KEY

CTRL+PgUp
CTRL+PgDn
CTRL+SHIFT+(
CTRL+SHIFT+)
CTRL+SHIFT+&
CTRL+SHIFT_
CTRL+SHIFT+~
CTRL+SHIFT+$
CTRL+SHIFT+%
CTRL+SHIFT+^
CTRL+SHIFT+#
CTRL+SHIFT+@
CTRL+SHIFT+!
CTRL+SHIFT+*

CTRL+SHIFT+:
CTRL+SHIFT+"
CTRL+SHIFT+Plus (+)
CTRL+Minus (-)
CTRL+;
CTRL+`
CTRL+'
CTRL+1
CTRL+2
CTRL+3
CTRL+4
CTRL+5
CTRL+6

CTRL+8
CTRL+9
CTRL+0
CTRL+A

CTRL+B
CTRL+C

CTRL+D
CTRL+F
CTRL+G

CTRL+H
CTRL+I
CTRL+K
CTRL+N
CTRL+O

CTRL+P

CTRL+R
CTRL+S
CTRL+T
CTRL+U

CTRL+V

CTRL+W
CTRL+X
CTRL+Y
CTRL+Z
DESCRIPTION
Switches between worksheet tabs, from left-to-right.
Switches between worksheet tabs, from right-to-left.
Unhides any hidden rows within the selection.
Unhides any hidden columns within the selection.
Applies the outline border to the selected cells.
Removes the outline border from the selected cells.
Applies the General number format.
Applies the Currency format with two decimal places (negative numbers in parentheses).
Applies the Percentage format with no decimal places.
Applies the Exponential number format with two decimal places.
Applies the Date format with the day, month, and year.
Applies the Time format with the hour and minute, and AM or PM.
Applies the Number format with two decimal places, thousands separator, and minus sign (-)
Selects the current region around the active cell (the data area enclosed by blank rows and b
In a PivotTable, it selects the entire PivotTable report.
Enters the current time.
Copies the value from the cell above the active cell into the cell or the Formula Bar.
Displays the Insert dialog box to insert blank cells.
Displays the Delete dialog box to delete the selected cells.
Enters the current date.
Alternates between displaying cell values and displaying formulas in the worksheet.
Copies a formula from the cell above the active cell into the cell or the Formula Bar.
Displays the Format Cells dialog box.
Applies or removes bold formatting.
Applies or removes italic formatting.
Applies or removes underlining.
Applies or removes strikethrough.
Alternates between hiding objects, displaying objects, and displaying placeholders for objects

Displays or hides the outline symbols.

Hides the selected rows.
Hides the selected columns.
Selects the entire worksheet.
If the worksheet contains data, CTRL+A selects the current region. Pressing CTRL+A a second
When the insertion point is to the right of a function name in a formula, displays theFunction A
CTRL+SHIFT+A inserts the argument names and parentheses when the insertion point is to th
Applies or removes bold formatting.
Copies the selected cells.
CTRL+C followed by another CTRL+C displays the Clipboard.
Uses the Fill Down command to copy the contents and format of the topmost cell of a selecte
Displays the Find and Replace dialog box, with the Find tab selected.
SHIFT+F5 also displays this tab, while SHIFT+F4 repeats the last Find action.
CTRL+SHIFT+F opens the Format Cells dialog box with the Font tab selected.
Displays the Go To dialog box.
F5 also displays this dialog box.
Displays the Find and Replace dialog box, with the Replace tab selected.
Applies or removes italic formatting.
Displays the Insert Hyperlink dialog box for new hyperlinks or the Edit Hyperlink dialog box fo
Creates a new, blank workbook.
Displays the Open dialog box to open or find a file.
CTRL+SHIFT+O selects all cells that contain comments.
Displays the Print dialog box.
CTRL+SHIFT+P opens the Format Cells dialog box with the Font tab selected.
Uses the Fill Right command to copy the contents and format of the leftmost cell of a selected
Saves the active file with its current file name, location, and file format.
Displays the Create Table dialog box.
Applies or removes underlining.
CTRL+SHIFT+U switches between expanding and collapsing of the formula bar.
Inserts the contents of the Clipboard at the insertion point and replaces any selection. Availab
CTRL+ALT+V displays the Paste Special dialog box. Available only after you have cut or copie
Closes the selected workbook window.
Cuts the selected cells.
Repeats the last command or action, if possible.
Uses the Undo command to reverse the last command or to delete the last entry that you typ
CTRL+SHIFT+Z uses the Undo or Redo command to reverse or restore the last automatic corr
KEY DESCRIPTION
F1 Displays The Microsoft Office Excel Help Task Pane.
CTRL+F1 Displays Or Hides The Ribbon, A Component Of The Microsoft Offic
ALT+F1 Creates A Chart Of The Data In The Current Range.
ALT+SHIFT+F1 Inserts A New Worksheet.
F2 Edits The Active Cell And Positions The Insertion Point At The End O
SHIFT+F2 Adds Or Edits A Cell Comment.
CTRL+F2 Displays The Print Preview Window.
F3 Displays The Paste Name Dialog Box.
SHIFT+F3 Displays The Insert Function Dialog Box.
F4 Repeats The Last Command Or Action, If Possible.
When A Cell Reference Or Range Is Selected In A Formula, F4 Cycl
CTRL+F4 Closes The Selected Workbook Window.
F5 Displays The Go To Dialog Box.
CTRL+F5 Restores The Window Size Of The Selected Workbook Window.
F6 Switches Between The Worksheet, Ribbon, Task Pane, And Zoom C
SHIFT+F6 Switches Between The Worksheet, Zoom Controls, Task Pane, And
CTRL+F6 Switches To The Next Workbook Window When More Than One Wo
F7 Displays The Spelling Dialog Box To Check Spelling In The Active W
CTRL+F7 Performs The Move Command On The Workbook Window When It
F8 Turns Extend Mode On Or Off. In Extend Mode, Extended Selection
SHIFT+F8 Enables You To Add A Nonadjacent Cell Or Range To A Selection Of
CTRL+F8 Performs The Size Command (On The Control Menu For The Workb
ALT+F8 Displays The Macro Dialog Box To Create, Run, Edit, Or Delete A M
F9 Calculates All Worksheets In All Open Workbooks.
SHIFT+F9 Calculates The Active Worksheet.
CTRL+ALT+F9 Calculates All Worksheets In All Open Workbooks, Regardless Of W
CTRL+ALT+SHIFT+F9 Rechecks Dependent Formulas, And Then Calculates All Cells In A
CTRL+F9 Minimizes A Workbook Window To An Icon.
F10 Turns Key Tips On Or Off.
SHIFT+F10 Displays The Shortcut Menu For A Selected Item.
ALT+SHIFT+F10 Displays The Menu Or Message For A Smart Tag. If More Than One
CTRL+F10 Maximizes Or Restores The Selected Workbook Window.
F11 Creates A Chart Of The Data In The Current Range.
SHIFT+F11 Inserts A New Worksheet.
ALT+F11 Opens The Microsoft Visual Basic Editor, In Which You Can Create A
F12 Displays The Save As Dialog Box.
Of The Microsoft Office Fluent User Interface.

on Point At The End Of The Cell Contents. It Also Moves The Insertion Point Into The Formula Bar When

n A Formula, F4 Cycles Through The Various Combinations Of Absolute And Relative References.

orkbook Window.
sk Pane, And Zoom Controls. In A Worksheet That Has Been Split (View Menu, Manage This Window, Fre
rols, Task Pane, And Ribbon.
n More Than One Workbook Window Is Open.
elling In The Active Worksheet Or Selected Range.
ook Window When It Is Not Maximized. Use The Arrow Keys To Move The Window, And When Finished P
, Extended Selection Appears In The Status Line, And The Arrow Keys Extend The Selection.
ge To A Selection Of Cells By Using The Arrow Keys.
 Menu For The Workbook Window) When A Workbook Is Not Maximized.
, Edit, Or Delete A Macro.

oks, Regardless Of Whether They Have Changed Since The Last Calculation.
culates All Cells In All Open Workbooks, Including Cells Not Marked As Needing To Be Calculated.

ag. If More Than One Smart Tag Is Present, It Switches To The Next Smart Tag And Displays Its Menu Or
k Window.

hich You Can Create A Macro By Using Visual Basic For Applications (Vba).
to The Formula Bar When Editing In A Cell Is Turned Off.

elative References.

 Manage This Window, Freeze Panes, Split Window Command), F6 Includes The Split Panes When Switc

dow, And When Finished Press Enter, Or Esc To Cancel.

The Selection.

ng To Be Calculated.

And Displays Its Menu Or Message.

he Split Panes When Switching Between Panes And The Ribbon Area.
KEY DESCRIPTION
ARROW KEYS Move One Cell Up, Down, Left, Or Right In A Worksheet.
Ctrl+Arrow Key Moves To The Edge Of The Current Data Region In A Work
Shift+Arrow Key Extends The Selection Of Cells By One Cell.
Ctrl+Shift+Arrow Key Extends The Selection Of Cells To The Last Nonblan
Left Arrow Or Right Arrow Selects The Tab To The Left Or Right When The
Down Arrow Or Up Arrow Selects The Next Or Previous Command When A
In A Dialog Box, Arrow Keys Move Between Options In An Open Drop-Dow
Down Arrow Or Alt+Down Arrow Opens A Selected Drop-Down List.
BACKSPACE Deletes One Character To The Left In The Formula Bar.
Also Clears The Content Of The Active Cell.
In Cell Editing Mode, It Deletes The Character To The Left Of The Insertion
DELETE Removes The Cell Contents (Data And Formulas) From Selected Cells Wit
In Cell Editing Mode, It Deletes The Character To The Right Of The Inserti
END Moves To The Cell In The Lower-Right Corner Of The Window When Scroll
Also Selects The Last Command On The Menu When A Menu Or Submenu
Ctrl+End Moves To The Last Cell On A Worksheet, In The Lowest Used Ro
Ctrl+Shift+End Extends The Selection Of Cells To The Last Used Cell On T
ENTER Completes A Cell Entry From The Cell Or The Formula Bar, And Selects Th
In A Data Form, It Moves To The First Field In The Next Record.
Opens A Selected Menu (Press F10 To Activate The Menu Bar) Or Perform
In A Dialog Box, It Performs The Action For The Default Command Button
Alt+Enter Starts A New Line In The Same Cell.
Ctrl+Enter Fills The Selected Cell Range With The Current Entry.
Shift+Enter Completes A Cell Entry And Selects The Cell Above.
ESC Cancels An Entry In The Cell Or Formula Bar.
Closes An Open Menu Or Submenu, Dialog Box, Or Message Window.
It Also Closes Full Screen Mode When This Mode Has Been Applied, And R
HOME Moves To The Beginning Of A Row In A Worksheet.
Moves To The Cell In The Upper-Left Corner Of The Window When Scroll L
Selects The First Command On The Menu When A Menu Or Submenu Is V
Ctrl+Home Moves To The Beginning Of A Worksheet.
Ctrl+Shift+Home Extends The Selection Of Cells To The Beginning Of The
PAGE DOWN Moves One Screen Down In A Worksheet.
Alt+Page Down Moves One Screen To The Right In A Worksheet.
Ctrl+Page Down Moves To The Next Sheet In A Workbook.
Ctrl+Shift+Page Down Selects The Current And Next Sheet In A Workboo
PAGE UP Moves One Screen Up In A Worksheet.
Alt+Page Up Moves One Screen To The Left In A Worksheet.
Ctrl+Page Up Moves To The Previous Sheet In A Workbook.
Ctrl+Shift+Page Up Selects The Current And Previous Sheet In A Workboo
SPACEBAR In A Dialog Box, Performs The Action For The Selected Button, Or Selects
Ctrl+Spacebar Selects An Entire Column In A Worksheet.
 Shift+Spacebar Selects An Entire Row In A Worksheet.
Ctrl+Shift+Spacebar Selects The Entire Worksheet.
If The Worksheet Contains Data, Ctrl+Shift+Spacebar Selects The Curren
When An Object Is Selected, Ctrl+Shift+Spacebar Selects All Objects On
Alt+Spacebar Displays The Control Menu For The Microsoft Office Excel W
TAB Moves One Cell To The Right In A Worksheet.
Moves Between Unlocked Cells In A Protected Worksheet.
Moves To The Next Option Or Option Group In A Dialog Box.
Shift+Tab Moves To The Previous Cell In A Worksheet Or The Previous Op
Ctrl+Tab Switches To The Next Tab In Dialog Box.
Ctrl+Shift+Tab Switches To The Previous Tab In A Dialog Box.
 orksheet.
rent Data Region In A Worksheet.
s By One Cell.
Of Cells To The Last Nonblank Cell In The Same Column Or Row As The Active Cell, Or If The Next Cell Is
he Left Or Right When The Ribbon Is Selected. When A Submenu Is Open Or Selected, These Arrow Key
Previous Command When A Menu Or Submenu Is Open. When A Ribbon Tab Is Selected, These Keys Na
tions In An Open Drop-Down List, Or Between Options In A Group Of Options.
cted Drop-Down List.

To The Left Of The Insertion Point.

as) From Selected Cells Without Affecting Cell Formats Or Comments.
To The Right Of The Insertion Point.
Of The Window When Scroll Lock Is Turned On.
When A Menu Or Submenu Is Visible.
eet, In The Lowest Used Row Of The Rightmost Used Column. If The Cursor Is In The Formula Bar, Ctrl+
To The Last Used Cell On The Worksheet (Lower-Right Corner). If The Cursor Is In The Formula Bar, Ctr
ormula Bar, And Selects The Cell Below (By Default).
he Next Record.
The Menu Bar) Or Performs The Action For A Selected Command.
e Default Command Button In The Dialog Box (The Button With The Bold Outline, Often The Ok Button).

The Current Entry.

ts The Cell Above.

x, Or Message Window.
de Has Been Applied, And Returns To Normal Screen Mode To Display The Ribbon And Status Bar Again

The Window When Scroll Lock Is Turned On.

n A Menu Or Submenu Is Visible.

lls To The Beginning Of The Worksheet.

ht In A Worksheet.
A Workbook.
d Next Sheet In A Workbook.

A Worksheet.
A Workbook.
revious Sheet In A Workbook.
Selected Button, Or Selects Or Clears A Check Box.
Worksheet.
pacebar Selects The Current Region. Pressing Ctrl+Shift+Spacebar A Second Time Selects The Current
ebar Selects All Objects On A Worksheet.
The Microsoft Office Excel Window.

Worksheet.
A Dialog Box.
ksheet Or The Previous Option In A Dialog Box.

n A Dialog Box.
Cell, Or If The Next Cell Is Blank, Extends The Selection To The Next Nonblank Cell.
Selected, These Arrow Keys Switch Between The Main Menu And The Submenu. When A Ribbon Tab Is
s Selected, These Keys Navigate Up Or Down The Tab Group.

In The Formula Bar, Ctrl+End Moves The Cursor To The End Of The Text.
Is In The Formula Bar, Ctrl+Shift+End Selects All Text In The Formula Bar From The Cursor Position To T

ne, Often The Ok Button).

bon And Status Bar Again.

Time Selects The Current Region And Its Summary Rows. Pressing Ctrl+Shift+Spacebar A Third Time S
nu. When A Ribbon Tab Is Selected, These Keys Navigate The Tab Buttons.

m The Cursor Position To The End—This Does Not Affect The Height Of The Formula Bar.
+Spacebar A Third Time Selects The Entire Worksheet.
rmula Bar.
 SHORT CUT FOR EXCEL

Select cells, columns, rows, or objects in worksheets and workbooks by using shortcut keys

Select the current region around the active cell (the current region is an area enclosed by blank
rows and blank columns)
Extend the selection by one cell

Extend the selection to the last nonblank cell in the same column or row as the active cell
Extend the selection to the beginning of the row
Extend the selection to the beginning of the worksheet

Extend the selection to the last cell used on the worksheet (lower-right corner)
Select the entire column
Select the entire row
Select the entire worksheet
If multiple cells are selected, select only the active cell
Extend the selection down one screen
Extend the selection up one screen
With an object selected, select all objects on a sheet

Alternate between hiding objects, displaying objects, and displaying placeholders for objects
Show or hide the Standard toolbar
In End mode, to
Turn End mode on or off

Extend the selection to the last nonblank cell in the same column or row as the active cell

Extend the selection to the last cell used on the worksheet (lower-right corner)

Extend the selection to the last cell in the current row; this keystroke is unavailable if you selected
the Transition navigation keys check box on the Transition tab (Tools menu, Options command)
With SCROLL LOCK on, to
Turn SCROLL LOCK on or off
Scroll the screen up or down one row
Scroll the screen left or right one column
Extend the selection to the cell in the upper-left corner of the window
Extend the selection to the cell in the lower-right corner of the window

Select cells with special characteristics by using shortcut keys

Select the current region around the active cell (the current region is an area enclosed by blank
rows and blank columns)
Select the current array, which is the array that the active cell belongs to
Select all cells with comments

Page 18 of 25
Select cells whose contents are different from the comparison cell in each row (for each row, the
comparison cell is in the same column as the active cell)

Select cells whose contents are different from the comparison cell in each column (for each
column, the comparison cell is in the same row as the active cell)
Select only cells that are directly referred to by formulas in the selection

Select all cells that are directly or indirectly referred to by formulas in the selection
Select only cells with formulas that refer directly to the active cell

Select all cells with formulas that refer directly or indirectly to the active cell
Select only visible cells in the current selection

Move and scroll on a worksheet or workbook by using shortcut keys

Move one cell in a given direction

Move to the edge of the current data region
Move between unlocked cells on a protected worksheet
Move to the beginning of the row
Move to the beginning of the worksheet
Move to the last cell on the worksheet
Move down one screen
Move up one screen
Move one screen to the right
Move one screen to the left
Move to the next sheet in the workbook
Move to the previous sheet in the workbook
Move to the next workbook or window
Move to the previous workbook or window
Move to the next pane
Move to the previous pane
Scroll to display the active cell
In End mode, to
Turn End mode on or off
Move by one block of data within a row or column
Move to the last cell on the worksheet
Move to the last cell to the right in the current row that is not blank
With SCROLL LOCK turned on, to
Turn SCROLL LOCK on or off
Move to the cell in the upper-left corner of the window
Move to the cell in the lower-right corner of the window
Scroll one row up or down
Scroll one column left or right

Format data by using shortcut keys

Display the Style command (Format menu)

Display the Cells command (Format menu)

Page 19 of 25
Apply the General number format

Apply the Currency format with two decimal places (negative numbers appear in parentheses)
Apply the Percentage format with no decimal places
Apply the Exponential number format with two decimal places
Apply the Date format with the day, month, and year
Apply the Time format with the hour and minute, and indicate A.M. or P.M.

Apply the Number format with two decimal places, 1000 separator, and – for negative values
Apply the outline border
Remove all borders
Apply or remove bold formatting
Apply or remove italic formatting
Apply or remove an underline
Apply or remove strikethrough formatting
Hide rows
Unhide rows
Hide columns
Unhide columns

Print and preview a document by using shortcut keys

Display the Print command (File menu)

Move around the page when zoomed in
Move by one page when zoomed out
Move to the first page when zoomed out
Move to the last page when zoomed out

Keys for menus

Show a shortcut menu

Make the menu bar active
Show the program icon menu (on the program title bar)
Select the next or previous command on the menu or submenu
Select the menu to the left or right, or, with a submenu visible, switch between the main menu and
the submenu
Select the first or last command on the menu or submenu
Close the visible menu and submenu at the same time

Close the visible menu, or, with a submenu visible, close the submenu only

Edit data by using shortcut keys

Edit the active cell and complete

Cancel an entry in the cell or formula bar
Edit the active cell and then clear it, or delete the preceding character in the active cell as you edit
the cell contents
Paste a name into a formula

Page 20 of 25
Enter a formula as an array formula

Display the Formula Palette after you type a valid function name in a formula
Insert the argument names and parentheses for a function, after you type a valid function name in
a formula

Insert, delete, and copy a selection by using shortcut keys

Copy the selection

Paste the selection
Cut the selection
Clear the contents of the selection
Insert blank cells
Delete the selection
Undo the last action

Move within a selection by using shortcut keys

Move from top to bottom within the selection (down), or in the direction that is selected on the Edit
tab (Tools menu, Options command)
Move from bottom to top within the selection (up), or opposite to the direction that is selected on
the Edit tab (Tools menu, Options command)

Move from left to right within the selection, or move down one cell if only one column is selected

Move from right to left within the selection, or move up one cell if only one column is selected
Move clockwise to the next corner of the selection
Move to the right between nonadjacent selections
Move to the left between nonadjacent selections

Page 21 of 25
ORT CUT FOR EXCEL

ksheets and workbooks by using shortcut keys

CTRL+SHIFT+* (ASTERISK)
SHIFT+ arrow key

CTRL+SHIFT+ arrow key

SHIFT+HOME
CTRL+SHIFT+HOME

CTRL+SHIFT+END
CTRL+SPACEBAR
SHIFT+SPACEBAR
CTRL+A
SHIFT+BACKSPACE
SHIFT+PAGE DOWN
SHIFT+PAGE UP
CTRL+SHIFT+SPACEBAR

CTRL+6
CTRL+7
Press
END

END, SHIFT+ arrow key

END, SHIFT+HOME

END, SHIFT+ENTER
Press
SCROLL LOCK
UP/DOWN ARROW
LEFT.RIGHT ARROW
SHIFT+HOME
SHIFT+END

CTRL+SHIFT+* (ASTERISK)
CTRL+/
CTRL+SHIFT+O (the letter O)

Page 22 of 25
CTRL+\

CTRL+SHIFT+|
CTRL+[

CTRL+SHIFT+{
CTRL+]

CTRL+SHIFT+}
ALT+SEMICOLON

Arrow key
CTRL+ arrow key
TAB
HOME
CTRL+HOME
CTRL+END
PAGE DOWN
PAGE UP
ALT+PAGE DOWN
ALT+PAGE UP
CTRL+PAGE DOWN
CTRL+PAGE UP
CTRL+F6 or CTRL+TAB
CTRL+SHIFT+F6
F6
SHIFT+F6
CTRL+BACKSPACE
Press
END
END, arrow key
END, HOME
END, ENTER
Press
SCROLL LOCK
HOME
END
UP/DOWN ARROW
LEFT/RIGHT ARROW

ALT+' (APOSTROPHE)
CTRL+1

Page 23 of 25
CTRL+SHIFT+~

CTRL+SHIFT+$
CTRL+SHIFT+%
CTRL+SHIFT+^
CTRL+SHIFT+#
CTRL+SHIFT+@

CTRL+SHIFT+!
CTRL+SHIFT+&
CTRL+SHIFT+_
CTRL+B
CTRL+I
CTRL+U
CTRL+5
CTRL+9
CTRL+SHIFT+(
CTRL+0 (ZERO)
CTRL+SHIFT+)

CTRL+P
Arrow keys
PAGE UP or PAGE DOWN
CTRL+UP ARROW
CTRL+DOWN ARROW

SHIFT+F10
F10 or ALT
ALT+SPACEBAR
DOWN/UP ARROW

LEFT/RIGHT ARROW
HOME or END
ALT

ESC

F2 + Enter
ESC

BACKSPACE
F3

Page 24 of 25
CTRL+SHIFT+ENTER

CTRL+A

CTRL+SHIFT+A

CTRL+C
CTRL+V
CTRL+X
DELETE
CTRL+SHIFT+PLUS SIGN
CTRL+ –
CTRL+Z

ENTER

SHIFT+ENTER

TAB

SHIFT+TAB
CTRL+PERIOD
CTRL+ALT+RIGHT ARROW
CTRL+ALT+LEFT ARROW

Page 25 of 25