娘e叩冊〔 O=りき拇印=面購う

DEPARTMENT OF EDUCATION
REGION =!

ScHOOLS DrvISION OFFICE OF BATAAN∴ EDUKASYON

Website: WWW.de〇edbataan.⊂Om i emall: bataan@deped.慮OV.Dh l調Page. httDS.//www点ecebook.⊂Om/DeDedBataan
Telephone "ax : 047-2372102 l Address: Bataan Provincial CapItOi Compound, Baianga CitY 2100

Apri1 6, 2018

DIVaSION MたMORÅNDUM
No. 1小     s. 2017

DEpしOYMENT OF ADM量NSTRAT重V各ASS重STÅNT I重重(SEN重OR

BOoKK駈PER) AND ADM重NSTRÅT重VE ASSISTANT (DISBURS重NG O晴重CER)
TO THE SDO ANNEX各S

To: Pubiic Schooi District Supervisors

SchooI Heads (Elementary, Secondary - Non IUs & Senior High SchooI)
A= Others Concerned

1, This is in connection with the馴ed up positions of Administrative Assistant

IⅡ and Administrative Assistance II and their depioyment to the respective

SDO Annexes. The fo=0Wing pe「SOnneI w川be depIoyed as follows:

D重STR重CT ADASI重賞 AD AS重I

ABUCAY MirasoII.ManiqueZ NercyDeMesa
BAGAC Sarahしabampa Rob inJamesC.Atienza
D重NALUP重HANEAST AngieMar eGavino KCMaeCabrejas
DINALUPIHANWES‘「 FrancisOI gO KennAbando
HERMOSA Ka「enMac 訓nao Ma rjorieLingad
uMAY IrishB訓0 ∩ RinaMotano
MARIVELES EuIbertMa「Ramos
MORONG AvegaiIVi Cente Ch「 stineDestajo
ORANI AnaMa「ieC「uz ,Ch「 StineしOrenZO
ORION LeahEstre Ia CelestinaLopez
PIしAR ArIeneAntonio A「g eIAnge10Ignacio
SAMA」 Ma.Cec=ia Bernabe HannahKaitheLaforteza
 鎚種山=〔 0(母?拘り描画購う

熟め
DEPARTMENT OF EDUCATION
REGION III
ScHOOLS DIViSION OFFICE OF BATAAN EDUKASYON
Website: WWW deDedbataan.com l email: bataan@deped.的v.Dh I FB Page: httos:l/www fa⊂ebook ⊂OmlDel)edBataan

Telephone I Fax : O47-2372102 l Address: Bataan P「ovincial CapitoI Compound, BaIanga Cfty 2100

2. As finance pe「sonnei, thei「 P「imary functions w川be for finance and wi= be

directly reporting to the SchooIs Division Superintendent and Division

Accountant as far as down10ading of MOOE, Iiquidation of cash advance and
Othe「 financial matters are concerned.

3. They w川be providing financiaI services to a= the schooIs, eIementary,

secondary non-IUs and senior high schooI within the district.

4. For them to execute their functions accordingIy and timeIy, they should be

P「0Vided with enough space, Offlce supplies and equipment like desktop and

Printe「 necessary to prepare and p「int vouchers and =quidation repo巾S for
a= the schooIs within the district

5・ Enclosure No. 1 「efers to the detailed functions of these personnel.

6. EncIosure N○○ 2 refers to a= the detaiIs to be reflected in the Iiquidation

「eport. Take note of the changes in the signatories’section.

7. EncIosu「e No. 3 refers to the certification of NO UNLIQUIDATED C/rsH

ADVANCE. Take note of the changes in the signato「ies.

8. Enciosure No. 4 「efers to訓the deta=s to be reflected in the cash

disbursements jou「naI.

9. DepIoyment w紺be on ApriI 13, 2018, Except fo「 Ka「en MacaIinao, Francis

Oligo and ArIene Antonio, Pending the appointment of the Division

Bookkeeper, ADAS III of Dinaiupihan East and West and ADAS II assigned
in the accounting offlce.

10, Immediate dissemination of this Memorandum is earnestiy requi「ed.

き各SS重た ERRER, CESO V

Sch○○is Div ion Supe「intendent
 玖珂山肌of母常l川向く…g
DEPARTMENT OF EDUCAT!ON
REGION III

ScHOOLS DMS重ON OFFICE OF BATAAN EDUKASYON

熟め
Website: WWW.deDedbataan.com l ema‖: bataan@deDed.gov.oh l FB Page: httDS://www.facebook.com/DepedBataan
TeIephone l Fax : 047-2372102 l AddJeSS: Bataan P「ovincial CapitoI Compound, Balanga Cfty 2100

EncIosure No. 1, S.2O18

DepIoyment of ADAS I重重and ADAS I重to Districts

Function and Responsibilities

・ ADAS重量I (Senior Bookkeeper)

1. P「eparation of vouchers with compIete at鳴chments and requi「ements per

Deped Orders and COA Ci「CuIar as reflected on the checkiist

2. Cheeking and monitoring oftimeIy liquidation prepared by the disbursing offlcer

(ADASII).

3, Monitoring of schooIs for diffe「ent p「ograms being impIemented.

4. Checking of cash advance against the wo「k and financiaI plan and annuaI

Pr∝urement PIan and ensure that the amount of cash advance each schoo=s
requesting is in agreement with the estimated amount of each p「Og「am and
the period within which they are intended to be impIemented,

5. Keeping the work and financiaI pIan and schoois’subsidiarY ledge「S uPdated
after cash advance has been made to the schooIs.

6. Submission of hard and soft copies of cash advance vouchers to the partner-
bookkeepe「 assigned in the SchooIs Division O筒Ce eVery mOnth to faciIitate the

POSSibie modification of vouchers in case of e「ro「s and necessary changes to

be effected in each voucher.

7. Taking pIace ofADAS III assigned in the SDO in case of her/his absence.

8. Pr∝e§Sing and compIetion o=iquidation reports in the absence of the

disbursing offlcer.

9. MonthIy 「econciIぬtion of 「ecords and subsidia「γ Iedgers of schooi mooe and

Othe「 P「Og「amS With the senior bookkeepe「 (assigned in SDO) handling the
Same district,

10.P「OVing assistance to the a= the school heads in preparation of訓work and

financiaI pIan for MOOE, SBFP and othe「 prog「ams where funds a「e to be
downloaded to the schooIs thru the SDO.
 載埋り皿〔 0吊り8褐囲両面g
DEPARTMENT OF EDUCAT10N
REGiON III

ScHOOLS DIViSION OFF重CE OF BATAAN EDUKASYON

Website: WWW.deoedbataan.com l email: bataan@deped.良OV.Ph l FB Page: htt。S://www烏cebook.com/DeDedBataan
Telephone / Fa職: O47-2372102 l AddleSS: Bataan P「ovincial CapitoI Compound, Balanga Crty 2100

Note that the primary functions of the bookkeepe「 w用be fo「 finance.

That is to ensure the downloading of funds for schooI mooe and othe「 p「ograms

is in accordance with the work and financiaI plan Hence, they w掴pe巾erm

reIated jobs onIy after the financiaI services to the schooIs have been ensured
and done compIeteIy.

・ ADAS I重(Disbursing O飾ce「)

1. Preparation and compietion o帥quidation of a= cash advances made to訓the

SChoois in the dist「ict. Thus,訓documents necessary for the monthIy Iiquidation
Of cash advance shouId be fo=owed up and secured by the disbursing office「
from each schooI head befo「e the fa= due.

2. Submission ofthe liquidation report 25 days after cash advance has been made
to each schooI. Five days w川be for the ch∝king of the liquidation by the
bookkeeper assigned in the SchooIs Division O簡ce. (EれClosure 2, S, 2018)

3. Ensure not oniy the compIeteness of d∝umentS for =quidation but each
expenditure liquidated is in accordance with the work and financiai pIan and
the purposeIs to which the cash advance was made.

4. Preparation of the ce面fication of NO UNLIQUIDATED C/rsH ADVANCE.

(各nclosure 3, S. 2018)

5. P「OVing assistance to the訓the schooI heads in preparation of訓work and

financiaI plan for MOOE, SBFP and other programs where funds are to be
downIoaded to the schooIs th「u the SDO.

6. Pr∝eSSing and compIetion of attachments to the disbu「Sement VOuChers in the

absence of the bookkeepe「 assigned in the SDO Annex.

Note that the primary functions of the disbursing offlcer wiil be for
finance. Hence, they w川Perform related jobs onIy after the liquidation 「eports

have been compieted and submitted to the Schoois division o飾ce. This is

because liquidation of p「evious cash advance granted is necessary for the

downIoading of the next cash advance.

軸駅間§●●
 範印u博〔 0いりe靖り両面腫ら
DEPARTMENT OF EDUCAT!ON
REClON !営I

ScHOOLS DrvISION OFFICE OF BATAAN EDUl(ASYON

Website: WWW.deDedbataan・com l omail: bataan@deped.的v.Dh l部Page: httDS://www.facebook.com/DepedBataan

TelephOne l Fa職: O47-2372102 1 Address: Bat∂an P「oviinciai Capfrol Compo…d, Balanga Crty 2100

. ADAS III assigned in SDO (Senior Bookkeepe「)

1. Preparation and submission of monthIy check disbursements joum∂I (CKDJ)

two days after the granting of alI cash advances, Payments and
reimbursements.

2. Prepa「ation and submission of monthIy cash disbu「sements jou「nal (CDJ)

together with the liquidation reports prepared by the disbu「sing o冊Cer On Or
befo「e the lst day of the fo=owing month. If the lst day′剛S On a Weekend o「
ho=day, CDJ must be submitted before the weekend o「 hoIiday. (EncIosure 4,
S。20宣8)

3. Proving assistance to the alI the school heads in p「eparation of a= wo「k and
financiaI pIan fo「 MOOE, SBFP and other prog「ams where funds are to be
downioaded to the schooIs thru the SDO.

4. Ensu「e that each vouche「 p「epared by the senior bcokkeeper assigned in the
distric白S in acco「dance with the COA CircuIars and Deped orders appIicabIe to
the expenditu「es.

5・ Ensu「e that the cash advance each schoo=s requesting is in agreement with
the estimated amount of each program and the period withi= Which the pIans
and prog「ams are intended to be impIemented as per their respective work and
financiaI pIan and AnnuaI P「ocurement PIan.

6・ Checking and monthIy monitoring and reconc硝ation of訓Otment baIances fo「

each schooI with the Budget Office.

7. Checking of the compIeteness of at鳴chments of each voucher submitted by

the bookkeepe「 assigned in the district before the said vouchers are forwa「ded
to the budget offlce.

8. Checking of the compIeteness of attachments of each liquidation reports

Submitted by the disbursing o簡cers befo「e the said Iiquidation reports are
forwa「ded to the office of the 「esident auditor.

9. To perfe「m other reIated jobs that may be deemed necessary in expediting the
Services being deiivered by the finance unit to a= the cIienteIe.

Note that the functions of the ADASIII as per thei「 job description should

Stili be perfermed.
 載埋り心ll〔 0吊りき拘り周り登臨嚢
DEPARTMENT OF EDUCAT萱ON
REGION III
ScHOOLS DrviS重ON OFFICE OF BATAAN EDUt(A§YON
Web§高e: WWW.depedbataan com l emall: bataan@deped sov ch l FB Page: httDS://www烏cebook.com/DeロedBataan
Te時"a賀: 047-2372102 l Address: Bata∂n P「ovinciaI Capfrol Compound, Balanga City 2100

Enciosure No. 2′ S.2O18

LIQUIDATIONREPORT S鑓i覆No.:
Pく轟odCoヽ・ered Da書e:

格n備中事ame: Res固Ccn紅でCく心e:
Ft鴫dClusler:

P▲R丁IC皿RS ▲賀重く)m

AゝIOUXTOFCŧHADヽ:A京CEPERDヽINO.   DTD.

AゝIOUN丁REFUNDEDPERORNO.     DTD.

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SCHOOLH工AD ▲D▲SⅢ(SDO)
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Da(e: Date:
 振りu冊〔 O章くりP贈り両面Ileg
DEPARTMENT OF EDUCAT書ON
REGION III
ScHOOLS DIViSION OFFICE OF BATAAN EDUI〈A§YON
Website: WWW depedbataan.com i ema旺bataan@deped.的v.ph I印"age. httDS://www fa⊂ebook.com/DeDedBataan
Telephone / Fax : 047-2372102 1 Address: Bataa= P「ov一nCiai Capitoi Compound, Baianga Cfty 2100

EncIosure No. 3, S.2018

ScHOOLS DIVISION OFFICE OF BATAAN

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 鎚おり岨〔 0白りe禍回向両11噌
DEPARTMENT OF EDUCATION
REGION III
ScHOOLS DIVrS重ON OFFICE OF BATAAN EDUi〈ASYON
Websife: WWWrdeoedbataan com l ema‖白油taan⑪deped.rov.ch i FB Page: httI)§://www.facebook.com/DepedBataan

Te師e l fa購: 047-Z372102 1 Address: Bataan P「ovincial CapitoI Compound, BaIanga Crty 2100

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