Atth Ta12.23 - Project Hse Plan - Kpoc

PROVISION OF MINOR CONSTRUCTION,
MAINTENANCE AND FACILITY IMPROVEMENT

FOR BERANTAI OFFSHORE OPERATIONS
Tender No: BONM/C/15/2500 Revision : A Page : 1 of 27
Description: Issue for proposal

HSE PLAN Date : 20 November 2015
COMPANY : PETROFAC ENERGY DEVELOPMENTS SDN BHD
PROJECT TITLE : PROVISION OF MINOR CONSTRUCTION, MAINTENANCE

AND FACILITY IMPROVEMENT FOR BERANTAI
OFFSHORE OPERATIONS
PROJECT NO : TBA
REV # DATE REASON FOR PREPARED DISCIPLINE CHECK TECHNICAL PROJECT CLIENT APPROVAL
ISSUE BY INTEGRITY APPROVAL
DOCUMENT TITLE : HSE PLAN
DOCUMENT NO : CONFIDENTIALITY RATING:
CLIENT REF:
THIS DOCUMENT INCLUDING DRAWINGS, PROCEDURES, SPECIFICATIONS, AND ITS CONTENTS IS THE EXCLUSIVE PROPERITY OF EJ
JOINT VENTURE INTERNATIONAL LIMITED AND IS FURNISHED ON A CONFIDENTIAL BASIS, AND WITH THE EXPRESS AGREEMENT THAT IT
WILL NEITHER BE USED, SOLD, TRANSFERRED, COPIED, TRACED, PHOTOGRAPHED, NOR REPRODUCED IN ANY MANNER WHATSOEVER IN
WHOLE OR IN PART, NOR ANY ITEM HEREIN BE SOLD, MANUFACTURED OR ASSEMBLED WITHOUT THE WRITTEN AGREEMENT OF EJ JOINT
VENTURE INTERNATIONAL LIMITED THE RECIPIENT OF THIS DOCUMENT AGREES NOT TO DISCLOSE TO ANY OTHER PARTY INFORMATION
CONTAINED HEREIN, OR NOT TO USE SUCH INFORMATION, EXCEPT FOR THE SPECIFIC PURPOSE INTENDED AT THE TIME OF RELEASE OF
THIS DOCUMENT.
EJ JOINT VENTURE SDN BHD Page 1 of 27


TABLE OF CONTENTS
1. General..............................................................................................................................3
2. Objectives..........................................................................................................................3
3. Scopes................................................................................................................................3
4. Safety Philosophy..............................................................................................................4
5. Elements Of The HSEP.....................................................................................................4
6. HSE Safety Management System (HSE MS)....................................................................5
7. Project HSE Goals & Objectives.......................................................................................5
8. HSE Activities Plan...........................................................................................................5
9. Development Project HSE Program / Task / Action Highlights........................................5
9.1 OH&S MS Implementation............................................................................................5
9.2 HSE Policies...................................................................................................................6
9.3 HSE Programme.............................................................................................................6
9.4 HSE Award......................................................................................................................6
9.5 Performance Monitoring.................................................................................................7
9.6 Emergency Drills/ Exercises...........................................................................................7
9.7 Work Permit....................................................................................................................7
9.8 HSE & Skills Training.....................................................................................................8
9.9 Occupational Health Programme....................................................................................8
9.10 Sub-Contractors HSE Performance................................................................................9
9.11 Regulatory Compliance System......................................................................................9
9.12 HSE Inspection, Reviews And Audit System.................................................................9
9.13 HSE Awareness And Communication.............................................................................9
9.14 Corporate HSE Activities..............................................................................................10
9.15 Emergency Preparedness..............................................................................................10
10.0 Accident/Incident Report.................................................................................................10
Attachments
Attachment 1 - HSE Policy.........................................................................................................12
Attachment 2 – HSE Organization..............................................................................................13
Attachment 3 - Clear Line Roles & Responsibilities For Hse.....................................................15
Attachment 4 - Hse Committees..................................................................................................19
Attachment 5 - Hse Objectives & Goals.....................................................................................21
Attachment 6 - Hse Objectives And Action Plan........................................................................22
Attachment 7 - Pre-Mob Safety Orientation Program.................................................................25
Attachment 8 - Safety Topic For Daily Tool-Box Meeting.........................................................26


1. General
The HSE Plan (HSEP) is an integral part of the Health, Safety & Environmental
Management System (HSE MS) of which EJJV shall implement upon the award of this
contract.
It is designed to identify the key actions to be taken by EJJV and provide a sound basis
for HSE communication and participation of all personnel (employees and sub-
contractors) in the preservation of the health and safety of personnel, protection of the
environment and the protection of assets whilst they are working at KPOC Project.
2. Objectives
The purpose of this HSEP is to document the project execution plan used by EJJV to
manage HSE during various phases of the project including the work-pack preparation
and Maintenance services of KPOC
Project, logistic support activities at Supply Base until project completion with hand-
over certificate and any other maintenance operations thereafter as when required by the
client. The objectives of the HSEP are as follows:
 Identify clear HSE responsibilities amongst the project teams;

 Outline the HSE Management System adopted by the Company
 Outline approaches to satisfy both Company’s & HSE Policy and specific project
objectives
 To ensure the Company complies with the Client’s, relevant Regulations;
Standards/Guidelines; and relevant international codes and standards
 To plan the execution of HSE related activities to ensure completion in an efficient
and cost effective manner so as not to cause adverse impact on the overall project
execution schedule
3. Scopes
This HSEP covers the followings:

 Onshore operational planning and engineering works carried out in the EJJV’s KL
Office,
 EJJV yard minor prefabrication activities at proposed Supply Base & logistic
supports onshore;
 Project team pre-mobilization and familiarization with Client HSE requirements,
 Daily operations by site project teams during the offshore project execution phases.
4. Safety Philosophy


The safety and health of personnel is accorded the highest priority during all phases of
the project. No actions shall be taken until personnel are assured of a safe working
environment. Where appropriate, onsite personnel must be briefed on inherent hazards
and potential risks that warrant the use of appropriate personnel protective equipment
and safe work practices prior to starting work.
When in doubt about the unsafe situation, personnel must check with their direct
supervisor, who could assist to rectify the situation. No disciplinary action will be taken
against anyone who refuses to perform an instruction where, in his reasonable opinion, to
do so would constitute an unsafe act or condition, provided proper procedure is followed.
5. Elements of the HSEP
EJJV will strive for continual improvement and strengthen its HSE performance
covering the following HSE elements:
 HSE Policy - adhering to both Client & EJJV HSE Policies (Attachment 1)
 HSE MS Manual - adhering to Client HSE Manual
 Visible Management commitment and leadership on HSE
 Competent Safety personnel
 High HSE Standards, rules and procedures
 Regulatory Compliance
 HSE Organization - PMT & project site team (Attachment 2)
 Clear Line responsibility for HSE (Attachment 3)
 HSE Committees (Attachments 4)
 HSE objectives & Goals (Attachment 5 )
 HSE Objectives and Action Plans (Attachment 6)
 Pre-Mob Safety Orientation Program (Attachment 7)
 Safety topic Daily Tool –Box Meeting (Attachment 8)
 Incident/Accident Reporting Requirements (Attachment 9)
 Measurement of Performance
 Regular audits and reviews of Standards, Systems, Practices, and follow-up of
recommended remedial actions
 Appropriate and effective training
 Effective Two-way Communication throughout the organization
 Active Employees involvement
 Disciplined and motivated workforce
 Effective Sub-contractor Management
6. HSE Safety Management System (HSE MS)


The Company shall adhere to Client HSE Manual and related HSE Procedures.
In addition the Company will make reference to the guidelines and principles of OHSAS
18001:2007 (Occupational Health and Safety Management System) and also ISO
9001:2008 (Quality Management System) as a way of fully implementing the elements
of HSE Management in a structured and disciplined manner. These methodologies are
based upon the principle that all hazards and risks must be understood, appreciated and
either managed, controlled or eliminated.
7. Project HSE Goals & Objectives
For this KPOC Maintenance Project,

EJJV has set realistic HSE goals, targets and objectives for this fast track project that are
effective and measurable programs. Our key HSE Goals and Objectives are:
 Demonstrate Management Leadership in HSE;

 Complete development & implementation of HSE Management System;
 Comply with relevant Laws and Regulations;
 Continuously improve HSE performance and programs;
 Ensure HSE / skill training conducted according to plan and needs;
 Effectively support for project site & operations activities;
 Maintain high level of emergency preparedness.
The HSE objectives and performance goals/targets set for this project is shown in
Attachment 5.
8. HSE Activities Plan

A summary of the key programs/tasks/actions to meet this project objectives and action
plan is detailed in Attachment 6. The pre-mobilization HSE program is detailed in
Attachment 7 and Toolbox meeting safety topics is listed in Attachment 8. Some of them
are highlighted below.
9. Development project HSE Program / Task / Action Highlights
Described below are some of the HSE activities coincided and been planned for this
project.
9.1 OH&S MS Implementation
EJJV had developed the OH&S MS documentation; is collaborating with SIRIM

as the 3rd Party for the accreditation campaign and the OHSAS 18001:2007
Certifications was certified on November 2005.


9.2 HSE Policies
The current Company’s HSE policy had been replaced by new OH&S Policy to
ensure its continual relevance to the EJJV operations, statutory change and in
compliance with the OHSAS 18001 requirements.
The Company’s Drug & Alcohol and Smoke-Free Policies were approved and
visibly displayed at all EJJV worksites.
Any personnel (employee or contractor) who violate any of the Company’s

standard procedures or policy is subject to one or more of the following
disciplinary actions:
 A verbal or written reprimand

 Forfeiture of safety awards that may be active at that time
 Suspension without pay
 Termination without appeal
The disciplinary action taken will depend on the seriousness of the violation and
the personnel’s prior violations record.
9.3 HSE Programme
The project HSE activities/programs covering the fabrications and installation are
established in detail in collaboration with Client Project Management Team
(PMT) or Client’s Company Site Representative (CSR).
Similarly, sub-contractors are required to provide a detailed HSEP for the work
specific under the contract. The plan will, as a minimum, address the same areas
as this HSEP. It is a living document as EJJV comments may be incorporated
from time to time and modifications may be requested depending on the
performance of the sub-contractor.
The sub-contractor’s HSEP is a key document for the management of HSE.

Adherence to the plan will be monitored throughout the projects contract period.
9.4 HSE Award
The Company, at its own discretion will give safety award for recognitions to its
employees or contractors that achieved specific safety milestones. The award
may take in the form of an official award certificate/plaque or safety rewards,
memento or incentives for each staff, as a sign of appreciation of the good HSE
performance.


9.5 Performance Monitoring
The Company shall measure/monitor its own and sub-contractor performance at

each jobsite. Monitoring shall take the form of regular housekeeping, HSE
inspections, and periodic review of HSE statistics. Therefore, EJJV and its sub-
contractor are required to report any accident/incident immediately in accordance
with Client and EJJV Incident Reporting and Investigation System.
The EJJV HSE performance targets proposed for this project include:
 Maintain zero Fatality, Lost-Time Incident and major Fire/Explosion
 Maintain zero Total Recordable Case Frequency
 Zero Occupational Illness
 Zero Food Poisoning Cases
 Zero Oil/Condensate/Chemical Spills
 Zero vehicle incidents
 Zero Regulatory Fines
 Encourage reporting of any unsafe Act/Conditions, incidence of near-
misses, dangerous occurrence & first aid injury.
All accidents/incidents shall be investigated with reports submitted to Client and

EJJV, KL office. All remedial actions identified by the reports shall be captured
and monitored until completion based from the requirement of OHSAS
18001;2007
9.6 Emergency Drills/ Exercises
EJJV had updated the Emergency Response plan to suit its operations and
CLIENT‘s site ERP requirements.
Site team will be conducting emergency drills jointly in accordance to CLIENT’s

site representative scheduled or unannounced exercise as when necessary. It is an
exercise to simulate proper emergency response to an unwanted or unexpected
event. It also provides preparedness for loss control.
9.7 Work Permit
As and when required by the Clients all work at KPOC facilities or other
facilities must be covered under CLIENT’s Permit to Work (PTW) to be
approved by the Person-In-Charge of the plant. Critical activities requiring work
permits include:
 Hot Work (welding, grinding, etc)
 Heavy lifting or lifting equipment over live plant;
 Working at heights
 Confined space entry
 Work on pressure vessels/lines requiring purging and isolation (Cold Work)

 Electrical and high voltage work

 Work in potentially explosive/toxic gases
 Use of radioactive materials
 Non-routine work
9.8 HSE & Skills Training
Properly selected, well trained and competent workers could execute their job
task safely and efficiently. Effective training will help people acquire skills,
knowledge and attitudes to make them competent in the HSE aspects of their
work and also creates confidence and security on the job.
Depending on the need of each individual assigned for KPOC Maintenance

Project.
some of the Safety / Skills training planned include:
 Site Safety Induction
 Combined Sea Survival
 Client’s specific Permit-to-Work (PTW) (if any and required)
 Fire Team, ERP
 Accident prevention - Hazard Hunt /ACT , JSA, etc
 Charge-man, Scaffolding, Rigging & Lifting
9.9 Occupational Health programme
The objective of the HSE Program are firstly to protect employees, sub-
contractor personnel and others from health hazards associated at the work place,
and secondly to promote the employee’s awareness on good health & hygiene .
An effective management of health at work needs the following key elements:

 Health hazard identification
 Health risk assessment
 Control measures
 Health surveillance/exposure monitoring
 Record keeping & measurement of performance
Potential health hazards at the work place include Noise, Heat stress/stroke, Toxic
Chemicals; Radiation, Hydrogen Sulphide, Man-Made Mineral Fibers, etc.
Another area that requires close attention is the health and medical fitness of
personnel assigned working offshore. EJJV needs to ensure that they are being
implemented effectively to avoid any unnecessary medical evacuation from non-
work related illnesses. The procedure should include:
 Pre-employment and regular screening (medical certificate of fitness)
 Personal illness monitoring/reporting

 Emergency illness assistance procedure
9.10 Sub-contractors HSE performance
Third party/Sub-contractors doing work for EJJV will give some impact on the
company’s operations and reputation. It is vital that the performance of Sub-
contractors selected to do work for EJJV is consistent and compatible with the
Client and EJJV OH&S policies, standards and objectives.
This is documented in the selection & control of contractors, of which defined the
following elements:
 Minimum HSE standards to be met at each stage of a contract
 Strategy for proactive management of sub-contractor HSE
 Role and responsibilities of key personnel in sub-contractor HSE
management
9.1 Regulatory Compliance System
The Company will run its business in compliance with all applicable laws. Since
the regulations are constantly undergoing changes, a systematic and continual
process will be developed in coming year HSE Plan to ensure compliance.
10.1 HSE Inspection, Reviews and Audit System
EJJV Management and HSE personnel will conduct routine and random
inspections, reviews and audits of facilities, equipment, systems, practices and
procedures. They are necessary to measure HSE performance for continuous
improvement and rectify any deficiency. They include:
 Regular Management Site Visits

 Monthly HSE Review/Audits
 Quarterly Corporate HSE visits/audits (HSE Programs, etc)
11.1 HSE Awareness and Communication
Awareness and effective communication is essential for the development of a

safety culture throughout the company. This will be achieved through
dissemination of information via:
 Posters, newsletter, etc
 Safety Alerts
 Daily Toolbox briefings
 Safety meetings
 Safety Induction/ Briefing Videos


9.14 Corporate HSE Activities
Ongoing corporate HSE activities that will rollover from 2014 to 2015 that
include the followings:
 Yearly Surveillance Audit on OHSAS 18001:2007 Certification

 HSE Inspection and Audit (quarterly)
 Management Site inspection/visit at project facilities onshore & offshore
 Safety Award Program
9.15 Emergency Preparedness
The Company’s Emergency Response Plan/Manuals will have to be

upgraded/updated/tested so as required to maintain a high level of emergency
preparedness. This will include training and conducting drills.
10.0 Accident/Incident Report
Typically, the supervisor are responsible for the worksite where an incident happened
or it involved a casualty must report the event to the Person-In-Charge who will in
turn notify the Client’s Site Representative who will then notify the Client’s Duty
Manager or chain-of-command and also to EJJV management.
Depending on the severity of the accidents/incidents, there are up to 3 phases to the

Company’s incidents and near-misses notification, reporting, investigation and
analysis process.
Phase 1 is the timely notification of incidents from the worksites to Client site
management and Government Regulatory Bodies.
Line management requires that all incidents, however small or minor, must be
reported to the supervisor/manager as soon as practicable. Timely notification
through the respective departmental “chain-of-command” will enhance management
ability to assist and provide guidance during an emergency. If the incident involves
injury/fatality, significant loss of assets, possible negligence or other significant legal
or financial exposure, Administration & Finance Department should also be notified
of the incident.
The Phase 1 notification requirements are as follows:
Accident/Incident Severity Notification submitted within

Major Accident/Incident 3 hours
Serious Accident/Incident 6 hours


Others 24 hours
Phase 2 is the submission of preliminary report within 2 days (48 hours) to update
Client Office of the incident status. This report can be dealt with through completion
of the Company’s Accident Report Form.
Major accidents/incidents, serious accidents and high potential near misses will
generally require a detailed investigation and analysis to be conducted and submitted
under Phase 3, which calls for a final report.
All incidents and near-misses at any of our worksite involving employees or contract
personnel, equipment or facilities shall be reported and investigated. Each location
shall maintain a complete record of all incidents and near misses.
Definitions and procedures associated with the notification, reporting, investigation

and analysis of incidents are contained under the respective sections in the
Company’s Incident Reporting System.
-END-
ATTACHMENT 1 - HSE POLICY


ATTACHMENT 2 – HSE ORGANIZATION
HSE ORGANIZATION


Organization Chart -No. 1 : Corporate Management Team
CHAIRMAN
CEO
Executive
Secretary
Manager Manager Manager Manager Manager

HSE/Quality Operations Engineering Dept Finance & HR & Admin
Dept. Dept. Account Dept.
Safety Procurement Work-pack Finance Admin &

Engineer Executive Team leader Executive Payroll
QA/QC Technical Project Costing HR & Admin

Engineer Services Engineers Engineers Assistant
QA/QC Yard Base Planning &

Inspector Superintendent Scheduling Engineers
Safety Officers IT & CMS Team
See Chart No. 2

for the details of
Yard Base & Construction
onshore Project site Superintendent
organization
Organization Chart -No. 2 : Site Base Team
Project Manager /
EJ JOINT VENTURE SDN
Project TeamBHD Page 13 of 27
Leader

HSE Officer
Yard Base
Superintendent
QA/QC Inspector
Materials coordinator HR & Administration Maintenance Construction

Supervisor Support Foreman Supervisors
Account & E&I Welding

Materials Payroll Technicians Foreman
coordinator
Mechanic/
Store Keeper General Millwright Rigging
Clerk Foreman
Logistic
Coordinator Blasters &
Security Painters
Guards
Rigging Crew
Forklift
Operator
Drivers
ATTACHMENT 3 - CLEAR LINE ROLES & RESPONSIBILITIES FOR HSE
The Company's Management Team consists of the following members and their roles &
responsibilities are summarized below:
A. Corporate Management Team:


1 Chief Executive Officer (CEO)

The Managing Director of EJJV has the ultimate responsibility for ensuring that all
Departments for which he is responsible for will operate in accordance with the
Company’s HSE Policy.
2. Project Managers (PM)/ Operation Manager
The Engineering/Project Manager is responsible for ensuring that the
Department/Sections he is responsible for will manage activities in accordance with the
procedures laid down by the Chief Executive Officer. The Operation Manager will
therefore be responsible for implementing HSE related directives in the project
development and execution activities. He is responsible for ensuring that the
facility/activity meets the Malaysian Government Regulations and Client standards
through the provision of resources adequate to meet its need. The PM reviews their
respective HSE Plan prior to approval by CEO and is responsible for ensuring the Plan is
implemented by the line functions.
3. Head, Operations Department (HOD)
The HOD reports directly to the CEO and has ultimate responsibility to ensure smooth
co-ordination of support services for the project teams including procurement,
maintenance of tools and equipment, and logistics.
4. Head, HSE & Quality Department (Head SQ)
The HSQ reports directly to the CEO and is responsible for Health, Safety,
Environmental and Quality planning aspect of the project team and provide OHS &
Quality support services to the project teams. These responsibilities include the
development and implementation of the project HSE and quality plan, coordination of
HSE, quality inspection/audits, and management review.
5. Project Safety Management Team/ PSMT
The Company believes in the principle that HSE is a line responsibility. Top
management, Engineering/Operations/etc managers down to the supervisors, etc is
responsible for ensuring that the various elements in this HSE Plan are implemented and
actively enforced to ensure the health and safety of personnel, equipment and property,
and the protection of the environment.
They are responsible for the engineering planning, operation and development project
work-pack and are therefore required to provide a project planning /work execution that
meets client standards & safety requirements. They are also responsible for assembling a
team of qualified, competent and discipline engineers who are fully aware of their
responsibility for ensuring an inherently safe facilities.
Therefore PSMT will ensure the following:
 Ensure their decisions and actions are in line with the Corporate HSE policies, rules,
regulations and standard operating procedures will be implemented

 Active participation of contractors/sub-contractors in the HSE Plan.

 Provide adequate resources
 Participate in HSE audits and hazard identification systems
 Make OH&S the first item of business on progress meeting agendas
 Participate in accident investigation; review of accident reports & remedial actions
 Monitor the HSE performance of all groups in their area of control
 Actively promote HSE management at all levels
B. Project Management Team (PMT):

Various discipline personnel, whose responsibilities are summarized below, support the
Company's Management Team:
1. Project Team Leader (PTL)
He reports to the HOD and is responsible to coordinate & oversee site execution of the
project safely and in cost effective manner; to resolve all technical aspect of the project,
and to seek client's approval on all technical and HSE matters.
2. Planning Engineer
He reports to the PTL & Projects (Work-pack Team leader) during the work-pack
preparation phase during the execution phase at project site. He is responsible in the
preparing the planning package and progress measurement; monitoring of the
accomplishment, and reporting project daily progress.
3. HR & Administrative Assistant
He/she reports to the HRD and is responsible to provide assistance in the areas of human
resource management, logistic support, payrolls, HSE training and maintenance of
employees' records/data.
4. Procurement Executive/Expeditor ( Purchaser)
He reports to the HOD and is responsible for the procurement of all materials to the
specifications; quality and quantity required and expedites them to be timely delivered at
the project sites to the satisfaction of the client.
5. Materials Coordinator (MC)
The MC reports directly to the Fabrication Yard/Warehouse. He is ultimately responsible

for providing materials, inventory and logistic support services to the onshore and offshore
operations teams. He will prepare materials manifests, ensure materials consistency and
specification prior to load out and organize transportation and lifting facilities required for
load out of cargoes to and from offshore. He will implement OHS & Quality procedures in
the areas of materials, inventory and logistic at the site; ensuring materials stock inventory
at optimum level; and manage all records and documents systematically with good
traceability.


6. QC/QA Inspector
He reports direct to the QA/QC Engineer and when at the project site, he reports to the
Construction & Commissioning Superintendent. He is responsible to perform quality
inspections including OHS in accordance with the inspection and test plan. He monitors
the implementation of project quality procedures and to keep project quality records.
C. Offshore Project Site Team

1. Site Superintendent (HCS)
The Site Superintendent is required to demonstrate leadership in terms of site safety at the
project site. They shall attend safety meetings and carry out regular site HSE inspections
to ensure that the high standards expected by EJJV & CLIENT PMT are communicated
amongst staff & contractors’ employees
2. Discipline Supervisors
He reports to the respective discipline Engineers. He is responsible to oversee all the
employees working under his discipline and ensure that schedule activities are done
promptly, in a safe and cost effective manner.
3. Site Supervisor
Fabrication Supervisor is required to demonstrate leadership in terms of site safety in the
Prefabrication Yard. They shall attend safety meetings and carry out regular site HSE
inspections to ensure that the high standards expected by EJJV & Client are communicated
to the site workers.
4. Discipline Foreman
He reports to the respective discipline Supervisors. He is responsible to oversee all the

employees working under his discipline and ensure that schedule activities are done
promptly, in a safe and cost effective manner.
5 QA/QC Inspector
He reports direct to the QA/QC Engineer and when at the project site, he reports to the
Commissioning Superintendent and Planning Engineer/Scheduler. He is responsible to
perform quality inspections including OHS in accordance with the inspection and test plan.
He monitors the implementation of project quality procedures and to keep project quality
records and acts as the document controller.
6. Site HSE Officer
The HSE staff is responsible for overall coordination of HSE activities carried out during
project execution phases. Their role is to advise on all HSE matters and ensure all HSE


concerns are appropriately addressed. The HSE staff is also responsible for the preparation
and implementation of the HSE Plan, including monitoring HSE performance.
7. Employees
Each employee has a duty to carry out his/her duties in accordance with their job
description, approved plans and procedures. Every employee has a responsibility to take
reasonable care for the health and safety of themselves and others who may be affected by
their actions.
All employees are required to work in accordance with the HSE policy, rules and
regulations enforced at any EJJV or Client’s work site. Failure to do so would result in
disciplinary action.
They are further responsible to identify and correct any unsafe condition or action to their
supervisors and to actively participate in the achievement and improvement of a safe
working environment.


ATTACHMENT 4 - HSE COMMITTEES

1.0 OHSA & HSE Committees
The Occupational Safety and Health Act, 1994 (OSHA) requires the formation of a Safety
and Health Committee if there are forty or workers employed at a workplace. Matters
pertaining to environment are also included into this committee since health; safety and
environment are closely linked.
EJJV will have the HSE Committee for its project site in accordance to the OSHA
requirements and is consistent to EJJV HSE Policy and objectives.
EJJV has three main HSE Committees that will spearhead the Company’s focus in
achieving its HSE objectives. Their compositions and specific roles of the committees are
as follows:
1.1 Management HSE Committee
The Committee will be headed by the Project Manager and comprise of all the Head of
department as members. They will conduct their meeting half yearly and their main roles
are summarized below:
 To coordinate, guide and monitor all operational activities related to HSE and also the
environment;
 To review and approve HSE polices ;
 To review major accidents/incidents reports submitted by sub-committees including
fatalities and other significant accidents, incidents of health, safety or environmental
concern and in addition monitor follow up actions against target.
 To review monthly summaries of HSE activities of other sub-committees.
 To approve EJJV Corporate and regional annual HSE programs.
 To approve annual EJJV audits plans and other program related to health, safety and
environmental and the Company Business Plan sections that include these.
1.2. HSE Sub-committee (Including PMT)
The Committee will be headed by the Operations Manager with members comprising of a
representative from each section nominated by Project Manager. They will conduct their
meetings quarterly and their main roles are summarized below:
 Responsible for all issues related to HSE Office working environment to ensure the
protection and safety of all employees, and including their visitors.
 Responsible for the safety and security of the Office general operations including the
housekeeping to ensure safe working environment with the aim to prevent all
accidents.


 To review reports on all unsafe act and conditions, potentially dangerous incidents,
including sexual harassment if any to ensure adequate recommendations made to
prevent recurrence and the follow-up
 To review and monitor the progress of office safety inspection reports and emergency
fire/ evacuation drills.
To initiate recreational programs and organize recreational activities to enhance healthy

life style and foster harmonious team spirit amongst the Project Management Team staff.
1.3 Site / Yard HSE Committee:

The Committee is headed by the Site Superintendent and comprises of all discipline site
Supervisors as members. They will conduct their meeting preferred monthly or at least
quarterly and their main roles are summarized below:
 Responsible for all issues related to HSE to ensure the protection of employees,
sub-contractor personnel and others from health hazards that may be associated
with EJJV working environment at the Workshop & at site
 Responsible for HSE policy matters pertaining to prefab & operational safety to
ensure a safe working environment with the aim to prevent all accidents
 To ensure full investigation of all near misses and accidents.
 To review all Lost Time Accidents (LTI) and potentially dangerous incidents to
ensure adequate recommendations made to prevent recurrence and the follow-up
 To review Occupational Safety & Health aspects of all incidents and to advise
appropriate actions to prevent ill health.
 To initiate HSE and & Hygiene audit.
 Promote Accident Prevention program (U-See-U-Act) amongst workers


ATTACHMENT 5 - HSE OBJECTIVES & GOALS

1. HSE OBJECTIVES:
To execute and manage the project work scopes in the most cost-effective, safe manner
and complete them timely with full co-operation of all site team members to meet the
CLIENT’ HSE aspirations and business commitments during the various phases of the
projects i.e. onshore prefabrication, offshore hook-up & re-instatement /commissioning
until start-up and handover to production operations site team.
2. HSE PERFORMANCE GOALS:

Briefly the HSE targets covering from the start of the work-pack preparations,
Pre-mobilization, project site execution involving till the handover of the TAPIS-R HUC
Project are as follows:
Performance Indicator Year XXXX
EJJV Sub-Cont
Fatality 0 0
Lost Time Injury (LTI) 0 0
Restricted Work Injury (RWI) 0 0
Medical Treatment Injury (MTI) 0 0
First Aid Injury ( FAI) 0 0
Occupational Illness 0 0
Serious Non-work Illness 0 0
Food Poisoning 0 0
Man-hours LTI Free ( Offshore project site) TBA TBA
Man-hours LTI Free ( Onshore supports) TBA 0
No. Days LTI Free TBA TBA
LTI Frequency 0 0
Total Recordable Incident Frequency (TRIF) 0 0
Fire/Explosion Incident ( >US$100k) 0 0
Property/Equipment Damage ( >US$100k) 0 0
Oil Spill > 5 bbls 0 0
Oil Spill near at Yards 0 0
Regulatory Fines 0 0
Motor Vehicle (>US1k) 0 0
P/N: There will be no targets set for the near misses and unsafe act/condition and all
workers are encouraged to report them.


ATTACHMENT 6 - HSE OBJECTIVES AND ACTION PLAN

HSE MS HSE Objectives Work Plan Action Party
Elements
1. Policy  To promote EJJV &  Display the policy at HSE Officers
CLIENT HSE policy prominent places, such as
among all site employees strategic points in site offices
& meeting rooms etc.
 Explain the policy to all
employees during safety
meeting etc.
 Ensure that all Safety
meetings commence with the
policy as a reminder on
CLIENT & EJJV HSE
policy.
2. Organization  Ensure staff understands  Brief new staffs on role and Project Manager/
HSE role and responsibility in their job HSE Officers
responsibility. description.
 Conduct performance
 Ensure training of all staff appraisal to track staff
is in accordance with the performance.
relevant safety/skill  Review training needs
training matrix and identification / training
HSEMS guidelines. needs assessed implication
progress quarterly
 Implement  Conduct (monthly) site
communication safety meeting Site Construction
processes to enhance  Conduct daily project Superintendent /
HSE awareness among meeting to review work Safety Officer
staff permits work plan, major
equipment failures and any
follow up action plan.
 Conduct daily toolbox
meeting and pre job
meetings as and when
required.
3. Risk Management  Availability of essential  Maintain complete set of Project Manager/

HSE and MSDS at site HSE Officer
process/operations  Emergency Response
information Manual,
4. Implementation  Competent training on  Ensure all PTW applicant Project Manager/

CLIENT PTW System attended the CLIENT PTW HSE Officers
Training
 Safety Induction  Ensure all employees HUC Superintendent /

(For Offshore Protect only) attended Safety induction Safety Officer
prior to the site mobilization


Elements
 All offshore employees Safety Officer /

 Sea Survival Training attend combined sea survival HR Executive
training and all issue with
CLIENT COMAST pass
card (For Offshore project
only)
 Maintain high level of
emergency preparedness  Conduct safety drills weekly
as directed by CLIENT Site
Representative
5. Monitoring  Demonstrate management  To participate in Project Manager

commitment through Management driven
Management Safety inspection as agreed
Health Inspection schedule by CSR
Site Superintendent /
 Routine Planned  Conduct Planned General
Safety Officer
Inspection to gauge HSE Inspection bi-monthly.
performance and prevent
incident.  Conduct routine Medic/
Occupational Health survey HSE Officer
 Implement of
Occupational Health  Inventories health hazards,
Control surveys chemicals and radioactive
sources and identification of
hazardous areas.
 Inventories MSDS of all

chemical used.
 Monitor health hazards in

the working environment
and advise worksite
management accordingly.
 Provide awareness talks and Site Superintendent /

presentation to employees on Safety Officer
worksite health hazards
including correct use of
PPE.
 Conduct presentations to
employees on health related
topics such as alcohol,
smoking, diet, nutrition,
drugs and exercise.
 Implement programs to
encourage employees to
adopt healthier lifestyles.
Topics such as exercise, Site Superintendent /


Elements
physical fitness, diet, Safety Officer
smoking, heart disease, etc.
may be included;
 Report, investigate and

discuss all incidents
 Formally investigate high Site Superintendent /

risk assessment incident. Safety Officer
 Investigate and finalize
incidents
 Prioritize and implement
incident investigation
recommendation.
6. Auditing and  Participate in annual HSE  Conduct PTW system audit HSE Officers
Management audit every quarter
Review
P/N: MSDS - Materials Safety Data Sheet

PPE -Personal Protective Equipment
ATTACHMENT 7 - PRE-MOB SAFETY ORIENTATION PROGRAM
Day 1 : TBA

Avenue : TBA
Time Activities Action Parties

0820-0830 Arrival of all Site rep
0830-0840 Agenda & Safety Briefing Master of Ceremony
0850-0900 Introduction of Key Personnel
0905-0930 Project Management Team Key notes Management Representative
 Safety Vision/Theme
 Overall job expectations & Targets
0935-0955 Project Overview Client Representative
0955-1015 Project Scope of Work EJJV Site Superintendent
1015-1040 ********Tea Break*********
1040-1100 Overview HSE Plan EJJV Safety Officers
 PPE & Workers Identification
1100-1200 Workshop on: All Site Crew
 U –See-U-Act/Hazard Hunt with practical
1205-1325 *******Lunch Break*******
1330-1430 Read out Report of U-See-U-Act /Hazard Hunts Each Team Leader
Findings
1430-1530 JSA & others Critical Activities with practical All Site Crew
exercise
(Develop JSA in Group by Trade/Discipline)
1350-1600 Issue of PPE to Site Superintendent Crew Matco & HSE Office
members
-End of Day 1-
ATTACHMENT 8 - SAFETY TOPIC FOR DAILY TOOL-BOX MEETING
ITEM DESCRIPTIONS DATE SPEAKER TRADE


1. HSE POLICY & OBJECTIVES TBA SAUT ASENG HSE OFFICER

2. ERP & DRILLS EXERCISE TBA TBA TBA
3. TRANSFER SWING ROPES TBA TBA TBA
4. TRANSFER BY PERSONNEL BASKET TBA TBA TBA
5. SAFE USE OF PPE TBA TBA TBA
6. PRE USE & INSPECTION OF WIRE ROPE & TBA TBA TBA
WEBBING SLINGS
7. RIGGING AND SLINGING TBA TBA TBA
8. U-SEE-U ACT ( PREVENT ACCIDENT) TBA TBA TBA
9. INCIDENT/ ACCIDENT REPORTING TBA TBA TBA
10. PERMIT TO WORK SYSTEM TBA TBA TBA
11. HEAT STRESS & STROKE TBA TBA TBA
12. SCAFFOLDING TBA TBA TBA
13. SEA SICK TBA TBA TBA
14. HOUSEKEEPING TBA TBA TBA
15. RADIOGRAPHY SAFETY TBA TBA TBA
16. FLU & COLD TBA TBA TBA
17. MINOR INJURIES TBA TBA TBA
18. HAND TOOOLS & EQUPT. TBA TBA TBA
19. SAFE ACCESS & WORKING AT HEIGHT TBA TBA TBA
20. VITAL SAFETY SENSE TBA TBA TBA
21. WELDING SAFETY – ARC EYE TBA TBA TBA
22. NOISE & HEARING LOSS TBA TBA TBA
23. GAS TESTING TBA TBA TBA
24. CONFINED SPACES ENTRY TBA TBA TBA
25. SAFE USE OF BODY HARNESS TBA TBA TBA
26. MANUAL HANDLING & ERGONOMIC TBA TBA TBA
27. ELECTRICAL SAFETY TBA TBA TBA
28. CHEMICAL HANDLING TBA TBA TBA
29. DANGER OF FALLING TOOLS TBA TBA TBA
30. PAINTS AND PAINTING WORKS TBA TBA TBA
31. SAFE USE OF LADDERS TBA TBA TBA
32. IMPORTANCE OF TEAM WORK TBA TBA TBA
33. HYDROTESTING TBA TBA TBA
34. SAFE BLASTING TBA TBA TBA
35. EYE PROTOR & INJURY TBA TBA TBA
36. SAFE PAINTING- AIRLESS SPRAYING TBA TBA TBA
37. WASTE & SAFE DISPOSAL TBA TBA TBA
38. HOUSEKEEPING AT WORK SITE TBA TBA TBA
39. HEATH CARE –KEEP FIT TBA TBA TBA
40. U-SEE-UACT PERFORMANCE REVIEW TBA TBA TBA
ATTACHMENT 9- INCIDENT/ACCIDENT REPORTING REQUIREMENTS


Classifications
Incident Type Major Serious Minor
 Injury  Fatality and multiple  Single disabling injury (Lost Time  Medical Treatment
disabling injuries and Restricted Duty) and First Aid
 Explosion/  Total loss exceeds  Total loss between US$10-100k  Total loss below
Fires US$100k US$10k
 Oil/Condensate/  Total loss exceeding  Total loss bet. US$10-100k  Total loss below
Chemical Spills US$100k  Spill above 5bbl offshore US$10k
 All spills onshore and within 12  Spill below 5bbl
miles from shore offshore
 Gas/Vapor  Toxic gas in  Toxic gas in unpopulated area  Non Toxic gas in
release populated area  Non Toxic in populated area unpopulated area
 Loss of Co.  Total loss exceeds  Total loss between US$10-100k  Total loss below
Assets US$100k  All motor vehicles US$10k
 Unscheduled  Over 24 hours.  Below 24 hours  Near-misses
downtime,  Ship incident  “High potential” Near-misses
Near-misses
 Security  Kidnap, Hostage,  Labor Strife
Mutiny, Extortion,
 HSE related  International media  In country media coverage  No media coverage

Fines by coverage
Authority.
NOTIFICATION TIMING
INTERNAL Tel. call followed by Tel. call followed by page 1 of Tel. call followed by page
EJJV page 1 of incident incident report within 12 hrs 1 of incident report within
report within 6 hours 24 hrs
CLIENT Immediate followed by Immediate followed by report Monthly

report

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PROVISION OF MINOR CONSTRUCTION,

MAINTENANCE AND FACILITY IMPROVEMENT

Tender No: BONM/C/15/2500 Revision : A Page : 1 of 27

Description: Issue for proposal

COMPANY : PETROFAC ENERGY DEVELOPMENTS SDN BHD

PROJECT TITLE : PROVISION OF MINOR CONSTRUCTION, MAINTENANCE

DOCUMENT TITLE : HSE PLAN

DOCUMENT NO : CONFIDENTIALITY RATING:

EJ JOINT VENTURE SDN BHD Page 1 of 27

Tender No: BONM/C/15/2500 Revision : A Page : 2 of 27

Description: Issue for proposal

EJ JOINT VENTURE SDN BHD Page 2 of 27

Tender No: BONM/C/15/2500 Revision : A Page : 3 of 27

Description: Issue for proposal

 Identify clear HSE responsibilities amongst the project teams;

This HSEP covers the followings:

EJ JOINT VENTURE SDN BHD Page 3 of 27

Tender No: BONM/C/15/2500 Revision : A Page : 4 of 27

Description: Issue for proposal

5. Elements of the HSEP

6. HSE Safety Management System (HSE MS)

EJ JOINT VENTURE SDN BHD Page 4 of 27

Tender No: BONM/C/15/2500 Revision : A Page : 5 of 27

Description: Issue for proposal

7. Project HSE Goals & Objectives

For this KPOC Maintenance Project,

 Demonstrate Management Leadership in HSE;

8. HSE Activities Plan

9. Development project HSE Program / Task / Action Highlights

9.1 OH&S MS Implementation

EJJV had developed the OH&S MS documentation; is collaborating with SIRIM

EJ JOINT VENTURE SDN BHD Page 5 of 27

Tender No: BONM/C/15/2500 Revision : A Page : 6 of 27

Description: Issue for proposal

9.2 HSE Policies

Any personnel (employee or contractor) who violate any of the Company’s

 A verbal or written reprimand

9.3 HSE Programme

The sub-contractor’s HSEP is a key document for the management of HSE.

9.4 HSE Award

EJ JOINT VENTURE SDN BHD Page 6 of 27

Tender No: BONM/C/15/2500 Revision : A Page : 7 of 27

Description: Issue for proposal

9.5 Performance Monitoring

The Company shall measure/monitor its own and sub-contractor performance at

All accidents/incidents shall be investigated with reports submitted to Client and

Site team will be conducting emergency drills jointly in accordance to CLIENT’s

9.7 Work Permit

Tender No: BONM/C/15/2500 Revision : A Page : 8 of 27

Description: Issue for proposal

 Electrical and high voltage work

9.8 HSE & Skills Training

Depending on the need of each individual assigned for KPOC Maintenance

9.9 Occupational Health programme

An effective management of health at work needs the following key elements:

Tender No: BONM/C/15/2500 Revision : A Page : 9 of 27

Description: Issue for proposal

 Emergency illness assistance procedure

9.10 Sub-contractors HSE performance

9.1 Regulatory Compliance System

10.1 HSE Inspection, Reviews and Audit System

 Regular Management Site Visits

11.1 HSE Awareness and Communication