AIM

MD.050 APPLICATION
EXTENSIONS FUNCTIONAL
DESIGN
Toyota Kirloskar Motors Ltd.
Payment Advice Report

Author: G.Bhanu Prasad

Creation Date: October 17, 2008
Last Updated: March 5, 2019
Document Ref: OCS/300211000/AP/MD050/01
Version: 1.0
GAP Ref: AP-GAP_15 & 24

Approvals:
Jayathirth Rao Oracle Project Manager

M.A.Krishna Kumar TKM Project Manager

Virupaksha TKM Project Manager

Copy Number _____

Doc Ref: OCS/300211000/AP/MD050/01
MD.050 Application Extensions Functional
October 7/2008

Document Control

Change Record
1

Date Author Version Change Reference

17-Oct-2008 G.Bhanu Prasad Draft1a No Previous Document

28-Oct-2008 D.Dillip Kumar Patra Draft1b Reviewed and updated by Dillip Patra
12-Nov-2008 D.Dillip Kumar Patra 1.0 Updated, based on the review
comment received from Mr.SK Bhat,
Mr. Veerapur and Mr..Sripada

Reviewers

Name Position Signature

Krishna Kumar TKM Project Manager

Jayathirth Rao Oracle Project Manager
Rahul Patil Technical Lead – Oracle
Dillip Kumar Patra Finance Lead - Oracle
S K Bhat TKM Finance Lead
SK Veerapur TKM-IS. Finance Track Lead
Sripada TKM IS, Payable Track Lead
Krishnamurthy TKM Payable Module Lead

Distribution

Copy No. Name Location

1
Library Master Project Library
2
3
4

Note To Holders:
If you receive an electronic copy of this document and print it out, please write your
name on the equivalent of the cover page, for document control purposes.
If you receive a hard copy of this document, please write your name on the front
cover, for document control purposes.

Topical Essay ii of 12
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MD.050 Application Extensions Functional
October 7/2008

Contents

Document Control...................................................................................................................ii
Topical Essay.............................................................................................................................4
Basic Business Needs........................................................................................................4
Major Features...................................................................................................................4
User Procedures................................................................................................................5
Business Rules...................................................................................................................5
Assumptions......................................................................................................................6
Report Parameters.............................................................................................................7
Report Header Data Elements.........................................................................................8
Technical Overview...............................................................................................................10
Concurrent Program Description........................................................................................11
When to Run the Program.............................................................................................11
Launch Parameters.........................................................................................................11
Business Rules Implemented........................................................................................11
Log Output.......................................................................................................................11
Restart Procedures..........................................................................................................11
Open and Closed Issues for this Deliverable.....................................................................12
Open Issues......................................................................................................................12
Closed Issues....................................................................................................................12

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Topical Essay

Payment Advice Report will be customized to generate and print the payment advice to send it to
the supplier to intimate the payment and associated transaction details that are cleared against a
particular payment. This report will capture one or multiple invoice, Debit Memo and Credit
Memo number that are selected while making a particular payment.

User should have an option to run this report for one or multiple payments.

This Customization is related to issue number - AP_GAP_15 & AP_GAP_24

Basic Business Needs

Bank Payment Advice Report provides you with the features you satisfy the following basic
business needs. You will be able to address the following:

 To print the payment advice along with payment and associated transaction
details.

 User should have an option to auto mail the Payment Advice Report to a single
ot multiple suppliers as per their requirement.

 This report output should have an option to generate both Excel and pdf
format.

 This custom report should print the following information:

- Vendor Number
- Vendor Name & Address
- Associated Invoice Transaction number, Date and Amount
- Associated Credit/Debit Memo number, Date and Amount
- Total Amount

Major Features

Bank Payment advice Report will be developed in AP module to print the payment details.
The major features of this report are as follows.
 This report will be used in AP to print the payment advice for any type of the
following payment:
 Manual Payment
 Quick Payment
 Batch Payment
 All the transactions that are selected for making the payment should be shown in
this report in a separate line.

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 This report can be run for one or multiple suppliers for a given date range.
 Bank payment advice should provide the following parameters:
- Supplier name
- Bank Name
- Document number
- Date From
- Date To

User Procedures

Following steps to be followed by the user to test this cusomization:

 Define Internal Bank and supplier Bank

 Create invoice/Debit Memo/Credit Memo including RTV
 Make single or Batch Payment & select/confirm the transactions to be
cleared.
 Run “Payment advice report” to print the payment advice.
 Send the payment advice to the supplier by post or Auto-mail.
 Following Navigation path to be following to print this report:
- Login into- Payables Responsibility.
- Navigate: Oracle Payables -> View -> Requests -> Submit New
Request
- Select “Payment advice report” to generate and print the payment
advice.

Business Rules
The following business rules are to be followed:

 Payment advice report can be printed after the payment is entered in the system.
 This report will capture the transaction details that are linked to a payment.
 TDS credit memo is treated as a separate transaction and it will be shown in a
separate line. User can identify the relationship by referring the invoice number
field
 Payment advice should print the following Reasons against the transactions
that are selected for payment:

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a) TDS Credit Memo- If the transaction is a TDS credit memo.

b) Rejection : If the credit memo is created for RTV.
c) Prepayment adjusted – If the invoice paid amount is less then the original
invoice amount and the difference is due to prepayment application.
d) Partially paid and prepayment applied: If the invoice paid amount is less
then the original invoice amount and the difference is due to partial
payment and prepayment application.
e) Bank payment advice should provide the following parameters:
- Supplier name
- Bank Name
- Account Number
- Document number
- Date From
- Date To
- Payment Method
 Bank payment advice should provide the following parameters:
- Supplier name
- Bank Name
- Document number
- Date From
- Date To
- Payment method
 Payment advice report should print the payment type based on the option used
by the user.

Assumptions
 Bank Accounts should be defined for all the suppliers.
 All the payables transactions should be considered for generating this report.
 TDS credit memo is treated as a separate transaction and it will be shown in a
separate line. User can identify the relationship by refering the invoice number
field.
 This report to will not check the following status of the payment document.
o Accounting
o Transferred to GL
o Posted in GL

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Report Layout

The Following defines the report layout of “Payment Advice Report”

Bank payment advice Report Layout in People soft:

TKM Bank payment

advice report Layout

Bank payment advice Report Layout in EBS:

TKM Bank Payment

advice Report Layout

Report Parameters
Following are the report parameters for Bank Payment advice Report.

Parameter Name Optional/Mandatory Default Sample

Value
Supplier name Optional None
Bank Name Optional None
Payment Method Optional None
Payment document number Optional None
Date From Mandatory None
Date To Mandatory None

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Report Header Data Elements

Sl # Data Element Name Data Element Data Source Data Source Calculation Comments
Description (Field) (If any)
1. Company Name TOYOTA Name of Legal Entity
1 KIRLOSKAR
MOTOR PRIVATE
LIMITED

2. Supplier Code Supplier Number

3. Supplier Name Supplier Name
4. Payment reference Payment Batch PAYMENT DOCUMENT
number number NUMBER
5. Account number Supplier Bank account
number
6. Bank name Supplier Bank name

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Report Data Elements

Sl # Data Element Name Data Element Data Source Data Source Calculatio Comments
Description (Field) n
(If any)
1. Invoice number Invoice number

2. Invoice date Invoice creation date

3. Voucher Number Document Sequence

number
4. Transaction Amount Original Amount

5. Amount Paid Invoice amount

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Technical Overview
 This document defines the technical components required to implement customization.

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Concurrent Program Description

When to Run the Program

This concurrent program will be run as and when required by the
user.

Launch Parameters
Launch parameters for the TKM Bank Payment Advice report concurrent program include:
- Supplier
- Bank Name
- Payable Document No
- Date From
- Date To

Business Rules Implemented

Refer business rules section earlier.

Log Output
NA

Restart Procedures
None

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Open and Closed Issues for this Deliverable

Open Issues

ID Issue Resolution Responsibility Target Date Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date Impact Date

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