Special City Council Meeting

2/12/2019 SPECIAL CITY COUNCIL MEETING
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Page 1
AGENDA
CITY COUNCIL MEETING
TUESDAY, DECEMBER 18, 2018

6:00 P.M.
Council Chambers
Brantford City Hall
100 Wellington Square
Brantford, Ontario
Charlene Touzel
City Clerk
Please note: Agenda is available on-line at www.brantford.ca
Accessible formats and communication supports available upon request. For more
information, please contact the City of Brantford Municipal Accessibility Coordinator at
(519) 759-4150 or by e-mail at accessibility@brantford.ca.
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City Council Page 2
AGENDA
December 18, 2018
CITY COUNCIL
AGENDA
6:00 P.M.
COUNCIL CHAMBERS, BRANTFORD CITY HALL
Mayor Davis in the Chair
1. NATIONAL ANTHEM
2. INVOCATION
3. ROLL CALL
4. DECLARATIONS OF CONFLICTS OF INTEREST
5. RECOGNITION OF ACHIEVEMENTS
6. STATUTORY PUBLIC MEETINGS
7. PRESENTATIONS / DELEGATIONS (list, if any, available at the meeting)
8. PROCLAMATIONS
9. CLERK’S REPORT ON COMMUNICATIONS
9.1 Clerk’s Report on Communications for October, November and December

2018 [Financial Impact – None] (CS2018-123)
THAT Report CS2018-123 Clerk’s Report on Communications for October,

November and December 2018, BE RECEIVED.
Page 3
City Council Page 3
AGENDA
December 18, 2018
10. MINUTES
THAT the following Minutes BE ADOPTED:
10.1 City Council – October 2, 2018
10.2 City Council – Inaugural Meeting – December 3, 2018
10.3 Special City Council – December 4, 2018
10.4 Special City Council – December 11, 2018
10.5 Special City Council – Private and Confidential Minutes – December

4, 2018
10.6 Special City Council – Private and Confidential Minutes – December

11, 2018
THAT the following Minutes BE RECEIVED:
10.7 Special John Noble Home Committee of Management – November 14,

2018
10.8 John Noble Home Committee of Management – October 10, 2018
10.9 John Noble Home Committee of Management – Private and

Confidential Minutes – October 10, 2018
11. COMMITTEE REPORTS
11.1 Committee of the Whole – Community Development #2018-12-04B -

Councillor Weaver
11.2 Social Services Committee Report #2018-12-05 – Councillor Weaver
11.3 Finance Committee Report #2018-12-05 – Councillor Martin
11.4 Appointments Committee Report #2018-12-11 – Councillor Weaver
11.5 Committee of the Whole – Operations and Administration Report #2018-12-

11 – Councillor Weaver
Page 4
City Council Page 4
AGENDA
December 18, 2018
12. RESOLUTIONS
12.1 Resolution from Special In-Camera City Council Meeting on December 18,
2018 regarding Mechanic Shortage for City Fleet Services (PW2018-065)
(available at meeting)
13. NOTICES OF MOTION
14. BY-LAWS
st nd
1 and 2 Reading: Councillor Antoski, Councillor Utley
rd
3 Reading: Councillor Wall, Councillor Vanderstelt
BY-LAW READINGS PREAMBLE
157-2018 THREE By-law to authorize the execution of AGREEMENTS

individually dated and listed on Schedule 'A' attached hereto:
1. Agreement between The Corporation of the City of

Brantford and Blue Chip Leasing Corporation (Wayne
Gretzky Sports Centre Fitness Equipment)
(CPREC2018-020) (Committee of the Whole –
Operations and Administration Report #2018-12-11)
2. Agreement between The Corporation of the City of

Brantford and Ricoh Canada (Colour Copier for
Corporate Copy Centre) (CS2018-101) (Committee of
the Whole – Operations and Administration Report
#2018-12-11)
158-2018 THREE By-law to adopt Amendment No. 208 to the Official Plan of
the City of Brantford (to redesignate the lands from
“Residential Area – Low Density” in the Official Plan. This
amendment redesignates the lands to “Residential Area -
Medium Density” (North side of Grey Street (between James
Avenue and Rowanwood Avenue)) (OP-05-17) (CD2018-
007) (Committee of the Whole – Community Development
Report #2018-12-04B)
159-2018 THREE By-law to amend Zoning By-law 160-90, being a By-law to

regulate the use of lands and the location and use of
buildings and structures in the City of Brantford (by changing
the Zoning from “Holding - Residential Type 1B Zone (H-
R1B)” and “Residential Type 1B Zone (R1B)” to “Holding –
Residential Medium Density Type A – Exception 64 Zone (H-
R4A-64)” (CD2018-007) (Committee of the Whole –
Community Development Report #2018-12-04B)
Page 5
City Council Page 5
AGENDA
December 18, 2018
160-2018 THREE Being a by-law to repeal By-laws 97-2017 and 98-2017,

being By-laws to amend City of Zoning By-law No. 160-90
and County of Brant Zoning By-law 61-16 (Being By-laws to
regulate the use of lands and the location and use of
buildings and structures in the City of Brantford) (CAO2018-
008) (Committee of the Whole – Community Development
Report #2018-12-04A)
161-2018 THREE By-law to amend By-law 91-2017, being a by-law to

establish Discretionary Reserve Funds as Reserve and to
amend By-law 70-2010 by Adopting Finance Policy – 009
(General Reserves and Reserve Fund Policy) (Finance
Committee Report #2018-12-05) .
162-2018 THREE By-law to declare and dedicate part of Block 90, Registered
Plan 2M-1872, City of Brantford, designated as Part 4,
deposited Plan 2R-8177 and part of Block 95, Registered
Plan 2M-1872, City of Brantford, designated as Part 2,
Deposited Plan 2R 8177, as part of the public highway to be
known as Diana Avenue (PW2018-060) (Committee of the
Whole – Operations and Administration Report #2018-12-11)
163-2018 THREE By-law to amend By-law 144-88, being a By-law to regulate

Parking in the City of Brantford (PW2018-056)(Schedule 26
– Accessible Zone- Alfred Street, Schedule 26 – Accessible
Zone – Marlborough Street) (Committee of the Whole –
164-2018 THREE By-law to declare and dedicate part of Lot 37, Concession 2,
(Geographic Township of Brantford), City of Brantford
designated as Part 1, deposited Plan 2R-5633, as part of the
public highway, to be known as Dunsdon street (PW2018-
061) (Committee of the Whole – Operations and
Administration Report #2018-12-11)
165-2018 THREE By-law to Dedicate Reserve Block 13 on Registered Plan

2M-1883 as part of the Public Highway to be known as part
of Pace Avenue, Brantford, Ontario (PW2018-058)
(Committee of the Whole – Operations and Administration
Report #2018-12-11)
166-2018 THREE By-law to repeal and replace Corporate Policy-036 (Printing

Conservation) (CS2018-101) (Committee of the Whole –
167-2018 THREE By-law to appoint various members to Boards and

Committees (Committee of the Whole – Operations and
Administration Report #2018-12-11 and Appointments
Committee Report #2018-12-11)
Page 6
City Council Page 6
AGENDA
December 18, 2018
168-2018 THREE By-law to amend Chapter 15 of the City of Brantford

Municipal Code regarding Procedure (Committee of the
Whole – Operations and Administration Report #2018-12-11)
169-2018 THREE By-law to Confirm the Proceedings of the Council of The

Corporation of the City of Brantford with respect to the
Meeting held on December 18, 2018
15. ADJOURNMENT
Page 7
DATE: December 18, 2018 REPORT NO. CS2018-123
TO: Mayor Davis and Members of City Council
FROM: Charlene Touzel

City Clerk
1.0 TYPE OF REPORT CONSENT ITEM [ x ]

ITEM FOR CONSIDERATION [ ]
2.0 TOPIC
Clerk’s Report on Communications for October, November and December 2018

[Financial Impact – None] (CS2018-123)
3.0 RECOMMENDATION:
THAT Report CS2018-123, Clerk’s Report on Communications for October, November

and December 2018, BE RECEIVED.
RECEIVED FROM
1. Association of Municipalities of Ontario

a. AMO Briefing: Municipal Governments in the Ontario Recreational
Cannabis Framework - Received October 3, 2018
b. AMO Recommendations: Bill 36 Ontario Cannabis Statute Law
Amendment Act, 2018 – Received October 11, 2018
c. AMO’s 2017 Report on the Federal Gas Tax Fund – Received October 11,
2018
d. AMO Policy Update – Bill 36 Ontario Cannabis Statute Law Amendment
Act – Ready for Legislative Approval – Received October 15, 2018
e. AMO Policy Updates - Members’ Update: While You Were Busy –
Received October 31, 2018
f. AMO Policy Update – Queen’s Park This Week – Received November 8,
2018
g. AMO Communications – Registration Now Open: Sign up Today for
AMO’s Municipal-Indigenous Relations 201 Webinar – Received
November 12, 2018
h. AMO Communications – 2019 AMO Conference Guest Room Booking
Details – Received November 12, 2018
Page 8
Clerk’s Report on Communications (CS2018-123) Page 2

December 18, 2018
i. AMO Communications – AMO Policy Update – Provincial Government

Releases Fall Economic Statement – Received November 15, 2018
j. AMO Policy Update – Welcome Fire News – Received November 15,
2018
k. AMO Policy Update - Government Announces New Social Assistance
Reform Plan – Received November 22, 2018
l. Ontario Government Releases New Environmental Plan for Consultation –
Received November 29, 2018
2. Ministry of Community Safety and Correctional Services

a. Information on Fire Regulations – Received October 9, 2018
3. Ministry of Tourism, Culture and Sport

a. Ontario Medal for Good Citizenship (Deadline for Nominations is
November 15, 2018) – Received October 16, 2018
4. Minister of Families, Children and Social Development

a. Basic Income Pilot – Received November 20, 2018
5. Environmental and Land Tribunals Ontario - Local Planning Appeal Tribunal

a. Appeal to By-law 112-2018 dismissed pursuant to subsection 34(25) of
the Planning Act – Received October 16, 2018
b. Notice of Prehearing Conference regarding OP-07-17, 29T-17506 and PZ-
15-17 (620 Colborne Street) – Received October 18, 2018
c. Acknowledgement of Receipt of Appeal – Subdivision Number 29T-17505,
599 Shellard Lane – Received November 1, 2018
d. Letter to the Local Planning Appeal Tribunal from WeirFoulds LLP on
behalf of Losani Homes (1998) Ltd. withdrawing Appeal – Subdivision
Number 29T-17505, 599 Shellard Lane – Received November 2, 2018
e. Withdrawal of Appeal by Losani Homes (1998) Ltd. re: Subdivision
Number 29T-17505, 599 Shellard Lane – Received November 2, 2018
f. Notice of Decision – OMB Case No. PL171246 and PL171247 – 19 Sandy
Row – Consent – Received December 10, 2018
6. Environmental and Land Tribunals Ontario - Assessment Review Board

a. Acknowledgement of Withdrawal of Appeal Nos. 3214470 and 3310619 –
b. Acknowledgement of Withdrawal of Various Appeals – 300 340 Colborne
St W, 245 265 King George Road and 49 Dalkeith Drive - Received
October 22, 2018
c. Notice of Decision of Various Appeals – 452 Hardy Road – Received
October 22, 2018
d. Acknowledgement of Withdrawal of Various Appeals – 22 Spalding Drive,
15 25 Wadsworth Street, 5 Wadsworth Street and 298 Wayne Gretzky
Parkway – Received December 4, 2018
Page 9

December 18, 2018
7. Ministry of Municipal Affairs and Housing

a. Follow up correspondence to Mayor following meeting at the 2018
Association of Municipalities of Ontario Conference regarding Greenbelt –
b. Reducing Provincial reporting burden affecting the municipal sector –
Received December 5, 2018
8. Ministry of Environment, Conservation and Parks

a. Environmental Compliance Approval – Brantview Heights Subdivision,
105 Garden Avenue – Received November 8, 2018
b. 2017-2018 Chief Drinking Water Inspector Annual Report Now Available –
c. Application for Approval of Waste Disposal Sites – Amendment to ECA
No. 3643-7XXQ9Q – To Allow Outdoor Storage of Used Tires – Brantford
City, County of Brant – Reference Number 1793-B5DHFP – Received
December 13, 2018
9. Petitions
a. Petition – Welcome In and Resource Centre – Received November 8,
2018
10. Ombudsman Ontario

a. Ombudsman Ontario – The Watchdog – October Newsletter – Received
October 31, 2018
11. Emergency Services Steering Committee

a. Q and A’s for discussion: Municipal candidates / new Municipal Councils
– Received September 26, 2018
12. Grand River Conservation Authority

a. Application for Permission No. 633/18, Pursuant to Ontario Regulation
150/06 – to enclose 65 meters of a watercourse – 225 Henry Street –
Received on October 2, 2018
b. Application for Permission No. 678/18, Pursuant to Ontario Regulation
150/06 – Permit to install a culvert extension – 105 Garden Avenue –
c. GRCA Current – October 2018 – Received October 16, 2018
d. GRANDActions – November/December 2018 Newsletter – Received
November 16, 2018
e. Application for Permission No. 812/18, Pursuant to Ontario Regulation
150/06 – Empire Communities – Powell Road at Longboat Run West – To
install a culvert – Received December 13, 2018
f. Application for Permission No. 792/18, Pursuant to Ontario Regulation
150/06 – Westland Petroleum Ltd. – 80 Colborne Street West – To
replace a gas tank and fuel pump canopy – Received December 13, 2018
Page 10

December 18, 2018
13. County of Brant

a. Notice of Draft Report for Review – Environmental Assessment to
increase the Biggars Lane Landfill disposal capacity to meet County’s
disposal requirements to year 2050 – Received November 9, 2018
14. Alcohol and Gaming Commission of Ontario

a. Initial Information for Ontario Municipalities about Cannabis Retail Store
Licensing – Received November 20, 2018
b. New Cannabis Retail Regulation Implementation and Resources Available
– Received December 5, 2018
15. Brant
a. County Health Retail
Cannabis Unit Outlet Considerations – Received December 12, 2018
16. Minister of Transport

a. Follow up correspondence regarding Bill C-312 – National Cycling
Strategy – Received December 7, 2018
17. Six Nations Polytechnic

a. Information regarding Six Nations Polytechnic Programs – Received
December 3, 2018
18. Municipal Property Assessment Corporation (MPAC)

a. InTouch - October 2018 - Received October 11, 2018
b. InTouch - November 2018 - Received November 29, 2018
19. Rural Ontario Municipalities Association

a. ROMA Board of Directors Zone Representatives 2019-2023 – Notice of
Call for Nominations (Deadline is December 31, 2018) – Received
October 29, 2018
b. 2019 ROMA AGM and Annual Conference – January 27-29, 2019 –
c. 2019 ROMA AGM & Annual Conference and Program at a Glance –
Received December 6, 2018
d. ROMA Board of Directors Zone Representatives 2019-2023 – Notice of
Call for Nominations – Deadline is December 31, 2018 – Received
December 7
20. Ontario Good Roads Association

a. Registration now open for the 2019 OGRA Conference – Received
October 15, 2018
b. OGRA Connect – Update on Transport Canada’s Electronic Logging
Device Regulations – Received October 22, 2018
c. Transport Futures – Smart Mobility Summit – Received November 8, 2018
d. A Workshop for Elected Officials – Introduction to Asset Management –
Page 11

December 18, 2018
e. Call for Nominations to serve on the 2019-2020 OGRA Board of Directors

– Received November 20, 2018
f. OGRA Connect – 2018 OGRA Advocacy Day: Restarting the Process –
g. 125 Reasons to Register for the 2019 OGRA Conference – Received
November 22, 2018
h. Municipal Infrastructure Training – Received December 13, 2018
i. 2019 OGRA Conference Keynote Speaker – Received December 12,
2018
21. Agendas/Minutes
a. Brantford Police Services Board Agenda – Public Session for Meeting on
October 11, 2018 – Received on October 5, 2018
b. Brant County Board of Health Regular Agenda for meeting on October 17,
2018 – Received October 11, 2018
c. Brant County Board of Health Minutes for meeting on August 15, 2018 –
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d. Brantford Police Service Board Agenda – Public Session for meeting on
November 8, 2018 – Received November 2, 2018
e. Community Services Committee Agenda for meeting on November 5,
2018 – Received November 1, 2018
f. Brant County Board of Health – Regular Agenda for Meeting on
November 21, 2018 – Received November 15, 2018
g. Brant County Board of Health – Minutes for Special Meeting held
September 26, 2018 – Received November 15, 2018
h. Brant County Board of Health – Minutes for Meeting held September 6,
2018 – Received November 15, 2018
i. Brant County Board of Health – Regular Agenda for meeting on
December 11, 2018 – Received December 6, 2018
j. Brant County Board of Health – Minutes for meeting on October 17, 2018
– Received December 6, 2018
22. Federation of Canadian Municipalities

a. Renewing your FCM membership for 2019-2020 – Received December
13, 2018
23. Kawartha Lakes Food Coalition

a. Basic Income Guarantee Advocacy to Federal Government – Received
November 5, 2018
24. Nelson Mandela Day Task Force

a. Memorandum regarding Completion of the Nelson Mandela Day Task
Force – Received November 27, 2018
Page 12

December 18, 2018
25. Terasand Realty Inc.

a. Copy of letter to MPP Bouma from Gord Fairfield, Terasand Realty Inc.
regarding Cannabis Store Locations – Received December 6, 2018
b. Correspondence regarding Cannabis Options – Received December 11,
2018
26. Canadian Cancer Society

a. Tobacco Retail Licence Fee Briefing Note – Received November 29, 2018
27. Invitations
a. Laurier Brantford YMCA Grand Opening on December 1, 2018 –
28. Resolutions
a. Resolution from the City of Hamilton regarding NAFTA – Dairy Supply
Management Program – Received October 10, 2018
b. Township of McKellar re: Governance Models – Received November 12,
2018 and resolutions of support from the Township of Conmee and
Township of Prince
c. Town of Kearney – Council Resolution re: Voters’ List for Municipal
Elections – Received November 23, 2018
d. Municipality of Northern Bruce Peninsula regarding the Creation,
Maintenance and General Quality of the Municipal Voters’ List – Received
December 4, 2018
29. Letters of Thanks

a. Grand River Conservation Authority and the Brant Tree Coalition –
Donation in support of the activities of the Brant Tree Coalition – Received
October 10, 2018
b. Jacob’s Well Ministries Inc. – Grant in support of the Creation Force
March Break Camp – Received October 9, 2018
c. Thank you card from Sandy Jackson and family – Received October 17,
2018
d. Pauline Johnson Collegiate & Vocational School – Fall Awards Assembly
– Received November 19, 2018
30. Brantwood Community Services/Participation Support Services

a. North Brantford Lions & Canadian Pioneers 2019 Wheelchair Basketball
Tournament – Received December 10, 2018
31. Municipal Solutions – Energy Infrastructure

a. Cannabis – Received December 7, 2018
Page 13
CITY COUNCIL
MINUTES
TUESDAY, OCTOBER 2, 2018
6:00 P.M.
Mayor Friel in the Chair
1. NATIONAL ANTHEM
The National Anthem was played.
2. INVOCATION
Mayor Friel read the Invocation.
3. ROLL CALL
Present: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski,

Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter,
Councillor McCreary, Councillor Utley, Councillor Kings, Mayor Friel
Councillor Martin declared a pecuniary interest on Item 12.3 (Motion to Amend

Something Previously Adopted – Clauses B and D of Item 1 of Social Services
Committee Report #2018-09-05 regarding the Homelessness System Review and
Proposed Recommendations (HHS2018-036)) as he is the Chair of the Rosewood
House Board. Accordingly, he refrained from all discussion or voting on this Item.
5. RECOGNITION OF ACHIEVEMENTS
5.1 Wall of Recognition – 2018 Inductees
City Council recognized the following 2018 Inductees into the Wall of Recognition:
• Marguerite Ceschi-Smith (Modern Day Candidate)
• Edward J. Campbell (Historical Candidate)
Page 14
City Council Page 2

Minutes
October 2, 2018
A PowerPoint presentation was made, a copy of which will be placed in the Council
meeting file.
5.2 Added Presentation to Celebrate the Extraordinary Careers of Councillors

Neumann and Kings
Members of Council celebrated the extraordinary careers of the following two

distinguished Members of City Council who are attending their last Regular City Council
meeting this evening:
• Councillor David Neumann

• Councillor Larry Kings
A PowerPoint presentation was made, a copy of which will be placed in the Council
meeting file.
City Council took a short recess at this point in the meeting to allow for the taking of
pictures and resumed at 6:36 p.m.
5.3 Announcement regarding Staff Retirement – Maryellen MacLellan
Members of Council were advised that Maryellen MacLellan, Director of Housing has
announced that she will be retiring from the City of Brantford effective the end of this
year.
Mayor
lives. Friel extended to Maryellen and her family all the best in this new chapter in their
6. STATUATORY PUBLIC MEETINGS
None.
7. PRESENTATIONS AND DELEGATIONS
None.
Page 15
City Council Page 3

Minutes
October 2, 2018
8. PROCLAMATIONS
Moved by Councillor Carpenter

Seconded by Councillor Neumann
THAT the following Proclamations BE APPROVED:
8.1 World Mental Health Day – October 10, 2018
8.2 Remembrance Day – Service of Remembrance – November 11, 2018
8.3 Annual Child Care Worker and Early Childhood Educator

Appreciation Day – October 16, 2018
8.4 Occupational Therapy Month – October, 2018
8.5 English as a Second Language Week – October 28 – November 3,

2018
8.6 Fire Prevention Week – October 7 – October 13, 2018
8.7 World Polio Day – October 24, 2018
8.8 Thanks4Giving Municipal Food Drive – September 27 – October 31,

2018
All Proclamations were read aloud during the meeting.
Prior to the reading of Item 8.2 (Remembrance Day – Service of Remembrance –

November 11, 2018), Council was informed that to mark the 100th Anniversary of the
end of WWI, the City‟s Communications Department worked closely with the Great War
Centenary
pole bannerAssociation of Brantford,
campaign featuring Brant County
22 individuals fromand
ourSix Nations
area to develop
who served a special
in World War I.
11 of the heroes featured in the campaign fell during the war while the other 11 survived
– an enduring symbol of what 11/11 means and why the City pauses every year on that
date to remember their sacrifice.
The 22 banners will be posted around the Brantford Armoury along Lorne Bridge and in
close proximity to the Cenotaph beginning October 9th until the end of November.
Images of the 22 banners were depicted at the meeting, a copy of which will be placed
in the Council meeting file.
Councillor Carpenter read the names of the 22 Veterans that will be depicted on the
banners.
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City Council Page 4

Minutes
October 2, 2018
Recorded vote on all Proclamations:
YES: Councillor Weaver, Councillor Sless, Councillor Martin, Councillor Antoski,

Councillor Van Tilborg, Councillor Neumann, Councillor Carpenter, Councillor
McCreary, Councillor Utley, Councillor Kings, Mayor Friel – 11
NO: None – 0
All Proclamations carried unanimously on a recorded vote.
9. CLERK’S REPORT ON COMMUNICATIONS
9.1 Clerk’s Report on Communications for October 2018 [Financial Impact –

None] (CS2018-105)
Moved by Councillor Martin

Seconded by Councillor Antoski
THAT Report CS2018-105, Clerk‟s Report on Communications for October 2018,

BE RECEIVED.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
Recorded vote on Item 9.1 – Clerk‟s Report on Communications:

NO: None – 0
Item 9.1 – Clerk‟s Report on Communications carried unanimously on a recorded vote.
10. MINUTES
Moved by Councillor Sless

Seconded by Councillor Martin
10.1 Special City Council – September 11, 2018
10.3 Special City Council – Private and Confidential Minutes – September

18, 2018
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City Council Page 5

Minutes
October 2, 2018
10.4 City Council – September 18, 2018
10.6 Special City Council – Private and Confidential Minutes – September

25, 2018
THAT the following Minutes BE RECEIVED:
10.7 John Noble Home Committee of Management – September 12, 2018

Confidential Minutes – September 12, 2018
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
Recorded vote on Item 10 – All Minutes:

NO: None – 0
Item 10 – All Minutes carried unanimously on a recorded vote.
11.1 Combined Committee of the Whole – Community Development/Operations

and Administration Report #2018-09-25
Moved by Councillor Weaver

Seconded by Councillor Sless
THAT the Combined Committee of the Whole – Community Development

Report/Operations and Administration Report #2018-09-25 BE ADOPTED, as
follows:
1. Official Plan Amendment OP-02-18, Zoning By-law Amendment PZ-
04-18 and Draft Plan of Condominium 29CD-18502 (81 Peel Street)
[Financial Impact – None] (CD2018-108)
2. Zoning By-law Amendment PZ-12-18 - Westerly Portion of 34 Norman

Street [Financial Impact – None] (CD2018-126)
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City Council Page 6

Minutes
October 2, 2018
3. Draft Plan of Subdivision 29T-18503 – Vicano Developments Ltd. –

Garden Avenue Industrial Subdivision - East Side of Garden Avenue,
between Garden Avenue and County Road No. 18, north of Elgin
4. Shared Network Canada Telecommunication Tower – 141 Wellington

5. Update on the funding status of the Downtown Reinvestment

Program Reserve (RF0505) [Financial Impact: None] (CD2018-127)
6. Demolition Control Application for 83 Chatham Street located within

the Demolition Control Area By-law 141-2017 [Financial Impact –
None] (CD2018-128)
7. Official Plan Review – Revised Alternative Designated Greenfield

Area Density Target [Financial Impact – None] (CD2018-123)
8. Lease of Office Space in Harmony Square, Brantford [Financial

Impact –$23,208 per annum] (CS2018-103)
9. Expropriation of Lands for Dike Lands and Recreational Trail

[Financial Impact - $150,000 to $300,000.] (CS2018-104)
10. Staff Resource to Complete Legislated Five Year Review of Housing

and Homelessness Plan [Financial Impact: Gross $77,364. 100%
Provincially-Funded. Net Impact: None] (HHS2018-040)
11. Impact of Infill Program on Neighbourhoods Task Force - Final

Report
12. Major Service Contracts Review Study Group – Feasibility of In-

house Tree Planting Operations [Financial Impact: $560,424]
(CPREC2018-039)
13. Healthy Brantford Task Force Support for Smoke Free Municipal
Properties
14. Major Sports Team Relations Task Force – Brantford and Civic
Centre Renovation
15. Newcomer Connections Research [Financial Impact - None]

(HHS2018-039)
16. Update on Dike Infrastructure Improvements [Financial Impact –

None] (PW2018-054)
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City Council Page 7

Minutes
October 2, 2018
17. Temporary Road Closures – October 2018 [Financial Impact – None]

(PW2018-053)
18. August 8, 2018 Rain Event Findings [Financial Impact – None]

(PW2018- 052)
19. Mental Health Awareness – First Responders
20. Intersection of Ava Bridge/Paris Road/Terrace Hill Street
21. Cenotaph Enhancements
No Items contained within the Combined Committee of the Whole – Community

Development/Operations and Administration Report #2018-09-25 were separated for
discussion purposes.
Recorded vote on All Items contained within Item 11.1 - Combined Committee of the
Whole – Community Development/Operations and Administration Report #2018-09-25:

NO: None – 0
All Items contained within Item 11.1 - Combined Committee of the Whole – Community
Development/Operations and Administration Report #2018-09-25 carried unanimously
on a recorded vote.
12. RESOLUTIONS
12.1 Emergency Procurement for Recycling Collection and Processing Services

[Financial Impact – Unknown] (PW2018-055)

A. THAT Report No. PW2018-055 titled “Emergency Procurement for

Recycling Collection and Processing Services” BE RECEIVED; and
B. THAT Council APPROVE the Non-competitive Acquisition, pursuant to

Section 4.02 (f) of the Purchasing Policy, for the provision of recycling
collection and processing services on an emergency basis; and
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City Council Page 8

Minutes
October 2, 2018
C. THAT the General Manager, Public Works Commission and the

Purchasing Officer BE AUTHORIZED to award one year contract(s) for
the provision of emergency recycling collection and processing services
as “Pre-approved Solicitation”, in accordance with the City of Brantford‟s
Purchasing Policy.
CARRIED ON A RECORDED VOTE
Recorded vote on Item 12.1:

Councillor Van Tilborg, Councillor Neumann, Councillor McCreary, Councillor
Utley, Councillor Kings, Mayor Friel – 10
NO: Councillor Carpenter - 1
Item 12.1 carried on a recorded vote of 10 to 1.
12.2 Resolution from Special In-Camera City Council Meeting held July 24, 2018
regarding Instructions Re: Harmony Square – Maintenance Unit, Public
Washrooms and Office Space (LO2018-004)

A. THAT City Council APPROVE:
i. the disposition of Municipal Lot No. 2 to 2076748 Ontario Inc. and

the acquisition of a 99 year lease for Unit 108 from Brant
Condominium Corporation No. 100;
ii. the acquisition of the public washroom located at 150 Colborne

Street from Brant Condominium Corporation No. 90 for the sum of
$1.00.
B. AND THAT the necessary By-laws and Agreements to give effect to the
foregoing BE PRESENTED to City Council for adoption.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE

NO: None – 0
Item 12.2 carried unanimously on a recorded vote.
Page 21
City Council Page 9

Minutes
October 2, 2018
12.3 Motion to Amend Something Previously Adopted – Clauses B and D of Item

1 of Social Services Committee Report #2018-09-05 regarding the
Homelessness System Review and Proposed Recommendations
(HHS2018-036)
Councillor Martin declared a pecuniary interest on Item 12.3 as he is the Chair of the
Rosewood House Board. Accordingly, he refrained from all discussion or voting on this
Item.

Seconded by Councillor Kings
THAT Clauses B and D of Item 1 of Social Services Committee Report #2018-

09-05 regarding the Homelessness System Review and Proposed
Recommendations as previously adopted by City Council at its September 18,
2018 meeting BE AMENDED to read as follows:
“B. THAT Council APPROVE the REVISED Shelter Services Transition Plan
attached as Appendix “A” to the September 28, 2018 memorandum from
the General Manager, Health and Human Services entitled “Shelter
Review Transition Plan - Update”; and
D. THAT Council APPROVE the single source procurement, pursuant to

Section 4.02 (g) of the purchasing policy, for a 20 bed co-ed low barrier
high acuity emergency shelter from Rosewood House to commence
November 1, 2018 at the upset limit of $477,000 (excluding HST).”
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
(WITH THE REQUIRED 2/3 MAJORITY VOTE)
YES: Councillor Weaver, Councillor Sless, Councillor Antoski, Councillor Van Tilborg,
Councillor Neumann, Councillor Carpenter, Councillor McCreary, Councillor
NO: None – 0
Item 12.3 carried unanimously on a recorded vote, with the required 2/3 majority vote.
Councillor Martin‟s pecuniary interest was so noted.
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City Council Page 10

Minutes
October 2, 2018
12.4 North Park Street Traffic Calming – Councillor McCreary
Motion to Waive the Rules
Moved by Councillor McCreary

THAT Sections 15.3.11 and 15.11.5 of Chapter 15 of the City of Brantford

Municipal Code BE WAIVED in order to permit the consideration of the following
resolution without prior notice of motion and without first having been considered
by a Standing Committee or Committee of the Whole:
12.4 North Park Street Traffic Calming
WHEREAS a resident on North Park Street has expressed continued

support for the recent “road diet” and a speed limit of 40 km/h; and
WHEREAS the resident observed some vehicles are still speeding

through the school zone near Grandview Public School; and
WHEREAS permanent Vehicle Activated Traffic Calming Signs (VATCS)

are requested on North Park Street approaching the school; and
WHEREAS installation of VATCS could take 6 months or more;
NOW THEREFORE BE IT RESOLVED:
A. THAT staff BE DIRECTED to install temporary Radar Feedback

Signs (RFS) on North Park Street near Grandview Public School by
end of the year; and
B. THAT staff BE DIRECTED to install Vehicle Activated Traffic

Calming Signs (VATCS) approaching the school at a cost not to
exceed $24,000; and
C. THAT staff BE AUTHORIZED to consider sole sourcing of the signs

from Unipart Dorman; and
D. THAT the cost BE FUNDED from the Council Priorities Reserve.
When presenting the Notice of Motion, Councillor McCreary read revised wording
for Clauses B and D over that included on the printed Resolution Sheets
distributed at the meeting.
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Minutes
October 2, 2018
Recorded vote on Motion to Waive the Rules – Item 12.4:


NO: Councillor Van Tilborg - 1
The Motion to Waive the Rules for Item 12.4 carried on a recorded vote of 10 to 1, with
the required 2/3 majority vote.
Resolution

WHEREAS a resident on North Park Street has expressed continued support for
the recent “road diet” and a speed limit of 40 km/h; and
WHEREAS the resident observed some vehicles are still speeding through the
school zone near Grandview Public School; and
WHEREAS permanent Vehicle Activated Traffic Calming Signs (VATCS) are

requested on North Park Street approaching the school; and
WHEREAS installation of VATCS could take 6 months or more;
A. THAT staff BE DIRECTED to install temporary Radar Feedback Signs

(RFS) on North Park Street near Grandview Public School by end of the
year; and
B. THAT staff BE DIRECTED to install Vehicle Activated Traffic Calming

Signs (VATCS) approaching the school at a cost not to exceed $24,000;
and
C. THAT staff BE AUTHORIZED to consider sole sourcing of the signs from

Unipart Dorman; and
D. THAT the cost BE FUNDED from the Council Priorities Reserve.

CARRIED ON A RECORDED VOTE
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Minutes
October 2, 2018

NO: Councillor Van Tilborg - 1
Item 12.4 carried on a recorded vote of 10 to 1.
None.
14. BY-LAWS
st nd
1 and 2 Reading
Moved by Councillor Neumann

Seconded by Councillor Antoski
THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following
By-Laws for the First and Second Reading:
By-law Preamble
145-2018 By-law to authorize the execution of AGREEMENTS individually

dated and listed on Schedule „A‟ attached hereto:
1. Confidential Minutes of Settlement for Assessment Appeals

(CS2018-049) (Special City Council – September 18, 2018)
2. Confidential Minutes of Settlement between The Corporation

of the City of Brantford and Dennis Mordue (LO2018-004)
(Special City Council – September 25, 2018)
3. Lease between The Corporation of the City of Brantford and

213381 Ontario Inc. for lease of Office Space in Harmony
Square – Unit C, 150 Colborne Street (CS2018-103)
(Combined Committee of the Whole Report #2018-09-25)
4. Agreement of Purchase and Sale between The Corporation

of the City of Brantford and 2076748 Ontario Inc. regarding
Harmony Square (LO2018-004) (City Council – October 2,
2018)
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Minutes
October 2, 2018
5. Lease Agreement between The Corporation of the City of

Brantford and 2076748 Ontario Inc. regarding Harmony
Square (LO2018-004) (City Council – October 2, 2018)
6. Release Agreement between The Corporation of the City of

Brantford and 2076748 Ontario Inc. regarding Harmony
Square (LO2018-004) (City Council – October 2, 2018)
146-2018 By-law to adopt Amendment No. 207 to the Official Plan of the City
of Brantford to redesignate the lands from “Residential Area – Low
Density” in the Official Plan. This amendment redesignates the
lands to “Residential Area - Medium Density” to permit the
conversion of the existing place of worship and accessory
community hall building into 12 residential apartment dwelling units.
(81 Peel Street) (OP-02-18) (CD2018-108) (Combined Committee
of the Whole Report #2018-09-25)
147-2018 By-law to amend By-law 160-90, being a By-law to regulate the use
of lands and the location and use of buildings and structures in the
City of Brantford by changing the zoning from “Institutional School
Zone (I2)” and “Residential Conversion Zone (RC)” to “Residential
Medium Density Type B – Exception 24 Zone (R4B-24)” to permit
the conversion of the existing place of worship and accessory
community hall building into 12 residential apartment dwelling units.
(81 Peel Street) (PZ-04-18) (CD2018-108) (Combined Committee
of the Whole Report #2018-09-25)
148-2018 By-law to amend Zoning By-law 160-90, being a By-law to regulate

the use of lands and the location and use of buildings and
structures in the City of Brantford (by changing the Zoning from
““Institutional School Zone (I2)” to “Institutional Services Zone (I1)”
(CD2018-126) (Combined Committee of the Whole Report #2018-
09-25)
149-2018 By-law to amend By-law 37-83, being a by-law to regulate Traffic in

the City of Brantford (Schedule 2 – Yield Right of Way Signs -
Terrace Hill Street at Paris Road) and to repeal By-law 143-2018
(Committee of the Whole – Operations and Administration Report
#2018-09-11)
150-2018 By-law to amend Chapter 26 of the City of Brantford Municipal

Code by adding Schedule „24‟ – Vision Zero Road Safety
Committee (Committee of the Whole – Operations and
Administration Report #2018-07-10)
151-2018 By-law to Confirm the Proceedings of the Council of The

Corporation of the City of Brantford with respect to the Meeting held
on October 2, 2018
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Minutes
October 2, 2018
st nd
No By-laws for 1 and 2 Reading were separated for discussion purposes.
st nd
Recorded vote on 1 and 2 Reading of All By-laws:

NO: None - 0
st nd
1 and 2 Reading of all By-laws carried unanimously on a recorded vote.
rd
3 Reading
Moved by Councillor Kings

Seconded by Councillor Utley
THAT By-laws 145-2018 through to and including 151-2018 BE TAKEN as read a

third time, be finally passed and signed by the Mayor and Clerk.
rd
No By-laws for 3 Reading were separated for discussion purposes.
rd
Recorded vote on 3 Reading of All By-laws:

NO: None - 0
rd
3 Reading of all By-laws carried unanimously on a recorded vote.
15. ADJOURNMENT
The meeting adjourned at 7:32 p.m.
______________________________ _________________________________
Mayor City Clerk
Page 27

Minutes
October 2, 2018
SUMMARY OF DECISIONS – COMMITTEE REPORT
Combined Committee of the Whole – Community Development / Operations and

Administration Report #2018-09-25
1. Official Plan Amendment OP-02-18, Zoning By-law Amendment PZ-04-18

and Draft Plan of Condominium 29CD-18502 (81 Peel Street) [Financial
Impact – None] (CD2018-108)
A. THAT Official Plan Amendment Application OP-02-18, submitted by ANC

Inc., on behalf of 2587362 Ontario Inc. affecting the lands located at 81
Peel Street, to redesignate the lands from “Residential Area - Low
Density” to “Residential Area - Medium Density” to permit the conversion
of the existing place of worship and community hall building into 12
residential apartment dwelling units, BE APPROVED;
B. THAT Zoning By-law Amendment Application PZ-04-18, submitted by

ANC Inc., on behalf of 2587362 Ontario Inc. affecting the lands located at
81 Peel Street, to change the zoning of the lands from “Institutional School
Zone (I2)” and “Residential Conversion Zone (RC)” to “Holding-Residential
Medium Density Type B – Exception XX Zone (H-R4B-XX)” to permit the
conversion of the existing place of worship and community hall building
into 12 residential apartment dwelling units, BE APPROVED, in
accordance with the applicable provisions as noted in Section 8.2 of
Report CD2018-108;
C. THAT the Draft Plan of Condominium Application 29CD-18502, submitted

by ANC Inc., on behalf of 2587362 Ontario Inc. affecting the lands located
at 81 Peel Street, BE APPROVED subject to the conditions included in
Section 9.0 “Conditions of Draft Plan of Condominium Approval” of Report
CD2018-108;
D. THAT the By-law to remove the “Holding (H)” provision from the subject
lands not be presented to Council for approval until the following
provisions have been satisfied:
a. That a Record of Site Condition has been filed on the

Environmental Registry; and,
b. The Applicant has provided a signed Site Plan Agreement to the
City, along with all necessary securities; and,
E. THAT Pursuant to Sections 17(23), 34(18) and 51(38) of the Planning

Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED
in the Notice of Decision:
“Regard has been had for all written and oral submissions received
from the public before the decision was made in relation to this
planning matter, as discussed in Sections 7.2 and 8.3 of Report
CD2018-108.”
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Minutes
October 2, 2018
2. Zoning By-law Amendment PZ-12-18 - Westerly Portion of 34 Norman Street

A. THAT Zoning By-law Amendment application PZ-12-18, submitted by The

Corporation of the City of Brantford (Fire Department), affecting lands
located at the westerly portion of 34 Norman Street, to change the zoning
of these lands from “Institutional School Zone (I2)” to “Institutional
Services Zone (I1)” to permit a fire station BE APPROVED; and
B. THAT Pursuant to Section 34(18) of the Planning Act, R.S.O. 1990,

c.P.13. the following statement SHALL BE INCLUDED in the Notice of
Decision:
planning matter, as discussed in Sections 7.2 and 8.3 of Report
CD2018-126.”
3. Draft
AvenuePlan of Subdivision
Industrial 29T-18503
Subdivision - East –Side
Vicano Developments
of Garden Avenue,Ltd. – Garden
between
Garden Avenue and County Road No. 18, north of Elgin Street [Financial
Impact – None] (CD2018-133)
A. THAT Draft Plan of Subdivision Application 29T-18503 submitted by

Vicano Developments Ltd., affecting lands on the east side of Garden
Avenue, west of County Road No. 18 and north of Elgin Street, BE
APPROVED, subject to the conditions included in Section 9.0 “Conditions
of Draft Plan Approval” of Report CD2018-133; and
B. THAT Pursuant to Section 51(38), of the Planning Act, R.S.O. 1990,

c.P.13. the following statement SHALL BE INCLUDED in the Notice of
Decision:
planning matter, as discussed in Section 7.2 of Report CD2018-
133.”
4. Shared Network Canada Telecommunication Tower – 141 Wellington Street

THAT Innovation, Science and Economic Development Canada (ISED) BE

ADVISED that pursuant to Report CD2018-111, the City of Brantford has no
concerns and concurs with City Taxi‟s proposed telecommunication tower
located at 141 Wellington Street.
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Minutes
October 2, 2018
5. Update on the funding status of the Downtown Reinvestment Program

Reserve (RF0505) [Financial Impact: None] (CD2018-127)
THAT Staff Report CD2018-127 regarding the status of the Downtown

Reinvestment Program Reserve which finances the Downtown Revitalization
Grants Program BE RECEIVED; and
THAT the matter of the status of the Downtown Revitalization program as

outlined in Staff Report CD2018-127 BE REFERRED to the Estimates
Committee as part of the 2019 budget process.
6. Demolition Control Application for 83 Chatham Street located within the

Demolition Control Area By-law 141-2017 [Financial Impact – None]
(CD2018-128)
THAT the Demolition Control application for 83 Chatham Street BE APPROVED

for the reasons outlined in Report CD2018-128.
7. Official Plan Review – Revised Alternative Designated Greenfield Area

Density Target [Financial Impact – None] (CD2018-123)
A. THAT Staff Report CD2018-123 regarding the Official Plan Review –
Revised Alternative Designated Greenfield Area Density Target BE
RECEIVED; and
B. THAT the revised alternative Designated Greenfield Area density target

for the City of Brantford as recommended in Report CD2018-123 BE
ENDORSED by Council; and
C. THAT Council DIRECT Planning Staff to include the revised alternative

Designated Greenfield Area density target in a modified request to the
Province for permission from the Minister of Municipal Affairs and Housing
to use the revised alternative Designated Greenfield Area density target
for planning purposes in the City of Brantford.
8. Lease of Office Space in Harmony Square, Brantford [Financial Impact –

$23,208 per annum] (CS2018-103)
A. THAT City Council RECEIVE Report CS2018-103; and
B. THAT City Council APPROVE a three (3) year lease agreement with
2133881 Ontario Inc. for Unit C, 150 Colborne Street; and
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Minutes
October 2, 2018
C. THAT the lease between The Corporation of the City of Brantford and
213381 Ontario Inc. BE PLACED on the Signing By-law for the Council
Meeting on October 2, 2018.
9. Expropriation of Lands for Dike Lands and Recreational Trail [Financial

Impact - $150,000 to $300,000.] (CS2018-104)
A. THAT staff BE DIRECTED to commence expropriation proceedings and

make application on behalf of The Corporation of the City of Brantford, as
expropriating authority, made to City Council as approving authority, for
approval to expropriate the lands described as:
No. Owner Legal Description Interest

Required
1. King & Benton PT LT 29 HULBERT FLATS BRANTFORD Fee
CITY; PT LT 30 HULBERT FLATS Simple
BRANTFORD CITY; PT LT 34 HULBERT
FLATS BRANTFORD... CITY; PT LT 35
HULBERT FLATS BRANTFORD CITY; PT
LT 36 HULBERT FLATS BRANTFORD CITY;
PT LT 1 S/S GREENWICH ST HULBERT
FLATS BRANTFORD CITY; PT LT 2 S/S
GREENWICH ST HULBERT FLATS
BRANTFORD CITY; PT CANAL ST
HULBERT FLATS BRANTFORD CITY; PT
LT MILLRACE HULBERT FLATS
BRANTFORD CITY; PT SOUTH PARK ST
PL HULBERT FLATS BRANTFORD CITY;
PART 1, 2R7905 CITY OF BRANTFORD,
being all of PIN 32090-0037
2. King & Benton PT LT A S/S WATER ST CITY OF Fee

BRANTFORD, SEPTEMBER 7, 1892 Simple
BRANTFORD CITY; PT LT B S/S WATER ST
CITY OF BRANTFO... RD, SEPTEMBER 7,
1892 BRANTFORD CITY PART 1, 2R7901;
BRANTFORD CITY, being part of PIN 32090-
0026 (LT)
3. King & Benton PT LTS 1 TO 7, BLK 1, BIGGAR Fee
TRACT,PART 1 2R7900; BRANTFORD Simple
CITY... , being all of PIN 32280-0064
for the purpose of securing ownership of vitally important portions

of the dike and trail system; and
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October 2, 2018
B. THAT the Manager of Real Estate BE AUTHORIZED to execute

the Application for Approval to Expropriate Land and the Notice of
Application for Approval to Expropriate Land, and that staff serve
and publish the Notice as required under the Expropriations Act;
and
C. THAT any valid request from an owner for an Inquiry that is

received BE FORWARDED by staff to the Chief Inquiry Officer for
the appointment of an Inquiry Officer in accordance with the
Expropriations Act, and that the City be represented at any Inquiry,
as necessary; and
D. THAT in the event that there are Inquiries conducted at the request
of an owner(s), the recommendation(s) of the Inquiry Officer BE
REPORTED to City Council for its consideration and decision as
the approving authority under the Expropriations Act; and
E. THAT the Manager of Real Estate BE AUTHORIZED to engage

such appraisal, business valuation, survey or other professional
services in connection with the expropriations as are necessary and
advisable; and to sign all documents necessary or appropriate to
effect the contemplated expropriation; and
F. THAT all costs associated with the expropriation BE FUNDED from

Council Priorities (RF558).
10. Staff Resource to Complete Legislated Five Year Review of Housing and
Homelessness Plan [Financial Impact: Gross $77,364. 100% Provincially-
Funded. Net Impact: None] (HHS2018-040)
A. THAT report HHS2018-040 Staff Resource to Complete Legislated Five
Year Review of Housing and Homelessness Plan [Financial Impact: Gross
$77,364. 100% Provincially-Funded. Net Impact: None] (HHS2018-040)
BE RECEIVED; and
B. THAT Council APPROVE the hiring of a full-time, 100% provincially-

funded contract position as a Community Development Coordinator for a
period of twelve months.
11. Impact of Infill Program on Neighbourhoods Task Force - Final Report
A. THAT Report CD2018-041 titled “Staff Response to the

Recommendations Identified in the Final Report from the Impact of Infill
Program on Neighbourhoods Task Force” and memo dated August 2,
2018 titled the same BE RECEIVED; and
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Minutes
October 2, 2018
B. THAT the process improvements identified in both documents noted

above CONTINUE to be implemented; and
C. THAT Staff AMEND all user checklists and flow charts with the feedback
from the Task Force; and
D. THAT the amended checklists and flow charts BE FORWARDED to users

and developers in the Community (including but not limited to the
Brantford Home Builders‟ Association and the Brantford Regional Real
Estate Association) for feedback; and
E. THAT Staff INVESTIGATE the potential for a delegation process for Site
Plan Approval to Council where there is disagreement between Staff and
the applicant; and
F. THAT Staff REPORT BACK to the Building Construction Review Task

Force on the above items in the first quarter of 2019; and
G. THAT the final communication pamphlets for information on small scale

infill development BE COMPLETED for distribution in the first quarter of
2019;
H. THAT the Impact of Infill Program on Neighbourhoods Task Force BE

DISBANDED having completed their mandate; and
I. THAT all Members and Staff BE THANKED for their hard work.
12. Major Service Contracts Review Study Group – Feasibility of In-house Tree
Planting Operations [Financial Impact: $560,424] (CPREC2018-039)
A. THAT Report CPREC2018-039 Feasibility of In-house Tree Planting

Operations BE RECEIVED; and
B. THAT theprocess
Estimates option for
for an In-house treeand
consideration, planting
includeBE
anREFERRED
alternate to the 2019
recommendation for seasonal operation.
13. Healthy Brantford Task Force Support for Smoke Free Municipal Properties
A. THAT the Healthy Brantford Task Force Report regarding smoke free
municipal properties BE RECEIVED; and
B. THAT Council BE ADVISED that the Healthy Brantford Task Force

supports the concept of smoke free municipally owned properties; and
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Minutes
October 2, 2018
C. THAT staff BE DIRECTED to bring a report to Council to update the

current Smoking – Clean Air By-law #570 to include smoke free
municipally owned properties and possible exemptions in alignment with
the Smoke Free Ontario Act ONTARIO REGULATION 48/06.
14. Major Sports Team Relations Task Force – Brantford and Civic Centre
Renovation
THAT City Council DISCONTINUE the process to engage an architect firm to

acquire a high level cost estimate and basic design concept to upgrade the
Brantford & Civic Centre to current OHL Standards.
15. Newcomer Connections Research [Financial Impact - None] (HHS2018-039)
THAT Report (HHS2018-039) Newcomer Connections Research BE RECEIVED.
16. Update on Dike Infrastructure Improvements [Financial Impact – None]

(PW2018-054)
THAT Report No. PW2018-054 titled “Update on Dike Infrastructure

Improvements” BE RECEIVED.
17. Temporary Road Closures – October 2018 [Financial Impact – None]

(PW2018-053)
THAT Report No. PW2018-053 titled “Temporary Road Closures – October

2018”, which outlines the following events, BE RECEIVED for information:
A. Brantford‟s Scare in the Square Trick or Treating (Saturday, October 6,

2018)
18. August 8, 2018 Rain Event Findings [Financial Impact – None] (PW2018-
052)
THAT Report PW2018-052 “August 8, 2018 Rain Event” BE RECEIVED.
19. Mental Health Awareness – First Responders
WHEREAS the state of mental health injuries specifically revolving around first
responders is on the rise; and
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Minutes
October 2, 2018
WHEREAS approximately 800,000 people die of suicide on an annual basis

directly related to mental illness; and
WHEREAS two words; awareness and prevention, describe the ability to reduce
the amount of people who feel alone; and
WHEREAS suicide is no longer a trend, it has become an epidemic of feeling

unwanted, worthless, hurt and unbearable; and
WHEREAS the call for action with our community to raise awareness of mental
health illness with our first responder community is now;
NOW THEREFORE BE IT RESOLVED THAT the City of Brantford to make a

one-time contribution of $5,000.00 from the Council Priorities Reserve to
Stephanie Speaks to provide mental health awareness workshops specifically
focusing on the first responder (Fire/Police/Paramedics) of the City of Brantford.
20. Intersection of Ava Bridge/Paris Road/Terrace Hill Street
WHEREAS a resident identified specific concerns with the intersection of Ava

Bridge/Paris Road/Terrace Hill Street; and
WHEREAS staff reviewed the concerns and recommended adding “DO NOT
ENTER” signs and changing the westbound right-turn yield to a stop control; and
WHEREAS the recommended changes would mitigate the resident‟s concerns

prior to a planned reconstruction of the intersection;
A. THAT Staff be DIRECTED to convert the traffic control for westbound

right-turn from Terrace Hill Street to northbound Paris Road from yield to
a stop control and install “DO NOT ENTER” signs facing southbound Paris
Road drivers to address the resident‟s concerns; and
B. THAT Staff be DIRECTED to review potential clearing of vegetation that

could increase sightlines at the intersection; and
C. THAT staff be directed to bring necessary By-law amendments for

adoption at City Council to give effect to this resolution.
21. Cenotaph Enhancements
WHEREAS Brantford & Brant County made significant contributions to Canada's

war effort during the Great War; and
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Minutes
October 2, 2018
WHEREAS Brantford & Brant County honoured our war dead by commissioning
Walter Allward to design and build one of the very finest WW1 memorials in the
Commonwealth; and
WHEREAS due to lack of funding at the time, the memorial has never been
completed according to Allward‟s design; and
WHEREAS the GWCA has researched and discovered the absence of the
names of many war dead missing from the original engraving;
NOW THEREFORE BE IT RESOLVED THAT the mandate of the Restoration of

the Field Howitzer Cannon Working Group BE AMENDED to include the
following investigations in consultation with the GWCA:
A. Additional engraving to add the missing names of the fallen;
B. Completion of the Brant County War Memorial, namely the addition of

Allward‟s designed sculpture;
C. Improvements to the surrounding grounds to better accommodate

Remembrance Day Services.
AND THAT the Working Group report back to Council by May 31, 2019 with
recommendations including budget, funding sources and timelines.
Page 36
CITY COUNCIL
INAUGURAL MEETING
MINUTES
MONDAY, DECEMBER 3, 2018
6:00 P.M.
1. INAUGURAL CEREMONY
1.1 Procession – Piped in by Glen Jorgensen, Brantford Pipe and Drum

Band
Council-Elect entered the Council Chambers led by piper Glen Jorgensen of the
Brantford Pipe Band.
1.2 Proclamation – David McKee, City of Brantford Town Crier
David McKee, Town Crier, read a proclamation to introduce the incoming Council
for the 2018-2022 term.
1.3 O Canada – Sung by Shaun Mulrain
Shaun Mulrain led those in attendance in the singing of the national anthem.
1.4 Declaration of Office – The Honourable Justice Gethin Edward
Charlene Touzel, City Clerk advised that Councillor Van Tilborg is not able to
attend tonight’s meeting, but confirmed that he did sign the prescribed
Declaration of Office on Saturday, December 1, 2018 in the presence of a
Commissioner for the Taking of Oaths and Affidavits.
The Honourable Justice Gethin Edward administered the prescribed Declaration

of Office to the remaining ten members of the 2018-2022 City Council:
• Kevin Davis, Mayor
• Rick Weaver, Councillor, Ward 1
• Jan Vanderstelt, Councillor, Ward 1
• John Utley, Councillor, Ward 2
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City Council Inaugural Meeting Page 2

MINUTES
December 3, 2018
• John Sless, Councillor, Ward 2

• Dan McCreary, Councillor Ward 3
• Greg Martin, Councillor Ward 3
• Richard Carpenter, Councillor, Ward 4
• Cheryl Antoski, Councillor Ward 4
• Joshua Wall, Councillor, Ward 5
1.5 Roll Call – Charlene Touzel, City Clerk
Charlene Touzel, City Clerk, took the first roll call for the Council of The
Corporation of the City of Brantford for the 2018 – 2022 term.
Present: Councillor Vanderstelt, Councillor Sless, Councillor Martin,

Councillor Antoski, Councillor Wall, Councillor Carpenter, Councillor
McCreary, Councillor Utley, Councillor Weaver, Mayor Davis
Regrets: Councillor Van Tilborg
1.6 Reading of the Athenian Pledge – All Members of City Council
Members of City Council collectively recited the Athenian Pledge as follows:
“We, the members of the Municipal Council of the City of Brantford, do

solemnly declare:
THAT we will never bring disgrace to our City by any act of dishonesty or
cowardice, nor ever desert our comrades;
We will fight for the ideals and sacred things of the City both alone and
with many;
We will revere and obey the City laws and do our best to incite a like
respect and reverence in others, and;
We will strive unceasingly to quicken the public’s sense of civic duty, and
thus in all these ways transmit our City, greater, better and more beautiful
than it was transmitted to us”.
1.7 Inaugural Address – Mayor Kevin Davis
Mayor Davis delivered his Inaugural Address, a copy of which will be placed in
the Council meeting file.
Page 38
MINUTES
December 3, 2018
1.8 Resolution Receiving Mayor’s Address

Seconded by Councillor McCreary
A. THAT the Inaugural Address of His Worship Mayor Kevin Davis BE

RECEIVED; and
B. THAT the congratulations of this Council BE EXPRESSED to

Mayor Davis for his thoughtful and carefully prepared Address; and
C. THAT the Mayor's Inaugural Address BE FORWARDED to all

Department Heads of the City administration, the Mayor and
Council of the County of Brant, the Chief and Council of Six Nations
of the Grand River, the Chief and Council of the Mississaugas of
the New Credit First Nation, the Brantford-Brant Member of
Parliament, the Brantford-Brant Member of Provincial Parliament, to
all City Boards and Advisory Committees and posted on the City’s
website.
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
Recorded Vote on Item 1.8:
YES: Councillor Weaver, Councillor Vanderstelt, Councillor Utley, Councillor

Sless, Councillor McCreary, Councillor Martin, Councillor Carpenter,
Councillor Antoski, Councillor Wall, Mayor Davis – 10
NO: None – 0
2.1 Council-Elect Caucus Report #2018-11-22 – Appointments of

Members of Council to Various Committees, Boards, Advisory
Committees and Task Forces

THAT the Council-Elect Caucus Report #2018-11-22 BE ADOPTED, as

follows:
Page 39

MINUTES
December 3, 2018
1. Amendments to Various Schedules of Chapter 26 (Boards –
Advisory Committees – Duties – Functions) of the City of
Brantford Municipal Code
2. Appointment of Members of Council to Various Committees,

Boards, Advisory Committees and Task Forces – 2018-2022
Term of Council
3. Appointment to Grand River Conservation Authority
4. Cannabis Task Force – Disband – Request to Brant County

Board of Health
5. Graduate Brantford Task Force – Amendment to Composition
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
Recorded Vote on Item 2.1:

NO: None – 0
3. BY-LAWS
st nd
1 and 2 Reading
Moved by Councillor Utley

Seconded by Councillor Weaver
THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the

following By-Laws for the First and Second Reading:
BY-LAW PREAMBLE
152-2018 Being a By-law to Appoint Members of Council to various
Committees, Boards and Task Forces for the 2018-2022
term of Council (Council-Elect Caucus Report #2018-11-22)
Page 40

MINUTES
December 3, 2018
153-2018 Being a By-law to amend various Schedules of Chapter 26

(Boards – Advisory Committees – Duties – Functions) of the
City of Brantford Municipal Code (Council-Elect Caucus
Report #2018-11-22)
154-2018 Being a By-law to appoint a Member of Council to act from
time to time in the place and stead of the Head of Council
155-2018 Being a By-law to Confirm the Proceedings of the Council of

The Corporation of the City of Brantford with respect of the
Inaugural Meeting held on December 3, 2018
ST ND
1 AND 2 READING OF BY-LAWS
CARRIED UNANIMOUSLY ON A RECORDED VOTE
st nd
Recorded Vote on the 1 and 2 Reading of the By-laws:

NO: None – 0
st nd
The 1 and 2 Reading of the By-laws carried unanimously on a recorded vote.
rd
3 Reading

Seconded by Councillor Carpenter
THAT By-laws 152-2018 through to and including 155-2018, BE TAKEN

as read a third time, be finally passed and signed by the Mayor and Clerk.
RD
3 READING OF BY-LAWS
CARRIED UNANIMOUSLY ON A RECORDED VOTE
rd
Recorded Vote on the 3 Reading of the By-laws:

NO: None – 0
rd
The 3 Reading of the By-laws carried unanimously on a recorded vote.
Page 41

MINUTES
December 3, 2018
4. ADJOURNMENT
_______________________________ _______________________
Mayor City Clerk
Page 42

MINUTES
December 3, 2018
SUMMARY OF DECISIONS - COUNCIL-ELECT CAUCUS REPORT

#2018-11-22
1. Amendments to Various Schedules of Chapter 26 (Boards – Advisory

Committees – Duties – Functions) of the City of Brantford Municipal
Code
A. THAT the composition of the Brantford Cultural Advisory

Committee and the Brantford Heritage Committee BE AMENDED
to increase the number of Members of Council appointed thereto
from one to two; and
B. i. THAT the composition of the Post-Secondary Education

Advisory Committee BE AMENDED to increase the number
of Members of Council appointed thereto from three to four;
and
ii. THAT the Post-Secondary Education Advisory Committee

BE REQUESTED to review its mandate and report back with
recommended amendments to address education for skilled
trades in Brantford.
C. THAT the composition of the Brantford Accessibility Advisory

Committee and the Brownfields Community Advisory Committee
BE AMENDED to decrease the number of Members of Council
appointed thereto from two to one; and
D. THAT the necessary by-law to amend the following Schedules of

Chapter 26 (Boards – Advisory Committees – Duties – Functions)
of the City of Brantford Municipal Code BE PRESENTED to City
Council for adoption:
i. Schedules ‘5’ - The Brantford Accessibility Advisory

Committee
ii. Schedule ‘6’ - The Brantford Cultural Advisory
Committee
iii. Schedule ‘7’ - The Brantford Heritage Committee
iv. Schedule ‘8’ - The Brownfields Community Advisory
Committee
v. Schedule ‘20’ - The Post-Secondary Education Advisory
Committee
Page 43

MINUTES
December 3, 2018
2. Appointment of Members of Council to Various Committees, Boards,

Advisory Committees and Task Forces – 2018-2022 Term of Council
THAT the appointment of Members of Council to various Committees,

Boards and Task Forces for the 2018-2022 term of Council as outlined in
Appendix “A” attached hereto BE APPROVED.
3. Appointment to Grand River Conservation Authority
THAT David Neumann BE APPOINTED to serve on the Grand River

Conservation Authority as a citizen member representative of the City of
Brantford for a term to expire March 31, 2019, or until such time as a
successor is appointed, whichever occurs first, to give the City time to
advertise and fill this citizen member vacancy in accordance with the
City’s Appointments Policy.
4. Cannabis Task Force – Disband – Request to Brant County Board of

Health
A. THAT the Cannabis Task Force BE DISBANDED; and
B. THAT the Brant County Board of Health BE REQUESTED to

include the subject matter of ‘Cannabis’ as a standing item on
future agendas.
5. Graduate Brantford Task Force – Amendment to Composition
THAT the composition of the Graduate Brantford Task Force BE

AMENDED to remove the appointment of two Members of City Council.
Page 44
Appendix “A” to
Council-Elect Caucus Report #2018-11-22
APPOINTMENT OF MEMBERS OF COUNCIL

TO VARIOUS COMMITTEES, BOARDS, ADVISORY COMMITT
AND TASK FORCES
2018-2022 TERM
Name of Mandate and Number to be Members to be Appointed
Committee Meeting Information Appointed Effective December 1, 2018
Appointments The Appointments Committee All Members of Mayor Davis
Committee shall make recommendations City Council
to Council where Council Councillor Weaver
exercises a power of
appointment Councillor Vanderstelt
(Meets as required, usually on Councillor Utley
a Tuesday at 4:00 p.m.) Councillor Sless
Councillor McCreary
Councillor Martin
Councillor Carpenter
Councillor Antoski
Councillor Van Tilborg
Councillor Wall
Page 45

Committee of the The Committee of the Whole – All Members of Mayor Davis
Whole – Community Development shall City Council
Community generally consider all matters Councillor Weaver
Development from the Community
Development Commission. Councillor Vanderstelt
The Committee of the Whole –
Community Development shall Councillor Utley
hold public meetings pursuant
to the Planning Act, as Councillor Sless
amended, the Development
Charges Act, 1997, as Councillor McCreary
amended, and subsection
173(3) of the Municipal Act, Councillor Martin
2001, as amended regarding a
restructuring proposal, and Councillor Carpenter
shall report to Council in
connection therewith Councillor Antoski
(Meets typically once a month Councillor Van Tilborg

on a Tuesday at 6:00 p.m.)
Councillor Wall
Page 46

Committee of the The Committee of the Whole – All Members of Mayor Davis
Whole – Operations and Administration City Council
Operations and shall generally consider all Councillor Weaver
Administration matters from the Office of the
Chief Administrative Officer, Councillor Vanderstelt
the Corporate Services
Commission, the Community Councillor Utley
Programs, Parks and
Recreation Commission, the Councillor Sless
Public Works Commission and
matters from the Health and Councillor McCreary
Human Services Commission
(other than matters affecting Councillor Martin
Ontario Works Brant, including
Child Care Services and Councillor Carpenter
matters affecting social
housing which are considered Councillor Antoski
by the Social Services
Committee) Councillor Van Tilborg
The Committee of the Whole – Councillor Wall

Operations and Administration
shall hear matters affecting
ambulance service, the age-
friendly community initiative
and any other matters from
other sources, if those sources
are not otherwise required to
report elsewhere
(Meets typically once a month

on a Tuesday at 6:00 p.m.)
Page 47

Estimates The Estimates Committee shall All Members of Mayor Davis
Committee consider and recommend the City Council
annual budget to Council, Councillor Weaver
including any Council approved
reviews of service (i.e. Councillor Vanderstelt
Continuum of Service) needed
to meet budget targets Councillor Utley
(Meets as required, typically on Councillor Sless
a Monday and Wednesday at
4:30 p.m.) Councillor McCreary
Councillor Martin
Councillor Antoski
Councillor Wall
Page 48
Standing Committees

Finance The Finance Committee shall Mayor Mayor Davis
Committee advise Council on matters relating 5 Councillors (1
to the finances of the municipality from each Ward) Councillor Vanderstelt (Ward 1)
including, without limitation, the
development and implementation The Ward Councillor Councillor Utley (Ward 2)
of the City’s long-term strategic who has not been
financial plan, internal and appointed to the
external audits, budget policy, Committee shall Councillor Martin (Ward 3)
budget monitoring, tax policies serve as an alternate
and policy direction and to the Ward Councillor Carpenter (Ward 4)
prioritization relating to financial Councillor who was
so appointed, and
matters and budgets Councillor Van Tilborg (Ward 5)
may fully participate
in meetings of the
The Finance Committee shall
Committee during the
report directly to the Estimates absence of the
Committee on the following appointed ward
matters: representative
• additional and future
budget reduction options
and strategy; and
• future annual Operating
and Capital Budgets
The Finance Committee shall
report direction to City Council on
all other matters within its
mandate
The Finance Committee shall also

serve as the audit committee of
the municipality, but shall not
perform the tasks of the Estimates
Committee
(Meets typically once a month on

a Wednesday at 4:30 p.m.)
Page 49

Social Services The Social Services Committee Mayor Mayor Davis
Committee shall offer advice and 5 City Councillors
recommendations directly to (1 from each Councillor Weaver (Ward 1)
Note: Members Council in respect of matters Ward)
appointed to the affecting Ontario Works Brant, 4 Members of Councillor Sless (Ward 2)
Social Services including Child Care Services County of Brant
Committee shall and matters affecting social Council Councillor McCreary (Ward 3)
automatically be housing
appointed to serve Note: The Ward Councillor Antoski (Ward 4)
Councillor who has
on the Brant- (Meets typically once a month,
not been appointed to
Brantford Local usually the first Wednesday of the Committee shall
Councillor Wall (Ward 5)
Housing the month at 9:00 a.m.) serve as an alternate
Corporation Board to the Ward
of Directors and Any required meetings of the Councillor who was
so appointed, and
the Brantford Brant-Brantford Local Housing
Municipal Non- Corporation Board of Directors in meetings of the
Profit Housing and the Brantford Municipal Committee during the
Corporation Board Non-Profit Housing absence of the
of Directors Corporation Board of Directors appointed ward
representative.
are typically held immediately
following meetings of the
Social Services Committee
Page 50
Boards with Separate Corporate Existence
Name of Board Mandate and Number to be Members to be Appointed

Meeting Information Appointed Effective December 1, 2018
Brant County The Board sets the central 3 City appointees Mayor Davis
Board of Health policy of the Health Unit; hiring (can be 3
and evaluation of the CEO; Members of Councillor Sless
provide guidance on salaries, Council or a
benefits and grievance combination of Councillor Van Tilborg
procedures; and, ensure Members of
programs serve the community Council and
and client needs citizen members)
rd
(Typically Meets on the 3
Wednesday of the month at
9:30 a.m.)
Page 51

Brantford Energy Responsible for the strategic 2 Members of Councillor Martin
Corporation direction, policy framework and Council
overall management of the Councillor Utley
Note: Members Brantford Energy Group of
appointed to the Companies including Brantford
Brantford Energy Energy Corporation, Brantford
Corporation shall Power Inc. and Brantford
automatically be Hydro Inc.
appointed to serve
on the Brantford Accountable to its sole
Hydro Inc. shareholder, The Corporation
Corporation and of the City of Brantford, the
the Brantford Brantford Energy Corporation
Power Inc. is the shareholder and holding
Corporation company of Brantford Power
Inc. [regulated electricity
distribution company] and
Brantford Hydro Inc.
[competitive retail services
company]. Specific
accountabilities are set out in
the Shareholder’s Declaration
to the Brantford Energy
Corporation.
(Meets 10 times a year

typically at 1:30 p.m. when
members are available)
Page 52

Brantford Police Responsible for the provision (a) the head of Mayor Davis
Services Board of adequate and effective the municipal
police services, to set council or, if Councillor Martin
objectives and priorities with the head
respect to police services, and, chooses not
to establish policies for the to be a
effective management of the member of
Police Service the board,
another
nd
(Meets typically the 2 member of
Thursday of the month at 9:30 the council
a.m.(for in-camera) and 10:30 appointed by
a.m. (for public session) resolution of
the council;
(b) one member
of the council
appointed by
resolution of
the council
Brantford Public Determine the library services 2 Members of Councillor Utley
Library Board offered, appoint a Chief Council
Executive Officer, and seek Councillor Wall
funds through Council’s budget
process for the Library’s
operations
(Typically one meeting per

rd
month on the 3 Thursday of
the month at 4:30 p.m.)
Page 53

Downtown Oversees the improvement, Mayor Mayor Davis
Brantford beautification and maintenance
Business of municipally owned lands, 2 Members of Councillor Wall
Improvement buildings and structures in the Council
Area Board of BIA Area, beyond that provided Councillor Van Tilborg
Management at the expense of the City and 1 Alternate
to promote the area as a Member of
business or shopping area Council No Alternate Member of Council
appointed
nd
(Meets the 2 Thursday of the
month at 8:00 a.m.)
John Noble Subject to the Act and 4 Members of Mayor Davis
Home Committee subsections 1(b) and (c) of City Council
of Management 2017 Agreement between the appointed by City Councillor Vanderstelt
City of Brantford and the Council (which
County of Brant , the Councils, may include the Councillor Carpenter
acting jointly, hereby authorize, City Mayor)
delegate to, and direct the Councillor McCreary
Committee to exercise, fulfill, 3 Members of
and execute all managerial County Council
powers, responsibilities and appointed by
authority in respect of the County Council
Home, other than in respect of (which may
the duties, responsibilities and include the
authority that have been County Mayor)
specifically reserved to the
Councils under the Agreement,
or as required by the Act or the
Regulations
nd
(Meets the 2 Wednesday of
Page 54
Boards and Advisory Committees Created under Chapter 26 of the City of Brantford
Municipal Code

Brantford Acts as the advisory body on Reduced to 1 Councillor Van Tilborg
Accessibility matters related to the Member of
Advisory Accessibility for Ontarians with Council
Committee Disabilities Act, 2005 and
universal accessibility within
Brantford
st
month at 12:00 noon)
Brantford Airport Gives advice/guidance to the 1 Member of Councillor Martin
Board Council and the Property Council
Management Department of
the City with respect to:
(a) the strategic direction of the
airport;
(b) practices and procedures at
the airport;
(c) the Business Plan for the
airport; and
(d) such other matters as may
be referred to the Brantford
Airport Board from time to time
by Council or the Property
Management Department.
nd
(Meets the 2 Monday of the
Page 55

Brant, Brantford To consider the issues of 1 Member of Councillor Vanderstelt
and Six Nations impaired and distracted driving Council
Impaired and and to liaise with other
Distracted Driving organizations which have a
Advisory common goal for the purpose
Committee of developing
and recommending initiatives
to Council that will:
(a) help to foster a social attitude
that regards impaired and
distracted driving as unacceptable
conduct;
(b) reduce the incidence of
impaired and distracted driving;
(c) respond to the social and legal
consequences of impaired and
distracted driving;
(d) support the initiative of local
police and other agencies to
reduce impaired and distracted
driving;
(e) enhance public awareness of
the dangers of impaired and
distracted driving;
(f) provide referral to victims of
impaired and distracted driving in
order to have support as they
navigate the justice system; and
(g) lobby all levels of government
to develop policies which support
the mandate of the committee.
nd
month at noon)
Page 56

Brantford Cultural To give advice and Increased to 2 Councillor Antoski
Advisory recommendations to Council to Members of
Committee advance the following goals: Council Councillor Wall
(a) the maximization of
accessibility of arts, culture and
history;
(b) the growth of arts, culture
and history as vital
components of the City’s
quality of life;
(c) the development of a
cooperative approach to further
arts, culture and history in
Brantford which will meet the
needs of its many users; and
(d) the successful marketing of
Brantford as a community with
viable and desirable cultural
attractions.
nd
Page 57

Brantford Heritage To advise Council on all matters Increased to 2 Councillor McCreary
relating to the administration of the
Committee Members of
Ontario Heritage Act within the City of
Brantford including:
Council Councillor Wall
(a) promoting heritage conservation
within the community through
programs and activities;
(b) educating the community to
encourage the preservation of
heritage assets and creating a
positive environment for heritage
conservation;
(c) advising Council on the protection,
conservation, regulation and
enhancement of all aspects of
heritage throughout the community,
through the recommendation of
appropriate design guidelines and
municipal policies, and by identifying
properties for designation;
(d) establishing and maintaining a
Register of Properties of Heritage
Interest, approved by Council, to
encourage protection of the heritage
attributes of these properties;
(e) reviewing and providing relevant
heritage comments on major
alteration applications for designated
heritage properties, demolition
applications that yield or have the
potential to yield, cultural heritage
significance, and other municipal
policies and projects as requested;
(f) providing recommendations to
select honouree for Prominence Point
program and providing research and
recommendations for Wall of
Recognition program;
(g) reviewing/evaluating designated
property financial incentive programs
rd Monday of the month
(Meets the 3
at 6:00 p.m.)
Page 58
Name of Mandate and Meeting Number to be Members to be Appointed

Committee Information Appointed Effective December 1, 2018
Brownfields To meet on an as-needed Reduced to 1 Councillor Wall
Community basis to review policies and Member of
Advisory major initiatives under Council
Committee consideration by the City in
relation to Brownfields issues,
and to provide advice and
recommendations to Council
from the perspective of the
community at large.
The mandate includes the role
of making recommendations to
Council pursuant to the
Brownfields Financial
Tax Incentive Programme and
the prevention of future
brownfields
nd
month at 5:15 p.m.)
Page 59
Name of Mandate and Meeting Number to be Members to be Appointed

Committee Information Appointed Effective December 1, 2018
Cultural and Built To review all of the application 2 Members of Councillor McCreary
Heritage Grant materials, and then to utilize Council
Programme the program eligibility criteria Councillor Carpenter
Advisory and rating criteria to propose
Committee the grant allocations to eligible
not-for-profit organizations.
The Committee shall ultimately
make a recommendation with
respect to the proposed grant
to the Committee of the Whole
– Community Development.
Make allocation
recommendations for grants to
eligible not-for-profit
organizations under the
Cultural & Built Heritage
Funding Program
(Meets as required – 3-5

meetings annually in Q1 and
Q2)
Page 60

Downtown To review all of the application 1 Member of Councillor Carpenter
Incentive materials, and then to utilize Council who does
Programs the rating criteria to propose not represent the
Advisory the applicant’s level of downtown core
Committee participation in any grant
programme. The Committee
shall ultimately make a
recommendation with respect
to the proposed grant to the
Committee of the Whole -
Community Development
(Meets as required)
Economic To give advice and guidance to 1 Member of Councillor Utley
Council and Economic Development
Development Council
Department with respect to:
Advisory (a) policies and procedures that
Committee should be enacted for the purpose of
fostering and advancing economic
and business opportunities, and the
promotion of the City; and
(b) such other matters as may be
referred to the Economic
Development Advisory Committee
from time to time by Council or the
Economic Development Department
of the City.
Also serves as the City’s Planning
Advisory Committee to give advice
and guidance on land use planning
matters to Council with respect to the
development of a new Official Plan
and Zoning By-law, including any
related comprehensive reviews of
said documents as well as any City
initiated amendments to the Official
Plan and Zoning By-law.
(Meets the 4th Wednesday of the

Page 61

Environmental To give advice to Council on 1 Member of Councillor Antoski
Policy Advisory environmental issues, and to Council
Committee assist municipal staff in the
following tasks:
(a) the development and
maintenance of a
comprehensive environmental
plan to be recommended to
Council which will contain
detailed strategies, goals,
actions, action plans, priorities,
and other pertinent matters;
(b) the development of a
natural areas inventory, and
the completion of such other
research and inquiries as are
necessary for the development
and maintenance of a
comprehensive environmental
plan.
To administer GreenER
Awards.
To assess the feasibility of
Brantford participating in the
Municipal Natural Capital
Initiative and to develop a plan
to create a Greenhouse Gas
Emissions inventory and
forecast and propose
emissions reductions targets
for Brantford to achieve FCM
Milestones 1 and 2
th
month at 5:30 p.m.)
Page 62

Post-Secondary To give advice and Increased to 4 Councillor Carpenter
Education recommendations to Council Members of
Advisory with respect to: Council Councillor Van Tilborg
Committee (a) actions that might be taken
to attract post-secondary Councillor Utley
institutions to Brantford; and
(b) measures that the City Councillor Vanderstelt
might take to retain and
encourage the development of
those post-secondary
institutions which have already
located within the City of
Brantford
(Meets as required)
Tourism Advisory To provide advice and 1 Member of Councillor Wall
Committee recommendations to Council Council
with respect to the following
matters:
(a) policies and practices
relating to the promotion of
tourism in Brantford;
(b) plans for marketing the
municipality as a tourism
destination; and
(c) such other matters as may
be referred to the Tourism
Advisory Committee from time
to time by Council or staff of
the Economic Development
and Tourism Department
th
(Meets the 4 Tuesday of the
month at 11:45 a.m.)
Page 63

Vision Zero Road To make recommendations to 5 Councillors (1 Councillor Weaver (Ward 1)
Safety Committee Council on matters that would from each Ward)
assist the City in achieving the Councillor Utley (Ward 2)
(NEW Advisory Council-approved Vision Zero The Ward Councillor
Committee – Road Safety Goal, including, who has not been Councillor Martin (Ward 3)
appointed to the
replacing the but not limited to the following: Committee shall
former Task Force (a) development of a Vision serve as an alternate Councillor Carpenter (Ward 4)
to Review Options Zero Road Safety to the Ward
to Reduce Implementation Strategy; Councillor who was Councillor Van Tilborg (Ward 5)
so appointed, and
Vehicular Speed (b) implementation of a
on Residential Council-approved Vision Zero in meetings of the
Streets) Road Safety Strategy; Committee during the
(c) matters affecting road absence of the
safety on City streets; and appointed ward
representative
(d) such other matters as may
be referred to the Vision Zero
Road Safety Committee from
time to time by Council, by staff
from the Public Works
Commission of the City or by
Brantford Police Services
(Meets as required)
Page 64
TASK FORCES
Name of Task Mandate and Number to be Members to be Appointed
Force Meeting Information Appointed Effective December 1, 2018
Building Task Force to meet in January 4 Members of Councillor Sless

Construction 2019 to work with staff in the Council
Process Review planning of a public meeting Councillor McCreary
Task Force within the first quarter of 2019
to receive feedback from the Councillor Carpenter
local business community
regarding the continuum of the Councillor Utley
City’s building construction
process
(Meets as required)
City To review the Accommodation 1 Councillor from Councillor Weaver (Ward 1)
Accommodation and Yards Rationalization each Ward
Task Force Strategies and to advise on Councillor Utley (Ward 2)
implementation The Ward Councillor
who has not been
Councillor Martin (Ward 3)
appointed to the Task
(Meets as required) Force shall serve as
an alternate to the Councillor Carpenter (Ward 4)
Ward Councillor who
was so appointed, Councillor Wall (Ward 5)
and may fully
participate in
meetings of the Task
Force during the
absence of the
appointed ward
representative
Page 65

Code of Conduct To work in conjunction with Reduced to 3 Councillor McCreary

Review Task City’s Integrity Commissioner Members of

Force and City Staff for the purpose Council Councillor Vanderstelt
of reviewing and updating
Article 14 of Chapter 15 Councillor Martin
(Procedure) of Municipal Code
– Code of Conduct for
Members of Council
(Meets as required)
First Nations To explore areas of common Increased to 4 Councillor Antoski
Liaison interest between City and Six Members of
Committee Nations Elected Council Council Councillor Vanderstelt
(Meets as required) Councillor Wall
Page 66

Human 1. monitor the implementation of and 1 Councillor from Councillor Vanderstelt (Ward 1)
advocate on behalf of the Human
Resources Resources Master Plan
each Ward
Committee 2. consider reports from staff regarding Councillor Sless (Ward 2)
the reorganization and restructuring The Ward Councillor
of the City’s administration, which who has not been
shall be the overarching position of Councillor McCreary (Ward 3)
appointed to the
the City when filling vacancies in the
Committee shall
future Councillor Antoski (Ward 4)
serve as an alternate
3. consider reports from staff regarding
the filling of all new positions (Note: to the Ward
The Executive Leadership Team Councillor who was Councillor Van Tilborg (Ward 5)
(ELT), led by the Chief so appointed, and
Administrative Officer, shall resume may fully participate
the responsibility of reviewing and in meetings of the
approving the replacement of vacant Committee during the
positions only after ELT has absence of the
considered potential efficiencies that
appointed ward
may be realized through
representative
reorganization and restructuring as a
result of the vacancy. Where no
reorganization or restructuring
options are being recommended,
ELT may proceed in the filling of the
vacancy. Where reorganization and
restructuring are being
recommended, a report to the
Human Resources Committee would
be required in keeping with Item 2
above)
4. review and recommend any
amendments to the Chief
Administrative Officer Appointment
By-law when required
5. consider other matters regarding
human resources as identified by the
Chief Administrative Officer
(Meets typically the 1st Tuesday of the

month at 2:00 p.m.)
Page 67

Joint Use To provide an opportunity to Mayor (ex-officio) Mayor Davis (ex-officio)

Agreement meet with the partners and 2 Councillors
between the City discuss issues and (per terms of the Councillor Weaver
of Brantford, the opportunities related to the Agreement)
GEDSB and Joint Use Agreement and to Councillor Carpenter
BHNDSB ensure that the terms of the
Roundtable Joint Use Agreement are
Consultation Task followed and enforced in a fair
Force and consistent way. Note: The Mayor is named as an
ex-officio member within the
(Meets at least once annually approved Agreement
in keeping with the provisions
of the 2014 Agreement)
Page 68

Major Service To conclude the review of the 1 Councillor from Councillor Weaver (Ward 1)
Contracts Review contract for Animal Control each Ward
Study Group Services Councillor Utley (Ward 2)
The Ward Councillor
who has not been
(Meets as required) Councillor McCreary (Ward 3)
appointed to the
Committee shall
serve as an alternate Councillor Antoski (Ward 4)
to the Ward
Councillor who was Councillor Van Tilborg (Ward 5)
so appointed, and
in meetings of the
Committee during the
absence of the
appointed ward
representative
Page 69

Major Sport Team Task Force to review the Increased to 3 Councillor McCreary
Relations Task needs of major sports Members of
Force organization utilizing City Council Councillor Wall
facilities and policies related to
usage Councillor Sless
(Meets as required)
Mohawk Lake The Mohawk Lake District 1 Councillor from Councillor Vanderstelt (Ward 1)
District Working Working Group’s mandate is to each Ward
Group meet quarterly to review the Councillor Utley (Ward 2)
requests of community groups The Ward Councillor
who has not been
interested in re-locating to the Councillor Martin (Ward 3)
appointed to the
Mohawk Lake District and to Working Group shall
report back to Council through serve as an alternate Councillor Carpenter (Ward 4)
the Committee of the Whole – to the Ward
Community Development with Councillor who was Councillor Van Tilborg (Ward 5)
so appointed, and
recommendations as to how to
address the community in meetings of the
groups’ requests Working Group
during the absence of
(Meets as required) the appointed ward
representative
Municipal Sports Provide direction, ensure Reduced to 2 Councillor Sless
Tourism Project the consultant adheres to Members of
Task Force project timelines and Council Councillor Utley
expectations, as well as the
provision of feedback during
the project. The consultant
will report to the Project
Task Force throughout the
project.
(Meets as required)
Page 70

New Hospital for To begin the process of 2 Members of Councillor Sless

Brantford Working engaging the community, Council
Group building the case for a new Councillor Carpenter
facility, lobbying various levels
of government, organizing
fund-raising initiatives, and
performing a community needs
assessment with each of the
communities affected by the
proposed change
(Meets quarterly as required)

Nominating To establish the interview Composition Councillor Utley
Committee – process and conduct changed to the 2
Brantford Energy interviews of citizens applying Council Councillor Martin
Group of for membership on the appointees to the
Companies Board Brantford Energy Group of Brantford Energy Councillor Carpenter
of Directors Companies and its subsidiaries Corporation and 1
additional
(Meets as required) Member of
Council
Page 71

Nominating To establish the interview 1 Councillor from Councillor Vanderstelt (Ward 1)

Committee – process and conduct each Ward
Committee of interviews of citizens applying Councillor Sless (Ward 2)
Adjustment and for membership on the The Ward Councillor
who has not been
Property Committee of Adjustment and Councillor Martin (Ward 3)
appointed to the
Standards Property Standards Committee Working Group shall
Committee serve as an alternate Councillor Antoski (Ward 4)
(Meets a required) to the Ward
Councillor who was Councillor Wall (Ward 5)
so appointed, and
in meetings of the
Working Group
during the absence of
the appointed ward
representative
Nominating To establish the interview 3 Members of Councillor Martin
Committee – process and conduct Council
Brantford Police interviews of citizens applying Councillor McCreary
Services Board for membership on the
Brantford Police Services Councillor Vanderstelt
Board
(Meets a required)
Page 72
Restoration of In consultation with interested Increased to 6 Councillor Utley

Field Howitzer community partners and expert Members of
Cannon Working advisors, and with the support Council Councillor McCreary
Group of municipal staff as required,
oversee the execution of the Councillor Sless
full restoration of the Howitzer
and make recommendations Councillor Carpenter
regarding site improvements to
rehouse the Howitzer in its Councillor Van Tilborg
present location, to
recommend a better Councillor Vanderstelt
interpretation of the Howitzer
and its history and to ascertain
the location of the 77mm
cannon formerly located at the
same site and make
recommendations regarding its
future
(Meets as required)
Shellard Lane To develop a phased process Ward 1 Councillor Weaver (Ward 1)
Task Force by which the prioritized needs Councillors
of the new Ward 1 will be taken Councillor Vanderstelt (Ward 1)
into consideration when and other
building a community hall interested Council Councillor Wall
and/or sports fields representatives
(Meets as required)
Page 73

Task Force to To investigate and research 1 Councillor from Councillor Weaver (Ward 1)
Investigate A Mid- operating models of multi- each Ward
Size Performance functional arts space and Councillor Sless (Ward 2)
Space investigate undertaking a The Ward Councillor
who has not been
feasibility study conducted by a Councillor McCreary (Ward 3)
appointed to the Task
third party to determine level Force shall serve as
of audience support for a mid- an alternate to the Councillor Antoski (Ward 4)
sized performance space and Ward Councillor who
identify opportunities for was so appointed, Councillor Wall (Ward 5)
and may fully
funding to undertake the
participate in
feasibility study. meetings of the Task
Force during the
(Meets as Required) absence of the
appointed ward
representative
Tri-Council To review areas of mutual 3 Members of Councillor Antoski

Working Group interest between City, County Council
of Brant and Six Nations and Councillor Vanderstelt
make suggestions for agenda
topics for full Tri-Council Councillor Van Tilborg
meetings
(Meets as required)
Page 74
Name of Task Mandate and Meeting Number to be Members to be Appointed

Force Information Appointed Effective December 1, 2018
Wall of During the first year of a new Mayor Councillor Vanderstelt (Ward 1)
Recognition Task term of Council, the Wall of
Force Recognition Task 1 Councillor from Councillor Utley (Ward 2)
Force shall review the list of each Ward
eligible candidates and Councillor McCreary (Ward 3)
The Ward Councillor
recommend up to one
who has not been
nominee in each of the appointed to the Task
Councillor Carpenter (Ward 4)
following categories for Force shall serve as
induction into the Wall of an alternate to the Councillor Wall (Ward 5)
Recognition for each year of Ward Councillor who
was so appointed,
the existing term of City
and may fully
Council: participate in
1. Modern-day Candidate meetings of the Task
(members who served on Force during the
Brantford City Council absence of the
appointed ward
within the past 40 years); and
representative
2. Historical Candidate
(members who served on
Brantford City Council
more than 40 years ago) on
the recommendation of the
Brantford Heritage Committee
(Meets as required)
Page 75
Other Committees created by the City and/or County

City/County Meets on issues where City 4 Members of Councillor McCreary
Liaison and County Councils cannot City Council
Committee agree on matters respecting Councillor Vanderstelt
the John Noble Home or 4 Member of
Paramedic Services County Council Councillor Weaver
Committee
(Meets as required)
Trespass Order To consider appeals to 3 Members of Councillor Van Tilborg
Appeal Committee Trespass Orders issued by the Council
City Councillor Sless
(Meets as required) Councillor McCreary
Page 76
Name of Mandate and Number to be Members Recommended

Paramedic Monitor and report on compliance 3 Members of Mayor Davis
with all laws which apply to the
Services City Council
provision of Paramedic Services or
Committee its operations, which may include but
(which may Councillor Sless
is not limited to the Act, the Municipal include the City
(NEW Standing Act, MFIPPA; comply with all County Mayor) to be Councillor Martin
Committee of the approved policies, practices or
procedures; recommend the Draft
selected by City
County of Brant) Council to be
Budget for approval, in accordance
with section 4.1, 4.2 and 4.3; advise
appointed to the
Note: The the Councils of Budget Variances, in Committee by
Committee shall accordance with section 4.6; provide County Council
meet no less minutes of its meetings to the Clerks
of the Councils for information;
frequently than 3 Members of
establish and recommend to County
quarterly, but may Council service levels for the
County Council
meet on such operations of Paramedic Services; appointed by
more frequent monitor service levels and report to County Council
basis as the Councils whether operations are (which may
exceeding or failing to achieve the
determined by the include the
established service levels;
Committee, or County Mayor)
recommend to County Council
otherwise at the appropriate policies, principles,
call of the Chair procedures and roles to guide and
enhance the governance of
Paramedic Services; provide
oversight of such adopted
governance policies, principles,
procedures and roles related to
Paramedic Services; discuss,
consider and advise on strategic
planning for the future of Paramedic
Services; understand, assess, and
address risks in terms of likelihood
and magnitude of impact; monitor
and report on progress of the
effectiveness of policies and
response strategies; and
such further duties, responsibilities
and authority as are specifically
delegated to the Committee in this
Agreement.
Page 77
External Committees

Brantford-Brant Promotes the free enterprise 1 Member of Councillor McCreary
Chamber of system through improved trade Council to serve
Commerce Board and commerce and to enhance as an ex-officio
of Directors the economic prosperity and member
quality of life in Brantford and
Brant County.
rd
the month at 12:00 noon)
Brantford-Brant Reviews applications from 1 Member of Councillor Wall
Rural Water landowners for funding under Council
Quality Program the Rural Water Quality
Review Program.
Committee
(Meets typically during the day
approximately 3 times per
year)
Page 78

Brant Elder Abuse 1. To develop strategies to 1 Member of Councillor Carpenter
Advisory increase awareness and to Council
Committee educate service providers,
caregivers, seniors and other
community members about
abuse of the elderly....
2. To identify community
needs, to advocate for and to
seek funding for elder abuse
prevention and intervention
initiatives.
3. To provide an interagency
forum to discuss and address
abuse of the elderly issues.
4. To review the Term of
Reference when needed.
Goals:
• Community Outreach
• Education
• Higher visibility and profile for
the Committee
• Spread awareness of
community resources
• Support for informal
caregivers through media,
workshop and /or workplace
education
• Promote proactive
approaches to Peer Support
for Seniors and Caregivers.
nd
(Meets the 2 Tuesday of the
every other month at 9:30
a.m.)
Page 79

Brant Food Objective is to strength the 1 Member of Councillor Antoski
System Coalition local food system in terms of Council
food security and sustainability
(Meets the 1st Tuesday of the

month at 9:00 a.m.)
Brant Waterways Invested in waterfront 1 Member of Councillor Carpenter
Foundation improvements, the Council
development of the Trans
Canada Trail, trail signage,
river and trail access points,
education programs and more
rd
the month at 8:00 a.m.)
Page 80
SPECIAL CITY COUNCIL

MINUTES
PRIVATE AND CONFIDENTIAL ITEMS

4:30 P.M.
CHARLIE WARD ROOM, BRANTFORD CITY HALL
100 WELLINGTON SQUARE

BRANTFORD, ONTARIO
1. ROLL CALL
Present: Councillor Antoski, Councillor Van Tilborg, Councillor Sless, Councillor

Martin, Councillor McCreary, Councillor Vanderstelt, Councillor Wall,
Councillor Utley, Councillor Weaver, Councillor Carpenter, Mayor Davis
Also Present: D. Lee, C. Brubacher, H. de Vries, R. Gasparetto, J. Atanas, C. Touzel
None.
3. PRIVATE AND CONFIDENTIAL ITEMS
Motion to Move In-Camera

Seconded by Councillor Van Tilborg
THAT Council MOVE IN-CAMERA to consider the following:
3.1 Extension of Due Diligence Period – Sale – 10 Kraemer’s Way

(CS2018-108)
A proposed or pending acquisition or disposition of land by the

municipality or local board
CARRIED
Page 81
Special Council Page 2

MINUTES
December 4, 2018
Council met in-camera to consider Item 3.1, provided direction to staff and reconvened
in Open Session at 4:54 pm.
4. ADJOURNMENT
______________________________ _________________________________
Mayor City Clerk
Page 82
SPECIAL CITY COUNCIL

MINUTES
PRIVATE AND CONFIDENTIAL ITEMS

4:25 P.M. (IMMEDIATELY FOLLOWING APPOINTMENTS
COMMITTEE WHICH COMMENCED AT 4:00 P.M.)
CHARLIE WARD ROOM, BRANTFORD CITY HALL
BRANTFORD, ONTARIO
OPEN SESSION ITEMS

6:00 P.M.

BRANTFORD, ONTARIO
1. ROLL CALL – 4:25 P.M.
Present: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor

Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter,
Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis
Also Present: D. Lee, C. Brubacher, B. Goodger, C. Touzel, H. de Vries, S. Jackson

(Item 3.1 only), A. Szaloky (Item 3.1 only), G. Brown (Item 3.1 only), S.
Kongara (Item 3.2 only), D. Hodgins (Item 3.2 only)
2. DECLARATIONS OF CONFLICTS OF INTEREST (ITEM 3 ONLY)
None.
Page 83

MINUTES
December 11, 2018
Motion to Move In-Camera

Seconded by Councillor Vanderstelt
THAT Council MOVE IN-CAMERA (4:26 p.m.) to consider the following:
3.1 Human Resources Committee Private and Confidential Report #2018-

12-04 regarding:
1. Re-organization of Sanderson Centre staff and Unmet Need

(CPREC2018- 044)
Personal matters about an identifiable individual, including

municipal or local board employees and labour relations or
employee negotiations
2. Elimination of positions to provide additional funding for staff

support to the Corporate Contact Centre (CS2018-121)
Personal matters about an identifiable individual, including
municipal or local board employees and labour relations or
employee negotiations
3.2 Long Term Waste Services Agreement with Six Nations of the Grand
River (PW2018-064)
A position, plan, procedure, criteria or instruction to be applied to any

negotiations carried on or to be carried on by or on behalf of the
municipality or local board
A recorded vote was requested on the Motion to Move In-Camera to consider Item 3.2.
The Motion to Move In-Camera to consider Item 3.1 was voted on and approved.
Recorded vote on Motion to Move In-Camera to consider Item 3.2:
YES: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor Wall,

Councillor Van Tilborg, Councillor McCreary, Councillor Utley, Councillor
Weaver, Mayor Davis – 9
NO: Councillor Antoski, Councillor Carpenter – 2
The Motion to Move In-Camera to consider Item 3.2 carried on a recorded vote of 9 to
2.
Page 84

MINUTES
December 11, 2018
Council then met In-Camera to consider Items 3.1 and 3.2, provided direction to staff
and reconvened in Open Session at 5:36 p.m.
4. RECESS AND RECONVENE IN OPEN SESSION AT 6:00 P.M.
Council recessed and reconvened in Open Session in the Council Chambers at 6:00
p.m.
5. INVOCATION
Mayor Davis read the Invocation.
6. ROLL CALL – 6:00 P.M.
Present: Councillor Vanderstelt, Councillor Sless, Councillor Martin, Councillor

Antoski, Councillor Wall, Councillor Van Tilborg, Councillor Carpenter,
Councillor McCreary, Councillor Utley, Councillor Weaver, Mayor Davis
None
8. DELEGATIONS (list, if any, available at meeting)
None
9.1 Committee of the Whole – Community Development Report #2018-12-04A –

Councillor Weaver

THAT Committee of the Whole – Community Development Report #2018-12-04A

BE ADOPTED, as follows:
1. Municipal Decision Regarding the Allowance of Retail Cannabis

Stores in Brantford [Financial Impact Unknown] (CAO2018-008)
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
Page 85

MINUTES
December 11, 2018

Weaver, Councillor Antoski, Councillor Carpenter, Mayor Davis – 11
NO: None - 0
10. RESOLUTIONS
None
None
12. BY-LAW
st nd
1 and 2 Reading

Seconded by Councillor McCreary
THAT LEAVE BE GIVEN to the Mover and Seconder to introduce the following
By-Law for the First and Second Reading:
BY-LAW PREAMBLE
156-2018 Being a By-law to Confirm the Proceedings of the Council of The

Corporation of the City of Brantford with respect of the Special
Meeting held on December 11, 2018
ST ND
1 AND 2 READING OF BY-LAW
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
st nd
Recorded vote on 1 and 2 Reading of By-law 156-2018:

NO: None - 0
Page 86

MINUTES
December 11, 2018
st nd
The 1 and 2 Reading of By-law 156-2018 carried unanimously on a recorded vote.
rd
3 Reading
Moved by Councillor Van Tilborg

Seconded by Councillor Carpenter
THAT By-law 156-2018 BE TAKEN as read a third time, be finally passed and
signed by the Mayor and Clerk.
RD
3 READING OF BY-LAW
CARRIED UNANIMOUSLY
ON A RECORDED VOTE
rd
Recorded vote on 3 Reading of By-law 156-2018:

NO: None - 0
rd
The 3 Reading of By-law 156-2018 carried unanimously on a recorded vote.
13. ADJOURNMENT
______________________________ _________________________________
Mayor City Clerk
Page 87

MINUTES
December 11, 2018
SUMMARY OF DECISIONS – COMMITTEE REPORTS
Committee of the Whole – Community Development Report #2018-12-04A
1. Municipal Decision Regarding the Allowance of Retail Cannabis Stores in

Brantford [Financial Impact Unknown] (CAO2018-008)
THAT Clauses A and B BE APPROVED as follows:
A. THAT Report CAO2018-008 Municipal Decision Regarding the

Allowance of Retail Cannabis Stores in Brantford BE RECEIVED;
and
B. THAT By-law No. 97-2017 and By-law No. 98-2017, BE

REPEALED in their entirety in order to bring the City’s Zoning By-
law into conformity with the Cannabis Licence Act, 2018 given that,
by way of subsections 42(2) and (3) of the Cannabis Licence Act,
2018, the Provincial Government restricted the ability of
municipalities to pass by-laws under the Planning Act, R.S.O. 1990
that would have the effect of distinguishing between a use of land,
building or structure that includes or does not include the sale of
cannabis; and
THAT Clause C BE DEFERRED to the January 8, 2019 meeting of Committee of

the Whole – Community Development in order to give the public additional
opportunities to provide feedback on the Options identified in Section 8.0 of
Report CAO2018-008 (Municipal Decision Regarding the Allowance of Retail
Cannabis Stores in Brantford) at a Public Information Centre and through an
online survey prior to the January 8, 2019 meeting:
C. THAT Option ______ as follows, as contained in Section 8.0 of

Report CAO2018-008 BE APPROVED:
(wording to be inserted based on Option identified)
Page 88
MINUTES
JOHN NOBLE HOME
COMMITTEE OF MANAGEMENT
SPECIAL MEETING
WEDNESDAY, NOVEMBER 14, 2018
1:00 P.M.
SHERMAN BOARD ROOM, JOHN NOBLE HOME

97 MOUNT PLEASANT STREET
BRANTFORD, ONTARIO
Sarah MacCuish
Administrative Assistant
Page 89
John Noble Home Committee of Management Page 2

Minutes
November 14, 2018
JOHN NOBLE HOME COMMITTEE OF MANAGEMENT

SPECIAL MEETING AGENDA
WEDNESDAY, NOVEMBER 14, 2018
1:00 P.M.
Councillor Kings in the Chair
1. ROLL CALL
Present: City of Brantford
Councillor Kings
Councillor Neumann
Councillor McCreary
County of Brant
Councillor Simons
Councillor Wheat
Councillor Coleman
Regrets: City of Brantford
Also Present: J. Miller, S. Proulx, S. MacCuish, S. Buck, C. Glover, B. Midgley,
No pecuniary interests were declared.
3. MINUTES
Moved by Councillor Coleman

Seconded by Councillor Simons
3.0 Minutes
3.1 John Noble Home Committee of Management – October 14, 2018

Page 90

Minutes
November 14, 2018

Confidential Minutes – October 14, 2018
CARRIED
Councillor McCreary arrived at 1:03 p.m.
4. PRESENTATIONS/DELEGATIONS (list, if any, available at meeting)

4.1 Presentation
Jennifer Miller, Administrator, John Noble Home
J. Miller presented Councillor Kings, Councillor Simons, and Councillor Neumann with a
framed key to the John Noble Home as a thank you for their years of service and
support to the Home.
CARRIED
5. ITEMS FOR CONSENT
There were no Items for Consent .
6. ITEMS FOR CONSIDERATION
Moved by Councillor Simons

6.1 Long Term Care Homes Accountability Planning Submission (LAPS)

[Financial Impact- None] (JNH2018-44)
THAT the John Noble Home Long Term Care Accountability Planning
Submission (LAPS) to the Hamilton Niagara Haldimand Brant Local Health
Integration Network (HNHB LHIN) JNH2018-44 BE APPROVED.
Councillor Wheat arrived at 1:05 p.m.
J. Miller gave an overview of the Long Term Care Homes Accountability Submission
(LAPS). The type of beds, services and quality improvement practices within the Home
are detailed within the LAPS. Three focuses for Quality Improvement include Pain,
Falls and Resident Centered Care. A summary of the Service Plan Narrative was given
including partnerships within the community, services and challenges the Home is
facing. The Homes challenges include security, recruitment and retention of staff and
changes in funding.
CARRIED
Page 91

Minutes
November 14, 2018
There were no Private and Confidential Items.
8. CORRESPONDENCE
None
9. RESOLUTIONS
None
None
11. QUESTIONS
Councillor Simons addressed those present to express her appreciation and support of
our dedicated staff.
Councilor Neumann echoed the sentiments of Councillor Simons.
12. NEXT MEETING
An Orientation will be held on December 12, 2018 at 1 p.m. in Sherman Board Room of
the John Noble Home, for the new Committee of Management.
The next meeting of the John Noble Home Committee of Management will be held on
Wednesday, January 9, 2019 at 1 p.m. in the Sherman Board Room of the John Noble
Home.
13. ADJOURNMENT
Meeting was adjourned at 1:15 p.m.
Page 92
MINUTES
JOHN NOBLE HOME
COMMITTEE OF MANAGEMENT
WEDNESDAY, OCTOBER 10, 2018
1:00 P.M.

97 MOUNT PLEASANT STREET
BRANTFORD, ONTARIO
Sarah MacCuish
Administrative Assistant
Page 93

Minutes
October 10, 2018
JOHN NOBLE HOME COMMITTEE OF MANAGEMENT

MINUTES
WEDNESDAY, OCTOBER 10, 2018
1:00 P.M.
Councillor Kings in the Chair
1. ROLL CALL
Present: City of Brantford
Councillor Kings
Councillor Neumann
County of Brant
Councillor Simons
Councillor Wheat
Councillor Coleman
Regrets: City of Brantford
Councillor McCreary
Also Present: J. Miller, S. Proulx, S. MacCuish, J. Patenaude, L. Spry, D. Kennedy, M.

MacAskill
No pecuniary interests were declared.
3. MINUTES
3.0 Minutes

Seconded by Councillor Wheat
3.1 John Noble Home Committee of Management – September 12, 2018
Page 94

Minutes
October 10, 2018

Confidential Minutes – September 12, 2018
CARRIED
4. PRESENTATIONS/DELEGATIONS (list, if any, available at meeting)
4.1 Presentation of Resident Satisfaction Survey Results
Lindsay Spry, Coordinator of Quality, Risk and Restorative Care
L. Spry presented the requirements of the Resident Satisfaction Survey, the process
with which the survey is distributed and the survey results. A 2% increase of overall
Resident Satisfaction was achieved. The action plans for the areas of improvement
was detailed.
Councillor Neumann arrived at 1:09 p.m.
5. ITEMS FOR CONSENT

THAT all Items for Consideration (5.1- 5.4) BE APPROVED.
5.1 Resident Satisfaction Survey 2018 [Financial Impact- None]

(JNH2018-36)
THAT the John Noble Home Resident Satisfaction Survey Report

JNH2018-36 BE RECEIVED.
5.2 John Noble Home Monthly Budget Summary for August 2018.
[Financial Impact – None – Overall Under Budget at this Time]
(JNH2018-37)
THAT the Monthly Budget Summary JNH2018-37 for August 31, 2018 for
the John Noble Home BE RECEIVED.
5.3 The Quality Improvement Report for priority and elective indicators
for Quarter 1, 2018 [Financial Impact- None] (JNH2018-38)
THAT the John Noble Home Quality Improvement Report JNH2018-38 for
priority and elective indicators for Quarter 1, 2018 BE RECEIVED.
5.4 John Noble Home Administrator’s Report [Financial Impact - None]

(JNH2018-39)
Page 95

Minutes
October 10, 2018
THAT the John Noble Home Administrator’s Report JNH2018-39 BE

RECEIVED.
All Items for Consent were voted on and approved.
CARRIED
6. ITEMS FOR CONSIDERATION

THAT all Consent Items (6.1) BE APPROVED.
6.1 Bell Court Revitalization- Options for securing architectural services

to redevelop the vacant Bell Court wing to create a specialized (10)
bed behavioural care unit and Day and Stay Expansion [Financial
Impact - $2,333,013 (City - $1,672,770, County - $660,243)]
(JNH2018-40)
A. THAT Report No. JNH2018-40 Bell Court Revitalization- Options for

securing architectural services to redevelop the vacant Bell Court wing to
create a specialized ten (10) bed behavioural care unit and Day and Stay
Expansion BE RECEIVED
B. THAT staff BE DIRECTED to implement option A or B to retain

architectural service.
Councillor Simons asked to clarify that the Home is guaranteed funds from the Ministry.
S. Proulx explained that the Ministry of Health and Long Term Care provides per diem
funding annually to offset debenture payments over a 25 year period following
admission of the first resident to the unit.
Staff was given direction to implement Option A by amending and re-issuing the
Request for Proposal to eliminate the LEED component.
CARRIED
The Chair requested that Items 9.1 and 9.2 be addressed prior to the Private and
Confidential items.
9. RESOLUTIONS

Page 96

Minutes
October 10, 2018
THAT the following additional reports entitled JNH2018-42 Award of Contract for
Lighting Upgrade for the John Noble Home following “Request for Quotation”
AND JNH2018-43 Award of Contract for HVAC Replacement for the John Noble
Home following “Request for Quotation” BE ADDED to the John Noble Home
Committee of Management agenda of October 10, 2018.
Chair conducted a vote.
CARRIED UNANIMOUSLY
Item 9.2 separated for discussion.
Item 9.1 was voted on and approved.
9.1 Award of Contract for Lighting Upgrade for the John Noble Home following
“Request for Quotation” [Financial Impact - $66,190.26 + HST] (JNH2018- 42)
A. THAT the Administrator be AUTHORIZED to award the contract for Lighting Upgrades
to the Home to “The Electricians” in the amount of $66,190.26 plus HST; and
B. THAT the Administrator be AUTHORIZED to sign the required contract for the
award following the Request for Quotation.
9.2 Award of Contract for HVAC Replacement for the John Noble Home
following “Request for Quotation” [Financial Impact - $202,726.00 + HST]
(JNH2018- 43)
A. THAT the Administrator be AUTHORIZED to award the contract for HVAC

Replacement to “BML Multi-Trades” in the amount of $202,726.00 plus HST; and
B. THAT the Administrator be AUTHORIZED to sign the required contract for the
award following the Request for Quotation.
THAT the County of Brant be requested to fund its share of the additional cost
being $8,543 from the County of Brant John Noble Home Capital Reserve.
S. Proulx consulted with City and County Finance departments to confirm that available
funds are within the John Noble Home capital reserve account to accommodate this
deficit. City Finance policy 003 allows for funding by treasury department however
County requires council approval. The motion for County council approval will be
brought forward during the October 30, 2018 meeting.
Item 9.2 was voted on an approved.

CARRIED
Page 97

Minutes
October 10, 2018

That the Committee MOVE IN-CAMERA to discuss the following items

(1:21p.m.):
MOTION TO MOVE IN-CAMERA CARRIED
7.1 John Noble Home compensation increases for the year 2018 for the
Home’s Non-Union Group of Employees (JNH2018-41)
Labour relations or employee negotiations
The Committee met In-Camera, discussed item 7.1, provided direction to Staff and
returned into Open Session at 1:27 p.m.
CARRIED
8. CORRESPONDENCE
None
None
11. QUESTIONS
Councillor Neumann asked Staff to review the Homes succession plans.
Councillor Kings asked J. Miller to explain an upcoming submission which requires

Committee of Management approval. J. Miller explained that the Long-Term Care
Home Accountability Planning Submission (LAPS) is due by December 12, 2018 which
will require a special November meeting.
Councillor Simons requested that a card be sent to M. Cox on behalf of the Committee
of Management.
12. NEXT MEETING
The next meeting of the John Noble Home Committee of Management was revised to
be a special meeting on Wednesday, November 14, 2018 at 1 p.m. in the Sherman
Board Room of the John Noble Home.
Page 98

Minutes
October 10, 2018
13. ADJOURNMENT
_____________________________ _______________________________
Councillor Kings S. MacCuish, Administrative Assistant
Page 99
December 18, 2018
Committee of the Whole – Community Development Report #2018-12-04B
REPORT TO: Mayor and Members

City Council
Your Committee of the Whole – Community Development submits the following

recommendations from its meeting held on December 4, 2018:
1. Official Plan Amendment Application OP-05-17, Zoning By-law Amendment

Application PZ-09-17, Draft Plan of Subdivision Application 29T-18501, and
Draft Plan of Condominium Application 29CD-17502 - Winzen Residential
Homes Ltd. – Grey Street Extension (North side) [Financial Impact – None]
(CD2018-007)
A. THAT Official Plan Amendment Application OP-05-17, submitted by T.

Johns Consulting Group Ltd., on behalf of Winzen Residential Homes Ltd.,
affecting lands on the north side of Grey Street (between James Avenue
and Rowanwood Avenue), to change the Official Plan Designation from
“Residential Area – Low Density” to “Residential Area – Medium Density”
BE APPROVED; and
B. THAT Zoning By-law Amendment Application PZ-09-17, submitted by T.

and Rowanwood Avenue), to change the zoning from “Holding -
Residential Type 1B Zone (H-R1B)” and “Residential Type 1B Zone
(R1B)” to “Holding – Residential Medium Density Type A – Exception 64
Zone (H-R4A-64)”, BE APPROVED in accordance with the applicable
provisions as noted in Section 8.2 and 8.3 of Report CD2018-007; and
C. THAT Draft Plan of Subdivision Application 29T-18501, submitted by T.

and Rowanwood Avenue), consisting of 3 Blocks to be developed for 60
two-storey townhouse condominium units (Block 1), 53 one-storey
townhouse condominium units (Block 2), and Block 3 to be developed for
ten freehold street townhouse units, BE APPROVED, subject to the
conditions included in Section 9.0 “Condition of Draft Plan of Subdivision
Approval” of Report CD2018-007; and
Page 100
Committee of the Whole – Community Development Page 2

Report #2018-12-04B
December 18, 2018
D. THAT Draft Plan of Common Element Condominium Application 29CD-

17502 submitted by T. Johns Consulting Group Ltd., on behalf of Winzen
Residential Homes Ltd., affecting lands on the north side of Grey Street
(between James Avenue and Rowanwood Avenue), City of Brantford, to
create a private condominium road, visitor and resident parking spaces,
private amenity area, a retaining wall, and easements for storm drainage
BE APPROVED, subject to the conditions included in Section 10.0
“Conditions of Draft Plan of Condominium Approval” of Report CD2018-
007; and
E. THAT the By-law to remove the “Holding (H)” provision from the subject
lands not be presented to Council for approval until:
i. the Applicant has provided a signed subdivision agreement or site

plan agreement, and the necessary securities to the satisfaction of the
City;
ii. that services have been installed within the Grey Street right-of-way;
and
iii. Grey Street has been re-constructed to the City’s satisfaction.
F. THAT Pursuant to Sections 17(23), 34(18) and 51(38) of the Planning

Act, R.S.O. 1990, c.P.13. the following statement SHALL BE INCLUDED
in the Notice of Decision:
from the public before the decision was made in relation to these
planning matters, as discussed in Sections 7.2 of Report CD2018-007.
The application of site plan control and further involvement of the Ward
Councillors in the site plan control process will ensure that the concerns
of the public have been addressed where possible.”
2. Prominence Point Sub-Committee Mandate and Selection Criteria
A. THAT the mandate for the Prominence Point Sub-Committee and the
selection criteria for the Prominence Point program, attached hereto and
marked as Appendix A, BE APPROVED; and
B. THAT the Unmet Need for funding in the amount of $2,500 for the
Prominence Point program BE REFERRED to the Estimates Committee
for consideration in the 2019 Planning Administration Operating Budget.
Page 101
Committee of the Whole – Community Development Page 3

Report #2018-12-04B
December 18, 2018
3. Brantford Heritage Committee – 2019 Priorities
THAT the Brantford Heritage Committee 2019 Priorities BE RECEIVED for

information purposes.
Respectfully submitted,
Councillor Weaver, Acting Mayor
Page 102
MEMORANDUM
Date: December 18, 2018
To: Mayor and Members of City Council
From: Lucy Hives

Director of Planning
Re: Heritage Committee Budget Clarification
At the December 4, 2018 meeting of Committee of the Whole – Community

Development, questions were raised regarding past and current funding for the
Heritage Committee and for the implementation of the Prominence Point Program.
The questions arose in part from a Report presented at the meeting by the Chair
of the Brantford Heritage Committee which included the following
recommendation:
“THAT the Unmet Need for funding in the amount of $2,500 for the Prominence
Point program BE REFERRED to the Estimates Committee for consideration in
the 2019 Planning Administration Operating Budget”.
With respect to the Heritage Committee and past budget considerations, and from
an historical perspective, prior to 2011 there was a separate Business Unit (BU)
for the Heritage Committee (as well as for the Brownfields Committee and the
Committee of Adjustment). These Business Units were in addition to the Business
Unit for Planning and monies were allocated through the Budget process. In all
cases, the largest component within each BU was the monies required to cover
the cost and benefits for the Planner assigned to that Unit (Committee). In 2011,
the Business Units were consolidated into the one BU under Planning
Administration, and the salaries and benefits were moved from the separate
Committee BU into the Planning BU which simplified the budget process. Any
expenses associated with the committees have continued to be covered under the
Planning Administration Budget.
In 2018, a budget for the Heritage Committee in the amount of $5000 was
approved by Council to cover their annual activities including attendance at a
conference and preparation of a Heritage brochure celebrating the heritage assets
of the City. The Planning Administration Budget for 2018 included adjustments in
the related line items to ensure these activities were covered and to reflect the
$5000 budget approved by Council. During the 2018 budget considerations, an
unmet need to address funding for the Prominence Point Program was not
approved and Staff had included a request to fund this Program in 2019 in the
amount of $2,500, to be considered during the budget process for next year.
Page 103
th
In light of the discussion that ensued at the December 4 meeting, Staff met with
Finance and it has been determined that funding is available to cover the - $2,500
needed to implement the Prominence Point Program. Budget allocations continue
to be included within the Planning Administration Business Unit to cover the
activities proposed by the Heritage Committee, to a maximum of $5000.
To provide further clarity, Staff of Finance and Planning will work together to
create a separate Business Unit for the Heritage Committee (with a total proposed
budget of $7500 covering the Prominence Point Program and Heritage Committee
activities) that clearly allocates these funds to Heritage.
I hope this is of assistance and Planning Staff will be in attendance if there are any
questions.
____________________________
Lucy Hives, MCIP, RPP
Director of Planning
Page 104
December 18, 2018
Social Services Committee Report #2018-12-05

City Council
Your Social Services Committee submits the following recommendations from its
meeting held on December 5, 2018:
1. New Home for Good Apartment Building on Housing Corporation Vacant

Land at Marlene Avenue. [Financial Impact – None] (HSS2018-042)
A. THAT The Corporation of the City of Brantford REQUEST that the Brant
and Brantford Local Housing Corporation transfer legal title for 5 Marlene
Avenue, Brantford to the City of Brantford (Marlene Avenue); and
B. THAT, upon transfer of the property, the Director of Housing, or designate,

BE AUTHORIZED to sign all documents, including but not limited to
documents for site plan or alteration approvals and building permits, or
other documents necessary to facilitate construction of the new Home for
Good apartment building; and
C. THAT the Chair, Social Services Committee and the General Manager of
Health and Human Services, or their designate, BE AUTHORIZED to sign
all necessary or appropriate documents, satisfactory in form to the City
Solicitor, or designate, to effect the transfer of property title for Marlene
Avenue; and
D. THAT the City Solicitor, or designate, BE AUTHORIZED to sign all

electronic registration documents, where available, and all documents
standard or necessarily incidental to the proposed title transaction(s).
Councillor Weaver, Chair
Page 105
December 18, 2018

Finance Committee Report #2018-12-05

City Council
Your Finance Committee submits the following recommendations from its meeting held
on December 5, 2018:
1. 2019 Budget Update Report [Financial Impact – None] (CS2018-112)
THAT report CS2018-112 regarding an update on the 2019 budget BE

RECEIVED.
2. 2019 Budget Process Public Consultation Campaign [Financial Impact –

None] (CAO2018-009)
THAT Report No. CAO2018-009 entitled “2019 Budget Process – Public

Consultation Campaign” BE RECEIVED.
3. 2019 Property Tax Policy [Financial Impact – None] (CS2018-106)
A. THAT no commercial or industrial optional property classes BE

ADOPTED; and
B. THAT no graduated tax rates BE ADOPTED for the commercial or

industrial property classes; and
C. THAT no tax reduction mechanism BE ADOPTED for the multi-residential,

commercial or industrial property classes; and
D. THAT no phase-in of property taxes BE ADOPTED; and
E. THAT no relief from hardship be adopted for the residential, farmland or

managed forest property classes; and
F. THAT the tax rate reduction for vacant and excess land in the commercial
and industrial property classes REMAIN at 30%; and
G. THAT the tax rate reduction for farmland awaiting development phase 1
REMAIN at 25% of the residential tax rate and that the tax rate reduction
for farmland awaiting development phase 2 REMAIN at 30% for
commercial, industrial and multi-residential class property; and
H. THAT the 2019 tax decreases in the commercial, industrial and multi-
residential property classes BE REDUCED as a means of funding the
capping limit requirement; and
Page 106
Finance Committee Report #2018-12-05 2

December 18, 2018
I. THAT the 2019 capping limitation percentage BE SET at 10%; and
J. THAT a minimum annual increase of 10% of Current Value Assessment

level taxes BE SET for the 2019 tax year; and
K. THAT $500.00 BE SET as the amount for moving capped properties

directly to their Current Value Assessment level taxes for the 2019 tax
year; and
L. THAT the 2019 taxation year minimum percentage taxation level for new
construction property BE SET at 100% of the tax level for up to 6
comparable properties; and
M. THAT Report #CS2018-106 BE RECEIVED and related by-laws, being by-

laws to; provide for an interim tax levy for 2019, set tax rate reductions for
prescribed property subclasses for general purposes for 2019, establish
capping parameters on commercial, industrial and multi-residential
property for 2019, set tax ratios for general purposes for 2019, set tax
rates for general purposes for 2019, provide for the collection of taxes for
2019 and limit tax decreases on commercial, industrial and multi-
residential property as a means of funding the capping limit on tax
increases in 2019, BE PRESENTED to Council for adoption within the
legislated time frames.
4. Municipal Capital Facilities [Financial Impact $2,317.86] (CS2018-107)
A. THAT Report CS2018-107 Municipal Capital Facilities BE RECEIVED;

and
B. THAT a tax exemption for the properties listed and described on Schedule
„A‟ BE APPROVED; and
C. THAT the by-law to exempt such taxes BE PRESENTED to Council for

adoption.
5. Pre-approval of the Contract for Actuarial Services for the City of Brantford
re: Post-Employment, Retirement and Other Future Employee Benefits
[Financial Impact – approx. $25,000] (Report CS2018-110)
A. THAT Report CS2018-110 regarding the contract for Actuarial Services for
Post-Employment, Retirement and Other Future Employee Benefits BE
RECEIVED; and
Page 107

December 18, 2018
B. THAT Council AWARD the contract for actuarial services for Post-
Employment, Retirement and Other Future Employee Benefits to the
successful proponent as determined through RFP 2018-80 for a three
year term with the option to extend for one additional three year term,
commencing December 2018 year end; and
C. THAT the Clerk BE DIRECTED to place the contract with the successful
proponent on a Signing By-law for approval by City Council.
6. Temporary borrowings for the Municipality [Financial Impact - None]

(CS2018-111)
THAT a By-law to authorize the temporary borrowing of monies to meet, until the
Taxes are collected, the current expenditures of the Corporation for the year
2019 BE PRESENTED to City Council for adoption.
7. Update on the Application to the Ontario Infrastructure and Lands

Corporation (OILC) for Long-term Financing for the Sydenham Pearl
Brownfield Remediation Project [Financial Impact – $4,657,805.00] (CS2018-
115)
A. THAT Report No.CS2018-115, regarding an update on the application to

the Ontario Infrastructure and Lands Corporation (OILC) for long-term
financing for the Sydenham Pearl Brownfield Remediation Project BE
RECEIVED; and
B. THAT a By-law to authorize the issuing of debentures on February 15,

2019, in the amount of $4,657,805 BE PRESENTED to Council for
adoption on January 29, 2019.
8. 3rd Quarter Reserve & Reserve Fund Report and Policy Update (Financial
Impact – None) (CS2018-113)
A. THAT Report CS2018-113 General Reserves and Reserve Fund Policy

BE RECEIVED; and
B. THAT the John Noble Home Donations Reserve be reclassified to John

Noble Home Donations Reserve Fund; and
C. THAT the Cash-in-lieu of Parking Reserve be reclassified to Cash-in-lieu

of Parking Reserve Fund; and
D. THAT the amended General Reserves and Reserve Fund Policy attached
as Appendix “B” BE APPROVED; and
Page 108

December 18, 2018
E. THAT the necessary bylaw to amend By-law 91-2017, “Being a by-law to

establish Discretionary Reserve Funds as Reserve and to amend By-law
70-2010 by Adopting Finance Policy – 009 (General Reserves and
Reserve Fund Policy),” BE PRESENTED to City Council for adoption; and
F. THAT the City Clerk BE REQUESTED to update the Corporate Policy

Manual to include the revised General Reserve and Reserve Fund Policy
Finance-009.
9. 2018 3rd Quarter Variance Report [Financial Impact – $358,563 forecasted

surplus] (CS2018-116)
THAT report CS2018-116 regarding the 2018 Quarterly Variance reporting BE

RECEIVED.
10. External Auditor Annual Independence Letter/Engagement Letter/Audit

Plan [Financial Impact – None] (Report CS2018-109)
THAT Report No. CS2018-109 regarding the independence of the City‟s external
auditor, the Engagement Letter and the Audit Plan, BE RECEIVED.
11. 3rd Quarter Casino Report [Financial Impact – $1,684,018 received from
OLG] (Report CS2018-114)
rd
THAT the 2018 3 Quarter Casino Report No. CS2018-114 BE RECEIVED.
Councillor Martin, Chair
Page 109
December 18, 2018 Appointments Committee Report #2018-12-11

City Council
Your Appointments Committee submits the following recommendations from its

meeting held on December 11, 2018:
1. County of Brant Nominee to Brantford Airport Board
A. THAT Councillor Brian Coleman BE APPOINTED as the nominee of the

County of Brant to the Brantford Airport Board for a term to expire
November 14, 2022; and
B. THAT the necessary By-law BE PRESENTED to City Council for

adoption.
2. Appointment of Members to the Downtown Brantford Business

Improvement Area Board of Management
A. THAT the Clerk BE DIRECTED to advise the Downtown Brantford

Business Improvement Area to hold a meeting of the members of the
improvement area to elect or select another candidate in the place of
Joshua Wall, who has since been appointed to the Downtown Brantford
Business Improvement Area Board of Management as a City Council
representative; and
B. THAT the following appointments to the Downtown Brantford Business

Improvement Area Board of Management BE APPROVED for a term to
expire November 14, 2022:
Brian Xurieb
Bill Keighley
Anne-Marie Boake
Keri Korfmann
Cathy Oden
Dwight Rose
Karen Towler
John O’Neill
C. THAT the necessary By-law BE PRESENTED to City Council for

adoption.
Page 110
Appointments Committee Report #2018-12-11

December 18, 2018 Page 2
3. Extension of Deadline for Brantford Public Library Board Applications
THAT the Clerk BE DIRECTED to extend the deadline for applications to the
Brantford Public Library Board to Friday, January 18, 2019 and to schedule a
meeting of the Appointments Committee on January 29, 2019 to consider the
appointment of members to the Brantford Public Library Board in advance of
the February 1, 2019 deadline prescribed under subsection 10(4) of the Public
Libraries Act, R.S.0. 1990.
Page 111
December 18, 2018

Committee of the Whole – Operations and Administration
Report #2018-12-11

City Council
Your Committee of the Whole – Operations and Administration submits the following
recommendations from its meeting held on December 11, 2018:
1. 2018-19 Development Charges Background Study – Project Update

[Financial Impact– None] (CS2018-118)
THAT Report CS2018-118 entitled “2018-19 Development Charges

Background Study – Project Update” BE RECEIVED.
2. Brantford Downtown Outreach Team Pilot Program (HHS2018-046)

[Financial Impact: $842 052 over three years]
A. THAT Report HHS2018-046 Brantford Downtown Outreach Team Pilot

Program BE RECEIVED; and
B. THAT the Brantford Downtown Outreach Team Pilot Program Unmet

Need identified in Report HHS2018-046 BE REFERRED to the
Estimates Committee for consideration during the 2019 budget process.
C. THAT staff BE DIRECTED to contact the Ministry of Health and Long-

Term Care and REQUEST the following information: a list of current
health-focused street outreach programs that are funded in full or in
part by the Ministry of Health and Long-term Care, the amount of
funding provided by the Ministry for each street outreach program, and
the amount of funding contributed from other revenue sources including
the municipality or region.
3. Winter Maintenance Update 2018-2019 [Financial Impact – None]

(PW2018-057)
A. THAT Report No. PW2018-057 titled "Winter Maintenance Update

2018-2019" BE RECEIVED; and
B. THAT the City of Brantford CONTINUE to maintain compliance with the

Ontario Minimum Maintenance Standards, Reg. 230/02 of the Municipal
Act, as amended on May 3, 2018.
Page 112
Committee of the Whole - Operations and Administration Report #2018-12-11

4. Year 2019 Capital Project Pre-Approvals and Solicitation [Financial

Impact - $17, 213, 000 for the pre-approval of 22 capital projects as
outlined in Appendix “A”] (PW2018-062)
A. THAT Report No. PW2018-062 titled “Year 2019 Capital Project

Pre-Approvals and Solicitation” BE RECEIVED; and
B. THAT notwithstanding the annual Estimates Committee process,

$13,985,000 funding to support the budget pre-approval requests listed
in Appendix “A” BE TRANSFERRED to the appropriate capital projects
on January 1, 2019; and
C. THAT the General Manager, Public Works Commission and the
Purchasing Officer BE AUTHORIZED to award 16, 2019 projects for the
Public Works Commission as “Pre-approved Solicitation” shown in
Appendix “B” attached to Report No. PW2018-062, in accordance with
the City of Brantford‟s Purchasing Policy.
5. Traffic Report
Alfred Street – Request for an Accessible Parking Space
[Financial Impact – $200 from Operational Services Operating Budget]
Marlborough Street – Accessible Parking Zone
[Financial Impact – $100 from Operational Services Operating Budget]
(PW2018-056)
A. Alfred Street – Request for an Accessible Parking Space
1. THAT an accessible parking space BE BY-LAWED on Alfred

Street in front of 106 Alfred Street; and
2. THAT Schedule “26” of Parking By-law 144-88 which pertains to

“Accessible Zone” BE AMENDED as outlined in Appendix “A” of
Traffic Report No. PW2018-056 dated December 11, 2018.
B. Marlborough Street – Accessible Parking Zone
1. THAT the accessible parking space BE REPEALED on

Marlborough Street in front of 253 Marlborough Street; and
2. THAT Schedule “26” of Parking By-law 144-88 which pertains to

“Accessible Zone” BE AMENDED as outlined in Appendix “B” of
Traffic Report No. PW2018-056 dated December 11, 2018.
Page 113

6. Wayne Gretzky Sports Centre Fitness Equipment Lease Agreement

[Financial Impact up to $144,764.00 plus tax over 5 years] (CPREC2018-
020)
A. THAT Council APPROVE the single source procurement, pursuant to

Section 4.02(g) of the Purchasing Policy, for cardio fitness equipment
required for the Wayne Gretzky Sports Centre with Advantage Fitness;
and
B. THAT Council AWARD the lease for cardio fitness equipment required
for the Wayne Gretzky Sports Centre with Blue Chip Leasing
Corporation for a five and a half (5.5) year term valued at $144,764.00
plus tax effective January 1, 2019 and ending June 30, 2025; and
C. THAT the Clerk BE DIRECTED to place the lease agreement with Blue
Chip Leasing Corporation on the Signing By-law for execution by the
Mayor and Clerk.
7. Empire Communities Over Dedication of Parkland [Financial Impact up to

$3,025,000] (Report CPREC2018-043)
A. THAT Report CPREC 2018-043 Empire Communities Over Dedication

of Parkland BE RECEIVED; and
B. THAT staff BE DIRECTED to meet with Empire Communities to discuss

a potential submission of planning applications to revise the approved
draft plan of subdivision and associated rezoning for Council‟s
consideration.
8. Community Physician Recruitment 2018 Program Report and 2019

Action Plan [Financial Impact: None] (HHS2018-044)
A. THAT Report HHS2018-044, Community Physician Recruitment 2018

Program Report and 2019 Action Plan BE RECEIVED; and
B. THAT Councillor Utley BE APPOINTED to the Community Physician

Recruitment Committee for a term to expire November 14, 2019; and
C. THAT the necessary By-law BE PRESENTED to City Council for

adoption.
Page 114

9. Expropriation of Lands for Dike Lands and Recreational Trail [Financial

Impact - None] (CS2018-122)
A. THAT staff BE DIRECTED to include additional lands in the previously

approved expropriation proceedings and make application on behalf of
The Corporation of the City of Brantford, as expropriating authority, to
City Council, as approving authority, for approval to expropriate the
lands described as:
No. Owner Legal Description Interest

Required
1. King & Benton PT LT 34 HULBERT FLATS Fee

BRANTFORD CITY, EXCEPT PT 1 Simple
2R7894; PT LT 35 HULBERT
FLATS BRANTFORD CITY; PT LT
36 HULBERT FLATS BRANTFORD
CITY; PT LT A HULBERT FLATS
BRANTFORD CITY PART 1,
2R7904 CITY OF BRANTFORD,
being part of PIN 32090-0035(LT)
(“Additional Lands”); and
B. THAT the Manager of Real Estate BE AUTHORIZED to take the steps

set out in Report CS2018-104 (with respect to the expropriation of the
Lands) for the expropriation of the Additional Lands, and to sign all
documents necessary or appropriate to proceed with the expropriation
of the Additional Lands.
10. Lease of Colour Copier for Corporate Copy Centre [Financial Impact –
None] (CS2018-101)
A. THAT Report CS2018-101 entitled “Lease of Colour Copier for

Corporate Copy Centre” BE RECEIVED; and
B. THAT Council APPROVE the single source procurement, pursuant to

Section 4.02(g) of the Purchasing Policy, for the lease of a Ricoh colour
copier from Ricoh Canada for the Print and Mail Services Division for a
period of 48 months at an upset limit of $49,260.48 term (excluding
HST); and
C. THAT staff BE DIRECTED to identify line by line reductions to

Departmental printing budgets to fund the copier lease identified in
Clause B above and to bring forward any further efficiencies during the
2020 budget process; and
Page 115

D. THAT the Clerk BE DIRECTED to place the necessary Lease

Agreement between The Corporation of the City of Brantford and Ricoh
Canada on a Signing By-law for execution by the Mayor and Clerk; and
E. THAT the necessary by-law to repeal and replace Corporate Policy-036

(Printing Conservation) to effect the following changes BE
PRESENTED to City Council for adoption:
• Requiring staff to seek to utilize internal Copy Centre services

with aesthetical options available in-house before seeking an
external vendor;
• Requiring staff to consult with the corporate Copy Centre on all
printing jobs; and
• Permitting the use of external printing services only if the internal
Copy Centre service is not achievable for the project and
approval has been granted by the applicable Director.
11. Workers Safety and Insurance Board (WSIB) and Post-Traumatic Stress
Disorder (PTSD) [Financial Impact – None] (CS2018-120)
http://webcache.googleusercontent.com/search?q=cache:atn5YqH1xBYJ:www.brantford.ca/City%2520Council%2520Meetings%2520%2520Cler… 100/107
THAT Report CS2018-
Board (WSIB) 120 regarding
and Post-Traumatic the Disorder
Stress Workers (PTSD)
Safety and
BEInsurance
RECEIVED.
12. Healthy Brantford Task Force Final Report
A. THAT the Healthy Brantford Task Force Final Report BE RECEIVED
B. THAT the Healthy Brantford Task Force BE DISBANDED having

completed its Council approved mandate
13. Temporary Road Closures – November and December 2018 [Financial

Impact – None] (PW2018-059)
THAT Report No. PW2018-059 titled “Temporary Road Closures – November

and December 2018”, which outlines the following events, BE RECEIVED for
information:
A. Remembrance Day Ceremony (Saturday, November 10 – Sunday,

November 11, 2019)
B. Santa Claus Parade (Saturday, November 24, 2018)
C. Lights at Glenhyrst (Friday, November 30, 2018 – Tuesday, January 1,
2019)
D. Times Square in Harmony Square (Monday, December 31, 2018 –
Tuesday, January 1, 2019)
Page 116

14. Diana Avenue Road Dedication By-law [Financial Impact - None]

(PW2018-060)
THAT the By-law attached as Appendix A to Report No. PW2018-060, being a

by-law to dedicate part of Block 90, Registered Plan 2M-1872, City of
Brantford, designated as Part 4, deposited Plan 2R-8177 and part of Block 95,
Registered Plan 2M-1872, City of Brantford, designated as Part 2, Deposited
Plan 2R-8177, as part of the public highway to be known as Diana Avenue,
BE PRESENTED to City Council for adoption.
15. Dunsdon Street Road Dedication By-law [Financial Impact - None]

(PW2018-061)
THAT the By-law attached as Appendix A to Report No. PW2018-061, being a

by-law to dedicate part of Lot 37, Concession 2, (Geographic Township of
Brantford), City of Brantford, designated as Part 1, deposited Plan 2R-5633,
as part of the Public Highway to be known as Dunsdon Street, BE
PRESENTED to City Council for adoption.
16. Pace Avenue Road Dedication By-law [Financial Impact – None]

(PW2018-058)
THAT the by-law attached as Appendix A to Report PW2018-058, being a by-
law to Public
of the Dedicate Block 13
Highway (0.3known
to be m Reserve)
as parton
of Registered PlanBrantford,
Pace Avenue, 2M-1883Ontario,
as part
BE PRESENTED to City Council for adoption.
17. Assumption of Municipal Infrastructure - Wyndfield Phase 1, Wyndfield

Phase 2, Wyndfield Phase 3, and Wyndfield Phase 9 Subdivisions
[Financial Impact – Additional Operating and Capital Costs] (PW2018-
063)
THAT The Corporation of the City of Brantford ACCEPT, for maintenance

purposes, underground and aboveground public services as described in
Section 8 – “Analysis” of Report PW2018-063 for the following:
(i) Longboat Run: From Conklin Road to 71 metres East of Edith

Monture Avenue as shown on Plan 2M-1853 attached as
Appendix A to Report PW2018-063 (Wyndfield Phase 1);
(ii) Diana Avenue: From Municipal Number 5 to Municipal Number

25 as shown on Plan 2M-1866 attached as Appendix B to Report
PW2018-063 (Wyndfield Phase 2);
Page 117

(iii) Diana Avenue: From Municipal Number 25 to Blackburn Drive as

shown on Plan 2M-1872 attached as Appendix C to Report
PW2018-063 (Wyndfield Phase 3);
(iv) Blackburn Drive: From Conklin Road to Avedisian Street as

shown on Plan 2M-1892 attached as Appendix D to Report
PW2018-063 (Wyndfield Phase 9)
(v) Avedisian Street: From Blackburn Drive to Municipal Number 19

as shown on Plan 2M-1892 attached as Appendix D to Report
PW2018-063 (Wyndfield Phase 9)
18. Brantford Accessibility Plan – 2018 Status Update [Financial Impact –

None] (CS2018-119)
THAT Report CS2018-119 regarding the Brantford Accessibility Plan – 2018

Status Update BE RECEIVED.
19. Emergency Procurement for Flood Rehabilitation and Pedestrian Bridge

Update [Financial Impact - None] (CPREC2018-045)
THAT Staff Report CPREC2018-045, “Emergency Procurement for Flood

Rehabilitation and Pedestrian Bridge Update” BE RECEIVED.
20. Human Resources Committee Report #2018-12-04 regarding City of

Brantford Full-Time Hires and Transfers – Q3 2018
THAT the list of City of Brantford Full-Time Hires and Transfers for Q3 – 2018
BE RECEIVED.
21. Policy on Roundabouts
WHEREAS the following resolution was approved by City Council:
WHEREAS the 2014 Transportation Master Plan, approved by Council

in August 2014 stated: „Modern roundabouts have become a standard
alternative to signalized intersections where appropriate design
guidelines can be met and the operational, safety and financial benefits
are superior to alternative forms of intersection control’; and
WHEREAS the 2014 Transportation Master Plan provides guidelines

for determining when a modern roundabout maybe a viable alternative
to a signalized intersection; and
Page 118

WHEREAS the City of Brantford does not have a policy or standards for
implementation of modern roundabouts;
A. THAT Council directs staff to INVESTIGATE and report back to

Council with a process to develop a policy, standards and
appropriate traffic control/parking by-law amendments to support
the implementation of modern roundabouts in the City of
Brantford, considering the policies in adjacent communities, such
as the Region of Waterloo; and
B. THAT following Council‟s approval, staff DEVELOP these policies

and report back to Council with candidate locations for
roundabouts in the community where a feasibility study can be
implemented in conjunction with approved road construction
projects in the City‟s ten year capital forecast; and
A. THAT Staff BE DIRECTED to complete the work outlined in both

clauses A & B; and
B. THAT the work product be provided to Council before March 28, 2019.
22. Motion to Prohibit Smoking and Vaping Cannabis in Public Places
WHEREAS on October 17, 2018, the Federal Government lifted the criminal
prohibition on the recreational cultivation and use of cannabis in Canada; and
WHEREAS, in Ontario, persons over the age of 19 may smoke or vape

cannabis anywhere that smoking or vaping tobacco is currently permitted (with
some exceptions); and
WHEREAS the Health Unit is currently tasked with enforcing prohibitions on

cannabis and tobacco use, except where municipal governments choose to
regulate the smoking or vaping of cannabis or tobacco in a more restrictive
manner than that set out in the Smoke Free Ontario Act; and
WHEREAS, on October 2, 2018, City Council adopted the recommendation of

the Healthy Brantford Task Force and directed Staff to bring forward a report
to Council to update the City‟s Smoking – Clean Air By-law (Chapter 570 of
the City of Brantford Municipal Code) to include smoke-free municipally owned
properties; and
WHEREAS smoking or vaping cannabis may have negative health impacts

and may become or cause a public nuisance; and
Page 119

WHEREAS section 128 of the Municipal Act, 2001, provides that municipalities
may prohibit and regulate with respect to public nuisances, including matters
that, in the opinion of Council, are or could become or cause public nuisances;
and
WHEREAS sections 8 and 10 of the Municipal Act, 2001, confer broad

authority on municipalities to govern their affairs as they consider appropriate
and to enhance the ability of municipalities to respond to municipal issues and
to provide any service or thing that the municipality considers necessary or
desirable for the public;
NOW THEREFORE Council for The Corporation of the City of Brantford

hereby resolves as follows:
THAT Staff BE DIRECTED to report back to Council with amendments to

Chapter 570 (Smoking – Clean Air) of the City of Brantford Municipal Code to
include:
a) a prohibition on the smoking or vaping of cannabis, as well as the

holding or other use of lighted cannabis in any public place, including,
without limitation, properties owned or operated by The Corporation of
the City of Brantford, to the greatest extent possible;
b) an exception for cannabis used for medical purposes in accordance

with the legislative scheme set out by the Provincial Government; and
c) enforcement provisions including, without limitation, the creation of an

offence under the Provincial Offences Act for breach of Chapter 570,
and the designation of municipal by-law enforcement officers for the
purposes of enforcing the amended Chapter 570.
23. Chairing of Committee of the Whole Meetings and Request Report Back
on Possible Deputy Mayor Position
WHEREAS Chapter 15 of the City of Brantford Municipal Code regarding

Procedure provides that meetings of the Committee of the Whole –
Community Development, Committee of the Whole – Operations and
Administration and the Appointments Committee shall be chaired by the
Mayor;
WHEREAS Mayor Davis has indicated his desire to provide interested

Members of Council with the opportunity to chair these three Committee of the
Whole meetings on a rotational basis; and
Page 120

WHEREAS City Council also appoints members of Council, by by-law, to act

on a monthly rotational basis in the place and stead of the Mayor for the
purpose of presiding at meetings when the head of Council is absent or
refuses to act or the office is vacant, and, while so acting, such member has
all the powers and duties of the head of Council, which power shall include,
but is not limited to, the power to sign agreements, by-laws, and other
documents necessary to give effect to decisions of Council; and
WHEREAS other municipalities appoint a Deputy Mayor to assist the Mayor in

carrying out their powers and duties;
A. THAT effective January 2019, the City Clerk BE REQUESTED to

maintain a list of Members of Council interested in chairing meetings of
the Committee of the Whole – Community Development, Committee of
the Whole – Operations and Administration and the Appointments
Committee on a monthly rotational basis, where Members of Council
may add or remove themselves from the list at any time; and
B. THAT, in the event that the Member of Council identified to Chair one or
more of the meetings identified in Clause A above is no longer available
or interested in chairing said meeting(s), by default the Mayor shall
serve as Chair and in the event that the Mayor too is unable to Chair
through absence or having declared a pecuniary interest on a matter,
the Committee shall elect from its membership, a person to Chair for all
or part of said meeting(s); and
C. THAT Staff BE REQUESTED to bring back a report to the January

2019 Committee meeting cycle regarding the creation of a Deputy
Mayor position for the purposes of assisting the Mayor in carrying out
his/her powers and duties and to preside at Regular or Special
Meetings of Council when the Mayor is absent or the office is vacant;
and
D. THAT the necessary By-law to amend Chapter 15 of the City of

Brantford Municipal Code regarding Procedure BE PRESENTED to City
Council for adoption.
Page 121

24. Motion to Amend Something Previously Adopted - Item 7 of Committee

of the Whole – Operations and Administration Report #2018-09-11
regarding Crossing All Bridges Learning Centre
THAT Item 7 of Committee of the Whole – Operations and Administration

Report #2018-09-11 as previously adopted by City Council at its September
18, 2018 meeting BE AMENDED to remove references to “Crossing All
Bridges Learning Centre” in the last three paragraphs and replace with
“Crossing All Bridges Foundation” to read as follows:
“7. Crossing All Bridges Learning Centre
WHEREAS Crossing All Bridges Learning Centre was

established in 2003 and was founded by four local, visionary
mothers who wanted their adult children living with
developmental disabilities to have opportunities and choices that
any other child would have after exiting the public school system;
and
WHEREAS Crossing All Bridges Learning Centre is a vital

learning centre for a large number of individuals living with
developmental disabilities in our community, and continues to
grow; and
WHEREAS Crossing All Bridges Learning Centre launched

Shredding Barriers, a social enterprise business that provides a
safe and secure document shredding services which employs 13
adults living with developmental delays in 2016; and
WHEREAS Crossing All Bridges Learning Centre has always

operated in rented facilities until recently acquiring the former St.
Bernard‟s School at 65 Sky Acres Drive as the permanent home
of Crossing All Bridges and Shredding Barriers to facilitate the
expansion and enhancement of the existing programs; and
WHEREAS Crossing All Bridges Foundation has a goal of

raising $2.5 million dollars through their “Connections Campaign”
to ensure that adults living with developmental disabilities in our
community live their lives to the fullest, creating a future with
hope and purpose; and
WHEREAS Crossing All Bridges Foundation has requested a

contribution of $350,000 over a period of three years (2018 –
2020) from the City of Brantford to help reach their fundraising
goal;
Page 122

NOW THEREFORE BE IT RESOLVED THAT the City of

Brantford make a three-year contribution as follows: $150,000 in
year 1, $100,000 in year 2 and $100,000 in year 3 from the
Community Groups Reserve (RF0569) to Crossing All Bridges
Foundation on behalf of the citizens of Brantford.”

Special City Council Meeting

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Special City Council Meeting

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2/12/2019 SPECIAL CITY COUNCIL MEETING

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CITY COUNCIL MEETING

TUESDAY, DECEMBER 18, 2018

Please note: Agenda is available on-line at www.brantford.ca

Mayor Davis in the Chair

4. DECLARATIONS OF CONFLICTS OF INTEREST

6. STATUTORY PUBLIC MEETINGS

7. PRESENTATIONS / DELEGATIONS (list, if any, available at the meeting)

9. CLERK’S REPORT ON COMMUNICATIONS

9.1 Clerk’s Report on Communications for October, November and December

THAT Report CS2018-123 Clerk’s Report on Communications for October,

THAT the following Minutes BE ADOPTED:

10.1 City Council – October 2, 2018

10.2 City Council – Inaugural Meeting – December 3, 2018

10.3 Special City Council – December 4, 2018

10.4 Special City Council – December 11, 2018

10.5 Special City Council – Private and Confidential Minutes – December

10.6 Special City Council – Private and Confidential Minutes – December

THAT the following Minutes BE RECEIVED:

10.7 Special John Noble Home Committee of Management – November 14,

10.8 John Noble Home Committee of Management – October 10, 2018

10.9 John Noble Home Committee of Management – Private and

11. COMMITTEE REPORTS

11.1 Committee of the Whole – Community Development #2018-12-04B -

11.2 Social Services Committee Report #2018-12-05 – Councillor Weaver

11.3 Finance Committee Report #2018-12-05 – Councillor Martin

11.4 Appointments Committee Report #2018-12-11 – Councillor Weaver

11.5 Committee of the Whole – Operations and Administration Report #2018-12-

13. NOTICES OF MOTION

BY-LAW READINGS PREAMBLE

157-2018 THREE By-law to authorize the execution of AGREEMENTS

1. Agreement between The Corporation of the City of

2. Agreement between The Corporation of the City of

159-2018 THREE By-law to amend Zoning By-law 160-90, being a By-law to

160-2018 THREE Being a by-law to repeal By-laws 97-2017 and 98-2017,

161-2018 THREE By-law to amend By-law 91-2017, being a by-law to

163-2018 THREE By-law to amend By-law 144-88, being a By-law to regulate

165-2018 THREE By-law to Dedicate Reserve Block 13 on Registered Plan

166-2018 THREE By-law to repeal and replace Corporate Policy-036 (Printing

167-2018 THREE By-law to appoint various members to Boards and

168-2018 THREE By-law to amend Chapter 15 of the City of Brantford

169-2018 THREE By-law to Confirm the Proceedings of the Council of The

DATE: December 18, 2018 REPORT NO. CS2018-123

TO: Mayor Davis and Members of City Council

FROM: Charlene Touzel

1.0 TYPE OF REPORT CONSENT ITEM [ x ]

Clerk’s Report on Communications for October, November and December 2018

THAT Report CS2018-123, Clerk’s Report on Communications for October, November

1. Association of Municipalities of Ontario

Clerk’s Report on Communications (CS2018-123) Page 2

i. AMO Communications – AMO Policy Update – Provincial Government

2. Ministry of Community Safety and Correctional Services

3. Ministry of Tourism, Culture and Sport

4. Minister of Families, Children and Social Development

5. Environmental and Land Tribunals Ontario - Local Planning Appeal Tribunal

6. Environmental and Land Tribunals Ontario - Assessment Review Board

Clerk’s Report on Communications (CS2018-123) Page 3

7. Ministry of Municipal Affairs and Housing

8. Ministry of Environment, Conservation and Parks

10. Ombudsman Ontario

11. Emergency Services Steering Committee

12. Grand River Conservation Authority

Clerk’s Report on Communications (CS2018-123) Page 4