Académique Documents
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Doc no : BAP-00-80-PE-0201-R
BANGGAI AMMONIA Project No : 15-1802
PLANT PROJECT Rev. No.: 2 Page 2 / 18
TABLE OF CONTENT
1. GENERAL ............................................................................................................................... 4
2. SCOPE .................................................................................................................................... 4
3. EXPLANATION OF TERMS .................................................................................................... 5
4. REFERENCE ........................................................................................................................... 7
5. RESPONSIBILITIES ................................................................................................................ 7
Originator ............................................................................................................................................ 7
Document Controller .......................................................................................................................... 7
6. DOCUMENT NUMBERING SYSTEM ...................................................................................... 7
General ............................................................................................................................................... 7
Document Number Identification for General Documents ................................................................. 8
1. GENERAL
This procedure describes the method of assigning document numbers to PROJECT
documents to be prepared for performing work among PT. PANCA AMARA UTAMA,
(hereinafter referred to as OWNER) and PT. REKAYASA INDUSTRI known as
CONTRACTOR during Engineering, Procurement, Construction and Commissioning works of
BANGGAI AMMONIA PLANT PROJECT (hereinafter referred to as BAP PROJECT).
Main objective is to establish the project document numbering systems which shall be used
for all documents, drawings and any dossiers that are to be generated for the implementation
of the BAP PROJECT.
2. SCOPE
This procedure shall apply to the Project Documents, including but not limited to:
a. Plans
b. Procedures
c. Forms
d. Standards
e. Specifications
f. Data Sheets
g. Drawings
h. Sketches
i. Requisitions
j. Contract
k. Purchase Order
l. Schedules
m. Summaries
n. Criteria
o. Manuals
DOCUMENT NUMBERING
PROCEDURE
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BANGGAI AMMONIA Project No : 15-1802
PLANT PROJECT Rev. No.: 2 Page 5 / 18
3. EXPLANATION OF TERMS
a. Project Documents
Project documents are those that are used and generally prepared to meet project-specific
requirements but exclude correspondence.
b. Plans
Plans are functional managements documents that describe the overall strategy for a
particular project area e.g. Project Management Plan, Quality Plan, Safety Plan, Execution
Plan.
c. Procedures
A series of prescribed steps followed in a definite regular order which ensure adherence
to the guidelines set forth in the Policy to which the Procedure applies. Procedures specify
who, when, where, and how a work activity will be performed so as to achieve a particular
outcome. Procedures are implemented to make work activities uniform and more
predictable.
d. Forms
Forms are documents that are used to gather information, provide instruction, provide a
record of an activity, or to obtain appropriate approvals. They can be a stand-alone
document, or used to support a procedure.
e. Standards
Standards are documents that provide guidance and define accepted practices and
criteria.
f. Specifications
Specifications are technical documents that define the type of equipment, materials, or
services that are desired to be provided by suppliers, subcontractors, and construction
personnel. Specifications establish the requirements for equipment or material design,
fabrication, and/or installation and construction.
g. Data Sheets
Data sheets are forms that specify the design and procurement requirements for items
such as equipment and instruments.
DOCUMENT NUMBERING
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Doc no : BAP-00-80-PE-0201-R
BANGGAI AMMONIA Project No : 15-1802
PLANT PROJECT Rev. No.: 2 Page 6 / 18
h. Drawings
Drawings are engineering drawings and details that are produced for a specific project
and that are issued as project documents.
i. Sketches
Sketches are informal drawings that are used to develop design concepts or to clarify
design intents.
j. Requisitions
A requisition is a transmittal of technical requirements to Procurement for the purchase of
equipment, materials or services.
k. Schedules
Schedules are documents that compile and list items such as cables and labels that is
summarized as a list. Schedules, as used in this procedure, do not include planning
schedules.
l. Summaries
Summaries are documents that compile data such as that for ground anchors or other
information that is summarized as a list.
m. Criteria
Criteria are documents that specify the nature, requirements, and procedures of a specific
job such as job scope and job instructions. Criteria generally answer the questions; what,
who, how, and when of a specific job.
n. Manuals
Manuals are functional management documents that describe in detail the specific parts
of a particular Project Plan, e.g. Procedures Manual, Safety Manual.
o. Document Type Code
Document type codes are abbreviations for the category of the document.
p. Sequential Number
The sequence number is a sequential number that orders documents and makes them
unique within the document type.
DOCUMENT NUMBERING
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BANGGAI AMMONIA Project No : 15-1802
PLANT PROJECT Rev. No.: 2 Page 7 / 18
4. REFERENCE
Doc No. Title
BAP-00-GO-GS-001 Project Specification, Paragraph 5.2.9, 5.3.2, 6.4.4
International Standard - Quality Management System,
ISO 9001:2008
Clause. 4.2.3
BAP-00-80-PE-0200-R Document Preparation Procedure
5. RESPONSIBILITIES
Originator
Document numbers are assigned by the Originator after verification from the assigned
Document Controller and following the appropriate structures as indicated in next paragraph
of this document.
Document Controller
Document Controller shall reserve a document number, complete the draft of document with
the assigned numbers, and obtain appropriate approval/signatures. All documents,
correspondence and dossiers shall be numbered in accordance as indicated in paragraph 5
of this document.
However, if the original document is re-established and it is essentially the same document
then it may use the previous document number with a revision number.
A canceled document is also considered a revision in the document. For example, for a
document first issued under rev.0 and subsequently canceled, revision number will be rev.1.
And if the document is re-issued, it will be rev.2, and so forth.
DOCUMENT NUMBERING
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BANGGAI AMMONIA Project No : 15-1802
PLANT PROJECT Rev. No.: 2 Page 8 / 18
BAP XX YY ZZ 0001 R
Where:
Code Description Format
(1) Fixed code for Project Name, “BAP” 3 digits
(2) Unit Identification Number. 2 digits
This number identifies the facilities and the units to which the
document relates.
See Appendix-1.
(3) Work Categories. 2 digits
This number classifies the category of work, such as civil, piping,
electrical, etc, to which the document relates.
See Appendix-2.
(4) Document Type. 2 digits
See Appendix-3.
(5) Sequential Number is assigned by originator (from 0001 to 9999). 4 digits
See Appendix-4
(6) Document Originator.
1 digit
“R” for CONTRACTOR (PT. Rekayasa Industri).
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BANGGAI AMMONIA Project No : 15-1802
PLANT PROJECT Rev. No.: 2 Page 9 / 18
Code Description
00 GENERAL PROJECT
20 UTILITY UNIT
21 Power & Steam Generation
22 Sea Water Intake and Sea Cooling Water System
23 Water Treatment System
(Inc. Desalination, Mix Bed, SWRO, Pond, Close Circuit CW)
24 Portable Water Unit
25 Fire Fighting Facilities
26 Plant Air/ Instrument Air System
27 Nitrogen Generation System
28 NG Metering Unit
29 Waste Water Treatment Unit
30 OFFSITE FACILITY
31 Tank Yard Facility
32 Flare Stack
33 Jetty
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Code Description
0 Process and Commissioning
00 General Process Engineering
01 Process Engineering Design Package
02 Basic Engineering
03 Precommissioning
04 Commissioning/ Plant Start-Up and Operation
05 Unclassifed
2 MECHANICAL
20 General
21 Fired Heater, Furnace
22 Pressure Vessel and Tank
23 Heat Exchanger
24 Pump and Compressor
25 Reactor and Conventer
26 Tower and Column
27 Package Unit
28 Material Handling Equipment
29 Miscelleneous Equipment
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3 PIPING
30 General
31 Pipe
32 Valve
33 Flange
34 Bolt & Nut
35 Gasket & Packing
36 Fitting
37 Special
38 Support Material
39 Unclassified
4 ELECTRICAL
40 General
41 Power Generation
42 Power Distribution
43 Power Wiring
44 Lighting
45 Grounding
46 Communication System
47 Fire Alarm
48 Building Electrical
49 Unclassified
5 INSTRUMENT
50 General
51 Instrument Panel
52 Field Instrument
53 Sensing Element
54 Control & Safety Valve
55 Analytical Instrument
56 Computer System (DCS, PLS, etc)
57 Instrument Installation Material
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8 MANAGEMENT SERVICES
80 Project Management, Project Control, Document Mgt. and Risk Management
81 General Engineering
82 Procurement
83 Health, Safety, and Environment (HSE)
84 Quality Assurance, Quality Control and Inspection
85 IT (Information Technology)
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9 PACKAGE UNIT
90 Package Boiler
91 Package Power Generation
92 Water Treatment System
93 Fire Fighting System
94 Plant Air/ Instrument Air System
95 Nitrogen System
96 Unclassified
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PLANT PROJECT Rev. No.: 2 Page 15 / 18
Code Description
DRAWING
CE Cause and Effect Diagram
DW Detail Drawing
EF Piping and Instrument Diagram/ Single Line Diagram
FS Field Sketch
GA General Arragement/ Layout
HD Utility Header Diagram
ID Information Drawing
IM Isometric Drawing
PF Process Flow Diagram
PP Plot Plan and Elevation
PS Pipe Support Drawing
SD Standard Drawing
SK Sketch
SPECIFICATION
GS General Specification and Design Criteria
IN Inspection Specification
IS Individual Specification
WS Construction Specification
REQUISITION
ER Engineering Requisition
CR Construction Requisition
MR Material Requisition
ENGINEERING DOCUMENT
BD Basic Design Package
BE Basic Engineering Design Data
BM Bill of Material
BQ Bill of Quantity
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BANGGAI AMMONIA Project No : 15-1802
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PROCUREMENT DOCUMENT
EX Expediting Document
PO Purchase Order
PL Packing List
RE Request for Estimate/ Inquiry/ Change
RQ Request for Quotation
RU Request for Purchase
SH Shipping Document
SI Shop Inspection Document
OTHER
BP Bid Package (Tender Document)
CT Contract Document
DR Daily Report
EB Technical Bid Evaluation Report
GP General Procedure
IV Invoice
ME Monthly Report (general)
MI Monthly Report (for internal only)
ML Manual
MS Method Statement
NC Non Conformance Record
PE Execution Procedure incl. Fabrication and Constr. Procedure
PR Proposal
RC Record
RP General Report
TB List/ Table/ Roster
TQ Technical Query
WR Weekly Report
DOCUMENT NUMBERING
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Sequential / Serial numbers shall be assigned chronologically to the same combination of Unit No.,
Work Category Code and Document Symbol (or Equipment No. for Requisition, Data Sheet). Serial
number shall be four (4) digits.
The sequential number of the plan and procedure documents shall be started from 0001, unless
specified in the below table for specific Work Category as follows:
No. Description
Project Management, Project Control, Document Mgt. and Risk
80
Management
Project Management Start from 0001 to 0099
For other Work Categories plan/ procedure not listed above, and also other documents and
dossier, sequential number is assigned by Originator starting from 0001 to 9999 basically.