approved by
No.
Format No. EIL-1642-1924 Rev.1 Copyright EIL - All rights reserved
Page 224 of 504

Document No.
FOR Rev. A
The following drawings/documents marked " " shall be furnished by the bidder.
POST ORDER
S. WITH WITH
N DESCRIPTION FOR FOR DATA REMARKS
BID
O. REVIEW RECORD BOOK
(FINAL)
1. WELDING PROCEDURES AND Required for review
during inspection by
QUALIFICATION TEST REPORTS inspection agency.
2. RADIOGRAPHIC EXAMINATION REPORTS Required for review
WITH FILMS inspection agency.
3. INSPECTION AND TESTING PLAN Required for review
inspection agency.
4. DESTRUCTIVE AND NON-DESTRUCTIVE Required for review
TEST REPORTS inspection agency.
5. MATERIAL TEST CERTIFICATES Required for review
inspection agency.
6. HEAT TREATMENT PROCEDURE AND TIME Required for review
TEMPERATURE CHARTS inspection agency.
7. GENERAL ARRANGEMENT DRAWING
SHOWING BUNDLES WITH NOZZLE
LOCATION & ORIENTATION, SERVICE Duration in weeks 3 to
PLATFORMS, STAIRS, LADDERS, DETAILS 5.
OF COLUMN SUPPORTS, CLEARANCE ETC.
(DRAWN TO SCALE)
8. DETAILED FABRICATION DRAWINGS OF
BUNDLE & FRAME DRAWN TO SCALE
INCLUDING TUBE BUNDLE DRAWING WITH
MATERIAL SPECIFICATIONS SHOWING Duration in weeks 3 to
THICKNESS, DIMENSIONS, COMPONENT 5.
DETAIL, CORROSION ALLOWANCE,
NOZZLE LOCATION AND ORIENTATION,
TUBE TO TUBE SHEET JOINT DETAIL
9. DRIVE SELECTION, MOTOR SUSPENSION,
FAN AND PULLEY GUARDS, BEARING Duration in weeks 3 to
BLOCK DETAILS, QD BUSH DETAILS, INLET 5.
CONE DETAILS ETC
10. FAN PERFOMANCE CURVES/LOUVERS Duration in weeks 3 to
PERFORMANCE CURVES 5.
11. DRAWINGS OF STRUCTURALS, PLENUM Duration in weeks 3 to

CHAMBERS (DRAWN TO SCALE) 5.
12. DESIGN CALCULATIONS FOR Duration in weeks 3 to

STRUCTURALS 5.
13. LIST OF SPARE PARTS WITH DETAILS Duration in weeks 3 to

5.
14. MANUFACTURER'S DATA REPORT Duration in weeks 3 to
5.
Page 225 of 504

Document No.
FOR Rev. A
POST ORDER
S. WITH WITH
BID
(FINAL)
15. INSTRUCTIONS AND CHECKLIST FOR
ERECTION,INSTALLATION,TRIAL RUN &
CATALOGUES FOR OPERATIONAL AND
MAINTENANCE OF Duration in weeks 3 to
FAN/BELTS/PULLEY/VIBRATION 5.
SWITCH/MOTOR CATALOGUES
PROCEDURE FOR PICKLING &
PASSIVATION (FOR SS ITEMS ONLY)
16. COMPLETION CERTIFICATES (INCLUDING
INSPECTION CERTIFICATE, HYDROSTATIC Required for review
TEST CERTIFICATE, LOCAL CODE during inspection by
REQUIREMENTS, RUBBING OF CODE inspection agency.
STAMP AND NAME PLATE ETC.)
17. PACKING AND FORWARDING Duration in weeks 3 to
INSTRUCTIONS 5.
POST ORDER
S. WITH WITH
BID
(FINAL)
1. Fabrication Schedule First week of every
month.
2. Instruction and checklist for erection,
installation , trial run & catalogues for
operational and maintenance of
Fans/belts/pulley/Vibration switch/ Motor
catalogues
3. Quality assurance practice
4. As Built drawing
5. Procedure for pickling and passivation (For SS
items only)
6. Certificate from statutory authorities Required for review
inspection agency.
7. List and schedule of sub orders First week of every
month.
Notes :
1. "TICK" denotes applicability
2. Post order, drawing / document review shall commence only after approval of Document Control Index (DCI).
3. All post order documents shall be submitted / approved through EIL eDMS portal
4. Final documentation shall be submitted in hard copy (Six prints) and soft ( two CDs/DVDs ) in addition to
submission through EIL eDMS.
5. Refer - 6-78-0001: Specification for quality management system from Bidders.
6. Refer - 6-78-0002: Specification for documentation requirements from Contractors.
7. Refer - 6-78-0003: Specification for documentation requirement from Suppliers.
Page 226 of 504

Document No.
FOR Rev. A
8. Post order- The schedule of drawing / data submission shall be mutually agreed between EIL & the bidder /
contractor / supplier during finalization of Document Control Index (DCI).
9. "@" indicates submission of documents to Inspection Agency.
10. Bill of Material shall form part of the respective drawing.
11. "TICK" denotes applicability.
12. All post order documents shall be submitted / approved through EIL eDMS portal.
13. All drawings & documents shall be submitted in A4 or A3 paper sizes. Documents in higher paper size shall
be submitted in exceptional circumstances or as indicated in the MR/Tender.
14. Also refer other department's VDR :-
15. Electrical
Page 227 of 504

Page 228 of 504
Page 229 of 504
Page 230 of 504
Page 231 of 504
Page 232 of 504
Page 233 of 504
Page 234 of 504
Page 235 of 504
Page 236 of 504
Page 237 of 504
JOB SPECIFICATION JOB SPECIFICATION No.
FOR SURFACE PREPARATION A307-000-06-42-PLS-01
Rev.1
AND PROTECTIVE COATING
PAGE 1 OF 48
JOB SPECIFICATION FOR

SURFACE PREPARATION AND
PROTECTIVE COATING
(NEW CONSTRUCTION)
CLIENT : BPCL – KR
PROJECT : IREP
JOB No. : A307
COLOR CODE SCHEME INCORPORATED AS

1 25-06-2013 DHANANJAY SRIDHAR R.CHAUDHURY
PER CLIENT
0 18.04.2012 ISSUED AS JOB SPECIFICATION DIVYA SRIDHAR R CHAUDHURY
Rev.
Date Purpose Prepared by Reviewed by Approved by
No
Format No. 8-00-0001-F1 Rev. 0 Copyright EIL – All rights reserved
Page 238 of 504

Rev.1
AND PROTECTIVE COATING PAGE 2 OF 48
Abbreviations:
AS : Alloy Steel
CS : Carbon Steel
DFT : Dry Film Thickness
DM : De-mineralized
GI : Galvanized Iron
ID : Internal Diameter
IRN : Inspection Release Note
LTCS : Low Temperature Carbon Steel
MS : Mild Steel
NB : Nominal Bore
OD : Outside Diameter
RCC : Reinforced Cement Concrete
SS : Stainless Steel
WFT : Wet Film Thickness
Page 239 of 504

Rev.1
CONTENTS
SL. DESCRIPTION PAGE

NO NO.
1.0 General…………………………………………………………………………………. 4
2.0 Scope…………………………………………………………………………………… 4
3.0 Reference Codes & Standards……………………………………………………….... 6
4.0 Equipment……………………………………………………………………………… 7
5.0 Surface Preparation, Shop Primer,Coating Application & Repair and Documentation.. 7
6.0 Paint Materials………………………………………………………………………….. 16
7.0 Coating Systems………………………………………………………………………... 21
8.0 Coating System for Gratings, Rolling & Stationery Ladders, Spiral Stairways and
Hand Rails in All Location……………………………………………………………... 23
9.0 Coating System for Offsite Area (Inland Plants)………………………………………. 24
10.0 Coating System For Unit Areas as well as DM, CPP, Cooling Tower of Inland Plants
and for All Areas (Unit, Offsite, DM, CPP, etc.) of Coastal Plants……………………. 25
11.0 Coating System for Effluent Treatment Plant (ETP)…………………………………... 27
12.0 External Coating Systems for Uninsulated Carbon Steel and Low Alloy Steel Storage
Tanks (For All Plant Locations, Coastal or Inland) - All Process Units & Off-Sites …. 28
13.0 Internal Coating Systems for Carbon Steel and Low Alloy Storage Tanks - All
Process Units & Off-Sites……………………………………………………………… 30
14.0 Coating Systems for External Side of Underground Carbon Steel Plant Piping and
Underground Vessels…………………………………………………………………... 32
15.0 Coating Under Insulation (Coastal Or Inland Plants). All Units Areas & Off-Sites…… 33
16.0 Coating System for Carbon Steel Components of Coolers / Condensers (Internal
Protection) for Fresh Water Service……………………………………………………. 34
17.0 Coating System (Internal Protection) for Galvanized or Non Ferrous or Stainless
Steel/ Duplex Stainless Steel Components of Coolers/ Condensers for Fresh Water
Service….......................................................................................................................... 35
18.0 Storage………………………………………………………………………………….. 35
19.0 Paint colour code for piping and equipment ……...…………………………………… 35
20.0 Identification of Vessels, Piping etc……………………………………………………. 41
21.0 Painting for Civil Defence Requirements……………………………………………… 41
22.0 Quality Control, Inspection and Testing……………………………………………….. 42
23.0 Guarantee………………………………………………………………………………. 45
24.0 Qualification Criteria of Painting Contractor/Sub-Contractor…………………………. 45
25.0 Qualification/Acceptance Criteria for Paint Coating System…………………………... 45
26.0 Method of Sampling & Dispatch for Laboratory Testing……………………………… 48
Page 240 of 504

Rev.1
1.0 GENERAL
1.1 This technical specifications shall be applicable for the work covered by the contract, and
without prejudice to the provisions of various international codes of practice, standard
specifications etc. It is understood that contractor shall carry out the work in all respects with
the best quality of materials and workmanship and in accordance with the best engineering
practice and instructions of Engineer-In-Charge.
1.2 Wherever it is stated in the specification that a specific material is to be supplied or a specific
work is to be done, it shall be deemed that the same shall be supplied or carried out by the
contractor.
Any deviation from this standard without written deviation permit from appropriate
authority will result in rejection of job.
1.3 This specification covers the requirement for protective coating for new construction.
2.0 SCOPE
2.1 Scope of work covered in the specification shall include, without being limited to the
following.
2.1.1 This specification defines the requirements for surface preparation, selection and application
of primers and paints on external surfaces of equipment, vessels, machinery, piping, ducts,
steel structures, external & internal protection of storage tanks for all services and chimneys
if any. The items listed in the heading of tables of paint systems is indicative only, however,
the contractor is fully responsible for carrying out all the necessary painting, coating and
lining on external and internal surfaces as per the tender requirement.
2.2 Extent of Work
2.2.1 The following surfaces and materials shall require shop, pre-erection and field painting:
All uninsulated Carbon Steel & Alloy Steel equipments like vessels, Columns, storage
Tanks, Exchangers if any, parts of boilers etc.
All uninsulated carbon steel and low alloy plant and related piping, fittings and valves
(including painting of identification marks), furnace ducts and stacks.
All insulated parts of vessels, boilers, chimneys, stacks, piping and steam piping and if
any other insulated items present.
All items contained in a package unit as necessary.
All structural steel work, pipe, structural steel supports, walkways, handrails, ladders,
platforms etc.
Flare lines, external surfaces of MS chimney with or without refractory lining and
internal surfaces of MS chimney without refractory lining. (If present)
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Identification of colour bands on all piping as required including insulated aluminium

clad, galvanized, SS and nonferrous piping.
Identification lettering/ numbering on all painted surfaces of equipment/piping insulated

aluminium clad, galvanized, SS and non-ferrous piping.
Marking / identification signs on painted surfaces of equipment/piping including

hazardous service.
Supply of all primers, paints and all other materials required for painting (other than
Owner supplied materials)
Over insulation surface of equipments and pipes wherever required.
Painting under insulation for carbon steel, alloy steel and stainless steel as specified.
Painting of pre-erection/fabrication and Shop primer.
Repair work of damaged pre-erection/ fabrication and shop primer and weld joints in the
field/site before and after erection as required.
All CS Piping, equipments, storage tanks and internal surfaces of RCC tanks in ETP
plant.
Quality control, testing and inspection during all stages of work (surface preparation,
application of coating and testing of furnished coating).
2.2.2 The following surfaces and materials shall not require painting in general. However, if there
is any specific requirement by the owner, the same shall be painted as per the relevant
specifications:
a. Uninsulated austenitic stainless steel.
b. Plastic and/or plastic coated materials
c. Non-ferrous materials like aluminum, Cu-Ni alloy, galvanized steel.
2.3 Documents
2.3.1 The contractor shall perform the work in accordance with the following documents issued to
him for execution of work.
a. Bill of quantities for piping, equipment, machinery and structures etc.
b. Piping Line List.
c. Painting specifications including special civil defence requirements.
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2.4 Unless otherwise instructed, final paint coating (i.e., application of field primer,
wherever required, intermediate and top coats) on pre-erection/ shop primed
equipments shall be applied at site, only after all welding, testing on systems are
completed as well as after completion of steam purging wherever required .
2.5 Changes and deviations required for any specific job due to clients requirement or otherwise
shall be referred to EIL for deviation permit.
3.0 REFERENCE CODES & STANDARDS
3.1 Without prejudice to the provision of Clause 1.1 above and the detailed specifications of the
contract, latest editions of the following codes and standards are applicable for the work
covered by this contract.
IS-5 : Colour coding

RAL DUTCH : International Standard for colour shade (Dutch Standard)
IS-101 : Methods of test for ready mixed paints and enamels
IS-2379 : Indian Standard for Pipe line identification-colour code
ISO-12944 : Corrosion Protection of steel Structures by Protective Paint
System
ASTM-Vol 6.01&6.03 : American standard test methods for Paints and Coatings.
ANSI A 13.1 : Scheme for identification of piping systems: American
National Standards Institution
SSPC : Steel Structures Painting Council
3.2 Surface Preparation Standards
The latest editions of any of the following standards shall be followed for surface
preparation:
3.2.1 ISO 8501-1 / SIS-05 59 00: ISO standard for Preparation of steel substrates before
application of paints and related products. This standard contains photographs of the various
standards on four different degrees of rusted steel and as such is preferable for inspection
purpose by the Engineer-In-Charge.
3.2.2 Steel Structures Painting Council, U.S.A. (Surface Preparation Specifications (SSPC-SP).
3.2.3 National Association of Corrosion Engineers, U.S.A., (NACE).
3.2.4 Various International Standards equivalent to Swedish Standard for surface preparations are
given in Table-I.
3.3 The contractor shall arrange, at his own cost, to keep a set of latest edition of above standards
and codes at site.
3.4 The paint manufacturer's instructions shall be followed as far as practicable at all times for
best results. Particular attention shall be paid to the following:
a. Instructions for storage to avoid exposure as well as extremes of temperature.
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b. Surface preparation prior to painting shall be followed as per Table 8.0 to 16.0 of
this standard shall be followed.
c. Mixing and thinning.
d. Application of paints and recommended limit on time intervals in between coats.
4.0 EQUIPMENT
4.1 All tools, brushes, rollers, spray guns, blast material, hand power tools for cleaning and all
equipments, scaffolding materials, shot & grit blasting equipments & air compressors etc.
required to be used shall be suitable for the work and all in good order and shall be arranged
by the contractor at site and in sufficient quantity. The manufacturer’s test certificates / data
sheets for all the above items shall be reviewed by Engineer-in-charge at site before start of
work.
4.2 Mechanical mixer shall be used for paint mixing operations in case of two pack systems
except that the Engineer-In-Charge may allow the hand mixing of small quantities at his
discretion in case of specific requirement for touch up work only.
5.0 SURFACE PREPARATION, SHOP PRIMER COATING APPLICATION & REPAIR

AND DOCUMENTATION
5.1 General
5.1.1 In order to achieve the maximum durability, one or more of following methods of surface
preparation shall be followed, depending on condition of surface to be painted and as
instructed by Engineer-In-Charge. Adhesion of the paint film to surface depends largely on
the degree of cleanliness of the metal surface. Proper surface preparation contributes more to
the success of the paint protective system.
a. Abrasive blast cleaning
b. Mechanical or power tool cleaning
5.1.2 Mill scale, rust, rust scale and foreign matter shall be removed fully to ensure that a clean and
dry surface is obtained. Unless otherwise specified, surface preparation shall be done as per
provisions of relevant tables given elsewhere in this specification. The minimum acceptable
standard, in case of thermally sprayed metal coatings, in case of mechanical or power tool
cleaning it shall be St. 3 or equivalent. In case of blast cleaning it shall be Sa 2-1/2 as per
Swedish Standard SIS-055900 (latest edition) or SSPC-SP or ISO 8501-01.Blast cleaning
shall be Sa 3 as per Swedish Standard in case thermally sprayed metal coatings.
Before surface preparation by blast cleaning, the surface shall be degreased by aromatic
solvent to remove all grease, oil etc.
5.1.3 Irrespective of whether external or internal surface to be coated, blast cleaning shall not be
performed where dust can contaminate surfaces undergoing such cleaning or during humid
weather conditions having humidity exceed 85%. In case of internal coating of storage tanks,
dehumidifier shall be used, to control humidity level below 60%. Dehumidifier should
depress the dew point of air in the enclosed space, sufficient enough so as to maintain it 3⁰C
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below the metal substrate temperature during centre period of blasting and coating
application. During the interval time between application of primer coat and subsequent
intermediate and top coats or between blast cleaning completion and start of application of
primer coat, dehumidifier unit should be in continuous operation to ensure that no
condensation occurs on substrate.
Dehumidifier should be able to maintain grain drop (moisture removal) at the rate of 25
grains per pound of air per hour. Dehumidifier should have capacity of at least 2 air changes
per hour of the enclosed space. All necessary psychometric data should be collected by
contractor for the given site conditions before starting operation of dehumidifier to ensure
that desired values of dew point, moisture content in enclosed scope is achieved.
Dehumidification to be maintained round the clock for surface preparation and painting till
the total coating application is over.
Dehumidifier shall not be stopped under any condition till the entire blasted surface is primed
to the satisfaction of the technical representative of the paint manufacturer interested with
quality assurance for the work. In case the dehumidifier breaks down in middle of the job, the
same shall be replaced at the risk and the cost of the contractor and the entire unfinished
work shall be repeated.
5.1.4 The Engineer in-charge shall have the right to disallow usage of dehumidifier if the
performance is not meeting the specified requirements. Under such circumstances the
contractor shall remove the equipment and replace the same with another equipment to
provide satisfactory results without any additional cost to the owner.
5.1.5 Irrespective of the method of surface preparation, the first coat of primer must be applied by
airless spray/ air assisted conventional spray if recommended by the paint manufacturer on
dry surface. This should be done immediately and in any case within 4 hours of cleaning of
surface. However, at times of unfavorable weather conditions, the Engineer-In-Charge shall
have the liberty to control the time period, at his sole discretion and/or to insist on re-
cleaning, as may be required, before primer application is taken up. In general, during
unfavorable weather conditions, blasting and painting shall be avoided as far as practicable.
5.1.6 The external surface of R.C.C. chimney to be painted shall be dry and clean. Any loose
particle of sand, cement, aggregate etc. shall be removed by scrubbing with soft wire brush.
Acid etching with 10-15% HCL solution for about 15 minutes shall be carried and surface
must be thoroughly washed with water to remove acid & loose particles and then dried
completely before application of paint.
5.2 Procedure for Surface Preparation
5.2.1 Air Blast Cleaning with abrasives
The surfaces shall be blast cleaned using one of the abrasives like angular chilled cast iron or
steel grit, copper slag or Nickel slag, A12O3 particles at pressure of 7kg/cm2 at an appropriate
distance and angle depending of nozzle size maintaining constant velocity and pressure.
Chilled cast iron or steel shall be in the form of shot or grit of size in the range of G16 – G42
conforming to SSPC AB1 and S250 grade size of steel shots (maximum) to obtain a desired
surface profile of 35-50 microns trough to peak. For all other abrasives, size shall be in the
range of G16 – G24. The combination of steel grits and shots shall be normally in the ratio of
3:1. The quality of abrasives shall be free from contaminants and impurities and shall meet
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the requirements of SSPC AB1. Compressed air shall be free from moisture and oil. The
blasting nozzles should be venturi style with tungsten carbide or boron carbide as the
materials for liners. Nozzles orifice may vary from 3/16” to ¾”. On completion of blasting
operation, the blasted surface shall be clean and free from any scale or rust and must show a
grey white metallic luster. Primer/first coat of paint shall be applied within 4 hours of surface
preparation. Blast cleaning shall not be done outdoors in bad weather without adequate
protection or when there is dew on the metal, which is to be cleaned. Surface profile shall be
uniform to provide good key to the paint adhesion (i.e. 35 to 50 microns). If possible
vacuum collector shall be installed for collecting the abrasives and recycling.
5.2.2 Mechanical or Power Tool Cleaning
Power tool cleaning shall be done by mechanical striking tools, chipping hammers, grinding
wheels or rotating steel wire- brushes. Excessive burnish of surface shall be avoided as it can
reduce paint adhesion. On completion of cleaning, the detached rust mill scale etc. shall be
removed by clean rags and /or washed by water or steam and thoroughly dried with
compressed air jet before application of paint.
5.3 Non-Compatible Shop Coat Primer
For equipments on which application of total protective coating (Primer + Intermediate + top
coat) is carried out at shop, compatibility of finish coat with primer should be checked with
paint manufacturer. If the shop coat is in satisfactory condition showing no major defect upon
arrival at site, the shop coat shall not be removed.
5.4 Shop coated equipments (coated with Primer & finishing coat) should not be repainted unless
paint is damaged. Repair shall be carried out as per Table 7.2 of paint systems depending
upon compatibility of paint.
5.5 Shop primed equipment and surfaces will only be 'spot cleaned' in damaged areas by means
of power tool brush cleaning or hand tool cleaning and then spot primed before applying one
coat of field primer unless otherwise specified. If shop primer is not compatible with field
primer then shop coated primer should be completely removed before application of selected
paint system for particular environment.
5.6 For Package units/equipment, shop primer should be as per the paint system given in this
specification. However, manufacturer’s standard can be followed after review.
As mentioned in section 2.4, all coating application at field (field primer, intermediate and
top coat) on equipments, structures, piping, etc, shall be carried out only after its erection and
all welding, testing, steam purging (wherever carried out) have been completed.
5.7 Coating Procedure and Application
All paint coatings shall be applied by airless spray excepting at the following special
cases where application can be carried out by brush subject to suitability of the
application of the paint product by brush.
- Spot repair
- Stripe coating on edges
- Small bore parts not suitable for spray application.
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Irregular surfaces such as sharp edges, welds, small brackets, and interstices may stripe
coated to ensure specified DFT is achieved. Paint manufacturer recommendation
should be followed before deciding for brush application.
5.7.1 Surface shall not be coated in rain, wind or in environment where injurious airborne elements
exists, when the steel surface temperature is less than 5oF above dew point when the relative
humidity is greater than 85% or when the temperature is below 40oF and when the
ambient/substrate temp is below the paint manufacturer’s recommended temperature of
application and curing. De-humidifier equipment shall be used to control RH and Dew point.
The paint application shall not be done when the wind speed exceeds 20km per hour.
5.7.2 Blast cleaned surface shall be coated with one complete application of primer as soon as
practicable but in no case later than 4 hrs the same day.
5.7.3 To the maximum extent practicable, each coat of material shall be applied as a continuous
film uniform thickness free of probes. Any spots or areas missed in application shall be
recoated and permitted to dry before the next coat is applied. Applied paint should have the
desired wet film thickness.
5.7.4 Each coat shall be in proper state of cure or dryness before the application of succeeding
coat. Material shall be considered dry for recoating when an additional coat can be applied
without the development of any detrimental film irregularities, such as lifting or loss of
adhesion of the under coat. Manufacturer instruction shall be followed for inter coat interval.
5.7.5 When the successive coat of the same colour have been specified, alternate coat shall be
tinted, when practical, sufficiently to produce enough contrast to indicate complete coverage
of the surface. The tinting material shall be compatible with the material and not detrimental
to its service life and shall be recommended by the original paint manufacturer.
5.7.6 Airless spray application shall be in accordance with the following procedure: as per steel
structure paint Manual Vol.1 & Vol.2 by SSPC, USA, Air less spray relies on hydraulic
pressure rather than air atomization to produce the desired spray. An air compressor or
electric motor is sued to operate a pump to produce pressures of 1000 to 6000 psi. paint is
delivered to the spray gun at this pressure through a single hose within the gun, a single paint
stream is divided into separate streams, which are forced through a small orifice resulting in
automization of paint without the use of air. This results in more rapid coverage with less
over spray. Airless spray usually is faster, cleaner, more economical and easier to use than
conventional air spray.
Airless spray equipment is mounted on wheels, and paint is aspirated in a hose that sucks
paint from any container, including drums. The unit shall have in built agitator that keep the
paint uniformly mixed during the spraying. The unit shall consist of in built strainer. Usually
very small quantity of thinning is required before spray. In case of high build epoxy coating
(two pack). 30:1 pump ratio and 0.020-0.023” tip size will provide a good spray pattern.
Ideally fluid hoses should not be less than 3/8” ID and not longer than 50 ft to obtain
optimum results.
In case of gun choking, de-choking steps shall be followed immediately.
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5.7.7 Brush application of paint shall be in accordance with the following:
a. Brushes shall be of a style and quality that will enable proper application of paint.
b. Round or oval brushes are most suitable for rivets, bolts, irregular surface, and
rough or pitted steel. Wide flat brushes are suitable for large flat areas, but they
shall not have width over five inches.
c. Paint shall be applied into all corners.
d. Any runs or sags shall be brushed out.
e. There shall be a minimum of brush marks left in the applied paint.
f. Surfaces not accessible to brushes shall be painted by spray, doubers, or sheepkin.
5.7.8 For each coat the painter should know the WFT corresponding to the specified DFT and
standardize the paint application technique to achieve the desired WFT. This has to be
ensured in the qualification trial.
5.8 Drying of Coated Surfaces
5.8.1 No coat shall be applied until the preceding coat has dried. The material shall be considered
dry for re-coating when another coat can be applied without the development of any film
irregularities such as lifting or loss of adhesion of undercoats. Drying time of the applied coat
should not exceed maximum specified for it as a first coat; if it exceeds the paint material has
possibly deteriorated or maxing is faulty.
5.8.2 No paint shall be force dried under conditions which will cause chalking, wrinkling,
blistering formation of pores, or detrimentally affect the conditions of the paint.
5.8.3 No drier shall be added to paint on the job unless specifically called for in the manufacturer’s
specification for the paint.
5.8.4 Paint shall be protected from rain, condensation, contamination, snow and freezing until dry
to the fullest extent practicable.
5.9 Spot Repair of Damaged Primer
5.9.1 Where pre erection shop primer has been damaged at isolated localized spots during handling
and transportation, or after erection / welding, the repair of damaged coating of pre-erection /
pre-fabrication or shop primer shall be done as given below and as per the Table 7.2 of this
specification.
5.9.2 Repair of damaged inorganic zinc silicate pre-erection / pre-fabrication or shop primer
(F9) after erection / welding in the design temperature of -90oC to 400oC and damaged
silicone aluminium (F-12) pre-erection / pre-fabrication or shop primer after erection /
welding for design temperature range of 401 – 550 °C.
Surface Preparation: Quickly remove the primer from damaged area by mechanical scraping
and emery paper conforming to SSPC-SP-3 to expose the white metal. Blast clean the
surface, if possible. Feather the primed surface over the intact adjacent surface surrounding
the damaged area by emery paper.
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Primer coating: One coat of F-9 shall be applied wherever damage was observed on pre-
erection / pre fabrication or shop primer of inorganic zinc silicate coating (F-9). Similarly
one coat of F-12 shall be applied wherever damage observed on pre-erection / pre-
fabrication shop primer of silicone aluminium (F-12).
5.9.3 Wherever if damaged areas are found extensive and spread over large areas, then entire pre-
erection / pre-fabrication or shop primer shall be removed by blasting to achieve SSPC-SP-
10 then entire blasted surface shall be primed again with F-9 or F-12 as applicable for the
intended design temp. (See note under table 7.2).
5.10 Paint Application
5.10.1 Shop priming/pre-erection priming with F9 or F12 shall be done only on blasted surface
(SSPC-SP-10)
5.10.2 Shop priming / pre-erection priming with F9 or F12 shall be done only with airless spray.
5.10.3 Assessment of Painting Requirement
The paint system to be applied for a specific job shall be arrived at sequentially as given
below:
- Identify the environment from area classification details and chose the appropriate table.
- Identify the design temperature from the technical documents
- Identify the specific field paint system and surface preparation requirement from the above
identified table and temperature range.
- Identify the shop priming requirement from Table 7.1 based on compatibility of the above
paint system.
- Identify the need of repair of shop primer and execute as per Table 7.2.
5.11 Documentation / Records
5.11.1 A written quality plan with procedure for qualification trials and for the actual work
including test and inspection plan & procedure for approval before start of work.
5.11.2 Daily progress report with details of weather conditions, particular of applications, no of
coats and type of materials applied, anomalies, progress of work versus program.
5.11.3 Results of measurement of temperatures relative humidity, surface profile, film thickness,
holiday detection, adhesion tests with signature of appropriate authority.
5.11.4 Particulars of surface preparation and paint application during trials and during the work.
5.11.5 Details of non-compliance, rejects and repairs.
5.11.6 Type of testing equipments and calibration.
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5.11.7 Code and batch numbers of paint materials used.
The coating applicator must maintain a job record consisting of all the information as per
5.11.2 -5.11.7 above as well as the approved procedure of work (5.11.1 above). The job
record consisting of information as required in accordance to 5.11.2 – 5.11.7 shall be entered
on daily basis and should be daily signed by Engineer-in-charge.
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TABLE-1 (FOR CLAUSE 5.0)
SURFACE PREPARATION STANDARDS
VARIOUS INTERNATIONAL
Sl. STANDARDS (EQUIVALENT)
DESCRIPTION REMARKS
No. ISO 8501-1/ SSPC-SP, NACE,
SIS-05 59 00 USA USA
Manual or hand tool
cleaning
Removal of loose rust, loose ST.2 SSPC-SP-2 --

1 mill scale and loose paint,
chipping, scrapping, This method is
standing and wire brushing. applied when the
Surface should have a faint surface is exposed to
metallic sheen normal atmospheric
Mechanical or power tool conditions when
cleaning other methods cannot
be adopted and also
Removal of loose rust loose ST.3 SSPC-SP-3 -- for spot cleaning
mill scale and loose paint to during maintenance
2 degree specified by power painting.
tool chipping, de-scaling,
sanding, wire brushing and
grinding, after removal of
dust, surface should have a
pronounced metallic sheen.
Dry abrasive Blast cleaning
3
There are four common
grades of blast cleaning
White metal
Blast cleaning to white metal Where extremely

cleanliness. Removal of all clean surface can be
3.1 SA 3 SSPC-SP-5 NACE#1
visible rust. Mill scale, paint expected for prolong
& foreign matter 100% life of paint system.
cleanliness with desired
surface profile.
Near white metal The minimum
requirement for
Blast cleaning to near white chemically resistant
metal cleanliness, until at paint systems such as
least 95% of each element of epoxy, vinyl,
surface area is free of all polyurethane based
visible residues with desired and inorganic zinc
3.2 SA 2½ SSPC-SP-10 NACE#2
surface profile. silicate paints, also
for conventional paint
systems used under
fairly corrosive
conditions to obtain
desired life of paint
system.
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VARIOUS INTERNATIONAL
Sl. STANDARDS (EQUIVALENT)
DESCRIPTION REMARKS
No. ISO 8501-1/ SSPC-SP, NACE,
SIS-05 59 00 USA USA
Commercial Blast For steel required to
be painted with
Blast cleaning until at least conventional paints
two-third of each element of for exposure to
3.3 SA 2 SSPC-SP-6 NO.3
surface area is free of all mildly corrosive
visible residues with desired atmosphere for longer
surface profile. life of the paint
systems.
Brush-off Blast
Blast cleaning to white metal

3.4 cleanliness, removal of all SA 1 SSPC-SP-7 NO.4
visible rust, mill scale, paint
& foreign matter. Surface
profile is not so important
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6.0 PAINT MATERIALS
Paint manufacturers shall furnish the characteristics of all paints materials on original printed
literature, along with the test certificate for all specified characteristics given in this
specification. All the paint materials shall be of first quality and conform to the following
general characteristics as per the tables 6.1, 6.2, 6.3 and 6.4.
PAINT MATERIALS
TABLE No. 6.1 PRIMERS
Sl. DESCRIPTION P-2 P-4 P-6 P-7

No.
Chlorinated Etch Epoxy zinc ZINGA,
rubber Zinc primer/wash phosphate primer LOCKTITE or
1 Technical name
Phosphate primer. primer ZRC
cold galvanizing
Single pack, air Two pack Two component One pack
drying chlorinated polyvinyl butyral polyamine cured Synthetic Resin
rubber based resin medium epoxy resin based zinc
medium cured with medium, galvanizing
2 Type and composition plasticised with phosphoric acid pigmented with containing min
unsaponifiable solution zinc phosphate. 92% of electrolytic
plasticizer, pigmented with zinc dust of
pigmented with zinc tetroxy 99.95% purity.
zinc phosphate. chromate.
3 Volume Solids % 40 ±3 10±1 50±1 37%
DFT (Dry Film
4 thickness) per coat in 40-45 8-10 40-50 40-50µ
microns
Theoritical covering
5 8-10 8-10 8-10 4m²/kg
capacity in M2/coat/ litre
Weight per litre in
6 1.3±0.05 1.2±0.05 1.4±0.05 2.67 kg at 15oC
kgs/litre
Touch dry at 30oC
7 30 minutes 2 hrs. After 30 min. 10 minutes
(minimum)
Hard dry at 30oC
8 8 hrs. 24 hrs. 8 hrs 24 hrs.
(maximum.)
9 Overcoating interval Min.: 8 hrs Min: 4-6 hrs. Min.:8hrs. Min.:4 hrs
Pot life at 30oC for two Not
10 Not applicable 6 - 8 hrs. Unlimited
component paints Applicable
Temperature (Resistance 60 oC NA 80oC 50oC
11
(minimum) Dry service Dry service Dry service Dry service
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PAINT MATERIALS
TABLE No. 6.2 FINISH PAINTS
Sl.
DESCRIPTION F-2 F-3 F-6A/B F-6C F-7
No
Acrylic Chlorinated High build coal
Epoxy-High Build Solvent less
1 Technical name Polyurethane rubber based tar epoxy
coating epoxy coating
finish paint finish paint coating.
Single pack F-6A Two-pack
Two pack, Two pack
plasticised Aromatic amine
cured with polyamide
Two-pack chlorinated cured epoxy resin
Amine cured epoxy
aliphatic rubber based medium suitably
Type and Adduct; resin blended
2 isocynate medium with pigmented.
composition catalyzed with coaltar
cured acrylic chemical and F-6B: polyamide
epoxy resin medium,
finish paint. weather cured epoxy resin
suitably suitably
resistant medium suitably
pigmented pigmented
pigments. pigmented
3 Volume Solids % 40 ± 3 38±2 60±3 99±1 65±3
DFT (Dry Film
4 thickness) per coat in 30-40µ 30-40 100-125µ 200-500 100-125µ
microns
5 capacity in 11-15 11-15 5-6 2-3 5.2-6.5
M2/coat/litre
Weight per liter in
6 1.15±0.03 1.15±0.03 1.42±0.03 1.40±0.03 1.40±0.03
kgs/litre
7 Touch dry at 30oC 30 minutes 30 minutes. 3 hrs. 3 hrs. 4 hrs.
Hard dry at 30oC
16 hrs
(max) 48 hrs
8 hrs
8 Full cure at 30oC (for 8 hrs 16 hrs
5 days
immersion/ high 5 days
temperature service)
Over-coating interval Min.12 hrs. Min.: Min.: Overnight Min.: 8 hrs. Min.: 24 hrs
9
at 30 oC Overnight Max.: 5 days Max.: 48 hrs. Max.: 5 days.
Pot life (approx.) at
6-8 hrs. Not
10 30oC for two 4-6 hrs 30 minutes 4-6 hrs.
applicable
component paints
Temperature 120oC(Dry
o o
Resistance 80 C 60 C service), 125oC
80oC
11 (minimum) Dry service Immersion 50oC Immersion
Dry service
min service (Immersion service
service)
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PAINT MATERIALS
Sl.
DESCRIPTION F-8 F-9 F-11 F-12
No
Self priming type Heat resistant
Heat resistant
surface tolerant synthetic medium
silicone
high build epoxy Inorganic zinc based two pack
1 Technical name Aluminium paint
coating (complete silicate coating Aluminium paint
suitable upto
rust control suitable upto
500oC dry temp.
coating). 250oC dry temp.
A two pack air
Two pack epoxy drying self curing
resin based solvent based
Heat resistant
suitable inorganic zinc Single pack
synthetic medium
pigmented and silicate coating with silicone resin
based two pack
2 Type & composition capable of minimum 80% zinc based medium
Aluminium paint
adhering to content on dry film. with Aluminium
suitable upto
manually The final cure of flakes.
250oC.
prepared surface the dry film shall
and old coating. pass the MEK rub
test.
3 Volume Solids % 78±3 60±3 38±0.03 20±2
DFT (Dry Film
4 thickness) per coat in 100-125 65-75µ 15-20µ 15-20µ
microns
5 capacity in M2/coat/ 6.0-7.2 8-9 10-12 8-10
litre
Weight per liter in
6 1.41±0.03 2.3±0.03 0.95±0.03 1.00±0.03
kgs/litre
Touch dry at 30oC
7 3 hrs. 30 minutes. 3 hrs. 30 minutes.
(maximum)
Hard dry at 30oC
(maximum) 24 hrs 12 12 hrs 24 hrs
8 Full cure 30oC (for
immersion /high 5days NA NA NA
temperature service)
Min.: 12 hrs.at 20oC
9 Over-coating interval Min.: 10 hrs Min. 24 hrs Min.: 24 hrs
& 50 % RH
o
Pot life at 30 C for two
10 90 minutes. 4-6 hrs. Not applicable Not applicable
component paints
o o o
Temperature 80 C 400 C 250 C 500oC
11
Resistance (minimum) Dry service Dry service Dry service Dry service
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PAINT MATERIALS
Sl.
DESCRIPTION F-14 F-15 F-16 F-17
No
Ambient temperature
curing Poly Siloxane
Two-component Two component
coating/High build
Epoxy phenolic solvent free type
cold applied inorganic
coating cured with high build epoxy
copolymer based
Polyamine cured Polyamine adduct phenolic/novalac
1 Technical name aluminium coating
coal tar epoxy hardner system epoxy phenolic
suitable for under
(primer + coating cured with
insulation coating of
intermediate coat Polyamine adduct
CS and SS piping for
+ finish paint) hardner system
high temperature
service.
Two pack ambient Two component
Specially
temperature curing Amercoat 738 from solvent free type
formulated
epoxy phenolic PPG Protective & high build epoxy
polyamine cured
coating system Marine Coatings or phenolic/novalac
2 Type & composition coal tar epoxy
suitable for Intertherm 751 CSA of epoxy phenolic
suitable for
application under International (Akzo coating cured with
application under
insulation of Nobel). Note: 6 Polyamine adduct
insulation
CS/SS piping hardner system
3 Volume Solids % 70±3 70±3 60±2 98-100
DFT (Dry Film
4 thickness) per coat in 100-125 75-100 75-100 125- 150
microns
5 capacity in M2/coat/ 5-8 4-5 7.0- 9.0 6.5 - 8
litre
Weight per liter in
6 1.45±0.03 1.65±0.03 1.3 1.7
kgs/litre (mix paint)
Touch dry at 30oC
7 4 hrs 3 hrs 1 hr 2 hrs
(maximum)
Hard dry at 30oC
(maximum) 24 hrs 24 hrs 16 hrs 24 hrs
8 Full cure 30oC (for
immersion /high 168 hrs (7 days) 168 hrs (7 days) - 168 hrs (7 days)
temp. service)
Over-coating interval Min. 6 hrs Min. 36 hrs Min.16 hrs Min. 16 hrs
9
Max.5 days Max.21 days Max. Not applicable Max.21 days
Pot life at 30oC for
10 two component 4 hrs 4-6 hrs 1 hr 1 hr
paints
Temperature a) upto 400 °C for C.
Resistance o o Steel & S. Steel for
-45 C to 150 C
-45oC to 125oC Intertherm 751 CSA
under insulation & -45oC to 150oC for
11 under insulation b) upto 480 °C for C.
immersion immersion service
And immersion Steel & upto 600 °C
(Note: 5)
for S. Steel for
Amercoat 738
Page 256 of 504

Rev.1
NOTES (for tables 6.1 to 6.4):
1. Covering capacity and DFT depends on method of application. Covering capacity

specified above are theoretical. Allowing the losses during application, min specified
DFT should be maintained.
2. All primers and finish coats should be cold cured and air drying unless otherwise
specified.
3. All paints shall be applied in accordance with manufacturer's instructions for surface
preparation, intervals, curing and application. The surface preparation, quality and
workmanship should be ensured. In case of conflict between this specification and
manufacturer’s recommendation, the same shall be clarified through EIL SMMS
department.
4. Technical data sheets for all paints shall be supplied at the time of submission of
quotations.
5. F-15: Two-component Epoxy phenolic coating cured with Polyamine adduct hardner
system (primer + intermediate coat + finish paint) suitable upto 225ºC (Intertherm 228
from M/s Akzo Nobel Coatings India Pvt Ltd. Bangalore). For all other companies, the
temperature resistance shall be a maximum of 150ºC.
6. F-16: Ambient temperature curing epoxy poly siloxane Coating or high build cold
applied inorganic co-polymer based aluminium coating.
Amercoat 738 from PPG Protective & Marine coatings. Mumbai, is suitable up to
480oC for CS surfaces and 600oC for SS surfaces.
Intertherm 751 from Akzo Nobel Coatings India Pvt Ltd. Bangalore, Inorganic co-
polymer cold applied Aluminium spray coating is suitable upto 400oC of CS & SS
surfaces.
Page 257 of 504

Rev.1
7.0 COATING SYSTEMS
The coating system should be selected based on the Plant location as given below:
Classification based on Plant Location:
a) Plant located in Inland area (more than 50 km from coast);

Environment Classification – Industrial
- For offsite areas: Table 9.0 to be followed
- For all unit areas including DM, CPP and Cooling Tower: Table 10.0 to be
followed
b) Plant located on sea coast or within 50 km from sea coast;

Environment classification- Industrial marine
- For offsite area, as well as all unit area including DM, CPP, Cooling Tower:
Table 10.0 to be followed
c) For external surface of above ground tanks, table 12.0 to be followed for all
locations (Inland or coastal)
Notes:
1. Coating systems (Primers, Finish Paints etc.) based on Area

classification/environments/Applications are tabulated in Table 8.0 to Table 17.0
2. Primers & Finish paints covered in Tables 8.0 to 17.0 are listed in Table 7.1.
3. Repair of Pre-Erection/Pre-Fabrication & Shop priming after erection/ welding shall be

done as per Table 7.2.
Page 258 of 504

Rev.1
TABLE 7.1: LIST OF PRIMERS & FINISH COATS COVERED IN TABLE NOS. 8 to 18.0
PRIMERS
P-2 Chlorinated rubber zinc Phosphate Primer
P-4 Etch Primer/Wash Primer
P-6 Two component Epoxy Zinc Phosphate Primer cured with polyamine hardener
Single pack, cold galvanizing compounds containing minimum 92% electrolytic zinc in dry film.
P-7
make ZINGA, LOCKTITE (of HENKEL) or ZRC
FINISH COATS / PAINTS

F-2 Two component Acrylic – Polyurethane finish paint
F-3 Chlorinated Rubber finish paint
F-6A High Build Epoxy finish coating cured with polyamine hardener
F-6B High Build Epoxy finish coating cured with polyamide hardener
F-6C Solvent less Epoxy Coating cured with poly amine hardener
F-7 High build Coal Tar epoxy coating cured with polyamine hardener
F-8 Self priming surface Tolerant High Build epoxy coating. cured with polyamine hardener
F-9 Two component Inorganic Zinc Silicate coating
F-11 Heat resistant synthetic medium based Aluminium paint
F-12 Two component Heat resistant Silicone Aluminium paint.
F-14 Specially formulated coal tar epoxy coating. cured with polyamine hardener
F-15 Two component Epoxy phenolic coating cured with Polyamine adduct hardener system
Engineered Epoxy poly Siloxane Coating or high build cold applied inorganic co-polymer based
F-16
aluminium coating
Two component solvent free type high build epoxy phenolic/novalac epoxy phenolic coating cured
F-17
with Polyamine adduct hardener system
Page 259 of 504

Rev.1
TABLE 7.2 REPAIR OF PRE-ERECTION/PRE-FABRICATION OR SHOP PRIMER

AFTER ERECTION/WELDING
For all un-insulated CS, LTCS & low allow steel items in all Environments
Total DFT
Sl. Surface
Design Temp. in oC Coating System in Microns Remarks
No. Preparation
(min.)
7.2.1 -90 to 400 SSPC-SP-3 1 coat of F-9 65-75 See note

below and
7.2.2 401 to 550 SSPC-SP-3 1 coat of F-12 20 clause 5.9.3
NOTES:
1 The application and repair of pre-erection/pre-fabrication or Shop Primer given in above tables
shall be done for all the items to be painted. In case the damages of primer are severe and spread
over large area, entire primer shall be removed by blasting to achieve SSPC-SP-10 and surfaces
to be primed again with F-9 or F-12 as applicable.
TABLE 8.0 COATING SYSTEM FOR GRATINGS, ROLLING & STATIONERY

LADDERS, SPIRAL STAIRWAYS AND HAND RAILS IN ALL LOCATION
Design
Sl. Total DFT
Temp. in Coating System
No. o in Microns (min.)
C
Hot Dip Galvanizing to 80-85 microns (600-610
80 microns of finish coat
gm/m2)as per IS 4759, 2629, 4736, 2633 +
8.1 Up to 60 (excluding the thickness of
1 coat of P-6 @ 40µ DFT/coat + 1 coat of F-2 @ 40
galvanizing )
microns DFT/coat
NOTES:
1 No galvanized specimen shall have thickness less than 80 microns.
2 Repair of the damaged area of galvanized coatings due to welding during erection shall be
carried out as per recommended practice IS 11759 using cold galvanizing spray process.
Organic Paint systems are not acceptable for repair.
3 After repair of damaged galvanized coating by Cold Galvanized, the repaired area shall be top
coated with paint system as given in Table 8.0 above (i.e., 1 coat of P-6 @ 40µ DFT/coat + 1
coat of F-2 @ 40µ DFT/coat).
4 Approved Cold Galvanizing manufacturers are ZINGA, LOCKTITE or Z.R.C.
Page 260 of 504

Rev.1
TABLE 9.0 COATING SYSTEM FOR OFFSITE AREA (INLAND PLANTS)

For external surfaces of Un-insulated & aboveground (atmospheric exposure)
Structures, Piping, Vessels, Equipments, Pumps, etc. (Note-1); (For Carbon Steel,
LTCS & Low Alloy Steel). See Note Below*
Surface Coating System Total Final

Design
Sl. Preparation & (Post-erection / Field) DFT
Temp. in Remarks
No. o Pre-erection/Shop in Microns
C Primer Finish Coat
Primer (min.)
SSPC-SP-10; No over-
9.1 -90 to -15 1coat of F-9 @ None None 65-75 coating to be
65-75µ DFT/coat done on
SSPC-SP-10; F-9 as it will
1 coat of F-2 @
9.2 -14 to 60 1coat of F-9 @ None 105-115 lead to mud
40µ DFT/coat
65-75µ DFT/coat cracking.
SSPC-SP-10;
1 coat of F-2 @
9.3 61 to 80 1coat of F-9 @ None 105-115
40µ DFT/coat
65-75µ DFT/coat
2 coats of F-11
SSPC-SP-10;
@ 20µ
9.4 81 to 250 1coat of F-9 @ None 105
DFT/coat;
65-75µ DFT/coat
(2x20=40)
2 coats of F-12
SSPC-SP-10;
@ 20µ
9.5 251 to 400 1coat of F-9 @ None 105-115
DFT/coat
65-75µ DFT/coat F-12 shall be
(2x20=40)
ambient
SSPC-SP-10; 2 coats of F-12 temperature
9.6 401 to 550 1coat of F-12 @ None @20µ DFT/coat 60 curing type
20µ DFT/coat (2x20=40)
* Flare line within unit or offsite areas shall be coated as per Clause 10.3 of Table 10.0, but
having finish coat of 2 coats of F-12.
NOTES:
1 The list of items given in the heading of the above table is not exhaustive. There may be more
items for a particular contract where these specifications are used. The Contractor is fully
responsible for completing painting including prefabrication primer for all the items supplied
and fabricated through his scope of work as per tender document.
2 If the Pre-erection/Pre-fabrication & Shop Primer has already been completed, the same shall not
be repeated again in the field. In case the damages of primer are severe and spread over large
areas, the engineer-in-charge may decide & advise re-blasting and priming again. Repair of pre-
fabrication/pre-erection primer, if required, shall be done as per Table 7.2.
3 In case of Paint systems as per Sl. Nos. 9.5 and 9.6, the color bands shall be applied over the
Aluminum paint as per the Color coding requirement for specific service of piping given in
Clause 19.0.
4 All coating system including surface preparation, primer, and finish coat for piping shall be done
at field only.
Page 261 of 504

Rev.1
TABLE 10.0 COATING SYSTEM FOR UNIT AREAS AS WELL AS DM, CPP,
COOLING TOWER OF INLAND PLANTS AND FOR ALL AREAS (UNIT,
OFFSITE, DM, CPP, etc.) OF COASTAL PLANTS
For external surfaces of un-insulated and above ground (atmospheric exposure)

structures, piping, vessels, equipments, external surface of MS chimney/stacks,
RCC chimney, internal surface of MS chimney without refractory lining, towers,
columns, pumps, compressors, blowers etc. of carbon steel, LTCS & low alloy
steels (note-1)
Surface Preparation & Coating System Total DFT

Design Pre-erection/Shop (Post-erection / Field) in
Sl. Remarks
Temp. in oC Primer Microns
No. Primer Finish Coat
(min.)
SSPC-SP-10; a) No over-
10.1 -90 to -15 1coat of F-9 @ None None 65-75 coating to be
65-75µ DFT/coat done on
F-9 as it will
2 coats of F-6A lead to mud
@ 100 µ cracking.
DFT/coat + 1
SSPC-SP-10; 1 coat of P-6
coat of F-2 @ b) F-12 shall
10.2 -14 to 80 1coat of F-9 @ @ 40 µ 345-355
40µ DFT/coat; be ambient
65-75µ DFT/coat DFT/coat
(2x100 + 40= temperature
240) curing type
c) Finish coat
including
2 coats of F-12 primer
SSPC-SP-10; @ 20µ compatible
10.3 81 to 400 1coat of F-9 @ None DFT/coat 105-115 with finish
65-75µ DFT/coat 2x20=40 coat (i.e. field
primer) shall
be applied at
site only.
Finish
2 coats of F-12 coating is not
SSPC-SP-10; permitted at
@ 20µ
10.4 401 to 550 1coat of F-12 @ None 60 equipment
DFT/coat;
20µ DFT/coat manufacture
(2x20=40)
shop.
NOTES:
1. The list of items given in the heading of the above table is not exhaustive. There may be more
items for a particular contract where these specifications are used. The Contractor is fully
responsible for completing painting including prefabrication primer for all the items supplied
and fabricated through his scope of work as per tender document.
2. If the Pre-erection/Pre-fabrication & Shop Primer has already been completed, the same shall not
be repeated again in the field. In case the damages of primer are severe and spread over large
Page 262 of 504

Rev.1
areas, the engineer-in-charge may decide & advise re-blasting and priming again. Repair of pre-
fabrication/pre-erection primer, if required, shall be done as per Table 7.2.
3. For external surface of MS chimney with or without refractory lining and for internal surface
without refractory lining, paint system as per 10.3 above shall be followed.
4. For external surface of RCC Chimney, 2 coats of F-6 @ 100µ DFT/coat to obtain total DFT of
200 µ shall be applied after proper surface preparation as per guidelines in 5.1.6.
5. In case of paint systems as per Sl. Nos. 10.3 and 10.4, the colour bands shall be applied over the
Aluminum paint as per the Color coding requirement for specific service of piping given in
Clause 19.0.
6. All coating system including surface preparation, primer, finish coat for piping shall be done at
site/field only.
Page 263 of 504

Rev.1
TABLE 11.0 COATING SYSTEM FOR EFFLUENT TREATMENT PLANT (ETP)
Coating System Total

Sl. Design Temp. DFT in
Surface Preparation Remarks
No. in oC Primer Finish Coat Microns
(min.)
For External Surfaces of C.S./M.S. items: Screens, Walk way bridges, Baffles, Dual media filters,
11.1 Vertical pumps, piping in treated effluent sump, bio sludge pump, Screw pump and pump house, CS
tanks, sumps and vessels.
2 coats of
F-6A @100µ
DFT/coat + 1
1 coat of F-9
coat of F-2 @
-14 to 80 SSPS-SP-10 @ 65-75µ 305-315 -
40µ
DFT/coat
DFT/coat;
(2x100+40=2
40)
For Internal Surfaces of CS/MS Items: Bio-sludge sump, Filter feed sump, Process sump, Sanitary
11.2
sump, Transfer sump, Sludge, Slop oil tank, scrapping mechanism in Clarifier
3 coats of
1 coat of F-9
F-6A @100µ
-14 to 80 SSPS-SP-10 @ 65-75µ 365-375 Note:1
DFT/coat
DFT/coat.
(3x100=300)
All R.C.C./concrete surfaces exposed to effluent water / liquid such as tanks, structures, drains etc. in
11.3
Process sump, TPI separator (Process and Oil), Aeration Tank and Transfer sump etc.
Epoxy screed
lining shall be
Blast cleaning to SSPC-SP
applied as per
guide lines and Acid
specific
-14 to 80 etching with 10-15% HCl Epoxy Screed lining 3mm
manufacturer
acid followed by thorough
and Engineer-
water washing.
in-Charge
instructions
C.S/M.S Dual media filters (Internal), Chemical dosing tanks(internal) such as Di-Ammonium
11.4
Phosphate (DAP) and Urea
Natural
Rubber lining
shall be
Natural Rubber Lining applied as per
Up to 60 SSPC-SP-10 (As per IS 4682, Part 1) 4.5mm specific
manufacturer
and Engineer-
in-Charge
instructions
NOTES
1. The paint /coating manufacturers shall provide their Quality control test certificate of coating
materials (F-6A) for immersion service of the exposed effluent given in 11.2.
Page 264 of 504

Rev.1
TABLE 12.0 EXTERNAL COATING SYSTEMS FOR UNINSULATED CARBON STEEL

AND LOW ALLOY STEEL STORAGE TANKS (For all plant locations, coastal
or inland)
All Process Units & Off-sites
Total
Surface Coating system (Field)
DFT
Sl. Design Temp. Preparation (see note 1 below) in Remarks
No. in oC (Field)
Microns
Primer Finish Coat (min.)
All external surfaces of shell, wind girders, appurtenances, roof tops of all above ground tank including top
12.1
side of external and internal floating roof and associated external structural works.
F-6 should
2 coats of F-6A @
1coat of F-9 @ 65-75µ be suitable
100µ DFT /coat + 1
SSPC-SP-10 DFT/coat + 1coat of P-6 for
12.1.1 -14 to 80 coat of F-2 @ 40µ 345-355
@ 40µ DFT/ coat ; occasional
DFT/ coat;
water
immersion
1 coat of F-15 primer @ 1 coat of F-15 finish

SSPC-SP-10 80µ DFT/ coat + 1 coat coat @80µ DFT/ coat +
12.1.2 81 to 150 280 -
of F-15 intermediate 1coat of F-2 @ 40µ
coat @ 80µ DFT/coat ; DFT/ coat;
2 coats of F-12 @20 µ

105
DFT/ coat
1coat of F-9 @ 65-75µ or
12.1.3 151 to 500 SSPC-SP-10 Or -
DFT/coat 115
1 coat of F-16 @ 50 µ
DFT / coat
12.2 External surfaces of bottom plate (soil side) for all storage tanks.
F-7 should
be suitable
for
SSPC-SP-10 1 coat of F-9 @ 3 coats of F-7@ 100µ immersion
12.2.1 -14 to 80 365-375
65-75µ DFT/ coat DFT/coat (3x100=300) service of
the
products
given
1 coat of F-15 primer @
80µ DFT/ coat + 1 coat
SSPC-SP-10 1 coat of F-15 finish
12.2.2 81 to 150 of F-15 intermediate 240 -
coat @ 80µ DFT/ coat
coat @ 80µ DFT/coat ;
(80+80=160)
1 coat of F-16 @ 125 µ 1 coat of F-16 @ 125 µ
12.2.3 151 to 550 SSPC-SP-10 250 -
DFT /coat DFT /coat
12.3 For underside of the bottom plate (in case tank is not lifted during PWHT) (see Note 2c)
Page 265 of 504

Rev.1
For CS Products
SSPC SP-6 from
Commercial JOTUN or
HI-TEMP
Blast 2 coats of inert
-180 to 650 1 coat of inert polymeric coatings or
12.3.1 polymeric matrix 350-400
For SS matrix coating @ 125 µ SK
coating @ 125 µ
SSPC SP-1 FORMULA
with non- TIONS are
chloride recommend
solvent ed.
NOTES
1. All paint coating application including primer for tankage shall be carried out at field after
erection and completion of all welding.
2. For underside of bottom plate :

a) Painting shall be carried out before laying of bottom plate for tanks with Non-Post Weld
Heat Treatment (PWHT).
b) For tanks with PWHT, painting shall be carried out after PWHT.
c) In case tank is not lifted during PWHT then painting shall be applied before laying of bottom
plate, clause no. 12.3.1 shall be followed.
Caution: PWHT temperature shall not exceed 650oC.
Page 266 of 504

Rev.1
TABLE 13.0 INTERNAL COATING SYSTEMS FOR CARBON STEEL AND LOW ALLOY
STORAGE TANKS
All Process Units & Off-sites
Coating system (Field) Total

Surface
(see note 1 below) DFT
Sl. Design Preparation
in Remarks
No. Temp. in oC (Field)
Primer Finish Coat Microns
(min.)
CRUDE OIL, ATF, TURPENTINE OIL, LUBRICATING OIL AND VEGETABLE OIL
Underside of floating roof, internal surface of cone roof, inside of bottom plate, Internal surfaces of Shell
13.1
- including wetted and free board height, oil side surfaces of deck plates, oil side surfaces of pontoons,
roof structures, structural steel, ladders and other CS internals
1 coat of F-15
intermediate coat @
13.1. 1 coat of F-15 primer @
-14 to 90 SSPC-SP-10 80µ DFT/coat + 1 coat 240-300 -
1 80µ DFT/ coat
of F-15 finish coat @
80µ DFT/ coat;
PETROLEUM PRODUCTS & INTERMEDIATES like LDO, HSD , GAS OIL, FEEDS of
FCC-PC, FCC-LCO, VGO-HDT, ISOM, DHDT, REFORMATE, DCU, NHT & GASOLINE,
NAPHTHA, ISOMERATE AND KEROSENE.
13.2
Underside of Floating roofs, internal surface of cone roof, inside of bottom plate, internal surfaces of
Bare shell for full height, underside of floating roof, oil side surfaces of deck plates, oil side surfaces of
pontoons, support structures and ladders etc.
13.2. 1 coat of F-9 @
-14 to 45 SSPC-SP-10 - 75 Note 2
1 75 µ DFT/coat
1 coat of F-15
intermediate coat @
13.2. 1 coat of F-15 primer @
46 to 90 SSPC-SP-10 80µ DFT/coat + 1 coat 240-300 -
2 80µ DFT/ coat
of F-15 finish coat @
80µ DFT/ coat;
POTABLE AND FIRE WATER
13.3
All internal surfaces, accessories and roof structures of Cone and Dome roof tanks
2 Coats of F-6A @
13.3. 1 Coats of P-6 @
-14 to 60 SSPC-SP-10 100µ DFT/ Coat; 300-350 Note-4
1 100 µ DFT/coat;
(2x100=200)
DE-MINERALIZED (DM) WATER
13.4
2 coats of F-6C @
13.4. 1 Coats of P-6 @
-14 to 60 SSPC-SP-10 200µ DFT/ coat; 400-450 -
1 100µ DFT/coat;
(2x200=400)
1 coat of F-15
intermediate coat @
13.4. 1 coat of F-15 primer @ 80µ DFT/coat + 1 coat
61 to150 SSPC-SP-10 240-300 -
2 80µ DFT/ coat of F-15 finish coat @
80µ DFT/ coat;
(80+80=160)
HYDROCHLORIC ACID (HCl) 10 %
13.5
13.5.
-14 to 60 SSPC-SP-10 None Natural Rubber Lining 4.5 mm -
1
Page 267 of 504

Rev.1
AGGRESSIVE SOLVENTS LIKE HEXANE, HEXENE, BENZENE, XYLENE AND TOLUENE

13.6
13.6. 1 coat of F-9 @ 75µ

-14 to 65 SSPC-SP-10 --- 75 -
1 DFT/ coat
ETHYLENE GLYCOL (EG) TANKS

13.7
Internal shell-full height, bottom plate, underside of roof and all accessories
3 coats of vinyl
chloride co-polymer
13.7.
All SSPC-SP-10 None AMERCOAT 23 @ 225 -
1
75µ /Coat;
(3x75=225)
13.8 Inside pontoon and inside of double deck of all floating roofs
13.8. 1 coat of F-8 @ 100µ 1 coat of F-8 @ 100µ
-14 to 80 SSPC-SP-3 200 -
1 DFT/coat DFT/coat
WET SLOPS, AMINE solutions, SOUR WATER , WATER DRAW OFF
13.9
1 coat of F-15
intermediate coat @
13.9. 1 coat of F-15 primer @ 80µ DFT/coat + 1 coat
-14 to 90 SSPC-SP-10 240 -
1 80µ DFT/ coat of F-15 finish coat @
80µ DFT/ coat;
(80+80=160)
VACUUM RESIDUE, FUEL OIL , DRY SLOP, BITUMEN AND OTHER HIGH TEMPERATURE
HYDROCARBON LIQUIDS
13.10 Underside of floating roof, internal surface of cone roof, bottom plate, inside of bare shell – including
wetted and non wetted surfaces, oil side surfaces of deck plates, oil side surfaces of pontoons, roof
structures, structural steel and ladders
1 coat of F-17
intermediate coat @
13.10 1 coat of F-17 primer 125µ DFT/coat + 1 coat
Up to 150oC SSPC-SP-10 375 Note:3
.1 @ 125µ DFT/ coat of F-17 finish coat
@125µ DFT/ coat;
(125+125=250)
ALKALIS UP TO 50 % CONCENTRATION
13.11
2 Coats of F-6 A @
13.11 1 coat of F-15 primer @
Up to 60oC SSPC-SP-10 100µ DFT/coat; 280-100 -
.1 80µ DFT/ coat
(2x100=200)
NOTES
1. All paint coating application including primer shall be carried out after erection and completion
of all welding work at site.
2. F-6A should be suitable and resistant for immersion service for the respective Hydrocarbons.
3. This system can be used where maximum operating temperature is below 150oC and design
temperature is upto 200oC. Cases of operating temperature > 150oC are not covered in this spec,
such cases shall be covered in the job specifications.
4 F-6 A shall be suitable for drinking water service and should have competent authority
certification.
Page 268 of 504

Rev.1
TABLE 14.0 COATING SYSTEMS FOR EXTERNAL SIDE OF UNDERGROUND

CARBON STEEL PLANT PIPING AND UNDERGROUND VESSELS
Surface Coating system (Field) Total Final

Design Preparation
Sl. Surface DFT
Temp. in & Remarks
No. o
Preparation & Finish Coat in Microns
C Shop Primer
Primer (min.)
14.1 Underground carbon steel plant piping
1 layer of coaltar tape

The primer
coating @ 2mm +1
DFT is not
coat of synthetic fast
SSPC-SP-10; measurable.
drying primer 25 @µ
Reconciliation
DFT/ coat + 1 layer of
14.1.1 25 to 65 --- 1 coat of synthetic 4 mm primer shall
coal tar tape coating @
fast drying primer be done by
2mm /layer as per
25 @µ DFT/ coat coverage of
EIL Standard
maximum 10
Specification .No
sq.m/litre
6-79-0011
SSPC-SP-10; 1 coat of F-17

intermediate coat @
14.2.1 66 to 150 --- 1 coat of F-17 125µ DFT/coat + 1 375 -
primer @ 125µ coat of F-17 finish
DFT/ coat coat @125µ DFT/ coat
SSPC-SP-10;
1 coat of F-16 finish
14.2.2 151 to 400 --- 1 coat of F-16 250 -
coat @125µ DFT/ coat
primer @ 125µ
DFT/ coat
14.3 External side of un-insulated underground storage vessels
SSPC-SP-10;
1 coat of F-9 3 coats of F-7 @ 100µ

14.3.1 -40 to 80 --- 365-375 -
@ DFT/coat
65-75µ DFT/
coat
SSPC-SP-10;
1 coat of F-17
intermediate coat @
1 coat of F-17
14.3.2 81 to 150 --- 125µ DFT/coat + 1 375 -
primer @
coat of F-17 finish
125µ DFT/
coat @125µ DFT/ coat
coat
SSPC-SP-10;
1 coat of F-16 1 coat of F-16 finish

14.3.3 151 to 400 --- 250 -
primer @ coat @125µ DFT/ coat
125µ DFT/
coat
Page 269 of 504

Rev.1
TABLE 15.0 COATING UNDER INSULATION (COASTAL OR INLAND PLANTS). ALL

UNITS AREAS & OFF-SITES
For insulated Piping, Equipments, Storage vessels, tanks, Columns etc of Carbon
Steel, LTCS, Low Alloy Steel & Stainless Steels

Surface
(Post-erection / Field) Final
Preparation &
Sl. Design DFT
Pre- Remarks
No. Temp. in oC Primer/ in
erection/Shop Finish Coat
Intermediate Microns
Primer
(min.)
15.1 Carbon steel, LTCS and low Alloy steel Piping
SSPC-SP-10; 2 coats of F-15 @
1 coat of F-15 @
15.1.1 -45 to 120 1coat of F-15 @ 75µ DFT/coat; 225- 250 -
75µ DFT/coat
75µ DFT/coat (2x75= 150)
SSPC-SP-10; 2coat of F-12 @
15.1.2 121-540 1coat of F-12 @ None 20µ DFT/coat; 60 -
20µ DFT/coat (2x20=40)
15.2 Carbon steel, LTCS and low Alloy steel - Storage vessels, Reactors, Columns & Equipments
SSPC-SP-10; 2 coats of F-15 @
1 coat of F-15 @
15.2.1 -45 to 120 1coat of F-15 @ 75µ DFT/coat; 300 -
75µ DFT/coat
75µ DFT/coat (2x75= 150)
3 coats of F-12 @
SSPC-SP-10; 20µ DFT/coat
121 to 400
15.2.2 1 coat of F-9 @ None OR 125-135 -
65-75 µ DFT/coat 1 coat of F-16 @
60 µ DFT/coat
15.3 Stainless Steel (SS) including Alloy-20 piping (Note:2)
For CS
SSPC SP-6 Products from
Commercial Blast JOTUN or HI-
1 coat of inert 2 coats of inert
-180 to Zero TEMP coatings or
15.3.1 polymeric matrix polymeric matrix 350-400
For SS SK
coating @ 125 µ coating @ 125 µ
SSPC SP-1 with FORMULATIONS
non-chloride are recommended.
solvent
If the piping &
equipments are
already erected
then surface shall
SSPC-SP-10
be prepared by
(15-25µ surface 1 coat of F-15 1 coat of F-15
cleaning with
15.3.2 0 to 125 profile) intermediate coat finish coat@ 80 240
emery paper and
1 coat of F-15@ @80 µ DFT/coat µ DFT/coat; wash/flush with
80 µ DFT/coat
chloride free DM
water followed by
wiping with
organic solvent
SSPC-SP-10 Not recommended
1 coat of F-16 @
15.3.3 126 to 400 1 coat of F-16 @ None 250 for operating
125 µ DFT/coat
125 µ DFT/coat temperature
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SSPC SP-10; between

1 coat of
1 coat of 60 – 120 °C
15.3.4 401 to 600
Amercoat 738@
None Amercoat 738@ 250
125 µ DFT/coat 125 µ DFT/coat
15.4 Coating system for Cyclic Service of Carbon Steel, LTCS, Low Alloy Steel & Stainless Steel
SSPC-SP-10 Apcothern EPN
(15-25µ surface 1 coat of F-15 1 coat of F-15 200 of M/s Asian
15.4.1 - 40 to 150 profile) intermediate coat finish coat @ 240 Paints Ltd
1 coat of F-15 @ @ 80µ DFT/coat 80µ DFT/coat; OR
80 µ DFT/coat Equivalent
For CS
SSPC SP-6 Products from
Commercial Blast JOTUN or HI-
1 coat of inert 2 coats of inert
-180 to 650 TEMP coatings or
15.4.2 For SS polymeric matrix polymeric matrix 350-400
SK
SSPC SP-1 with coating @ 125 µ coating @ 125 µ
FORMULATIONS
non-chloride are recommended.
solvent
15.5 No painting is required for insulated Monel, Incoloy and Nickel lines.
NOTES
1. “Cyclic Service” is characterized by rapid temperature fluctuation.

2. The blast cleaning abrasives for SS and Alloy steel surfaces shall be Aluminium oxide
grits/shots or garnet.
3. In case of overlapping of temperature ranges as mentioned in 15.4.1 and 15.4.2, clause 15.4.1
shall be followed.
TABLE 16.0 COATING SYSTEM FOR CARBON STEEL COMPONENTS OF COOLERS /

CONDENSERS (INTERNAL PROTECTION) FOR FRESH WATER SERVICE
Fresh Water boxes, channels, partition plates, end covers and tube sheets etc.

Surface Preparation
Sl. Design (Post-erection / Field) Final DFT
& Pre-erection/Shop Remarks
No. Temp. in oC in Microns
Primer Primer Finish paint
(min.)
1 coat of F-15 2 coats of F-15 @
16.1 Up to 80 oC SSPC-SP-10 240 -
@ 80 microns 80µ DFT/coat;
1 coat of Glass
Fibre Reinforced
16.2 80 to 140 SSPC-SP-10 --- 1500 -
Novolac epoxy of
1.5 mm DFT
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TABLE 17.0 COATING SYSTEM (INTERNAL PROTECTION) FOR GALVANIZED OR

NON FERROUS OR STAINLESS STEEL/ DUPLEX STAINLESS STEEL
COMPONENTS OF COOLERS/ CONDENSERS FOR FRESH WATER
SERVICE
Coating System Total Final

Surface Preparation
Sl. Design (Post-erection / Field) DFT
& Pre-erection/Shop Remarks
No. Temp. in oC in Microns
Primer Primer Finish paint
(min.)
1 coat of F-15 @ 1 coat of F-15 @
17.1 Up to 80 Sweep Blasting 160 -
80µ DFT/coat; 80µ DFT/coat;
1 coat of Glass
Fibre Reinforced
17.2 80 to 140 Sweep Blasting --- 1500 -
Novolac epoxy of
1.5 mm DFT
18.0 STORAGE
18.1 All paints and painting materials shall be stored only in rooms to be arranged by contractor
and approved by Engineer-in-charge for the purpose. All necessary precautions shall be
taken to prevent fire. The storage building shall preferably be separate from adjacent
building. A signboard bearing the word “PAINT STORAGE – NO NAKED LIGHT –
HIGHLY INFLAMABLE” shall be clearly displayed outside. Manufacturer’s
recommendation shall be followed for storage of paint materials.
19.0 PAINT COLOUR CODE FOR PIPING AND EQUIPMENT
1 This specification covers the requirement of colour scheme for the identification of the
contents of the pipelines carrying fluids, storage tanks and equipment in refineries. The
following colour coding system has been made based on BPCL-KR input document.
19.1 Identification
The system of colour coding consists of a ground colour and secondary colour bands
superimposed over the ground colour. The ground colour identifies the basic nature of the
service and secondary colour band over the ground colour distinguishes the particular service.
The ground colour shall be applied over the entire length of the un-insulated pipes. For
insulated lines ground colour shall be provided as per specified length and interval to identify
the basic nature of service and secondary colour bands to be painted on these specified length
to identify the particular service. Above colour code is applicable for both unit and offsite
pipelines.
The following ground colour designation for identification of basis classification of various
important services shall be followed.
Post Office Red Fire protection materials

Off White / Aluminium Steam (all pressures)
Canary Yellow Chemicals and dangerous materials
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Dark Admiralty Grey Crude oil, lube oil

Orange Volatile petroleum products (motor sprit and lighter)
Oxide red Non-Volatile petroleum products (kerosene and heavier,
including waxy distillates and diesel, gas oil)
Black Residual oils, still bottoms, slop oils and asphalts, fuel oil
Sky blue Water (all purities and temperatures)
Sea green Air and its components and Freon
Secondary colours: The narrow bands presenting the secondary colour which identifies the
specific service may be applied by painting or preferably by use of adhesive plastic tapes of
the specific colour.
19.2 Colour Bands and Identification Lettering
The following specifications of colour bands shall be followed for identifying the piping
contents, size and location of bands & letters. The bandwidth and size of letters in legends will
depend to some extent upon the pipe diameter. Either white or black letters are selected to
provide maximum contrast to the band colour. Bands usually are 100 mm wide and regardless
of band width, are spaced 50 mm apart when two bands are employed.
Colour bands and size of lettering for piping:
Outside diameter of pipe Width of colour bands in Size of legend Letters in

or covering in mm mm mm
19 to 32 200 13
38 to 51 200 19
64 to 150 300 32
200 to 250 600 64
Over 250 800 89
Contrast shall be provided between color field and legend for readability. Use of letters
standard style, in sizes, 1/2inch (13mm) and larger, is recommended. See above table for
specific size recommendations. For identification of materials in pipes of less than ¾ inch
(19mm) in diameter, and for valve and fitting identification, the use of permanently legible tag
is recommended.
In addition, ground colour as per specified length should be provided on insulated piping for
easy identification of nature of fluid, on which the colour bands should be painted for
identification of each service. The length of the ground colour should be 3 times the width of
normal bands or 2 meters, whichever is suitable depending on the length of the pipe.
Arrows shall be used to indicate direction of flow. Where flow can be in both directions,
arrows in both directions shall be displayed.
Positive identification of the contents of a piping system shall be by lettered legend, giving the
name of the contents in full or abbreviated form. Contents shall be identified by a legend with
sufficient additional details such as temperature, pressure, etc as are necessary to identify the
hazard. Legends shall be brief, informative, pointed and simple of greatest effectiveness.
Legends shall be applied close to valves or flanges and adjacent to changes in direction,
branches and where pipes pass through walls or floors, where it enters and emerges from road,
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culvert and walkway overpasses, unit battery limits and at every 50m intervals on straight pipe
runs sufficient for identification. Identification may be accomplished by stencilling, the use of
tape, or markers. In any situation, the number and location of identification markers shall be
based on the particular piping system.
The letters will be in black on pipes painted with light shade colours and white on pipes
painted with dark shade colours to give good contrast.
Only writing of service name shall be done on stainless steel lines. Precautions should be taken
while painting by using low chloride content painting to avoid any damage to the stainless
steel pipes. It is preferable to use adhesive plastic tapes to protect stainless steel pipes.
Visibility:
Attention shall be given to visibility with reference to pipe markings. Where pipelines are
located above or below the normal line of vision, the lettering shall be placed below or above
the horizontal centreline of the pipe.
Size of letters stencilled / written for equipment shall be as given below:
Column and vessel : 150

mm (Height)
Pump, compressor and other machinery : 50 mm (Height)
In addition, the contents of the pipe and/or direction of flow may be further indicated by
arrows and legend. If a hazard is involved it must be identified clearly by legend.
Colour bands: The location and size of bands, as recommended, when used, shall be
applied to the pipe.
- On both sides of the valves, tees and other fittings of importance.

- Where the pipe enters and emerges from walls and where it emerges from road &
walkway overpasses, unit battery limits.
- At uniform intervals along long sections of the pipe.
- Adjacent to tanks, vessels and pumps.
Colour band specification:
a) Bands at intervals of 50 meters for the long stretch of pipelines

b) Each pipe segment will have minimum one band indication, irrespective of length.
c) The bands shall also be displayed near walkways, both sides of culverts, tanks dykes,
tanks, vessels, suction and discharge of pumps / compressors, unit battery limit, near
valves of line, etc.
For alloy steel / stainless steel pipes and fittings in stores / fabrication yard, colour band
(Minimum ½” wide) should be applied along the complete length of pipe, bends / tees, side-
covered surface (on thickness) of flanges as well as valves as per the metallurgy.
Unusual or Extreme situations
When the piping layout creates or occurs in a limited area of inaccessibility or of extreme
complexity, such segments of layouts may require substitute techniques shall be limited to
such segments and shall not deviate from the concept of identification as defined above.
Page 274 of 504

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The specification for application of the complete Piping identification colour code, including
base and bands colours, are presented in the below table.
Sl. FIRST COLOUR SECOND

SERVICE GROUND COLOUR
No. BAND COLOUR BAND
I WATER
01 Drinking Water Sea Green French Blue Signal Red
02 DM Water Sea Green Gulf Red
03 Cooling Water Sea Green French Blue
04 Boiler Feed Water Sea Green Gulf Red
05 Steam Condensate Sea Green Light Brown
06 Raw Water Sea Green Oxide Red
07 Tempered Water Insulated With Green Band
08 Sour Water Sea Green Yellow
09 Stripped Water Sea Green Gulf Red
10 Fire Water Fire Red
11 Wash Water Sea Green Canary Yellow
12 ETP Treated water Sea Green Canary Yellow Canary Yellow
II STEAM
01 Very High Pressure Steam Aluminium To IS 2339 Signal Red
02 High Pressure Steam Aluminium To IS 2339 French Blue
03 Medium Pressure Steam Aluminium To IS 2339 Gulf Red
04 Low Pressure Steam Aluminium To IS 2339 Canary Yellow
05 Very Low Pressure Steam Aluminium To IS 2339 Grey
06 Low Medium Pressure Steam Aluminium To IS 2339 Light Brown
07 Condensate Aluminium To IS 2339 Grey Canary Yellow
III AIR/OTHER GASES
01 Process Air Sky Blue Signal Red
02 Plant Air Sky Blue Silver Grey
03 Instrument Air Sky Blue French Blue
04 Nitrogen Canary Yellow Black
05 Oxygen Canary Yellow White
06 Freon Canary Yellow Light Grey Dark Violet
07 Sweet Fuel Gas Canary Yellow Grey
08 Sour Fuel Gas Canary Yellow Grey Dark Violet
09 Acid Gas Orange Grey
10 H2S Canary Yellow French Blue
11 Hydrogen Canary Yellow Signal Red French Blue
IV CHEMICALS
01 Caustic Smoke Grey Light Orange
02 Chlorine Canary Yellow Dark Violet Light Orange
03 Ammonia Canary Yellow Dark Violet
04 Corrosion Inhibitor Yellow Aluminium
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05 Sulfolane Azure Blue Yellow

06 Mono Ethanol Amine Light Yellow Brown
07 Lean DEA Light Yellow Blue
08 Rich DEA Light Yellow Red
09 Lo-Cat Solution Canary Yellow Smoke Grey
10 Anti-Foam Light Yellow Grey
11 De-Mulsifier Light Yellow Black
12 DMDS Black Gulf Red
V HYDROCARBONS
01 LPG Dark Ad. Grey Brilliant Green Dark Violet
02 Naphtha Dark Ad. Grey Light brown Black
03 Benzene Dark Ad. Grey Canary Yellow
04 Toluene Orange Blue Green
05 Reformate Dark Ad. Grey Blue
06 LAN (Low Aromatic Naphtha) Dark Ad. Grey Brilliant Green
07 Mixed Aromatic Solvent Orange Brilliant Green
08 Motor Spirit (MS) Orange Blue
09 Heavy Naphtha Light Brown Brilliant Green Red
10 Kerosene Light Brown Brilliant Green Dark Violet
11 LGO (Light Gas Oil) Light Brown Brilliant Green
12 HGO (Heavy Gas Oil) Light Brown Brilliant Green
13 High Speed Diesel Light Brown Brilliant Green
14 ATF (Aviation Turbine Fuel) Light Blue White
15 VDO (Vacuum Diesel Oil) Light Brown Brilliant Green
16 VGO (Vacuum Gas Oil) Steel Grey Red
17 Slop Distillate Steel Grey Black Red
18 VR (Vacuum Residue) Steel Grey Black Green
19 Slop Steel Grey Black
20 Crude Oil Light Brown Yellow
21 Fuel Oil Steel Grey Yellow
22 Flushing Oil Light Brown Yellow
23 Flare Line Heat Resistant Aluminium
24 Reduced Crude Oil Steel Grey Black Signal Red
25 LCO (Light Cycle Oil) Light Brown Brilliant Green Yellow
26 HCO (Heavy Cycle Oil) Light Brown Brilliant Green Light Orange
27 CLO (Clarified Oil) Steel Grey Black French Blue
28 Propylene Dark Ad. Grey Signal Red Black
29 Reject Olefin Dark Ad. Grey Light Grey French Blue
30 Butane Dark Ad. Grey Signal Red Light Brown
31 Iso Butylene Dark Ad. Grey Brilliant Green Gulf Red
32 SBPS Dark Ad. Grey White Gulf Red
33 MTO Light Blue Green
34 Bitumen Dark Grey Signal Red Brilliant Green
35 HAN Dark Ad. Grey Brilliant Green
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36 Heavy Kerosene Light Blue Black

37 RLNG Canary Yellow Signal Red Light Brown
Sl. No. . SERVICE RECOMMENDED COLOUR CODE

VI INSULATED HYDROCARBON PIPING
01 IFO Supply 1 Black ground colour with 1 yellow band in centre
02 IFO Return 1 Black ground colour with 1 green band in centre
03 HPS 1 Black ground colour with 1 red band in centre
04 Bitumen 1 Black ground colour with 2 red band in centre
05 CLO 1 Black ground colour with 1 brown band in centre
06 VB Tar 1 Black ground colour with 2 brown band in centre
07 VR AM (Bitumen / VBU Feed) 1 Black ground colour with 1 blue band in centre
08 VR BH 1 Black ground colour with 2 blue band in centre
09 VAC Slop 1 Black ground colour with 1 white band in centre
10 Slop 1 Steel grey ground colour with 1 black band in centre
11 Crude Sweet 1 Light brown ground colour with 1 yellow band in centre
12 Crude Sour 1 Light brown ground colour with 1 orange band in centre
13 VGO / HCU Feed 1 Oxide red ground colour with 1 steel grey band in centre
14 OHCU Bottom / FCCU Feed 1 Oxide red ground colour with 2 steel grey band in centre
VII UNINSULATED EQUIPMENT, TANKS AND STRUCTURES

01 Heater Structure Dark Admiralty Grey
02 Heater Casing Heat Resisting Aluminium
03 Vessels & Columns Aluminium
04 Hydrogen Bullets Pink
05 LPG Vessels White (Reflective Paint)
06 SO2 Canary Yellow
07 Heat Exchangers Heat Resisting Aluminium
08 FO Tank & Hot Tanks Black
09 All Other Tanks Aluminium / Off White
10 Caustic / Amine / Acid Tanks Golden Yellow
11 Sour Water Sky Blue
12 Outer Surface In Boiler House Heat Resisting Aluminium
13 Compressors & Blowers Dark Admiralty Grey
14 Pumps Navy Blue
15 Motors & Switch Gear Bluish Green
Hand Railing - Hand Railing Middle Rail,
16.1 Signal Red
Toe Plate
16.2 Hand Railing – Vertical Post Black
17.1 Ladder - Rungs Black
17.2 Ladder – Vertical & Cage Signal Red
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18 Load Lifting Equipment & Mono Rails Etc. Leaf Brown
19 Steel Structure Dark Admiralty Grey
19.3 PAINTING COLOUR CODE FOR STRUCTURAL STEEL
1. GANTRY GIRDER & MONORAIL DARK GREEN
2. GANTRY GIRDER & MONORAIL STOPPER SIGNAL RED
3. BUILDING STRUCTURAL STEEL COLUMNS, DARK ADMIRALITY

BRACKETS, BEAMS, BRACINGS, ROOF TRUSS, GREY
PURLINS, SIDEGIRTS, LOUVERS, STRINGERS
4. PIPE RACK STRUCTURE & TRESTLES DARK ADMIRALITY

GREY
5. CHEQUERED PLATE (BOTH FACES) BLACK
6. GRATING GALVANSIED
7. LADDER RUNGS – BLACK

VERTICALS & CAGE – RED
8. HAND RAILINGS
- HANDRAIL, MIDDLE RAIL, TOE PLATE SIGNAL RED
- VERTICAL POST BLACK
20.0 IDENTIFICATION OF VESSELS, PIPING ETC
20.1 Equipment number shall be stencilled in black or white on each vessel, column, equipment &
machinery (insulated or uninsulated) after painting. Line number in black or white shall be
stencilled on all the pipe lines of more than one location as directed by Engineer-In-Charge;
Size of letter printed shall be as below:
Column & Vessels - 150mm (high)

Pump, compressor & other machinery - 50mm (high)
Piping - 40-150 mm
20.2 Identification of Storage Tanks
The storage tanks shall be marked as detailed in the drawing.
21.0 PAINTING FOR CIVIL DEFENCE REQUIREMENTS
21.1 Following items shall be painted for camouflaging if required by the client.
a. All Columns
b. All tanks in Offsites
c. Large Vessels
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d. Spheres
21.2 Two coats of selected finishing paint as per defense requirement shall be applied in a
particular pattern as per 20.3 and as per the instructions of Engineer-In-Charge.
21.3 Method of Camouflaging
21.3.1 Disruptive painting for camouflaging shall be done in three colours in the ratio of 5:3:2 (all
matte finish).
Dark Green Light Green Dark Medium Brown

5 : 3 : 2
21.3.2 The patches should be asymmetrical and irregular.
21.3.3 The patches should be inclined at 30º to 60º to the horizontal.
21.3.4 The patches should be continuous where two surfaces meet at an angle.
21.3.5 The patches should not coincide with corners.
21.3.6 Slits and holes shall be painted in dark shades.
21.3.7 Width of patches should be 1 to 2 meters.
22.0 QUALITY CONTROL, INSPECTION AND TESTING
22.1 All painting materials including primers and thinners brought to site by contractor for
application shall be procured directly from manufactures as per specifications and shall be
accompanied by manufacturer's test certificates. Paint formulations without certificates are
not acceptable (see section 24.0).
22.2 The contractor must produce Test Certificate from Pre Qualified Paint Manufacturer for
various tests as detailed out in section 25.1 of this document, for each batch & for each
category of product. The Engineer-in-Charge shall have the right to test wet samples of paint
from each batch at random for verifying quality of paint supplied. Contractor shall arrange to
have such tests, when called for by Engineer-in-Charge, performed at his cost any one of the
independent laboratories listed in the 25.1 of this document.
Samples for the test will be drawn at random in presence Engineer-in-Charge or his
representations. Following tests to be carried out if called for by Engineer-in-Charge:
- Specific Gravity
- % solids by weight (% zinc content in case of inorganic or organic zinc primer)
- Drying time (touch dry & full curing)
- Adhesion
- Flexibility
- Hardness
- Storage stability (pot life)
Test methods for above tests shall be as per relevant ASTM or ISO Standard.
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22.3 The painting work shall be subject to inspection by Engineer-In-Charge at all times. In
particular, following stage-wise inspection will be performed and contractor shall offer the
work for inspection and approval of every stage before proceeding with the next stage. The
record of inspection shall be maintained in the registers. Stages of inspection are as follows:
(a) Surface preparation

(b) Primer application
(c) Each coat of paint
During surface preparation, following tests are to be carried out:
- Test for absence oil & grease after degreasing before blasting as per procedure given in
sec 6.7 of Annexure-I of this specification (specification for thermally sprayed
Aluminium Coating).
- Tests for surface finish of blasted surface shall be done by visual inspection using SSPC-
VIS1. Clear cellophane tape test as per ISO 8502-3 shall be used to confirm absence of
dust on blasted surface. Checks shall be done on each component atleast once per 200 m2
of blasted surface and minimum of 3 checks per shift.
- Test for presence of soluble salt as per method ISO 8502-9. Maximum allowable salt
content shall be considered 20 mg/m2 (2 mg/cm2). Checks shall be done on each
component atleast once per 200 m2 of blasted surface and minimum of 3 checks per shift.
In case salt exceeds specified limit, the contaminated surface shall be cleaned by method
as per Annexure-C of IS 12944-4 (water cleaning). After cleaning surface shall be
retested for salt after drying.
- Blast profile measurement – This shall be done as described in sec 6.2 of Annexure-I of
this specification (Specification for thermally sprayed Aluminium).
- Test for blasting Media and Blasting air- this shall be done as described in sec 6.6 of
Annexure-I of this specification (Specification for thermally sprayed Aluminium).
In addition to above, record should include type of shop primer already applied on equipment
e.g. zinc silicate, or zinc rich epoxy, or zinc phosphate.
Any defect noticed during the various stages of inspection shall be rectified by the contractor
to the entire satisfaction of Engineer-In-Charge before proceeding further. Irrespective of the
inspection, repair and approval at intermediate stages of work, contractor shall be responsible
for making good any defects found during final inspection/guarantee period/defect liability
period as defined in general condition of contract. Dry film thickness (DFT) shall be checked
and recorded after application of each coat and extra coat of paint should be applied to make-
up the DFT specified without any extra cost to owner, the extra coat should have prior
approval of Engineer-in-charge.
22.4 Primer Application
After surface preparation, the primer should be applied to cover the crevices, corners, sharp
edges etc. in the presence of inspector nominated by Engineer-In-Charge.
22.5 The shades of successive coats should be slightly different in colour in order to ensure
application of individual coats, the thickness of each coat and complete coverage should be
checked as per provision of this specification. This should be approved by Engineer-In-
Charge before application of successive coats.
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22.6 The contractor shall provide standard thickness measurement instrument with appropriate
range(s) for measuring.
Dry film thickness of each coat, surface profile gauge for checking of surface profile in case
of sand blasting. Holiday detectors and pinhole detector and protector whenever required for
checking in case of immersion conditions.
22.7 Prior to application of paints on surfaces of chimneys, the thickness of the individual coat
shall be checked by application of each coat of same paint on M.S.test panel. The thickness of
paint on test panels shall be determined by using gauge such as 'Elkometer'. The thickness of
each coat shall be checked as per provision of this specification. This shall be approved by
Engineer-In-Charge before application of paints on surface of chimney.
22.8 At the discretion of Engineer-In-Charge, the paint manufacturer must provide the expert
technical service at site as and when required. This service should be free of cost and without
any obligation to the owner, as it would be in the interest of the manufacturer to ensure that
both surface preparation and application are carried out as per their recommendations. The
contractor is responsible to arrange the same.
22.9 Final inspection of finished coating shall consist of measurement of:

1) Paint dry film thickness (DFT),
2) Adhesion, and,
3) Holiday detection check as well as for finish and workmanship.
1) Coating DFT measurement shall be as per ISO 2808. Type II electromagnetic gauges
should be used for ferrous substrates. DFT gauge calibration, number of measurement
shall be as per SSPC-DA 2. Measured DFT shall be within + 10% of the dry film
thickness, specified in the specifications.
2) Adhesion of the primer to the steel substrate and intercoat adhesion of the subsequent
coat(s) after curing for at least a week after application of the topcoat shall be examined by
a knife test in accordance with ASTM D 6677. For the knife test, if the rating is better than
8, the adhesion is considered acceptable. The adhesion is destructive and tested areas shall
be repaired afterward using the spot repair procedure. Alternatively, the applicator may
perform the adhesion test on a steel coupon coated using the same surface preparation and
coating application procedure as the work piece. Adhesion testing shall be carried out for
each component at least once per 200 m2 (2000 ft2) of coated surface.
3) Holiday testing shall be conducted in accordance with NACE SP 0188. For immersion
services, 100% of coated area shall be inspected for holidays. For atmospheric exposure,
10% of coated area which must include weld seams, corners and edges to be holiday
tested. Voltage at which test is to be carried out will depend upon DFT of coating being
tested and shall be as per NACE SP 0188. Any holiday is unacceptable and should be
marked and repaired immediately.
22.10 The contractor shall arrange for spot checking of paint materials for Specific gravity, glow
time (ford cup) and spreading rate.
22.11 Final Inspection of coating system
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A final inspection shall be conducted prior to the acceptance of the work. The coating
contractor and the facility owner shall both be present and they shall sign an agreed inspection
report. Such reports shall include:
General
- Names of the coating contractor and the responsible personnel
- Dates when work was performed
Coating Materials
- Information on coating materials being applied
- Condition of coating materials received
Environmental Conditions
- Weather and ambient conditions
- Coating periods
Surface Preparation
- Condition of surface before preparation
- Tools and methods used to prepare surface
- Condition of surface after preparation
Coating Application
- Equipment used
- Mixing procedure prior to application
- Coating application techniques used
Testing
- Type and calibration of inspection instruments used
- Type of quality control tests performed, and results
23.0 GUARANTEE
23.1 The contractor shall guarantee that the chemical and physical properties of paint materials used
are in accordance with the specifications contained herein/to be provided during execution of
work.
24.0 QUALIFICATION CRITERIA OF PAINTING CONTRACTOR/SUB-CONTRACTOR
Painting contractor who is awarded any job for EIL, Projects under this standard must have
necessary equipments, machinery, tools and tackles for surface preparation, paint application
and inspection. The contractor mush have qualified, trained and experienced surface
preparator, paint applicator, inspector and supervisors. The contractor supervisor, inspector,
surface preparator and paint applicator must be conversant with the standards referred in this
specification.
25.0 QUALIFICATION/ACCEPTANCE CRITERIA FOR PAINT COATING SYSTEM
25.1 Pre-Qualification of Paint Coating Manufacturer and his Products
Paint Coating manufacture meeting the following requirements shall be considered for supply
of their products. Contractor is advised to select coating manufacturer. Only after obtaining
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prequalification from EIL for the manufacturer based on following requirements. Even those
manufacturers, whose names are appearing elsewhere in the tender document, under the list of
“EIL’s Recommended or Approved Vendors”, will also be required to meet the following
prequalification requirements.
- Manufacturer should have been in continuous business of paint coating formulation and
manufacturer for at least past 5 years.
- Manufacturer should posses past experience of supplying his products to hydrocarbon

processing industry or offshore platforms in the past 5 years.
- Coating manufacturer should have supplied at least 10000 litre of an individual product
to hydrocarbon processing industry or offshore platform.
- The manufacturer’s manufacturing procedure & QA/QC system shall meet ISO 9001
requirements and preferably should posses ISO 14000 certificate.
- The Quality control set up should be manned by qualified paint technologists whose bio
data should be sent along with quality control organization chart.
- Pre-Qualification Testing:
Manufacturer should have got his products tested at least one time in last 3 years at a
reputed independent laboratory for the following test items. Test certificates which are
more than 3 years old will not be considered.
Test Test Method

Specific gravity ASTM D 1475
Dipping properties ASTM D 823
Film characteristics -
Solids content by weight ASTM D 2369
Drying time ASTM D 1640
Flexibility ASTM D 1737/ D 522
Hardness ASTM D 3363
Adhesion ASTM D 2197
Abrasion resistance ASTM D 968/ D 1044
DFT/coat As per SSPC guidelines
Storage Stability ASTM D 1849
Resistance to moisture vapour permeability for 2000 hrs ASTM D 2247
Cyclic Test for the duration of 4200 h (25 cycles a 168 ISO 7253, ASTM G53
hours)
% Zn in Dry film for Inorganic Zinc -
Silicate primer
Page 283 of 504

Rev.1
Chemical Resistance test ASTM D 543

- 10% & 40% NaOH (applicable only for F-6 & F-15)
- 10% H2SO4 (applicable only for F-6 & F-15)
- 10 % Nitric Acid test (applicable only for F-6 & F-15)
- Benzene / Toluene (applicable only for F-6 & F-15)
- Kerosene (applicable only for F-6 & F-15)
- Sea water (applicable only for F-6 & F-15)
- MIBK test (applicable only for F-6 & F-15)
Resistance to water using water immersion (applicable ASTM D 870
only for F6-, F-7, F-8, F-14 & F-15)
Dry Heat Resistance test
(applicable only for F-9, F-6A/B, F-2, F-15, F-16,
polysiloxane, heat resistance Al silicone)
Thermal shock resistance test ASTM D2485 - 91
(only for F-9, F-6, polysiloxane)
Each coating product to be qualified shall be identified by the following
1) An infrared scan (fingerprint), for Part A and B, each component as per ASTM
D 2621
2) Specific gravity of Base and curing agent (Ref. ISO 2811)
3) Ash content (ASTM D1650), volatile and non-volatile matters (ISO 3251) of each
component
The identification shall be carried out on the batch, which is used for the Pre-
qualification testing. Pre-qualification of the products shall be carried out at an
independent laboratory.
Test shall be carried out at any one of the following laboratories and tests to be witnessed &
certified by third party inspection agency (TUV, BV, DNV).
IICT, Hyderabad
HBTI, Kanpur
DMSRDE, Kanpur
BIS Laboratories
UICT, Matunga, Mumbai
RITES, Kolkata
PDIL, Sindri
NTH, Kolkata
Contractor shall furnish to EIL for approval/ acceptance of all necessary

documents/information including test certificates to prove that the paint manufacturers, from
whom he intends to procure paint products, meet the various requirements for fulfilling the
pre-qualification criteria as given under section 25.1 above. The paint manufacturer shall be
qualified and approved for supply after review/assessment of the submission made by the
contractor.
25.2 Information to be furnished during delivery of coating system:
Page 284 of 504

Rev.1
Contractor along with delivery of paint material has to furnish following information from
paint manufacturer to EIL for acceptance/approval of products.
a) Batch test certificates (Batch Testing)
Along with delivery to site of the paint products from pre-qualified coating manufacturer.
Contractor has to produce test certificate from paint manufacturer for each batch and for
each category of product for the following test items. Test to be witnessed & certified
by third party inspection agency. All test results must mention clearly the batch no. and
category of product tested. Tests to be conducted for following properties:
- Infrared scan for Part A and B, each component

- Specific Gravity
- % solids by weight (% zinc content in case of inorganic or organic zinc primer)
b) Product information sheet/ technical data sheet for each category of product.
26.0 METHOD OF SAMPLING & DISPATCH FOR LABORATORY TESTING

(Pre-Qualification tests (sec. 25.1), Batch testing (sec. 25.2) and Inspection testing (sec.
22.0))
26.1 Samples of coating materials should be submitted to the Govt. laboratory in sealed containers
with batch no. and test certificate on regular format of manufacturer’s testing laboratory. The
sampling shall be certified and sealed by a certifying agency.
26.2 All test panels should be prepared by Govt. testing agency coloured photographs of test
panels should be taken before and after the test and should be enclosed along with test report.
Sample batch no. and manufacturer’s test certificate should be enclosed along with the
report. Test report must contain details of observation and rusting if any, as per the testing
code.
26.3 Manufacturers should intimate the company, details of sample submitted for testing, name of
Govt. testing agency, date, contact personnel of the govt. testing agency. At the end of the
test the manufacturer should submit the test reports to the company for approval.
26.4 Coating systems for panel test shall be decided after discussion with EIL.
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STANDARD No.
antnedirkEts/GINEERS EARTHING LUG
ligar EIRegle INDIA
lawaleizowisagos0
LIMITED
(A Go* of India Undorteing)
7-15-0016 Rev. 4
(SHELL & TUBE EXCHANGERS) Page 1 of 1
10 THK. CARBON STEEL PLATE
\ 14 0 HOLE
(FOR M12 BOLT)
NOTES: —
DO NOT WELD EARTHING LUGS TO PRESSURE PARTS. IF REQUIRED,TAKE PRIOR APPROVAL OF COMPANY.
EARTHING LUG TO PROTRUDE OUT OF INSULATION, WHEREVER REQUIRED.
ALL EXCHANGERS TO BE FITTED WITH 2 EARTHING LUGS.
5. LOCATION OF EARTHING LUGS :—
FOR VERTICAL EXCHANGER WITH 2 LUG SUPPORTS :— ON BOTH LUG SUPPORTS AT VERTICAL WEB.
FOR VERTICAL EXCHANGER WITH 3 LUG SUPPORTS :— ON ANY TWO AT VERTICAL WEB.
FOR VERTICAL EXCHANGER WITH 4 LUG SUPPORTS :— ON ANY TWO DIAMETRICALLY OPPOSITE AT
VERTICAL WEB.
(iii) FOR HORIZONTAL EXCHANGER ON TWO SADDLE SUPPORTS ONE ON CENTRAL WEB.
4 30.09.2011 REVISED AND REISSUED AS STANDARD ./48 RKT AKM / SC DM

3 27.01.09 REAFFIRMED AND REISSUED AS STANDARD VPR RKG AKM VC
No. by by Approved by
Format No. 8-00-0001-F4
Page 301 of Rev.0
504 Copyright EL - All rights reserved
INSPECTION AND TEST PLAN STANDARD SPECIFICATION NO.
latfRzre? ENGINEERS
sil,—,ecrxe
&Reg awn-.
INDIA LIMITED
IA Govt of India Undertaking)
FOR 6-81-1032 Rev. 2
MEDIUM VOLTAGE MOTOR
e1,1
Page 1 of 6
it414Tur a -crttffur
INSPECTION AND TEST PLAN
FOR
MEDIUM VOLTAGE MOTORS
2 15.07.11 Revised and Re-issued GS

n2 AKC
2DM
1 24.12.07 Revised and Re-issued SA CRM MVKK VC

0 30.04.02 Issued for implementation RG AKC AKB GRR
Standards Committee Standards
Rev. Date Prepared Checked Convenor Bureau Chairman
No. Purpose
by by
Approved by
Format No. 8-00-0001-F7 Rev. 0 Copyright EIL — All rights reserved

•
Page 302 of 504
0 el ENGINEERS
0&11 faigteg INDIA LIMITED FOR 6-81-1032 Rev. 2
t NITA eivav, OLT:Walt (A Govt of India Undertaking)
MEDIUM VOLTAGE MOTORS Page 2 of 6
Abbreviations:
AS Alloy Steel MPT/MT : Magnetic Particle Testing

BASEEFA British Approval Service for Electrical Equipment in Flammable MRT • Mechanical Run Test
Atmospheres
BIS Bureau of Indian Standards MTC Material Test Certificate
CCE or CCOE Chief Controller of Explosives MOC Material of Construction
CEIL Certification Engineers International Limited NPSH Net Positive Suction Head
CIMFR Central Institute of Mining & Fuel Research NDT Non Destructive Testing
CE Carbon Equivalent NEMA National Electrical Manufacturers Association
DFT Dry Film Thickness PO Purchase Order
DT Destructive Testing PESO Petroleum Explosive Safety Organization
DPT Dye Penetrate Testing PQR Procedure Qualification Record
ERTL Electronics Regional Test Laboratory PR Purchase Requisition
FCRI Fluid Control Research Institute PMI Positive Material Identification
FM Factory Mutual PVC Poly Vinyl Chloride
FLP Flame Proof QC Quality Control
HIC Hydrogen Induced Cracking RT Radiography Testing
ITP Inspection and Test Plan TC Test Certificate
IP Ingress Protection TPI or TPIA Third Party Inspection Agency
IC Inspection Certification UT Ultrasonic Testing
IGC Inter Granular Corrosion UL Under writer Laboratories
IEC International Electro technical Commission VDR Vendor Data Requirement
JEC Japanese Electro technical Committee WPS Welding Procedure Specification
LPT Liquid Penetrate Testing WPQ Welders Performance Qualification
XLPE Cross Linked Poly Ethylene
Inspection Standards Committee
Convenor : Mr. A.K. Chaudhary
Members:
Mr. SS Lotay Mr. RK Singh Mr. Anoop Geol Mr. G. Poornachandra Rao
Mr. S.C. Gupta Mr. Rajeev Kumar Mr. G. Suresh Mr. MP Jain (Projects)

Page 303 of 504
k5-1 Reitzi E
NGINEERS
$1g-ar tif5ieg INDIA
LIMITED FOR 6-81-1032 Rev. 2
oteav, OtIJO2R1, (A Govt of India Undeftalong)
1.0 SCOPE:
This Inspection and Test Plan covers the minimum testing & inspection requirements of three phase medium voltage squirrel cage induction motors.
2.0 REFERENCE DOCUMENTS:
PO/PR & Standards referred there in /Job specifications / Approved documents.
3.0 INSPECTION AND TEST REQUIREMENTS:
SCOPE OF INSPECTION
SL QUANTUM
STAGE/ ACTIVITY CHARACTERISTICS RECORD SUB
NO. OF CHECK SUPPLIER EIL/TPIA
SUPPLIER
1.0 Procedures -- -- -- -- --
2.0 Material Inspection
Raw Material:
Body(casting or
fabrication), R
Material Test
Rotor shaft, Core Chemical, Physical properties , finish as per
2.1 100% Certificates / H H/R (For major
laminations, Copper, relevant standard
Test records items only)
Insulation material,
Bearings, Terminals, cable
boxes, Cable glands, etc.
Format No. 8-00-0001-F7 Rev. 0 Coovriaht EIL — All rig hts reserved
Page 304 of 504
1r, INSPECTION AND TEST PLAN STANDARD SPECIFICATION NO.
ENGINEERS
5.fg eji laReg INDIA LIMITED FOR 6-81-1032 Rev. 2
(Atria rireixt IA Govl of India Undertaking)
MEDIUM VOLTAGE MOTORS
73510415.1
Page 4 of 6
SCOPE OF INSPECTION
SL QUANTUM
SUPPLIER
3.0 Inprocess Inspection
Vacuum impregnation and bracing of winding,

core assembly, Rotor bars and end rings assembly,
3.1 Motor Assembly Rotor balancing, Terminal box mounting and 100% Test Records - H -
clearances in between, Bearing setting, etc as per
supplier's internal standards
4.0 Final Inspection
General visual check, nameplate details

Mounting, Shaft centre height dimensions
Terminal box location, clearances, size, entries,
space adequacy & gland size.
Terminals type for Type EX-e, EX-n, Ex-d
motors
Free rotation of Shaft, shaft centre height,
lubrication, fan mounting
Direction of rotation
Coupling, Bearing details Inspection test See Note
4.1 Motor (Routine Tests) 100% - H
Cable Glands, cable lugs size and no. of entries records 5&6
in Terminal Box
Winding Resistance
No load test and measurement of Voltage,
Speed, Current, Power Input
Locked Rotor test at reduced voltage by JEC
method and measurement of Voltage, Current
and Wattage.
Reduced voltage Starting and running
Format No. 8-00-0001-F7 Rev. 0 Copyright EIL — All rig hts reserved
Page 305 of 504
t_Siliae_ltsiENGINEERS
og e..11ia teg g INDIA LIMITED FOR 6-81-1032 Rev. 2
1.1128 eleane, CAJPtFA1 IA Goof of Intla UnaerfaIng)
SCOPE OF INSPECTION
SL QUANTUM
SUPPLIER
Insulation resistance Before & after High
Voltage test
High Voltage
Vibration
Full load test and measurement of Voltage,
Current, Power, Slip, Power factor, Bearing
Noise.
Efficiency and Pf at 100%, 75% and 50% load
Temp Rise test One sample
Inspection test See Note
4.2 Motor (Type Tests) Momentary overload test from each - H
records 5&6
Vibration type/rating
Noise Level
Over speed
Measurement of Starting Torque, Starting
Current, Full Load Torque*
5.0 Painting
Pre treatment, primer and final paint, H --
5.1 Painting of Motor frames 100% Test records -
shade, thickness
6.0 Documentation and IC
Review of Internal Test Reports
Test certificate from recognized testing Supplier's Test
laboratory for area classification. Records /
BIS certificate for FLP motors and accessories Certificates
6.1 Documentation and IC as applicable. 100% from statutory - H H
CCOE/PESO approved certificates for motors bodies /
and accessories as applicable. Inspection
Degree of protection of enclosure Certificate (IC)
IC issuance
Measurements will be made in accordance with standard IEC (Logarithmic proportion method II)
Format No. 8-00-0001-F7 Rev. 0 Coovriaht EIL — All riahts reserved

Page 306 of 504
ENGINEERS
ogejliaaeg
MIETI FEA/R7CAJWITAI
INDIA LIMITED FOR 6-81-1032 Rev. 2
IA Govt of India Undertakingj
Legends: H- Hold (Do not proceed without approval), Random -10% , R-Review, RW-Random witness, W- Witness (Give due notice, work may proceed
after scheduled date).
NOTES (As applicable):

Wherever W/R or H/W is indicated, Inspection Engineer shall decide the option to be exercised for the particular stage and supplier
In case of conflict between purchase specification, contract documents and ITP, more stringent conditions shall be applicable.
This document describes generally the requirements pertaining to all types of the item. Requirements specific to PO and the item are only applicable.
Acceptance Norms for all the activities shall be as per PO/PR/ Standards referred there in/ Job specifications /Approved documents
Motors up to 55 KW would be accepted based on Manufacturer's test certificates. Higher rating will have witness by EIL/TPIA appointed by OEM Supplier.
Motors ordered with integration test requirement as per PR shall be witnessed by EIL/TPIA (appointed by OEM supplier) for integration test (irrespective of rating)
at motor manufacturer's works.
Format No. 8-00-0001-F7 Rev. 0 Copyright EIL — All ri g hts reserved

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TUBE BUNDLE FRAME DETAIL STANDARD No.
ENGINEERS
ogariadieg
elrane an ,Alcnal
INDIA LIMITED
(A Gov( of India Undertaking)
(EQUAL TUBES IN EACH ROW) 7-15-0121 Rev. 3
INTERNAL FRAME WIDTH VIEWED FROM INLET END
NOTES:—

DETAIL GIVEN IN THIS STANDARD IS TYPICAL IT SHOWS 4 NOS. OF ROWS OF TUBES.
EXTRAPOLATE FOR NO. OF ROWS IF OTHER THAN SHOWN ABOVE.
3. THE PART NOS RELATE TO THOSE SHOWN IN TUBE BUNDLE FRAME DRAWING.
3 02.05.2011 REAFFIRMED AND REISSUED AS STANDARD MKD

2 12.01.2006 REAFFIRMED AND REISSUED AS STANDARD MKD JV / PK AKM VJN
No. by by
Approved by
Page 311 ofRev.0
Format No. 8-00-0001-F4 504 Copyright EIL - All rights reserved
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The drawing, design and details given on this format are the property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that
they will not be reproduced, copied, exhibited or used, except in the limited way permitted by a written consent given by the lender to the borrower for the intended use.
Page 323 of 504

SERVICE :- HL PS VAPOR AIR COOLER
DRAWING NO. REV.

0 08.10.2013 REISSUED FOR BIDS DP AY/RS BBC
SETTING PLAN
ENGINEERS INDIA LIMITED A307-0IV-16-46-DS-3005 0
IREP, KOCHI B 16.05.2013 REVISED & ISSUED FOR BIDS/ENGG. DP RG/MKD NK
FOR ITEM NO. IV-E-105
NEW DELHI A 18.04.2013 ISSUED FOR BIDS/ENGG. DP RG/MKD NK
UNIT: VGO-HDT REV. DATE REVISION BY CHK APPROVED APPROVED
SHEET 1 OF 3
1-1641-0503 REV.0 A3-420x297
6. TUBES SIDE STREAM IS WET H2S SERVICE.
Page 324 of 504

9. TUBE SIDE FLUID IS FLAMABLE AND HAZARDOUS IN AIR.
10. THIS EQUIPMENT IS IN H2 SERVICE & TO MEET NACE 0103 REQMTS.
DRAWING NO. REV.

0 08.10.2013 REISSUED FOR BIDS
TUBE BUNDLE DETAIL
DP AY/RS BBC
ENGINEERS INDIA LIMITED A307-IV-16-46-DS-3005 0
SHEET 2 OF 3
1-1641-0503 REV.0 A3-420x297
Page 325 of 504

DRAWING NO. REV.
TUBE BUNDLE FRAME DETAIL
0 08.10.2013 REISSUED FOR BIDS DP AY/RS BBC
ENGINEERS INDIA LIMITED A307-0IV-16-46-DS-3005 0
SHEET 3 OF 3
1-1641-0503 REV.0 A3-420x297
TUBE SUPPORT BOTTOM
STANDARD No.
Ogitnetak-ENCINEERS BEAM DETAIL
eigesigRenillirINDAUMITID
MAIM
OPeert eleage (A Govt. of Indio Undertaking)
7-15-0110 Rev. 3
10 10
C.. TUBE SUPPORT
NOTE: —
INDICATES 18 0 HOLES FOR M-16 BOLTS.
3. THE PART NOS RELATE TO THOSE SHOWN IN TUBE BUNDLE FRAME DRAWING.
144-
3 02.05.11 REAFFIRMED AND REISSUED AS STANDARD MKDAr t< M/SC DM
No . by by
Approved by
Page 326 of 504
Format No 8-00-0001-F4 Rev.0 Copyright EiL - All rights reserved
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TYPICAL SKETCH OF SCISSOR DOCUMENT NO.
TROLLEY FOR A307-0ID-16-46-SK-0005
AIR COOLED HEAT EXCHANGERS Rev. 0
DCU, IREP- KOCHI Page 1 of 1
Scissor trolley with adjustable height (~1.8 m) suitable for maintenance of fans, motors etc. shall
be supplied for each group/ each independent structure of air coolers. Refer the above sketch for
guidance and fulfill the following minimum requirements:
Trolley to have suitable flexible controls such that height adjustment can be carried while
the person is on trolley.
Handrails shall be provided on all three sides of trolley platform.
Trolley wheels and bearings shall be of non sparking type.
Locking arrangement of the wheels shall be provided in safety angle.
Trolley shall have minimum load carrying capacity of 500 kg.
Platform size shall be minimum 1.8 m X 1 m.
Suitable arrangement for accessing the trolley platform from blind floor.
Vendor to supply one no. trolley for Equipment Nos. ID-E-105 and ID-E-107 together & one no.
trolley each for remaining equipment tag nos.
2 10.10.2013 ISSUED FOR ENGG. RRJ PVSS DBA
Rev. No Date Purpose Prepared by Checked by Approved by
Format No. EIL-1641-1924 Rev.1 Copyright EIL – All rights reserved
Page 336 of 504

Page 337 of 504
NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
27.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
ISSUED FOR BIDS/ENGG.
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD TG
PVSS
PVSS
APPROVED
APPROVED
SETTING PLAN
ID-E-126 ST. COIL A-H

FOR ITEM NO. ID-E-126 A-H &
DRAWING NO.
SHEET 1 OF 5
A307-0ID-16-46-DS-3626
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 338 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
27.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
FOR ITEM NO. ID-E-126 A-H ST. COIL
DRAWING NO.
SHEET 5 OF 5
A307-0ID-16-46-DS-3626
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 339 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
26.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
TUBE BUNDLE DETAIL
FOR ITEM NO. ID-E-126 ST. COIL A-H

DRAWING NO.
SHEET 4 OF 5
A307-0ID-16-46-DS-3626
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 340 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
27.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
TG AY/MKD
PVSS
PVSS
APPROVED
APPROVED
FOR ITEM NO. ID-E-126 A-H
DRAWING NO.
SHEET 3 OF 5
A307-0ID-16-46-DS-3626
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 341 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
27.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
TUBE BUNDLE DETAIL
FOR ITEM NO. ID-E-126 A-H

DRAWING NO.
SHEET 2 OF 5
A307-0ID-16-46-DS-3626
1
REV.
1-1641-0503 REV.0 A3-420x297
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JOB SPECIFICATION DOCUMENT No.
ELECTRICAL
AIR COOLERS A307-0ID-16-50-SP-6557 Rev. A
BPCL-KR Page 1 of 4
JOB SPECIFICATION
(ELECTRICAL)
FOR
AIR COOLERS
(MR No. – A307-0ID-EA-MR-6557)
PROJECT : INTEGRATED REFINERY EXPANSION PROJECT, KOCHI
OWNER : M/s BPCL-KR
JOB NO. : A307
A 14.10.2013 ISSUED WITH MR SNN SV BRB

Rev.
Date Purpose Prepared by Checked by Approved by
No
Format No. EIL 1641-1924 Rev.

Page 368 of 5041 Copyright EIL – All rights reserved
ELECTRICAL
BPCL-KR Page 2 of 4
1. GENERAL
1.1 The specification defines the basic requirements of the electrical works in vendor’s scope for the
Air Coolers of DCU & VGU unit for Integrated Refinery Expansion Project, Kochi of M/s BPCL-KR.
This job specification shall be read in conjunction with EIL standard specifications, data sheets
and documents attached with the Ma terial Requisition. In case of any conflict amongst various
documents enclosed with MR, the most stringent requirement shall govern and Owner/EIL
decision in this regards shall be final.
1.2 The equipment shall conform to this specification, enclosed data sheets and standard
specifications.
2. SCOPE
2.1 Vendor’s scope, in each case, shall include sizing, design, engineering, manufacturing, supply,
testing at manufacturer’s works, packing and delivery at site of electrical equipment including
supply of all commissioning spares, mandatory spares, special tools & tackles and quotation for
two years recommended spares as per the specifications and data sheets enclosed with the
requisition. The major electrical equipments involved are:-
a.) Motors for Air Cooler as per enclosed data sheets.
b.) VFDs for Motors of Air Cooler as per enclosed data sheets.
c.) Any other electrical equipment not specifically mentioned above but required for normal
operation of the Air Cooler package.
2.2 Installation, testing & commissioning at site of the electrical items shall be done by others.
Supervision of Installation, testing and commissioning at site on per diem basis is included in
vendor’s scope for motor as mentioned elsewhere. However testing and commissioning of VFDs
is included in vendor’s scope & this work shall be got executed/carried out by Original Equipment
Manufacturer (OEM) i.e. VFD manufacturer. Accordingly price of the same is deemed to be
included in the base price and no extra payment (per diem/lumpsum) for the same shall be made
by vendor. Vendor shall certify readiness of system fit for commissioning. Vendor’s scope shall
also include supply of all specialised tools & tackles / instruments required for above service.
2.3 Vendor shall supply cable glands and tinned copper lugs for equipment supplied by them. For the
equipments located inside substation, single compression nickel plated brass cable glands and
for outdoor equipments, double compression type Nickel plated brass FLP/weatherproof cable
glands shall be supplied.
3. EXCLUSIONS
3.1 Supply of 415V feeders for air cooler motors and VFDs.
3.2 Supply and laying of all power, control, space heater, signal cables from field to Substation /
Control room, from owner’s switchboards to VFD/motors.
3.3 Earthing grid outside skid.
4. UTILIZATION VOLTAGE
Utilization voltage for motor, anti-condensation heaters based on their ratings shall be as listed
below:
a.) Motors rated upto 160kW : 415V ± 10%
b.) Anti-condensation heaters : 240V ± 10%
5. SPECIAL REQUIREMENTS
5.1 MV motors (<1100V) shall conform to EIL Specification 6-51-0032 Rev 4 and motor data sheet
no. A307-000-16-50-DS-0501 Rev B for DOL method of starting & motor data sheet no. A307-
000-16-50-DS-0503 Rev B for VFD method of start/run.
5.2 The enclosure type / area classification for motors and their auxiliaries shall be as listed below:
S. No. Tag No. Enclosure Type Area Classification
1. ID-E-105 A-F Ex-n Zone-2, IIA/IIB, Temp. Class T3
2. ID-E-107 Ex-n Zone-2, IIA/IIB, Temp. Class T3
3. ID-E-108 Ex-n Zone-2, IIA/IIB, Temp. Class T3
4. ID-E-119 A-F Ex-n Zone-2, IIA/IIB, Temp. Class T3

ELECTRICAL
BPCL-KR Page 3 of 4
S. No. Tag No. Enclosure Type Area Classification

5. ID-E-125 A1/A2-R1/R2 Ex-n Zone-2, IIA/IIB, Temp. Class T3
6. ID-E-126 A-H Ex-n Zone-2, IIA/IIB, Temp. Class T3
7. IV-E-105 Ex-n Zone-2, IIC, Temp. Class T3
5.3 All the motors shall have minimum enclosure protection Ex n (without pre-start ventilation) and
shall meet the requirements of IS/IEC 60079-15 (2005).
5.4 Vendor to note that for air cooler fans with tag nos.ID-E-105 A-F, ID-E-107, ID-E-108, ID-E-119
A-F, ID-E-125 A1/A2-R1-R2, ID-E-126 A-H, IV-E-105, 50% fans shall be supplied with DOL
motors & remaining 50% fans with VFD fed motor along with associated VFDs.
5.5 Exact cable sizes of power and control cables shall be finalised during detailed engineering.
Provisions, as required in Vendor’s equipment for termination of the same, shall be made
accordingly without any cost & time implications to Owner.
5.6 Vendor to note that the motors supplied shall be of Energy efficient (Eff2) type as a minimum.
5.7 All the equipment indigenous and imported shall have a valid statutory approval of CCOE/PESO
and copies of the same (CCOE/PESO) shall be furnished during detailed engineering stage
which is mandatory as per local rules/regulations.
5.8 Cable glands to be supplied with the motors shall meet all the requirement of IS/IEC-60079-0/15
(2005).
5.9 Vendor to note that, if there is any requirement of emergency electrical power for the auxiliary
equipments supplied in the package, same shall be highlighted in the Electrical load data (Doc.
No. A307-000-16-50-1002 Rev A) to be submitted post order.
5.10 The VFDs supplied with the package shall fulfill the following requirements
a.) The VFD system having converter input voltage upto 1000V shall conform to EIL
specification 6-51-0049 Rev 0 and VFD datasheet no. A307-000-16-50-DS-0553 Rev A.
b.) Bypass requirement for VFDs shall be provided as per the process requirement. Bypass
shall be provided for all VFDs, if not specifically inhibited in the process documents.
Bypass shall be provided with suitable motor protections.
c.) VFDs shall be installed in Air-Conditioned area but it shall be suitable for operation in non-
air-conditioned area also.
d.) Combined testing of motors and associated VFDs shall be carried out at minimum speed
required as per process requirement & temperature rise measured to ensure that the same
is within permissible limits. This test may not be required in case same make / type / rating
of motor & VFD as a unit has been already tested and copy of test certificate will be
furnished for EIL/Owner’s reference.
e.) 240V, 1-Phase power supply to the motor space heater shall be taken from VFD.
Necessary arrangement for these supplies shall be made available in VFD panels.
5.11 Maximum lengths for various cables to be considered for design of the VFD for fan motors, as
mention in the Data sheet no. A307-000-16-50-DS-0553 Rev A shall be as listed below :
a.) Cable length between switchboard and VFD. : 100m
b.) Cable length between VFD and Motor : 450m
c.) Cable length between VFD and DCS : 250m
6. SPARES
6.1 Commissioning spares for all electrical equipments are included in Vendor’s scope of supply and
shall be included in the base price.
6.2 Mandatory Electrical spares as per document No. A307-0ID-16-50-SL-6557 Rev A are included in
vendor’s scope of supply.
6.3 Recommended list of maintenance spares for two years operation shall include for VFD (as
recommended by vendor) and also shall include the following as a minimum for motors. Vendor
shall ensure & quote for the same accordingly.
a.) Bearing for DE/NDE-one set
b.) Terminal box cover with screws
c.) Fan

ELECTRICAL
BPCL-KR Page 4 of 4
d.) Terminal block

7. MAKES OF EQUIPMENT AND COMPONENTS
7.1 List of approved vendors for Electrical equipment/components is as mentioned elsewhere in the
Master Vendor List, attached in the MR.
7.2 Additional makes of imported items shall be subject to Owner/EIL’s approval during detailed
engineering.
7.3 Vendor may procure material from any of the listed vendors. However current validity and range
of approval as per EIL enlistment letter, workload, stability and solvency need to be verified by the
vendor before placement of order.
8. ATTACHMENTS:
Sr. No. Title Document No. Rev.
1. Data Sheet – MV Motors A307-000-16-50-DS-0501 B
2. Data Sheet – MV Motor – VFD Driven A307-000-16-50-DS-0503 B
3. Data Sheet – MV Variable Frequency Drive A307-000-16-50-DS-0553 A
4. Data Sheet – Load Data Format A307-000-16-50-DS-1002 A
5. Technical Check List (Electrical) A307-0ID-16-50-LL-6557 A
6. Vendor Data Requirement (Electrical) A307-0ID-16-50-VR-6557 A
7. Mandatory Spare Parts List (Electrical) A307-0ID-16-50-SL-6557 A
8. Specification for Medium Voltage Induction Motors 6-51-0032 4
9. Specification for Small MV Variable Frequency Drive
6-51-0049 0
System
10. Inspection & Test Plan for MV Motors 6-81-1032 2
11. Inspection & test plan for MV variable frequency drive
6-81-1038 1
system

DOCUMENT NO.
INSTRUCTION FOR SUBMITTING
A307-16-46-TR-6557
OFFERS FOR AIR COOLERS
Rev. A
DCU, IREP-KOCHI
Page 1 of 4
INSTRUCTIONS FOR SUBMITTING OFFERS

FOR
AIR COOLERS
A 10.10.2013 ISSUED FOR BIDS RRJ PVSS DBA
Page 372 of 504

DOCUMENT NO.
INSTRUCTION FOR SUBMITTING
A307-16-46-TR-6557
OFFERS FOR AIR COOLERS
Rev. A
DCU, IREP-KOCHI
Page 2 of 4
GUIDE LINES TO VENDOR FOR SUBMITTING OFFER
BIDDING INSTRUCTION (CATEGORY- I)
1. Bidder to note that no correspondence whatsoever shall be entered in to or entertained after the bid
submission.
2. Bidder to furnish quotations only for those items, which he is approved by EIL and which he can
supply strictly as per MR specifications.
3. No technical details of any nature shall be included in the offer. If the offer contains any technical
deviations or clarifications or stipulates any technical specifications (even if in line with MR
requirements), the offer is liable for rejection.
4. The submission of prices by bidder shall be construed to mean that he has confirmed compliances
with all technical specification of corresponding item(s).
5. Subcontracting of the entire / main equipment is not acceptable. Subcontracting of the bought
outs / components should be done to EIL approved vendors only. When no list exists for sub
vendors consider only reputed vendors after EIL approval.
Page 373 of 504

Page 374 of 504
Page 375 of 504
NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
16.01.2013
19.07.2013
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
SETTING PLAN
FOR ITEM NO. ID-E-125 A1/A2 TO R1/R2

DRAWING NO.
SHEET 1 OF 5
A307-0ID-16-46-DS-3625
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 376 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
16.01.2013
19.07.2013
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
TG AY/MKD
PVSS
PVSS
APPROVED
APPROVED
TUBE BUNDLE DETAIL
FOR ITEM NO. ID-E-125A1/A2 TO R1/R2

DRAWING NO.
SHEET 2 OF 5
A307-0ID-16-46-DS-3625
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 377 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
10.10.2013
16.01..2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
FOR ITEM NO. ID-E-125A1/A2 TO R1/R2

DRAWING NO.
SHEET 3 OF 5
A307-0ID-16-46-DS-3625
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 378 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
16.01.2013
19.07.2013
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
TUBE BUNDLE DETAIL
FOR ITEM ID-E-125 ST. COIL A1/A2~R1/R2

DRAWING NO.
SHEET 4 OF 5
A307-0ID-16-46-DS-3625
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 379 of 504

Page 380 of 504

DRAWING NO. REV.
1 10.10.2013 ISSUED FOR ENGG. DP RRJ PVSS
ENGINEERS INDIA LIMITED A307-0ID-16-46-DS-3625 1
IREP, KOCHI 0 19.07.2013 ISSUED FOR PURCHASE DP RRJ PVSS FOR ITEM ID-E-125 ST. COIL A1/A2~R1/R2
NEW DELHI A 16.01.2013 ISSUED FOR BIDS/ENGG. DP AY/MKD TG
UNIT: DCU REV. DATE REVISION BY CHK APPROVED APPROVED
SHEET 5 OF 5
1-1641-0503 REV.0 A3-420x297
Page 381 of 504
Page 382 of 504
Page 383 of 504
Page 384 of 504
Datasheet No.
DATA SHEET
A307-000-16-50-DS-0503
MEDIUM VOLTAGE SQUIRREL CAGE
Rev : A
INDUCTION MOTOR (VFD DRIVEN)
Page 1 of 1
PURCHASER's DATA
A. Site conditions
1 Ambient temperature, minimum: 1 °C 3 Atmospheric condition: Humid & highly corrosive
maximum: 46 °C 4 Altitude: Humid & highly corrosive
< 1000 m
design: 45 °C 5 Location: <Outdoor
1000 m
2 Relative humidity: 30-100 % 6 Outdoor
B. Technical particulars
1 Motor tag no.: 14 Insulation class: F (temp rise limited to class B)
2 Driven equipment name: 15 Hazardous area classification: Refer job spec
3 Voltage: 415 V ±10% 16 Gas group: Refer job spec
4 Phase: 415 V ±6%
Three 17 Type of explosion protection: Refer job spec
5 Frequency: Three
50 Hz ±3% 18 Type of ingress protection: IP 55
6 Fault level: 5050kAHz ±3% 19 Color shade: 632 as IP
per23IS 5
7 Method of starting: 50
VFDkA 20 Thermisters: Required 632 as Notper IS 5
required
8 Winding connection: D.O.L.
Delta 21 RTD: Required Not required
9 No.of terminals: Star
6 22 BTD: Required Not required
10 Cable size: 3Later mm² 23 RTD/BTD monitoring device: Required
11 Cable type: Cu/Al cond. PVC insulated Not required
12 Temperature rise: AYFY 75 °C 24 Applicable specification: EIL spec. 6-51-0032
13 Cooling: TEFC EIL spec. 6-51-0032
DRIVEN EQUIPMENT MANUFACTURER's DATA
1 Suggested motor rating: kW 9 Torque required, starting: mkg
2 Manufacturer: maximum: mkg
3 BkW at full load: kW 10 GD2 of eqpt., including flywheel: kgm2
4 kW at end of curve: kW excluding flywheel: kgm2
5 Speed: RPM 11 Thrust, up: kg
6 Rotation viewed from coupling end: down: kg
7 Driven equipment: 12 Starting condition:
8 Coupling type:
MOTOR MANUFACTURER's DATA
1 Rating: kW 16 Space heater-Voltage/Power (Note-2): 1Ph, 230V AC/
2 Manufacturer: 17 Efficiency at, 75% Load: %
3 No. of poles: 100% Load: %
4 Frame designation: 18 Power factor at, 75% Load:
5 Full load speed: RPM 100% load:
6 Mounting: 19 Moment of inertia, GD2: kgm2
7 Full load torque (FLT): mkg 20 NDE bearing type & no.:
8 Starting torque: % of FLT 21 DE bearing type & no.:
9 Break down or pull out torque: % 22 Type of lubrication:
10 Full load current (FLC): A 23 Weight of motor: kg
11 Starting current at 100% voltage: % of FLC 24 Thermisters, quantity: no.
12 Rotation viewed from coupling end: make: type:
13 Starting time at, 75% voltage: sec. 25 RTD, quantity: no.
100% voltage: sec. make: type:
14 Locked rotor withstand time (cold/hot) at, 26 BTD, quantity: no.
100% voltage: sec. 27 Shaft voltage: V
15 Time (Te) for Increased Safety motors sec. 28 Critical speed, 1st/2nd stage: RPM
at 100% Voltage 29 Canopy : Required Not required
Notes :
1 Starting time calculations shall be based on operating conditions specified on Material Requisition eg. open valve
condition/ closed valve condition, at no load/full load, as applicable.
2 For motors rated 30kW and above.
A 29.08.2012 Issued with MR / Tender AKG SD BRB

Rev. No. Date Purpose Prepared by Checked by Approved by
Format No. 1650-687 Rev.3

Page 385 of 504 Copyrights EIL - All rights reserved
STANDARD SPECIFICATION NO.
aNitzie? e ENGINEERS
1g:410i/tu mor INDIA LIMITED FOR 6-81-1038 Rev. 1
IA GOO 0, hd'a InSriaknal MV VARIABLE FREQUENCY DRIVE SYSTEM Page 1 of 6
Ntcr4F Act itfrxr

ffitartir trtierr

FOR
MV VARIABLE FREQUENCY DRIVE SYSTEM
1 29.06.12 Revised and Re-issued HVJ • KC DM
0 08.12.2008 Issued for implementation RB SKD , SKP VC

Standards Committee Standards Bureau
Rev. Prepared Checked Convenor Chairman
Date Purpose by by
No.
Approved by

Page 386 of 504
1512-CAM ENGINEERS INSPECTION AND TEST PLAN
lea kilfflegliie INDIA IJMITED FOR 6-81 .1038 Rev. 1
Gov' d area undenaiong) MV VARIABLE FREQUENCY DRIVE SYSTEM Page 2 of 6
Abbreviations
AS Alloy Steel MPT/MT Magnetic Particle Testing

BASEEFA British Approval Service for Electrical Equipment in Flammable MRT Mechanical Run Test
Atmospheres
BIS Bureau of Indian Standards MTC Material Test Certificate
CCE or CCOE Chief Controller of Explosives MOC Material of Construction
CELL Certification Engineers International Limited NPSH Net Positive Suction Head
CIMFR Central Institute of Mining & Fuel Research NDT Non Destructive Testing
CE Carbon Equivalent NEMA National Electrical Manufacturers Association
DFT Dry Film Thickness PO Purchase Order
DT Destructive Testing PESO Petroleum Explosive Safety Organization
DPT Dye Penetrate Testing PQR Procedure Qualification Record
ERTL Electronics Regional Test Laboratory PR Purchase Requisition
FCRI Fluid Control Research Institute PMI Positive Material Identification
FM Factory Mutual PVC Poly Vinyl Chloride
FLP Flame Proof QC Quality Control
HIC Hydrogen Induced Cracking RT Radiography Testing
ITP Inspection and Test Plan TC Test Certificate
IP Ingress Protection TPI or TPIA Third Party Inspection Agency
IC Inspection Certification UT Ultrasonic Testing
IGC Inter Granular Corrosion UL Under writer Laboratories
IEC International Electro technical Commission VDR Vendor Data Requirement
JEC Japanese Electro technical Committee WPS Welding Procedure Specification
LPT Liquid Penetrate Testing WPQ Welders Performance Qualification
XLPE Cross Linked Poly Ethylene
Inspection Standards Committee
Convenor . Mr. A.K. Chaudhary
Members:
Mr. S.C. Gupta Mr. RK Singh Mr. MP Jain (Projects)
Mr. G. Suresh Mr. Rajeev Kumar Mr. G. Poornachandra Rao

Page 387 of 504
aftekétil l ENGINEERS
11?-161fflagNIVINDIA LIMITED FOR 6-81-1038 Rev. 1
awn PIMP WI WI IA GatIncia UndrtaMmg) MV VARIABLE FREQUENCY DRIVE SYSTEM Page 3 of 6
1.0 SCOPE
This Inspection and Test Plan covers the minimum testing & inspection requirements of MV Variable Frequency Drive System(VFD).
2.0 REFERENCE DOCUMENTS
PO/PR & Standards referred there in /Job specifications / Approved documents.
3.0 INSPECTION AND TEST REQUIREMENTS
SCOPE OF INSPECTION
SL QUANT UM
SUPPLIER
1.0 Procedures -- -- -- -- -- --
2.0 Material Inspection
Incoming Material like

fabricated panels,
IGHT/SCRs, relays, Material Identification Material Test
2.1 Meters, CT/PT, Operational checks. 100% Certificates / H H/R R
transducers, transformer Test records
unit, rectifier unit, filter
etc.
3.0 Inprocess Inspection
3.1 VFD Assembly Visual ,Dimensional, Bill of material 100% Test Records - H R

Page 388 of 504
laltreitia ENGINEERS INSPECTION AND TEST PLAN
EiffleuW INDIA LIMITED FOR 6-81-1038 Rev. 1
allen f970/17 WIWI) (A Con IINCVa UndarkAaV) MV VARIABLE FREQUENCY DRIVE SYSTEM Page 4 of 6
SCOPE OF INSPECTION
SL QUANTUM
SUPPLIER
4.0 Final Inspection
Visual and dimensional
Check calibration status of all testing equipment.
Bill of Material.
Simulation check of control signals
Check of Speed/1pm at different frequency at
constant Torque/ Voltage/ Power Mode, as
applicable
Memory function check of fault diagnostics
Insulation Test
100% By
Light Load and Functional test
Supplier and Inspection test
Load characteristics H H
4.1 VFD (Acceptance Tests)** on Random records -
Load duty test Basis by
Check Auxiliary Devices TPLVEIL
Check the properties of the control equipment
Check the Protective Devices
Check control and functional requirements
High voltage test
Leakage and pressure test for cooling system
where provided
Automatic restart/re-acceleration
Noise Level Measurement
Load current versus speed at different frequency

a constant torque/ Voltage/Power Mode as
applicable. One sample
Inspection test
4.2 VFD (Type Tests) Efficiency from each - H li
records
Temperature rise type/rating
Voltage division
Line side current distortion content
Format No. 8-00-0001-F7 Rev. 0 Copyright El L — All rights reserved

Page 389 of 504
OPIzIeTat ENGINEERS
Igar Weed" INDIA LIMITED
IA God d inda UnaAsIdll
FOR
MV VARIABLE FREQUENCY DRIVE SYSTEM
6-81-1038 Rev. 1
Page 5 of 6
SCOPE OF INSPECTION
SL QUANTUM
SUPPLIER
Power factor
Dynamic performance test
Current limit and current loop test
Speed loop test capability to ride through
voltage dips upto 20%
Noise Level Measurement
Capability to restart the system and
resynchronize converter onto running motor
after a voltage interruption.
Harmonic measurement at output of VFD for
Voltage and Current
String test / Integral Test is to be carried out

along with job motor, if required as per PR/
Job requirement
Degree of protection certificate as per latest

IS/IEC.
Type test certificates from recognized Statutory
independent test house such as ERTL, Approval
Submission of certificates CIMFR,BASEEFA,FM/UL, PTB, ATEX etc Samp
Sample/Proto
4.3 Certificates / - H R
/documents for rated current test, power loss type
Type Test
determination, temperature rise, EM Immunity Certificates
and EM Emission
5.0 Painting
Pre treatment, primer and final paint, shade,

5.1 Painting of VFD Panels 100% Test records - H R
thickness
Format No. 8-00-0001-F7 Rev. 0 Copyright El L - All rights reserved

Page 390 of 504
lfrZIEgillb ENGINEERS
BIg to WIeggliti INDIA LIMITED FOR 6-81-1038 Rev. 1
MV VARIABLE FREQUENCY DRIVE SYSTEM Page 6 of 6
SCOPE OF INSPECTION
SL QUANTUM
SUPPLIER
6.0 Documentation and IC
Review of Internal Test Reports and MTCs. Supplier's Test
IC issuance Records /
6.1 Documentation and IC 100% - H H
Inspection
Certificate (IC)
** All the load tests/ Functional Checks are to be carried out either with the job motor or with Shop Motor
Legends: H- Hold (Do not proceed without approval), Random -10% , R-Review, RW-Random witness, W- Witness (Give due notice, work may proceed
after scheduled date).
NOTES (As applicable):

Wherever W/R or 11/W is indicated, Inspection Engineer shall decide the option to be exercised for the particular stage and supplier
In case of conflict between purchase specification, contract documents and ITP, more stringent conditions shall be applicable.
This document describes generally the requirements pertaining to all types of the item. Requirements specific to PO and the item are only applicable.
Acceptance Norms for all the activities shall be as per PO/PR/ Standards referred there in/ Job specifications /Approved documents

Page 391 of 504
NEW DELHI
UNIT: DCU
IREP, KOCHI
1
REV.
DATE
10.10.2013
REVISION
DP
BY
RRJ
CHK
PVSS
APPROVED
APPROVED
ASSEMBLY WITH HTD BELTS
DRAWING NO.
SHEET 1 OF 1
A307-0ID-16-46-DS-3650
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 392 of 504

SCOPE OF WORK AND SUPPLY DOCUMENT NO.
FOR A307-16-46-SS-6557
AIR COOLED HEAT EXCHANGERS Rev. A
DCU, IREP-KOCHI Page 1 of 4
SCOPE OF WORK AND SUPPLY

FOR
AIR COOLED HEAT EXCHANGERS
Page 393 of 504

FOR A307-16-46-SS-6557
Price shall be quoted group-wise as per requirements of requisition and its attachments which shall
include but not limited to following:
1. Complete Structural Design & detail engineering.

2. Complete equipment supply including fans, motors/VSD, belts, pulleys, motor guards, vibration
switch, plenum chambers, louvers, Structurals etc.
3. Supply of mandatory spares as mentioned below. Cost of the same shall be included in the base
price of the equipment.
(a) 400 % gaskets for header cover and nozzles with blind flanges.
(b) 200% gaskets for plugs.
(c) 20% studs/nuts for nozzles with blind flanges and cover plates.
(d) 100% belts.
(e) 20% plugs.
(f) Mandatory spares (Electrical) as per document no. A307-0ID-16-50-SL-6557.
4. Supply of all commissioning spares as per Doc. No. A307-0ID-16-50-SP-6557.

5. Supply of 2-years maintenance spares if any for fans, motors etc. as recommended by Suppliers
(itemized price list to be furnished along with the bid) if ordered by client.
6. Supply of scissor trolley with adjustable height for maintenance of fans, motors etc.as per Cl. 61 of
Job Specification A307-16-46-SP-6557 and sketch A307-0ID-16-46-SK-0005.
7. Erection including grouting at site, trial runs, noise level, vibration check, any erection material, tools
and tackles including cranes reqd. for erection are in bidder scope etc.
8. Complete documentation.
9. Inspection.
10. Any other requirements specified in requisition.
Page 394 of 504

FOR A307-16-46-SS-6557
Equipment Schedule:
ITEM NO. & NO. OF BUNDLES SERVICE

S.No. GROUP
1. ID-E-108 COKER FRACTIONATOR

(28 Bundles/Unit) OVERHEAD CONDENSER
2 ID-E-119 A/B/C/D/E/F LCGO-LEAN SPONGE OIL AIR
(6 Bundles/Unit) COOLER
3 ID-E-125 A1/A2~R1/R2 BLOWDOWN OVERHEAD
(36 Bundles/Unit) and CONDENSER AND
ID-E-125 A1/A2~R1/R2 BLOWDOWN OVERHEAD
(STEAM COIL) CONDENSER
(36 Bundles/Unit)
(STEAM COIL)
4 BLOWDOWN QUENCH OIL
ID-E-126 A/B/C/D/E/F/G/H COOLER AND
(8 Bundles/Unit) and BLOWDOWN QUENCH OIL
ID-E-126 (STEAM COIL) COOLER
(8 Bundles/Unit)
(STEAM COIL)
5. HCGO PRODUCT AIR
ID-E-105 A-F COOLER AND
GROUP (6 Bundles/Unit) and HCGO PRODUCT AIR
A1 ID-E-105 (STEAM COIL) COOLER
(6 Bundles/Unit)
(STEAM COIL)
6 ID-E-107 LCGO PUMPAROUND AIR
(1 Bundle/Unit) COOLER
7 IV-E-105 HLPS VAPOUR AIR COOLER

(1 Bundle/unit)
Notes:
1. Bidder to quote one price for one group (Considering all items in that group).
2. The Submission of prices by bidder shall be construed to mean that he has confirmed compliances
with all technical specification of corresponding item(s).
3. The weights indicated on EIL drawing shall not form the basis for offer, since these are approximate
only.
Vendor’s Name :
Vendor’s Signature :
With Seal/ Stamp
Date :
Page 395 of 504

FOR A307-16-46-SS-6557
PRICES FOR FUTURE ADDITIONS / DELETIONS OF STRUCTURALS ETC.
DESCRIPTION PRICE LIST
1. Indicate charges for future addition/deletion of

structures for the following:
a) Rolled section like I beams, channels,

angles etc. on per tonnage basis.
b) Plate for plenum chambers, side frame etc.
on per tonnage basis.
c) Grating, screen etc. on per sq. meter basis
2. Per Kg weight for external lugs for the

following:
a) IS 2062 Gr. B
b) SA 516 GR 60
3. Per Kg weight for header for the following:
a) SA 516 GR 60
4. Scissor trolley with adjustable height (For each

Group)
Vendor’s Name :
Vendor’s Signature :
With Seal/ Stamp
Date :
Page 396 of 504

Page 397 of 504
DATA SHEET DOCUMENT No.
FOR A307-000-16-50-DS-0553 Rev. A
VARIABLE FREQUENCY DRIVE
Page 1 of 3
DATA SHEET – VARIABLE FREQUENCY DRIVE

Part-I (Data to be filled in by purchaser)
1. Applicable standards : EIL spec. 6-51-0049 Rev 0

2. Rated output capacity (KW) : *
3. Rated Output voltage : 415V, 50Hz, 3phase
4. Motor Details
a) Motor tag no. : #
b) Type of motor : Squirrel cage induction motor
c) KW rating : *
d) Starting condition : Soft start
e) Frequency range : *
f) Voltage range : *
g) Full load current : *
h) Full load PF
- pf at lowest KW : *
- pf at Highest KW : *
i) Starting current : *
j) Load torque details : *(As per Cl . 5.1.3 of 6-51-0049)
5. SITE CONDITIONS:
a) Ambient temperature : Max. 46o C / Min.10o C
b) Design temperature : 45o C
c) Altitude : Less than 1000M
d) Installation : Indoor
e) Location : Substation VFD room
6. INPUT POWER SUPPLY SYSTEM CONDITIONS
a) No. of phases : 3
b) AC input voltage : 415V
c) Voltage fluctuation : ± 6%
d) Rated frequency : 50 Hz
e) Frequency fluctuation : ± 3%
7. SYSTEM REQUIREMENTS
a) Speed range required : As per process requirement
b) Adjustment of speed : Auto (from DCS) & Manual (from LCS)
c) Speed Reference by measurement of : *
the stator voltage frequency through
voltage transformer
d) Reference Signal : 4 - 20 mA (from DCS).
e) By pass Contactor : #
f) Acceleration time : *
Deceleration time : *
i) Fault diagnostic : Required
j) Braking : Not required
k) Regeneration : Not required
l) Cable length between swbd and VFD. : #
A 06.09.2012 ISSUED WITH MR/TENDER AKG SD BRB
Page
Format No. EIL398 of 504 Rev. 1
1641-1924 Copyright EIL – All rights reserved
FOR A307-000-16-50-DS-0553 Rev. A
Page 2 of 3
n) Cable length between VFD and Motor : #

o) Cable length between VFD and DCS : #
p) Communication facility with data : Required
concentrator on open protocol
* - Data to be provided by vendor/equipment supplier
# - As per job specifications
PART-II (to be filled in by vendor and submitted with bid)
1. Make :
2. Model No. :
3. Rating :
4. Applicable code/standards :
5. Speed range :
6. Speed reference :
7. Input power supply ratings
a) Voltage : ± %
b) Frequency : ± %
8. Overload capability
a) 125% : minutes
b) 150% : secs.
c) Inrush current 250% In for : secs.
9. Overall efficiency at
a) 100% load :
b) 75% load :
c) 50% load :
d) 25% load :
10. Overall power factor at
a) 100% load :
b) 75% load :
c) 50% load :
d) 25% load :
11. AC Output
a) Output voltage range :
b) Voltage accuracy :
c) Frequency range :
d) Frequency accuracy :
12. Output short circuit capability and duration :
13. Deration of motor at
a) Maximum speed :
b) Minimum speed :
14. Rectifier/Inverter
a) Make :
b) Type/Model No. :
c) Diodes/GTOs configuration :
d) Total No. of Diodes/GTOs :
e) Cooling system
- Type :
- Redundancy in cooling Units :
f) Type of feedback for speed control :
Page
FOR A307-000-16-50-DS-0553 Rev. A
Page 3 of 3
15. DC Reactor
a) Make :
b) Type :
c) Rating :
d) Inductance of the reactor :
e) Air Core/Iron Core :
16. Output Filter
a) Make :
b) Type / Model No. :
c) Rating :
d) Rated Voltage :
17. Output Power Isolating Device
a) Make :
b) Type :
c) Model No. :
d) Cont. Current Rating :
e) Short Circuit Rating :
f) Rated Voltage :
g) Applicable Standard :
h) Panel details
- Overall Length :
- Height :
- Depth :
- Degree of protection :
18. VFD PANEL DETAILS
a) Overall Length :
b) Height :
c) Depth :
d) Weight of cubicle :
(Dimensional details of all panels shall be furnished)
e) Degree of protection for enclosure. :
f) Paint shade :
g) Heat output of Panel :
h) Type of cooling :
19. Auxiliary Power Requirement:
a) KW :
b) Voltage :
20. LCS/LCP required as per spec : Yes
21. Requirement of earthing cable between :
motor & drive
22. Address of Manufacturing Location :
23. Address of Shop Testing Location :
24. Since when the proposed type of :
semiconducting power devices are
being used in the offered drive model
25. List of equipments / Components to :
be sourced from India
Page
NEW DELHI
UNIT: DCU
IREP, KOCHI
1
0
A
REV.
DATE
19.07.2013
10.10.2013
10.12..2012
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
SETTING PLAN
FOR ITEM NO. ID-E-119 A-F

DRAWING NO.
SHEET 1 OF 3
A307-0ID-16-46-DS-3619
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 401 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
10.12.2012
19.07.2013
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
RRJ DP
CHK
AY/MKD
TG
PVSS
APPROVED
APPROVED
TUBE BUNDLE DETAIL

DRAWING NO.
SHEET 2 OF 3
A307-0ID-16-46-DS-3619
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 402 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
10.12.2012
19.07.2013
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
DRAWING NO.
SHEET 3 OF 3
A307-0ID-16-46-DS-3619
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 403 of 504

Page 404 of 504
Page 405 of 504
NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
16.01.2013
17.07.2013
10.10.2013
REVISION
REVISED AS MARKED
ISSUED FOR PURCHASE
DP
DP
DP
BY
CHK
AY/MKD
RRJ
RRJ
PVSS
PVSS
TG
APPROVED
APPROVED
DRAWING NO.
SHEET 1 OF 1
A307-0ID-16-46-DS-3633
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 406 of 504

JOB SPECIFICATION DOCUMENT NO.
FOR A307-16-46-SP-6557
Page 1 of 9
DCU, IREP-KOCHI
JOB SPECIFICATION
FOR
Page 407 of 504

FOR A307-16-46-SP-6557
Page 2 of 9
DCU, IREP-KOCHI
1. The drawings issued for bids are strictly for quotation purpose only. The drawings with revision are
being issued along with Purchase Order for preparation of drawings and fabrication works. All
relevant drawings like tube bundle, frame, setting plan etc. and typical details of plenum chamber,
bearing block & motor suspension assembly are attached with the requisition. Based on these
details, the guidelines attached with requisition & the fan/motor/pulley data, vendor shall perform the
design & detailing of structural and detailing of drive. The minimum size and thickness shall be as
given in the requisition. Vendor shall also submit details of drive for EIL review as per clause 7.2.3 to
7.2.10 of specification No 6-15-0071.
2. EIL general spec 6-15-0071 refers API 661 sixth Edition Feb. 2006 .Vendor shall follow API 661
2006 Edition and shall correlate the relevant clauses of this edition of code with spec 6-15- 0071.
3. All materials required for fabrication, testing and inspection shall be supplied by vendor. No material
shall be supplied as "FREE ISSUE" by owner.
4. Bidder to note this is a Category-I MR and hence deviations are not acceptable. Vendor shall
furnish quotations only for those items, which he can supply strictly as per MR specifications.
5. Vendor shall furnish list of drawings/documents with schedule of submission of drawings for
approval by EIL. The same shall be submitted to EIL immediately after the placement of order as per
format already available with MR.
6. Bidder to note that complete structural framework ( columns, beams & bracings), partition beams,
beams for supporting fan & drive assembly, air seals, structural supports for associated piping
around structural frame work, supporting arrangement for electrical cables, stairs, ladders, gratings,
handrails, roofing, plenum chamber, fan & pulley guards etc are in their scope of work & supply. The
quotation should include for design and supply of all structural framework. However, vendor to note
that weights if any given in drawings are estimated only and should not form the basis of quotation.
Any variation in weight/area of structure, plenum chamber, frames, gratings & screens etc. will not
call for any increase in price quoted by the vendor. Variation in price is allowed only for any addition/
deletion of structure by EIL/ CLIENT over the drawing enclosed with the requisition. For the same
vendor to quote the price for following:
a) Rolled section like beams, channels, Angles etc. on per tonnage basis.
b) Plate for plenum chambers, side frame, stacks/chimney, louvers etc. on per tonnage
basis.
c) Grating, screen etc. on per sq. meter basis
7. The noise level shall be limited to 85 dB (A) max. measured at a distance of one meter from the
bundle at the header access platform walkways and one meter from the bay limit on motor
maintenance platform. The noise level within the air cooler bay shall be 90 dB (A) maximum, at
locations defined as per API.
8. Vendor shall conduct dry run to ensure successful working of electrical/ instrumentation system as
well as noise and vibration tests.
9. The fabrication drawings prepared by vendor will be reviewed by EIL for the following points only:
Nozzle data, orientation and location, dimensions for interfacing etc.
Bundle detail and interfacing of bundle & frame.
Design data and materials of construction.
Critical details like tube to tube sheet joint and air sealing arrangement details.
Bearing Block detail and motor suspension assembly drawings.
Details of motor like motor datasheets, performance curves for motors.
Drive selection, Fan selection performance curves, Auto variable fan hook-up scheme, Louver
performance curves. Other details of fabrication drawings submitted shall only be for
information/records of EIL and vendor to fabricate, supply equipment based on his responsibility
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FOR A307-16-46-SP-6557
Page 3 of 9
DCU, IREP-KOCHI
of ensuring compliance to the requirements of the requisition including drawings, specifications

etc., as well as for design/detailing performed by the vendor. Structure calculations to be
submitted for information/review.
10. While preparing fabrication drawing it shall be endeavored to cover all fabrication details in minimum
number of drawings.
11. Vendor not to furnish details which are repetition of technical requirements of requisition in his bid. If
submitted, same shall be reviewed only after order and change if any shall be binding on vendor.
12. Anchor bolts and nuts shall be supplied by others at a pre-arranged location. Vendor shall erect the
columns using anchor plates (& shims if necessary).
13. MANDATORY SPARES:
As mentioned in Scope of work and supply (Document No.. A307-16-46-SS-6557 Rev-A).
14. 2 YEARS MAINTENANCE SPARES:
Vendor to quote item wise separate prices for 2 years maintenance spares as recommended by fan
and motor supplier. A list of the same to be included in the vendor’s offer.
15. SITE DATA (for fan performance and structural design)
1. Altitude: - 12.35 meter above MSL.

2. Design dry bulb temperature: 40 ° C
3. Wind speed : 39 m/sec
4. Seismic design : As per Site Specific Seismic Spectra
(Doc. No. A307-000-16-54-DB-0258, Rev.0)
5. Wind load for equipment shall be calculated on the basis of IS-875
16. The elevation of foot of the air cooler column base plate is given on the respective setting plan item
drawings. The elevation is with reference to the Highest Point of Pavement (HPP) EL 100.000M
which corresponds to 12.35 M above mean sea level (MSL). Vendor to consider fan elevation
according in their design.
17. Gratings on platforms, staircases shall be as per Standard 7-68-0697.
18. Hand rail shall have top rail NB32 (m) tube (steel walkway platforms, stairs etc.).
19. For Auto variable pitch fans, all the components of the pneumatic circuit (including but not limited to
volume boosters, tubing, valves, filters etc.) shall be in vendor's scope. The pneumatic signal shall
be provided at one point for each item at the air cooler column bottom level. Vendor to arrange for
taking the signal to the auto variable fans as required. Air supply shall be at one point for entire bay
of air coolers. Vendor to develop detailed Hooking up diagram based on the typical diagram
enclosed with requisition & furnish the same for approval. The exposure temperature for mechanical
0
and instrumentation components shall be 149 C. The system shall be suitable for the same.
20. Steel structure shall be shop assembled wherever possible and match marked before dispatch.
Driving arrangements & fans shall be assembled at site and trial run to check vibrations shall be
performed. All rotating parts shall be balanced as per API.
Page 409 of 504

FOR A307-16-46-SP-6557
Page 4 of 9
DCU, IREP-KOCHI
21. Vendor shall provide plate motor guards in addition to fan and pulley guards. Details of the guards
shall be developed by the vendor and submitted for information.
22. Fan cage (guard) shall be provided with access manway to access the fan. These shall be hinged
type and provided below the fan. Further to clause 7.2.6.1 of spec 6-15-0071, the fan access door
shall be hinged type and should open towards airside
23. For FRP fans, EIL standard specification 6-15-0072 to be followed. FRP fans shall be high efficiency
Fans based on the Best Available Technology (BAT).
24. One pair of earthing bosses as per EIL standard 7-15-0016 shall be provided on one column of each
item.
25. Fan and motor assemblies should be designed for remote lubrication from maintenance platform
without shutting down the equipment. Suitable SS tubing (¼"dia) shall be provided outside the
fan/motor guards to permit lubrication of fan shaft bearing and motor shaft bearing without shutting
down of the fan/motor. These connections shall be accessible from maintenance platform. Vendor to
develop detailed connection drawing to connect the lubrication piping to one point
26. If radiography is being substituted by UST for the final closing seam as permitted by the Code,
magnetic particle examination shall be carried out in addition to UST.
27. Hardness of various materials for nozzle flange & gaskets are as follows:-
FLANGES GASKET
MATERIAL HARDNESS (BHN) MATERIAL HARDNESS (BHN)
C.S 140 (Min) SOFT IRON 90 (Max.)
SS316L 140 (Min) SS 316L 160 (Max)
However gasket hardness should be at least 20BHN less than Flange hardness
28. Catalogues for fans, belts, pulleys, motors etc. shall be supplied along with the drive details selection
and motor suspension drawings.
29. Tolerances are as under:
1. On total tube length after Finning :- 0, +3 mm

2. On fin OD :- -1.2 mm, +0.8 mm
30. Air cooler fans to be provided with vibration switches complete with manual external reset &
contacts.
31. The air fin cooler should have the bearing greasing points brought below outside the fan guards.
32. Refer Para 11.1.6 of specification 6-15-0071. The protective cover including heavy duty wire mesh
shall be hot dip galvanized.
33. Fans, electrical motors etc. shall have proper item tag nos and the same shall be clearly identified in
vendor’s drawing including that on dwgs.
34. Vendor shall ensure that all data folder documents including the “AS BUILT” drawings are updated
and complete in all respect and incorporate all suggestion/corrections informed by EIL- Inspector
while obtaining certificate of completeness from inspector.
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FOR A307-16-46-SP-6557
Page 5 of 9
DCU, IREP-KOCHI
35. Tube thickness indicated in the MR drawings are overall tube thickness (and not from the bottom of
the groove to the inside diameter of the tube).
36. Positive material identification (PMI), vendor shall ensure that all alloy steel and stainless steel
materials are properly identified and finally check tested by a PMI analyzer before dispatch of
equipment.
37. In addition to stamping, the specifications and manufacturers symbol as specified in ASME material
specifications, on one of the ends the size of the studs shall be clearly punch marked. Similarly the
nuts shall have the size punch marked on one of the faces. In case of tapped hole the size shall be
punch marked near the hole without disturbing the gasket seating area. Further for all alloy/SS
metallurgy bolts & nuts shall also be identified by distinct color marking at the stud end/bolt side
face.
38. List of sub-suppliers for fans, tubes, fins, motors, VFD, belts and pulleys, louvers etc., shall be as per
EIL approved vendor list.
39. Bought-out items e.g. fans, belts and pulleys, vibration switch etc., shall be accompanied with
manufacturer’s test certificates.
40. Plug gasket must be dead soft annealed. Hardness of gasket shall be 15 BHN lower than that of the
material of plug & plug sheet. This shall be hold point for inspection agency.
41. The machinery mount shown in the motor suspension drawing is indicative only and sizes are
minimum to be adopted. Vendor shall provide suitable supporting arrangement based on their
structural design and supplier’s catalogue. All the catalogues shall be supplied along with the drive
details selection and motor suspension drawing.
42. In addition to air seal indicated in the setting plan drawings, air seal (thk. same as plenum) shall be
suitably provided inside the plenum of required width along the length of the bundle. Details to be
developed by the vendor.
43. Conflict:
In case of any conflict between any of the specification/requirement listed in the requisition the most
stringent condition of these requirements shall govern. However, all such discrepancies between
various documents shall be brought to the notice of EIL and EIL’s decision shall be final and binding
on the vendor.
44. Air cooler structure are required to support air cooler piping (refer setting plans for column
extension).The load coming on each column shall be furnished to the successful bidder after the
order. The design of air cooler column and its extension including long beams, bracings etc. in the
plane of the raised columns to take care of above load shall be in air cooler vendor’s scope and
without any additional cost and delivery implications. The cost of fabrication and additional structural
required only shall be paid based on the unit rate quoted by vendor. The details of the joints between
the column on the common axis and transfer beams etc. shall be reviewed by EIL and comments, if
any, shall be binding on vendor.
45. Lifting lug for frame shall be as shown on bundle frame drawing and shall be placed in staggered
manner. Design for these lugs shall be carried by Vendor with minimum impact factor of 2 & the
same shall be furnished to EIL for review.
46. Vendor shall consider louvers weight while carrying out structural design. Adequate stiffening in “C”
frames shall be provided at equal interval if required to take care of louver & stack weight. Vendor
shall furnish relevant calculation for EIL’S review.
47. PAINTING OF HEADER BOXES & PLENUM CHAMBERS
Page 411 of 504

FOR A307-16-46-SP-6557
Page 6 of 9
DCU, IREP-KOCHI
The air cooler header boxes shall be finish painted at the vendor shop and painting system of
header boxes shall be as per specification A307-000-06-42-PLS-01 Rev0..Plenum chambers shall
be hot dip galvanized. All other structural parts shall be painted/hot dip galvanized as per Cl. 11.2 of
Standard Specification 6-15-0071.
0
48. Minimum Design Metal temperature (all items) for header pressure parts shall be taken as (+) 15 C.
49. Refer Clause 4.6 of Spec.6-78-0003. Add the following: - “Final documentation shall also be
submitted in soft copy in CD form in 2 sets in addition to the specified requirements of
documentation”.
50. VIBRATION CUTOFF SWITCH (Following supplement the clause 7.2.9 of API 661)
A) Vibration switch shall be inertia sensitive type with the vibration range suitable for the offered fan.
Set point shall be adjustable throughout the range i.e. 0 to 100%, and shall be adjustable externally
without opening the switch housing. Switch shall have local as well as remote reset facility.
B) Unless specified otherwise, switch shall provide two independent contacts i.e. either by one
DPDT or two SPDT type each rated for 240V AC, 5A and 110V DC, 0.5A.
C) Switch enclosure shall be weatherproof to IP65. Unless otherwise specified, the housing shall
also be certified flameproof/ explosion proof suitable for specified area classification (as a minimum
IEC Zone I, gas group IIC). In addition to the certification from authorized agencies like CMRI,FM,UL
etc., the switch shall have the valid approval from statutory authorities of place of installation which is
CCOE in case of Indian installations.
D) The switch assembly shall have two cable entries as a minimum, each of 1/2" NPT size. In case
vendor standard model does not support two entries, the switch housing shall be supplied with
integrally mounted 3- way junction box. The junction box shall be certified flameproof/ explosion
proof meeting requirements of clause “C” above.
E) Vibration switch shall be located at motor suspension beams as close to the motor as possible.
Switches shall be readily accessible for re-setting from maintenance platform without any
interference.
F) Vibration cutoff switches shall be supplied from manufacturer of repute like M/s METRIX USA, or
Fire Fighting Enterprises Ltd U.K. In addition shall have proven references of operating satisfactorily
for a period of minimum 4000hrs, in the similar type of application. Switches of prototype design or
not having proven references shall not be supplied.
G) Fans to automatically stop at high vibration. Fans to be provided with vibration switch and alarm.
Vendor to provide contact signal for alarm/ tripping in DCS/ control panel. Start and stop push button
at operating platforms shall be provided. Stop push button shall be provided at grade also.
The above supersedes Cl. 7.2.9 of EIL spec. 6-15-0071.
51. Vendor shall obtain and furnish the fan details from fan supplier as per the fan specification sheet
including fan GD2value, torque vs. speed curves, fan rpm etc. Vendor shall also furnish the drive
make, motor make and frame size. Based on this data, the drive details shall be developed by
vendor and submitted to EIL.Vendor shall furnish these drive details to the drive supplier and get the
confirmation from him on the adequacy of the drive to transmit the required power. Vendor shall
furnish to the motor supplier the requirements of GD2, torque vs. speed characteristics of fan and
loads on motor from the drive affecting the selection of motor bearing, rating & frame size etc.
Vendor shall ensure that the motor supplier has selected suitable motor as per motor specifications
and datasheets for the conditions specified. Vendor shall obtain EIL approval for drive selection
before procurement of the same. Vendor shall furnish design calculation for fan shaft and motor
shaft for EIL review along with fan characteristic curves & motor datasheet. EIL comments, if any
shall be fully complied with, and if required shaft size to be revised as per calculations without any
Page 412 of 504

FOR A307-16-46-SP-6557
Page 7 of 9
DCU, IREP-KOCHI
cost and time implications. It is required as fan data is to be taken into account for designing the
motor and it is the responsibility of the vendor to ensure that frame size selected shall be able to
take all loads /thrust/torque imposed by fan.
52. Plenum chamber shall be conical. Plenum panel is of 3 thk (min) and shall be of bolted assembly
type.
53. Vibration measurement: - Accelerometer of 100mV/G (by others) shall be mounted on the fan
bearing housing and cabled to a junction box at an accessible location and provided with MIL-C-
5015 2 pin connector. Vendor shall provide necessary provision on the fan bearing housing for the
same.
54. Belts shall be toothed timing belts, Oil resistant in accordance with BS 903 part A16, as well as fire
resistant and anti static “FRAS” conforming to BS3790.
55. Wherever radiography is indicated as full all long and circumferential seams including flange to neck,
pipe to pipe and pipe to fitting shall be 100% radiographed.
56. While designing the structure vendor to consider nozzle loads as twice the API specified nozzle
loads except Equipment No. ID-E-125 A1/A2~R1/R2. For Equipment No. ID-E-125 A1/A2~R1/R2,
Each inlet nozzle in its design corroded conditions shall be capable of withstanding 3 times the
simultaneous application of moments and forces defined in API-661.
57. All air coolers have been designed as per API latest Edition and ASME Section VIII Div 1
latest edition and fabrication shall be done as per ASME Section VIII Div 2010 Edition.
58. Wind & Seismic Requirements:
Wind load for equipment including anchor chair shall be calculated on the basis of IS 875.
Basic wind speed shall be considered as 39m/s.
a) Drag coefficient for cylindrical vessels shall be 0.7 minimum.
b) Drag coefficient for spherical vessel shall be 0.6 minimum considering:
K1 = 1.0 (for 50 years life)
K2 = Factor based on category 3
K3 = Factor based on site topography = 1.0
Contingency factor of 1.1 shall be used on wind pressure
Seismic Requirement
Equipment shall be analyzed both for DBE & MCE as per IS-1893 (Part-4)-2005 edition. The site
spectra values shall be taken from Doc. No. A307-000-16-54-DB-0258, Rev. 0.
Seismic analysis for design basis earthquake (DBE) shall be carried out considering site specific
spectra with 2% damping. Seismic analysis for Maximum considered earthquake shall be carried out
taking critical damping=4%.Spectral value for critical damping for MCE shall be twice the critical
damping (=4%) of site spectra (DBE).Maximum allowable tensile stress shall be equal to 0.9 X yield
stress at design temperature for MCE case. Maximum Allowable compressive stress shall be
maximum of (0.9 X yield) or (critical compressive stress/1.5) for MCE case.
Critical compressive stress shall be equal to (0.6*E*T / Rm)

Where,
E = Youngs modulus at design temperature.
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FOR A307-16-46-SP-6557
Page 8 of 9
DCU, IREP-KOCHI
T = Thickness of component.
Rm = Mean Radius of component
2
Tensile allowable stress for foundation anchor bolt (not in vendor’s scope): 1600 kg/cm
2
Shear Stress of Bolts: 865 kg/cm
The above allowable stresses are to be considered as maximum allowed since these include
33% margin due to combined loading.
Grade of concrete shall be M30 confirming to IS456 and permissible bearing stress in
concrete shall be as per IS456.
59. INSPECTION
All materials shall be procured with stage-wise inspection. Stage-wise and final inspection of
exchangers and its components shall be carried out by following:
a) For Foreign Vendors, stage wise & final inspection of the equipment including all
components shall be carried out by Third party inspection agency. Quoted price shall include
for the same.
b) For indigenous Vendors, EIL shall be inspection agency. Charges for EIL inspection to be
borne by the OWNER. Incase forging/plates etc. are supplied from abroad the inspection
shall be carried out by Third party inspection agency. Quoted price shall include for the
same.
c) All cost towards third party inspection shall be borne by the vendor, the cost of the
same to be included in the quoted price.
d) For acceptable third party inspection agencies, refer commercial documents.
e) Subcontracting of the entire / main equipment is not acceptable. Subcontracting of the
bought outs / components should be done to EIL approved vendors only when no list exists
for sub vendors consider only reputed vendors after EIL approval.
60. TECHNICAL DOCUMENTATION REQUIRED WITH BID
The technical part of the bid document shall contain following:

Duly filled in, signed and stamped comment/ query sheet.
“TECHNICAL DEVIATION” schedule duly filled-in, stamped & signed.
o Vendor’s experience list
Document as per Electrical Vendor Data Requirement.
Details and PTR of vibration transmitters being supplied.
Any other documents as required in the MR.
Confirmation of adequacy of motor HP as mentioned in setting plan drawings.
Tentative weights, forces & moments at the supporting column bottom
Details of fins
Unpriced Price Schedule (with prices left blank) must indicate following:
o Torque wrenches/bolt tensioners as specified.
List of 2 years maintenance spares for Fan/Motor special tools and tackles ,if any as
recommended by supplier,
o Name of Inspection agency
Scope of Work & Supply duly signed.
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FOR A307-16-46-SP-6557
Page 9 of 9
DCU, IREP-KOCHI
Vendor not to furnish details which are repetition of technical requirements of requisition in his bid. If
submitted, same shall be reviewed only after order and change if any shall be binding on vendor.
61. Refer clause no. 7.2.3.18 of EIL Specification, Approved suppliers for fans are
HUDSON/COFIMCO/MOORE. In addition to that, ILMED VENTILAZIONE shall be included as
approved supplier.
62. Scissor trolley with adjustable height suitable for maintenance of fans, motors etc. shall be supplied
by vendor for each group of air coolers. Refer sketch no. A307-0ID-16-46-SK-0005 enclosed with
the requisition for details.
63. Roof and roof supporting structure required over air cooler structure shall be designed by air cooler
vendor. Refer drawing A307-0ID-16-46-DS-3600 enclosed with the requisition.
64. SA-516 Gr.70 is also acceptable in place of SA-516 GR.60 for item no. ID-E-105 A-F, ID-E-107,
, ID-E-119 A-F, ID-E-125 A1/A2~R1/R2, ID-E-126 A-H.
65. Vendor to have video conferencing facilities of management review and helmet camera for shop
floor view, to bring active involvement and transparency between the EIL and the major equipment
manufacturers. For this purpose, the following procedure is formulated:
(i) The vendor shall have video conferencing facility at their manufacturing unit.
(ii) Management review of the job status shall be done through video conferencing on a monthly
basis or on a mutually agreed interval. Also the “work in progress” at the vendor’s workshop
shall be shown live to BPCL/EIL through helmet camera.
(iii) Vendor could share the same information of manufacturer like plan vs. actual progress of the
equipment/ system at the OEM’s site with the BPCL / EIL.
66. Bidder to note that Unloading of material at storage yard and storage is not in bidder's scope.
However, bidder's representative shall be available while unloading of material at storage yard and
shall ensure that packages shall be opened in presence of bidder's representative at site to avoid
any mismatch between packing list and packed material actually received and shall ensure that
complete material has been unloaded at storage yard as per the packing list and shall get it verified
by site incharge.
67. For all double plug air coolers bidder to note the following additional requirements.
Helium leak test shall be performed in accordance with the requirements of ASME
Code, Section V, Article 10 after hydro test. The header boxes to be pressurized with
helium. Any leakage from plugs in excess of 1X10-4 standard cc/sec warrants repair.
Certified test report of the final, successful helium test shall be provided and to be
signed by inspection authority.
Page 415 of 504

Document No.
FOR Rev. A

FOR
AIR COOLERS
A 14-OCT-2013 ISSUED WITH MR SNN SV BRB

Rev. Date Purpose Prepared by Checked by Approved by
No.
Page 416 of 504

Document No.
FOR Rev. A
The following drawings/documents marked " " shall be furnished by the bidder.
MV MOTOR
POST ORDER
S. WITH WITH
BID
(FINAL)
1. Data Sheets (Duly filled-in)
2. Type Test Certificates for similar equipment
3. List of Commissioning Spares
4. List of Maintenance Spares
5. List of Special Tools & Tackles
6. Data Books/ Manuals : Installation Manual
7. Data Books/ Manuals : Operating/ Maintenance
Manual
8. Data Books/ Manuals : Catalogues/ Brochures
9. Equipment storage procedure at site
10. Schedule of Vendor Documents
11. Confirmation of Technical Compliance
12. Dimensional/Assembly Drawings : Name Plate
Drawing
13. Inspection & Test Plan (ITP) -For review by
Inspection Dept.
14. List of Mandatory Spares
15. Dimensional/Assembly Drawings : Installation
Plan/Mounting Details
16. Dimensional/Assembly Drawings : GA Drawing
For motors < 75kW
17. Dimensional/Assembly Drawings : GA Drawing
For motors >= 75kW
18. Dimensional/Assembly Drawings : Terminal
Box Arrangement
19. Performance Curves : Speed Torque Curves
20. Performance Curves : Speed-Current/Time
Curves
21. Performance Curves : Thermal Withstand
Curves (Hot & Cold)
22. Performance Curves : P.f. & Efficiency Curves
23. Test Records
Page 417 of 504

Document No.
FOR Rev. A
MV VFD
POST ORDER
S. WITH WITH
BID
(FINAL)
1. Test Records
2. List of Commissioning Spares
3. List of Maintenance Spares
4. List of Special Tools & Tackles
5. Data Books/ Manuals : Installation Manual
6. Data Books/ Manuals : Operating/ Maintenance
Manual
7. Data Books/ Manuals : Catalogues/ Brochures
8. Equipment storage procedure at site
9. Schedule of Vendor Documents
10. Confirmation of Technical Compliance
11. Dimensional/Assembly Drawings : Name Plate
Drawing
12. Inspection & Test Plan (ITP) -For review by
Inspection Dept.
13. List of Mandatory Spares
14. Dimensional/Assembly Drawings : GA
Drawings
15. Dimensional/Assembly Drawings : Installation
Plan/Mounting Details
16. Dimensional/Assembly Drawings : Terminal
Box Arrangement
17. Performance Curves : Speed Torque Curves
18. Performance Curves : Speed-Current/Time
Curves
19. Performance Curves : Thermal Withstand
Curves (Hot & Cold)
20. Performance Curves : P.f. & Efficiency Curves
21. Schemactic and Logic Diagram
22. Block Diagram/ Interconnection Diagram
23. Wiring Diagram
24. Combined Test Certificate (For similar Motor &
VFD)
25. Filled up PTR format wherever applicable
NOT LISTED
POST ORDER
S. WITH WITH
BID
(FINAL)
1. Electrical load data (as per A307-000-16-50-
DS-1002)
Page 418 of 504

Document No.
FOR Rev. A
Notes :
1. Post order, drawing / document review shall commence only after approval of Document Control Index (DCI).
2. All post order documents shall be submitted / approved through EIL eDMS portal.
3. Final documentation shall be submitted in hard copy (Six prints) and soft ( two CDs/DVDs ) in addition to
submission through EIL eDMS.
4. Refer - 6-78-0001: Specification for quality management system from Bidders.
5. Refer - 6-78-0003: Specification for documentation requirement from Suppliers.
6. All drawings & documents shall be submitted in A4 or A3 paper sizes. Documents in higher paper size shall
be submitted in exceptional circumstances or as indicated in the MR/Tender.
7. Post order- The schedule of drawing / data submission shall be mutually agreed between EIL & the bidder /
contractor / supplier during finalization of Document Control Index (DCI).
8. "@" indicates submission of documents to Inspection Agency.
9. Bill of Material shall form part of the respective drawing.
10. "TICK" denotes applicability.
11. Refer - 6-78-0002: Specification for documentation requirements from Contractors.
Page 419 of 504

MINDERS FLOATING HEADER SUPPORT
NIA LIMITED 7-15-0108 Rev. 3
(A Govt. of Indic Undertaking)
15 0 HOLES 15 0 HOLES
FOR M-12 BOLTS FOR M-12 BOLTS
t/'' L/-1
t„
N)
Lc)
N
25 1 45 25
L 60x60x6 THK.
to
MC-12
NOTE: —
3 02.05.11 REAFFIRMED AND REISSUED AS STANDARD MK() it4, / KT A M/SC DM

No. by by
Page 420 of 504 Approved by
Format No 8-00-0001-F4 Rev.O Copyright - All rights reserved
Page 421 of 504
Page 422 of 504
Page 423 of 504
Page 424 of 504
Page 425 of 504
Page 426 of 504
Page 427 of 504
NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
10.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
SETTING PLAN
FOR ITEM NO. ID-E-108 A1/A2 TO N1/N2
DRAWING NO.
SHEET 1 OF 3
A307-0ID-16-46-DS-3608
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 428 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
10.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP ISSUED FOR BIDS/ENGG.
BY
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
TUBE BUNDLE DETAIL
FOR ITEM NO. ID-E-108 A1/A2, N1/N2

DRAWING NO.
SHEET 2 OF 3
A307-0ID-16-46-DS-3608
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 429 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
10.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
TG AY/MKD
PVSS
PVSS
APPROVED
APPROVED
FOR ITEM NO. ID-E-108 A1/A2, N1/N2
DRAWING NO.
SHEET 3 OF 3
A307-0ID-16-46-DS-3608
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 430 of 504

Page 431 of 504
The drawing, design and details given on this format are the property of ENGINEERS INDIA LIMITED. They are merely loaned on the borrower's express agreement that they will not be reproduced, copied,
exhibited or used, except in the limited way permitted by a written consent given by the lender to the borrower for the intended use.EIL-1650-1281-A4-210 X 297
ELECTRICAL LOAD DATA
NOTES: -
1. Vendor shall fill the details of all electrical power consumer loads, which are included in the scope of this MR and submit with the offer.
ENGINEERS INDIA LIMITED Project: INTEGRATED REFINERY

NEW DELHI EXPANSION PROJECT Load Data DOCUMENT NO. Date Rev
Client: M/s BPCL-KR

A307-000-16-50-DS-1002 25.06.2012 A
Sheet 1 of 3
Page 432 of 504
MOTOR
S.NO TAG NO. SERVICE Make Type of Applicable standard Motor Kw Duty No. of Type
enclosure for hazardous area poles designation
(continuous
application for cooling
/intermittent)

Client: M/s BPCL-KR

A307-000-16-50-DS-1002 25.06.2012 A
Sheet 2 of 3
Page 433 of 504
OTHER ELECTRICAL LOADS

S.NO TAG NO. SERVICE Make Type of Applicable standard Rated KW Duty Voltage
enclosure for hazardous area
(continuous
application
/intermittent)

Client: M/s BPCL-KR

A307-000-16-50-DS-1002 25.06.2012 A
Sheet 3 of 3
Page 434 of 504
NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
16.01.2013
10.10.2013
09.07.2013
REVISION
REVISED AS MARKED
ISSUED FOR PURCHASE
BY
DP
DP
DP
CHK
AY/MKD
RRJ
RRJ
PVSS
PVSS
TG
APPROVED
APPROVED
DRAWING NO.
SHEET 1 OF 1
A307-OID-16-46-DS-3632
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 435 of 504

MATERIAL OF CONSTRUCTION DOCUMENT NO.
FOR A307-16-46-MC-6557
MATERIAL OF CONSTRUCTION
Page 436 of 504

FOR A307-16-46-MC-6557
MATERIAL OF CONSTRUCTION FOR: ID-E-105 A-F, ID-E-107, ID-E-108, ID-E-116 A-H, ID-E-119 A-F,
ID-E-121 A-H, ID-E-125 A1/A2~R1/R2, ID-E-126 A-H.
Following materials shall be used for air cooled heat exchanger components unless specified otherwise :
MATERIAL
S.N
NAME OF PART (REFER NOTE-1 AND REMARKS
O.
NOTE-2)
1. TUBE SHEETS SA 516 GR60
COVER SHEET/HEADER FLANGES/

2. SA 516 GR60
PLUG SHEETS
3. TOP/BOTTOM/SIDE PLATES SA 516 GR60
STIFFENING/TENSION STRIPS/
4. SA 516 GR60
PARTITION PLATES
PLUGS/COUPLINGS PLUGS/NOZZLE
5. SA 105
FLANGES/EYE BOLTS
6. NOZZLE PIPES SA 106GRB
7. BLOCKS SA 516 GR60
8. COVER/PLUG GASKETS IJA / SOFT IRON
SA 193 GR.B7/
9. NOZZLE STUDS/NUTS
SA 194 GR.2H
10. TUBES (WITH G FINS) SA 179 (ANNEALED)
11. FINS ALUMINIUM
12. NAME PLATE/BRACKET SS/ SA 516 GR60
13. LIFTING LUGS SA 516 GR60
14. HALF TUBE SUPPORTS ALUMINIUM
IS 1367 CL 4.6/4.0
15. BUNDLE FRAME BOLTING
(Electro galvanised)
SS316 SPWD WITH
GRAFOIL FILLER AND
16. NOZZLE GASKETS SS316L INNER CENTERING
RING.
17. SPACER PLATES STAINLESS STEEL
(SS316L)
18 JACK SCREWS IS 1367 Cl. 4.6
19. STIFFENERS FOR HEADER FLANGES SA 516 Gr. 60
20 EQUAL TEE/PIPE FITTINGS SA 234 GR. B
Page 437 of 504

FOR A307-16-46-MC-6557
Notes:
1. CS parts including welds and HAZ are subjected to PWHT and hardness of these parts shall not
exceed 200 BHN as per EIL specification 6-15-0091 for Equipment No. ID-E-108 & IV-E-105
2. Sulphur content in carbon steel shall not exceed 0.01% for Equipment No. ID-E-108
3. Soft iron gaskets for plug shall have hardness of min. 15 BHN less than the material of plug or plug
sheet. In no case shall the hardness of the gasket exceed 90 BHN.
2
4. All structural and Bundle frame- IS 2062 (Min. UTS 42 Kg/mm and minimum yield strength 26
2
Kg/mm ).
5. Quantity as per drawing.
6. All CS plates for pressure parts shall be fully killed and normalized.
7. Tubes (CS) shall be fully killed and in annealed condition.
8. Equipment IV-E-105 is in Wet H2S/Sour Service/ Hydrogen service. All requirement of NACE
MR0103 shall be complied with.
9. HIC testing is required for IV-E-105.
Page 438 of 504

STANDARD No.
lagiitziegMENONEERS FRAME END TOP
ligulaftgliWINEXA LIMMED
MIR elteltaW3C110N) (A Govt. of Indio Undertaking)
7-15-0106 Rev. 3
L 100 x 100 x 8 THK.
5 THK END PL.
FOR M-12 BOLTS
NOTE: —
THE PART NOS RELATE TO THOSE SHOWN IN TUBE BUNDLE FRA E DRAWING.
3 02.05.11 REAFFIRMED AND REISSUED AS STANDARD MKDOV. RT A M/SC DM

Rev Prepared Checked Stds. Committee Stds. Bureau
Date Purpose by
Convenor Chairman
No. by Approved by
Page 439 of 504
Format No 8-00-00014: 4 Rev.O Copyright Ali rights reserved
Page 440 of 504
Page 441 of 504
Page 442 of 504
Page 443 of 504
Page 444 of 504
Page 445 of 504
Page 446 of 504
Page 447 of 504
Page 448 of 504
Page 449 of 504
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Page 453 of 504
MANDATORY SPARE PARTS DOCUMENT No.
(ELECTRICAL)
AIR COOLERS A307-0ID-16-50-SL-6557 Rev. A
BPCL-KR Page 1 of 2
MANDATORY SPARE PARTS

(ELECTRICAL)
AIR COOLERS
(MR No. – A307-0ID-EA-MR-6557)
PROJECT : INTEGRATED REFINERY EXPANSION PROJECT, KOCHI
OWNER : M/s BPCL-KR
JOB NO. : A307
A 14.10.2013 ISSUED WITH MR SNN SV BRB

Rev.
Date Purpose Prepared by Checked by Approved by
No

MANDATORY SPARE PARTS DOCUMENT No.
(ELECTRICAL)
AIR COOLERS A307-0ID-16-50-SL-6557 Rev. A
BPCL-KR Page 2 of 2
MANDATORY SPARE PARTS (ELECTRICAL)
Bidder shall include the following mandatory spares for Electrical equipment:
Sl. No. Item Description Quantity

MV induction motors 37 kW &
1.0 above (one set of spare for
each rating & type)
1.1 Bearing set (DE & NDE) One no of each type
1.2 Terminal/ bushing One set each
Variable frequency drive (one
2.0 Quantity is per VFD
set of spare for each VFD)
2.1 Transistors/IGBT 1 No of each rating & type
2.2 Control cards 1 No of each type
2.3 Power supply cards 1 No of each rating & type
20% or one no (min) of each
2.4 Power and control fuses
rating & type, whichever is more.
NOTES:
1. The word ‘TYPE’ means the Make, Model no., Type, Range, Size/ Length, Rating, Material
as applicable.
2. The terminology used under 'Item Description' is the commonly used name of the part and
may vary from manufacturer to manufacturer.
3. Mandatory spares as indicated above do not cover commissioning spares.
4. Mandatory spares as indicated above do not cover two year O&M spares.
5. Mandatory spares shall be applicable for electrical items of sub-packages as per mandatory
spares philosophy specified elsewhere in the bid document.

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
21.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP ISSUED FOR BIDS/ENGG.
BY
DP
DP
RRJ
RRJ
AY/MKD
CHK
TG
PVSS
PVSS
APPROVED
APPROVED
SETTING PLAN
FOR ITEM NO. ID-E-107
DRAWING NO.
SHEET 1 OF 3
A307-0ID-16-46-DS-3607
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 456 of 504

Page 457 of 504

TUBE BUNDLE DETAIL DRAWING NO. REV.
1 10.10.2013 ISSUED FOR ENGG. DP RRJ PVSS
ENGINEERS INDIA LIMITED A307-0ID-16-46-DS-3607 1
IREP, KOCHI 0 19.07.2013 ISSUED FOR PURCHASE DP RRJ PVSS FOR ITEM NO. ID-E-107
NEW DELHI A 21.12.2012 ISSUED FOR BIDS/ENGG. DP AY/MKD TG
UNIT: DCU REV. DATE REVISION BY CHK APPROVED APPROVED
SHEET 2 OF 3
1-1641-0503REV.0
1-1641-0503 REV.0A3-420x297
A3-420x297
NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
21.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
TG AY/MKD
PVSS
PVSS
APPROVED
APPROVED
FOR ITEM NO. ID-E-107
DRAWING NO.
SHEET 3 OF 3
A307-0ID-16-46-DS-3607
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 458 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
16.01.2013
10.10.2013
09.07.2013
REVISION
REVISED AS MARKED
ISSUED FOR PURCHASE
BY
DP
DP
DP
CHK
AY/MKD
RRJ
RRJ
TG
PVSS
PVSS
APPROVED
APPROVED
DETAIL FOR FAN DIA 10 ft
TYPICAL BEARING BLOCK
DRAWING NO.
SHEET 1 OF 1
A307-0ID-16-46-DS-3631
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 459 of 504

FANS FOR AIR COOLED DOCUMENT NO.
HEAT EXCHANGERS A307-16-46-FN-6557
DCU, IREP-KOCHI Rev. A
Page 1 of 3
FANS FOR
Page 460 of 504

Page 2 of 3
FANS FOR AIR COOLED HEAT EXCHANGERS
FAN CATEGORY 1 2 3 4
DIAMETER (FT) 5 10 12 13 *
NO. OF BLADES    
MATERIAL OF ALUMINIUM
BLADES
PITCH MANUAL (NOTE-4) * C.L. OF FAN *
ADJUSMENT * *
(AUTO/MAN)
PITCH AT FAIL
SAFE POSITION
MIN/MAX/IN
POSITION *
HUB MATERIAL @ @ @ @
BORE
   
DIAMETER (mm)
INLET CONE AND FAN RING DETAIL

FAN MAKE,
CLASS, SERIES,
FAN WEIGHT,
BY VENDOR
GD2, TORQUE
VS
SPEEDCURVE,
BUSH NO. AND
DETAIL , FAN
INLET RING
DETAIL AND
SHAFT LENGTH
ETC.
QUANTITY REQUIRED RPM PITCH MOTOR
AIR STATIC
EXCHANGER (NOTE-3) ANGLE ABS FAN HP HP
QTY/FAN PRESSURE
ITEM NO. (EACH) (EACH)
Kg/hr. Kgf/m2
***
ID-E-105 A-F 6 200000 15.8   16.1(2) (4) 20
IV-E-105 2 55000 8.6   3.9 (2) 5 (4)
ID-E107 2 30000 6.2   1.1 (2) (4) (5) 5
ID-E108 28 320000 14   23.86(2) 25
ID-E-119 A-F 6 250000 10.3   13.6(2) 20
ID-E-
305556 12.8   19.6 (2) (4) 25
125A1/A2~R1/R2 36
ID-E-126 A-H 8 200000 14   14.6(2) (4) 20
TOTAL
QUANTITY 2 14 42 28
REQUIRED
@ ALUMINIUM, STAINLESS STEEL OR CS. CS HUB MATERIAL SHALL BE HOT DIP GALVANISED OR ZINC PLATED.
* TO BE FURNISHED BY VENDOR.
** REFER BEARING BLOCK DRAWING A307-0ID-16-46-DS-3631/3632/3633.
*** HP INDICATED IS MINIMUM ACCEPTABLE. HIGHER HORSE POWER IF REQUIRED SHALL BE PROVIDED BY VENDOR
WITHOUT ANY COST & TIME IMPLICATION.
NOTE:-
1) ALL FANS ARE OF MANUALLY ADJUSTABLE / AUTOVARAIABLE PITCH TYPE AS MENTIONED IN THE
RESPECTIVE SETTING PLAN.
Page 461 of 504

Page 3 of 3
2) POWER CONSUMPTION PER FAN AT AMBIENT AIR TEMPERATURE OF 40 C SHALL NOT EXCEED THE VALUE
SPECIFIED. FAN SUPPLIER SHALL CONFIRM THIS DATA WITH SUPPORT CALCULATIONS.
3) FANS ARE TO BE SUITABLE FOR OPERATION AT MINIMUM AMBIENT AIR TEMPERATURE OF 15 DEG C.
4) 50 % FANS ARE TO BE PROVIDED WITH VARIABLE SPEED MOTORS.
5) MOTOR FOR AIR COOLER ID-E-107 SHALL BE DIRECT DRIVE TYPE.
Page 462 of 504

Page 463 of 504
Page 464 of 504
Page 465 of 504
Page 466 of 504
Page 467 of 504
Page 468 of 504
Page 469 of 504
Page 470 of 504
Page 471 of 504
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Page 486 of 504
Page 487 of 504
NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
22.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD TG
PVSS
PVSS
APPROVED
APPROVED
SETTING PLAN
ID-E-105 ST. COIL A-F

FOR ITEM NO. ID-E-105 &
DRAWING NO.
SHEET 1 OF 5
A307-0ID-16-46-DS-3605
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 488 of 504

NEW DELHI
IREP, KOCHI
UNIT: CDU/VDU-III
0
1
A
REV.
DATE
19.07.2013
05.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
TUBE BUNDLE DETAIL
DRAWING NO.
SHEET 2 OF 5
A307-0ID-16-46-DS-3605
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 489 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
05.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
TG AY/MKD
PVSS
PVSS
APPROVED
APPROVED
DRAWING NO.
SHEET 3 OF 5
A307-0ID-16-46-DS-3605
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 490 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
05.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
DP
BY
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
TUBE BUNDLE DETAIL
FOR ITEM NO. ID-E-105 ST. COIL A-F

DRAWING NO.
SHEET 4 OF 5
A307-0ID-16-46-DS-3605
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 491 of 504

NEW DELHI
UNIT: DCU
IREP, KOCHI 0
1
A
REV.
DATE
19.07.2013
05.12.2012
10.10.2013
REVISION
ISSUED FOR ENGG.
ISSUED FOR PURCHASE
BY
DP
DP
DP
RRJ
RRJ
CHK
AY/MKD
TG
PVSS
PVSS
APPROVED
APPROVED
FOR ITEM NO. ID-E-105 A-H ST. COIL
DRAWING NO.
A307-0ID-46-DS-3605
SHEET 5 OF 5
1
REV.
1-1641-0503 REV.0 A3-420x297
Page 492 of 504

NOTE:-
NEW DELHI
UNIT: DCU
IREP, KOCHI
1
REV.
DATE
10.10.2013
REVISION
DP
BY
CHK
RRJ
PVSS
APPROVED
APPROVED
FOR ROOF
OVER AIR COOLER STRUCTURE
TYP. STRUCTURAL ARRANGEMENT DRAWING NO.
SHEET 1 OF 1
A307-0ID-16-46-DS-3600
1
REV.
Page 493 of 504

GUIDELINES TO VENDOR DOCUMENT NO.
FOR BELT SELECTION A307-16-46-BS-6557
GUIDELINES TO VENDOR
FOR BELT SELECTION
Page 494 of 504

GUIDELINES TO VENDOR DOCUMENT NO.
FOR BELT SELECTION A307-16-46-BS-6557
1. Belt pulley selection shall meet the requirements of the requisition and shall be as per the
procedure given in the belt (GATES/FENNER) catalogue, with the following limitations:
a) Belt width shall not exceed the smaller pulley outer diameter.
b) Fan shaft centre to motor shaft centre distance shall not exceed 8 times the smaller
pulley diameter.
c) Belt service factor shall be minimum as specified in the requisition. Design power is belt
service factor multiplied by the motor H.P.
d) No. of teeth of smaller pulley in contact with belt shall be not less than 6.
e) "8M" belt pitch shall not be used for above 20 H.P. of motors.
f) "3M" and "5M belt pitches shall not be used.
2. Bearing block drawing dimensions
a) Dimension 'A' = Distance from Centre line of fan to QD bush edge + 2.5 mm
b) Dimension 'B' = Fan QD bush length
c) Dimension 'C' = 0.5* (taper lock bush length) + 2.5 mm
d) Dimension 'D' = taper lock bush length
3. Small pulley centre line to motor centre line distance ("E" in motor suspension detail) shall be
decided based on the following:
a) Small pulley taper lock bush centre to be located midpoint of motor shaft key.
b) Pulley rim shall clear motor casing by at least 25mm.
4. Fan and pulley guards shall be provided such that gap between structural member & guard is 5
mm (max).
Page 495 of 504

Datasheet No.
DATA SHEET
A307-000-16-50-DS-0501
MEDIUM VOLTAGE SQUIRREL CAGE
Rev : A
INDUCTION MOTOR
Page 1 of 1
PURCHASER's DATA
A. Site conditions
1 Ambient temperature, minimum: 1 °C 3 Atmospheric condition: Humid & highly corrosive
maximum: 46 °C 4 Altitude: Humid & highly corrosive
< 1000 m
design: 45 °C 5 Location: <Outdoor
1000 m
2 Relative humidity: 30-100 % 6 Outdoor
B. Technical particulars
1 Motor tag no.: 14 Insulation class: F (temp rise limited to class B)
2 Driven equipment name: 15 Hazardous area classification: Refer job spec
3 Voltage: 415 V ±10% 16 Gas group: Refer job spec
4 Phase: 415 V ±6%
Three 17 Type of explosion protection: Refer job spec
5 Frequency: Three
50 Hz ±3% 18 Type of ingress protection: IP 55
6 Fault level: 5050kAHz ±3% 19 Color shade: 632 as IP
per23IS 5
7 Method of starting: 50 kA
D.O.L. 20 Thermisters: Required 632 as Notper IS 5
required
8 Winding connection: D.O.L.
Delta 21 RTD: Required Not required
9 No.of terminals: Star
3 22 BTD: Required Not required
10 Cable size: 3Later mm² 23 RTD/BTD monitoring device: Required
11 Cable type: Cu/Al cond. PVC insulated Not required
12 Temperature rise: AYFY 80 °C 24 Applicable specification: EIL spec. 6-51-0032
13 Cooling: TEFC EIL spec. 6-51-0032
DRIVEN EQUIPMENT MANUFACTURER's DATA
1 Suggested motor rating: kW 9 Torque required, starting: mkg
2 Manufacturer: maximum: mkg
3 BkW at full load: kW 10 GD2 of eqpt., including flywheel: kgm2
4 kW at end of curve: kW excluding flywheel: kgm2
5 Speed: RPM 11 Thrust, up: kg
6 Rotation viewed from coupling end: down: kg
7 Driven equipment: 12 Starting condition:
8 Coupling type:
MOTOR MANUFACTURER's DATA
1 Rating: kW 16 Space heater-Voltage/Power (Note-2):
2 Manufacturer: 17 Efficiency at, 75% Load: %
3 No. of poles: 100% Load: %
4 Frame designation: 18 Power factor at, 75% Load:
5 Full load speed: RPM 100% load:
6 Mounting: 19 Moment of inertia, GD2: kgm2
7 Full load torque (FLT): mkg 20 NDE bearing type & no.:
8 Starting torque: % of FLT 21 DE bearing type & no.:
9 Break down or pull out torque: % 22 Type of lubrication:
10 Full load current (FLC): A 23 Weight of motor: kg
11 Starting current at 100% voltage: % of FLC 24 Thermisters, quantity: no.
12 Rotation viewed from coupling end: make: type:
13 Starting time at, 75% voltage: sec. 25 RTD, quantity: no.
14 Locked rotor withstand time (cold/hot) at, 26 BTD, quantity: no.
100% voltage: sec. 27 Shaft voltage: V
15 Time (Te) for Increased Safety motors sec. 28 Critical speed, 1st/2nd stage: RPM
at 100% Voltage 29 Canopy : Required Not required
1. Starting time calculations shall be based on operating conditions specified on Material Requisition eg. open valve ccondition/
closed valve condition, at no load/full load, as applicable.
2. For motors rated above 22kW
A 11.06.2012 Issued with MR AKG SD BRB

Rev. No. Date Purpose Prepared by Checked by Approved by
Format No. 1650-687 Rev.3

Page 496 of 504 Copyrights EIL - All rights reserved
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A307Handrail Specs

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Contact Persons for this RFQ are:

*Please specify Ref. No. SM/ A307-ID-EA-MR-6557/1191 in all Correspondence.

THIS IS NOT AN ORDER

The Asst.General Manager (C&P)

Attn. : Mr. S.MONDAL

We ………………………………………..hereby authorise following representative(s) to attend the Unpriced / Priced

1. Name & Designation …………………………. Signature ……………………….

2. Name & Designation …………………………. Signature ……………………….

PROVISIONS FOR MICRO AND SMALL ENTERPRISES UNDER PPP, 2012

2.Price Schedule contains total 4 pages .

NAME OF BIDDER: M/S __________________________

*UNIT TO BE SPECIFIED BY BIDDER

ENCLOSURE TO PRICE SCHEDULE FOR SUPPLY

NAME OF BIDDER: M/S __________________________

TOTAL CIF VALUE

01.01 ID-E-105 A-F HCGO PRODUCT AIR COOLER 1

2 SITE WORK PRICE

Unit rates for addition/deletion purpose (As per Spec.

*UNIT TO BE SPECIFIED BY BIDDER

1 Excise Duty + Edu. Cess

2 Kerala VAT without Form 'D'

3 CST Againat Form 'C' Not Applicable

Components of Service Tax + Edu. Cess

5 Service Tax + Edu. Cess on Supervision

BHARAT PETROLEUM CORPORATION LTD

RFQ No.: __________________________________________________________________

Supplier’s Offer Ref No. & Date: ______________________________________________________

Tel. No. ___________________Mob. No. ______________________ Fax No. ________________

Contact Person: ___________________________ E-mail _________________________________

1. ALL CORRESPONDENCE MUST BE IN ENGLISH LANGUAGE ONLY.

3. ALL COMMERCIAL TERMS ARE GIVEN/CONFIRMED IN THE QUESTIONNAIRE ITSELF

4. FAILURE ON PART OF THE SUPPLIER IN SUBMITTING THIS DULY FILLED-IN

5. YOUR OFFER SHALL BE IN TOTAL COMPLIANCE WITH RFQ DOCUMENTS

a) For Supply Only

SUPPLIER’S SIGNATURE WITH STAMP/SEAL

b) For Supply + Site Work

a. Specify Excise Tariff Sub-Heading No. _________________

f. If Excise Duty & Edu. Cess is not applicable on transportation Confirmed

g. Non Cenvatable Excise Duty, if any is included in quoted Confirmed

h. Only Statutory Variations, if any, in the present rate of Excise Confirmed

d. Confirm CST/ Kerala VAT will not be applicable on Confirmed

e. If CST / Kerala VAT is not applicable on transportation Confirmed

SUPPLIER’S SIGNATURE WITH STAMP/SEAL

h. Only Statutory Variations, if any, in the present rate of CST / Confirmed

SUPPLIER’S SIGNATURE WITH STAMP/SEAL

e. Confirm that Entry Tax / Octroi applicable on Construction

b. Percentage of Service Tax & Edu. Cess as applicable extra ----------------%

c. Per-diem rate for supervision has been quoted in accordance Confirmed

d. Where erection/ testing/ commissioning supervision, Noted & Confirmed

9. Confirm documentation charges as per MR are included in Confirmed

10. Price Reduction for delay in delivery/ completion:

a) Confirm acceptance of price reduction schedule for delay in Confirmed

b) In case of delay, vendor will reduce the invoice amount by Confirmed

11. Delivery / Completion Period:

SUPPLIER’S SIGNATURE WITH STAMP/SEAL

15. Performance Bank Guarantee:

b) The Performance Bank Guarantee shall be strictly as per Confirmed

16. Guarantee / Warranty: Confirmed

17. Firmness of prices:

18. Testing and Inspection charges:

b. Quoted prices are:

SUPPLIER’S SIGNATURE WITH STAMP/SEAL

Tel. No. _Mob. No. Fax No.

Contact Person: _ E-mail _______

Tel. No. _Mob. No. Fax No.

Contact Person: _ E-mail _______

Tel. No. _Mob. No. Fax No.

Contact Person: _ E-mail _______