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There are different ways to open an excel file, some of them are listed below -
Worksheets/Tabs
For Ms Excel 2016 users, click on ‘+’ sign to add new worksheet
For users with older versions of Ms Excel, go to the sheet name, do a right click and click on
‘Insert’ and then select ‘Worksheet’
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Deleting a worksheet or a group of worksheets in a file
Select the worksheet you want to delete, do a right click and click on delete
If you want to delete more than one worksheet,
o Select the worksheets by clicking on the names of the worksheets while keeping the
control key pressed on your keyboard
o Do a right click and click on delete
Do note that excel will not allow you to delete all the worksheets in an excel file. So if you have 3
worksheets in a file, you can delete only 2 of them.
Select the worksheet you want to rename by clicking on the name of the worksheet
Do a right-click and click on ‘Rename’
Choose a name which is not longer than 31 characters – it can be alphanumeric i.e.
combination of numbers, alphabets and some special characters like _ , - , +
Some special characters cannot be used \ , / , * , ? , : , [ , ]
No two worksheets can have the same name in an excel file
Cells
An excel file consists of millions of cells and each cell can be uniquely identified using the cell
location which is based on which column and row the cell is in. In each cell, you can input 3 different
types of values –
Someone’s name,
Email address,
Address,
A statement like ‘It is raining today’
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Basically, any value which has alphabets in it (a combination of alphabets and numbers and special
characters as well) can be entered
Age
Salary
House Number
Phone Number – but if you had a bracket or a + sign, excel will read it as a text and not a
numeric value
Marks in a subject
It can take decimals as one – supposedly weight of a person 151.2 lbs
Function/Formula as they are interchangeably called – excel cells contain formulas as well. To call a
formula, you need to use equal to sign first by pressing on it on your keyboard and then calling the
function by writing its name – the example which we discussed in the video used the ‘Average’
function/formula.
We will discuss different types of formulas in detail in the last module of this course.
To type something in a cell, just go to the cell where you want to type, and just use your keyboard. If
you want to edit –
Go to the cell and press F2 key on your keyboard or do a double click using your mouse and
use the arrow keys and then delete what you want to
Go to the cell and you can see the information in the cell in the formula bar on the top. Go
to the formula bar, click on it and using arrow keys, delete what you want to
Columns/Rows
An excel file has more than 16,000 columns and more than 1 million rows which is quite a lot! So in
each column, we have 1 million cells and multiplying with 16000 columns, in total we have 16 billion
cells in an excel file.
In the Ms Excel 2003 version, the number of rows is limited to 65000 rows and number of columns
to 256 only.
We will learn more about the various operations which can be performed on columns and rows as
we progress through the course.