Académique Documents
Professionnel Documents
Culture Documents
On
Recruitment and
Selection Process
Of
Divine Textile Limited
Prepared for:
INTERNSHIP [BBA]
Stamford University Bangladesh
Prepared by:
Md . Rieadh Rahman
ID # BBA- 03009659
Batch – 30th
Bachelor of Business Administration (Marketing)
Letter of Transmittal
Dear Madam,
It's a great pleasure to submit the Internship report titled “Recruitment and
Selection Process of Divine Textiles Limited ”. That has been assigned to me
for the partial fulfillment of the requirements of BBA degree.
I have tried my best to give the report a presentable shape and make informative to
fulfill the objectives of the study. I have enjoyed a lot during the preparation of
this report.
I would like to convey my gratitude and thanks to you for giving me an
opportunity to work on such a report that is very much relevant to my study. I
sincerely believe that the practical knowledge and experiences gathered from this
report will be very much helpful in my future life for doing any type of work.
If any confusion arises or any further explanation is needed. I will be readily
available to explain the matter to you, as the situation required.
Thanks.
Sincerely,
………………………………….
.(Md.Rieadh Rahman)
CERTIFICATE
………………………………….
Ms. Abida Sayeeda Mallika
Lecturer:
Department of Business Administration
Stamford University Bangladesh
PREFACE
Internship is an integral part of BBA program, because it gives us the practical
knowledge of what we have learnt during our study period. This report is written
to fulfill the requirement of BBA degree. Trading keeps much importance in
human life. This practice started when the human beings thought to live together
in the formal way. Small groups of people came together and small colonies were
established. This change in living style started exchange of the things. So when the
first thing was exchanged the trade was come into being.
Now a day the business environment keeps on changing everywhere. New
dimensions of business are coming before us. These dramatic and dynamic
changes in business world require the specialties about the all aspects of business
of today. Because of these requirements, business knowledge becomes important
and business education becomes the need of time. Only he person with latest
knowledge can survive in this vast field.
But practical knowledge is also necessary along with the theoretical knowledge.
This made the internship an integral part of BBA. One can see how the theories
and knowledge are being practically implemented. This report is about Divine
Textile Ltd. I did my internship here for Three months and this report carries the
information about history, organizational structure, marketing strategies and
SWOT analysis of Divine Textile Ltd. Divine Textile Limited an organization in
textile sector was assigned to me for internship. This report is about my experience
and knowledge, which I have gained during my internship program. In this report I
have made a humble attempt to express most efficiently and effectively what I
experienced and observe at (DTL). I think that this report will be really helpful for
those who want to know about (DTL).
ACKNOWLEDGEMENT
Up and above anything else, all praise to Almighty Allah alone, the Omnipresent
and the most Merciful and compassionate. The words are bound, knowledge is
limited and time is short to express his dignity. It is one of infinite blessings of
Allah that he bestowed me with the potential and ability to contribution towards
the deep oceans of knowledge already existing.
.
EXECUTIVE SUMMARY
Divine Textiles Ltd. started its journey by establishing the first unit in 1997. One
year later the second unit was established. Divine Textile is a subsidiary company
of Divine Group. The Company was incorporated as a public limited company in
the year of 1994. The operation was started in middle of 1997. Within a very short
time of span the company achieved some significance success. Divine Textile
receives Oeko-Tex standard 100 and ISO-9002 certificates in the year 2000.
Authorized capital of the company is tk. 40.00 crore. It’s paid- up capital is TK.
50.00 lakh. The business lines of Divine Textiles Limited are manufacturing and
marketing of garments and fabric. The factory is located in Kaliakoir, Gazipur of
Bangladesh. Its head office is located at Mohakhali in Dhaka.
Human resource planning is concerned with the flow of people into, through, and
out of an organization. HR planning involves anticipating the need for labor and
the supply of labor and then planning the programs necessary to ensure that the
organization will have the right mix of employees and skills when and where they
are needed. The forecasting methods described below provide key input for these
processes.
Selecting and recruiting good employees for an organization is indeed one of the
most crucial and critical aspects of running an organization as the decisions so
taken to this respect can either take the organization to the heights of success, or a
mistake or wrong decision in the same can altogether destroy the organization. In
this respect, it must be borne in mind that each individual has a valuable
contribution, irrespective of the position or status of the employee in the respective
organization. In the correct age of information and the equally competitive
business environment, it would be somewhat of a futile exercise to select and
recruit an employee simply upon the selector's gut feeling, the handsome
appearance, or even the fast talking candidate trying to show that he or she knows
everything needed for the respective position for which she or he is applying for.
Hence, the importance given to the various checks and measures for selecting and
recruiting good employees, and where possible the adoption of scientific
processes, even though all the checks, measures, and precautions taken for
selection and recruitment may prove to be wrong and may even possibly damage
the company's reputation. Then there is the important, yet equally crucial element
of rising number of candidates for each job or vacancy, compared to the number of
job openings, and the difference seems to be rising every year with graduates and
post-graduates entering the job market not by the hundreds, but by the thousands.
This then calls for selection and recruitment measures that are truly beneficial for
the organization, even though the best of techniques can prove an employer's
hiring decision as being wrong.
The report beginning introduced introduction of Divine Textile Limited. Then the
report shows mission statement, strategic goals and objective , production
principle, organizational overview: Marketing Overview, Operational Plan,
Management, Human Resource Management , Scope of the Project, Methodology
of the Research Work: Analysis and Discussion in Divine Textile Limited , SWOT
Analysis PEST analysis : The last part shows Findings of the study,
Recommendations and Conclusion and Bibliography
Contents Page No
Immediately after the founding of Bangladesh, tea and jute were the most export-
oriented sectors. But with the constant threat of flooding, declining jute fiber
prices and a significant decrease in world demand, the contribution of the jute
sector to the country’s economy has deteriorated. The garment industry in
Bangladesh became the main export sector and a major source of foreign exchange
starting in 1980, and exported about $5 billion USD in 2002.
The industry employs about 3 million workers of whom 90% are women. Two
non- market factors have played a crucial role in ensuring the garment sector’s
continual success namely (a) quotas under Multi-Fiber Arrangement1 (MFA) in
the North American market and (b) preferential market access to European
markets. From 1995-2005 the WTO Agreement on Textiles and Clothing (ATC)
was in effect, wherein more industrialized countries consented to export fewer
textiles while less industrialized countries enjoyed increased quotas for exporting
their textiles. Throughout the 10 year agreement, Bangladesh’s economy
benefited from quota-free access to European markets and desirable quotas for the
American markets.
It is clear from table that the performance of the public sector is gradually
going down in terms of yarn production and total stoppage in fabric production.
knitwear items have almost overtaken woven garments. Although woven garments,
knitwear, home textiles and textile fabrics all achieved persistent growth during the past
five years, the growth rate in knitwear has been phenomenal compared with the other
categories. This growth pattern has been attributed to the expanding domestic availability
(79.18 per cent and 83.33 per cent, respectively, for 2004/05 and 2003/04). In
comparison, the United States, Canada and Mexico collectively absorbed a total of
18.65 per cent and 14.57 per cent, respectively, in the same period. However, in
both regions there was a significant upward trend.
Table 11 provides an interesting picture. The major buyers of textile fabrics are
local exporters of ready-made garments. They buy the fabrics either to meet export
orders or to use as pocketing material. In that regard, local consumption amounted
Table 11. Textile fabric exports trends
Value (US$ million) Percentage of market share by destination
(%)
Year 2004/05 2003/04 2004/05 2003/04
Domestic sales 7.099 6.622 41.83 24.39
United States 3.526 13.485 20.78 49.67
European 2.391 4.041 14.10 14.89
Union
Canada 0.126 0.650 0.74 2.39
Mexico 0.110 0.800 0.65 2.95
Others 3.718 1.549 21.90 5.71
Total 16.961 27.147 100.00 100.00
to 41.83 per cent and 29.39 per cent, respectively of the total market share of
textile fabrics during 2004/05 and 2003/04. On the other hand, the American
region
Kong, China, jointly hold 39 per cent, followed by Madagascar at 17 per cent.
Bangladeshi manufacturers mainly depend on wool of Mongolian origin. Since
cashmere sweaters are made of expensive raw materials and need sophistication in
the production process, production is a risk that exporters are afraid to take. If
entrepreneurs want to capitalize on the demand for this product, policy support
will be needed. The emerging trend in the global sweater market is apparel made
of wool and natural fibers. If the industry can exploit the market and gain high-
value business, it may emerge as the ultimate winner.
3. Demand-supply gap in textile products and investment opportunities
in the primary textile sector With the continuous development and penetration in
the textile market as well as diversification in products, there has been a
significant demand for fabrics and yarn during the past five years. However,
domestic fabric manufacturing mills cannot cope with the demand. As such, a vast
scope exists for investment in fabric production
The company has been receiving a lot of enquiries for fleece garments from its
European buyers . Recently they have already undertaken to an agreement with its
principal buyers
of Germany for export of at least 2.00 million pieces of fleece garments per year
initially.
The Divine Textile is a part of Divine group. Which has established about 30
companies
in various part of the country. The major sector of the group is an under.
Listed Companies:
· Divine Textile Limited
· Divine Textile Limited ( unit-2)
· Divine Cold Storage Limited
· Divine Fabrics Limited
· Divine Elastic Limited
· Divine Sourcing Limited
· Chowgacha Apparels Limited
· Chowgacha Printing Limited
· Alliance International
· Nice Thread
industry leader.
Continuous endeavor for improvement through adoption of most modern technology in production.
Ø To make Divine Textile a first choice for the foreign customers by improving
its quality and services.
Ø Computerization
Board of Directors :
Board of Director
↓
Managing Director
↓
Production Manager
As it’s major competitors are in the country as well as in the foreign markets,
while concerning with the countrywide competitors, there are major competitors
like Square Textile Mills Limited, Beximco textile limited, Akij textile limited
along with major competitors in European market.
There is strictly needed a strategic focus to face the present intense competitive
situation. The market for textile products is becoming more competitive every
year. The customers are emphasizing on quality over all other thing and can easily
search the most cost-effective supplier anywhere in the world. Keeping this in
mind, Divine Textile focus has been on meeting its customer’s demands and
requirements, improving its competitiveness, increasing productivity, and
enhancing its existing quality control systems. So it has emphasized on the
implementation of the developed strategies. Every element of cost and quality is
continually scrutinized and measured according to worldwide standards by the
SGS Bangladesh limited. Each unit is independently analyzed as a cost center to
make cuts wherever and wherever possible. The Quality Assurance department
has been further strengthened with the addition of trained staff and state-of the art
equipment.
Transportation documentation
Packing list
Certificate of origin
Certificate of inspection
Procedure list
Bill of exchange
Before going into elaboration of these documentations, one must know all about
them. No person can export any goods until he is registered as an exporter with
Director general of Export Promotion Bureau.
Invoice/indent
A commercial invoice is a commercial document by which the seller charges the
goods to the buyer. The in formations, which this document provides to the
exporter and the importer, are as follows:
§ Date
§ Invoice number
§ Name and address of the buyer and the seller
§ Order/contract number, description of the goods, quality, unit price and the total
amount of goods exported
§ Terms and conditions of the payments
§ Shipment details
§ Certification on the invoice
Letter of credit
The terms of letter of credit is defined as:
Purchase department :
The department is located within the factory. There are eight employees working
in the purchase department.
The decision of the purchase of raw material is med by the top management or
when any new machinery or plant is to be acquired. At the time of the cultivation
of the cotton crop, the decision is made with considering the other factors like
requirement, price, quality etc that how much we should purchase and from whom
we should purchase and through what sources we can finance this purchase. So in
this regard, the Chairman with the consultation of the Mill Manager, General
Manager Finance and Technical Manager make the bulk orders.
The finance division helps them in this regard to arrange eh funds. So in this
regard, the select the bank that provides financing facility at lower rate of interest.
As far as the purchase of raw material is concerned, the purchased department
fully contributed its efforts in this regard. Whenever any section of the mills or he
head office requires any thing they make and purchase indent to the purchase
department. At mill, the storekeeper made this indent, on the other hand of the
required thing is available with him, he makes the delivery to that section.
When the supplier dispatches the goods to the mill, a dispatch advice is made by
the department t other store keeper that the items are dispatched to you. At mill, an
inward gate pass is made and the items sent to the store where the storekeeper
prepares goods receipt note after inspecting the items and this one copy is sent to
the purchase office and one copy is sent to the account s office
This is the major department of the company. Finance department is located with
the factory. It prepares different kinds of financial reports and gives information to
management for decision-making purposes.
Finance department prepares the Income statements, Balance sheet, Trail balance,
Cash flows, Production report for the whole month, stock taking report yield
comparison report etc. these all reports are helpful for the management to make
production plan, financing decisions and other important matters. The head of the
department in finance manager. He is an accountant.
Function of finance department
Following are the main functions of finance department:
1. To prepare monthly and half-yearly reports
2. To keep the record of inventory and stock
3. To maintain a liquid position
4. To maintain adequate cash to run the operations of business
5. To reconcile the bank statements
6. To make payments to the suppliers
7. To maintain debt and credit balances of the customers
8. To deal with the sales tax and income tax departments
9. Preparations of vouchers
10. Prepare profit and loss accounts & income statements
11. Keep record for the payment of salaries
Strength: Weakness:
►Organization Can
expand product lines. ►New Entry of
competitors
policies
►Globally
Economic
instability
Strengths:
ISO 9001-2000:
DTL is certified under ISO 9001-2000 and so it meets the requirement of
international standard and has a value in the mind of concern people.
Strong Security System
Divine has a greater security system. There are different hidden security cameras
which capture all the moments.
High quality product
Divine is using advance technology like they have modern machinery by which
the quality of product produced is very high.
Latest mechanized machinery.
They are using modern looms which they have purchased from Japan, Germany
and France. And by using that latest machinery the productivity of the employees
are very high.
Tremendous market positioning
Divine is one of the Pioneer Textile Group in the Pakistan so it has got the position
in the mind of its customer. And being an old textile company people are loyal
with it. Divine has a better position in the mind of its customers.
Highly qualified and skilled management
The management of Divine is skilled they have hired graduate people in their
management and also experienced people from all over the country.
Weaknesses:
High cost of production
The production cost is high because of un-proper utilization of resources.
Centralized decision making
The decisions are made by the upper management which is weakness of the
Divine because they have not any proper idea about the prevailing situation and
their decision can be un-fruitful for the company.
Less promotional activities
The advertising and promotional cost of the Divine is very low it can take
advantage for more turn outs.
Political Instability
The political situation of Bangladesh is not satisfactory. Due to the rapid change
in the Government every government sets its own new trade policies.
Govt. should apply sustainable policies for the beneficial of the exporters as well
as the investors.
Economic situation:
The economic condition of Bangladesh can also affect the foreign investors
increasing inflation rate make the cost of production high and thus reduce the
profit margin of the investor.
Social situation:
The change in the lifestyle of the people affects the growing demand of the
Divine products. The change in the lifestyle and needs in different demographics
also affect the demand of the customers.
Technological factor:
Technological advancement in all the sectors of the country has changed the entire
socio-economic environment. Especially in the textile sector there is a lot of
technological development.
Divine’s excellent computerized machines and devices have made extension in its
present setup of well advanced technology imported from Japan, Germany,
France, Hong Kong and UK.
As for as Divine Group is concerned its own name is its competitive advantage.
Being an
group it has its own name in the field of Textile as well as sugar. As I have told in
the
above segment that it has business of Methane gas in Europe it is its competitive
advantage. As dealing in one different side gives you edge over competitors in
other
field.
Furthermore, its financial assets are also an edge for the group. As being late in
paying
any party makes future problems which result in delivery of any product to be late
and
resulting in bad image of the company.
It’s has many competitor like as the Akij group, Square group, Beximco group etc
.
Medical facility
All employees enjoy medical facilities
Workers participation fund
All the permanent employees are entitled to become a member. The company
contributes every year some amount of profit for permanent employees.
Leaves
32 leaves per annum are allowed under different categories like sick leave, causal
leaves etc.
The top management is provided with fully maintained cars. Conveyance
allowance is provided to employees.
Traveling allowance
Conveyance allowance
T.A is paid to the employees if they travel for the purpose of the business
Under the guidance and supervision of the Marketing Program will be responsible
the following activities:
The first and most recommendation is to eliminate one man show prevailing in
the
company.
There must be a proper system for training of employees and supervisors.
Importance should be given to employees’ turnover.
Different training courses should be arranged for the up lifting and improving
the
quality of work for employees.
There is also a problem of work overload for the employees and it should be
control
properly so that the employees are motivated. As I have seen employees working
till 8
PM. And I have come to know that sometimes they work till 1 AM late night
without any
incentive.
Employees should be paid extra for the work which they do after working
hours.
Divine Textiles Limited 74
Conclusion
We got a lot of experience from Divine Textile . During our internship we came to
know that how the different activities take place, what are the procedures
The Divine Textile is on the way of progress. It has been earning profit for the
last five years. The management is professionally qualified and experienced.
The Divine Textile should motivate their employees by providing different
incentives. Their salary package is also not attractive. The performance of the
Human
Resource department is also satisfactory.
Divine Textile product is of high quality. The demand of Divine
Textile products are increasing with the passage of time. The company should
expand its capacity as soon as possible to satisfy the demands of their customers.
Divine Textiles Limited 75
Bibliography
Mr Ziaul Azam , Executive on Divine Dextile Limited, Report on Divine Textile Ltd. Dhaka.
(Flat Embroidery Machine) (High Precision Single Jersey Circular Knitting Machine)