Egov Payment Approval PG 112 PDF

This presentation is intended for the use of AUB and may contain confidential, privileged and/or
proprietary information and should not be disclosed without expressed and written permission from
AUB. Please treat it accordingly and do not forward, republish or permit unauthorized access.
What is eGov?
 an internet enabled e-Payment system which allows
processing of Employer’s payment to the three (3)
government agencies coursed through the bank’s
depository account.
 SSS
 Pag-IBIG
 Philhealth
This presentation is intended for the use of AUB and may contain confidential, privileged and/or proprietary information and should not be disclosed without expressed
and written permission from AUB. Please treat it accordingly and do not forward, republish or permit unauthorized access.
What are the Pre-requirements?
 AUB Account
 eGov Application Form
 Virtual ATM Card No. with PIN Mailer
 eGov BancNet Enrollment
 File Converter (eGov Converter)
 Enrollment to Electronic Premium Remittance System (EPRS)
eGov Application Form
Important: This is the first step before client may enroll
in the eGov BancNet portal)
Fill up all the

EMPLOYER DETAILS
Make sure that the

client signs the said
application form and is
signature verified by
the branch. (Must have
SVS stamp and initial)
AUB Branch must

provide a Virtual Card
Number for the said
account .
The following slides will
help you guide your Client
on how to Enroll in the
eGov Payment Facility
eGov Corporate Enrollment
Once client has the Virtual Card No. and PIN, Client
should log in to BancNet Online Egov to register
https://www.bancnetonline.com/egov
Click Sign Up to
register
Note: User that was created on Corporate Sign up is a Corporate Administrator.
Client has to assign a

Corporate Administrator
who will create the Users
for this facility.
Three (3) security

questions are necessary
in case User forgets
his/her password.
Click “Save”
once finished.
eGov Corporate Maintenance
Client needs to do
Corporate Maintenance to
set-up the necessary
parameters by clicking
“Enrollment” , then click
the “Corporate
Maintenance” tab.
eGov Corporate Maintenance
Setting up the Parameters:
1st – Card Definition
2nd – Agency Access
3rd – Corporate eGov Profiles
1st
4th – Maintain Corporate Users
5th – Maintain Card Profile Mapping
2nd 6th – Back to Card Definition
3rd
5th
4th
eGov Corporate Enrollment:
Card Definition
Click here to enroll the

Virtual ATM card
number.
Card Definition
Indicate here the Virtual ATM card number.
Click “Add” once finished.
Card Definition
Click this to go to the next step
Agency Access
Click this to request for the approval

of your registration from the different
government agencies (i.e. SSS and
Pag-IBIG) and AUB.
Agency Access
Click “Request” button to submit your

registration to agencies and AUB for approval
Agency Access
Click this to go to the next step
Agency Access
For the agency access, it

will be approved by the
respective Government
Agencies
But for SSS, it is

automatically
approved upon your
request
Corporate eGov Profiles
To complete the process of Registration, AUB-CMU
needs to approve the Registration. Once approved,
Client needs to Manage Corporate eGov Profiles.
Status is still Pending because

AUB needs to approve
Registration.
AUB Branch to submit scanned
copy of the eGov Enrollment Form
to CMU (cms@aub.com.ph)
Status will indicate as

“Approved”
When approved by
AUB this button will
be activated. Click
“Manage Corporate
eGov Profiles” tab.
2
1 Indicate a profile name for After selecting
each of your (approved)
agency.
an agency, your
corresponding
4
agency member Click “Add”
no. will appear once finished
in this field
3
5 Checker is optional in the
system. Its role is to authorize
Click this to go the files sent by the maker
to the next step before they can be approved by
the designated approver.
Maintain Corporate Users
Click “Maintain Corporate

User” tab to create access
for your maker, checker (if
any), and approver
Click “Add User”
 An Admin User may create the following Users:

1. Maker
- Upload a file for payment
2. Checker (optional)
- May view and check the files uploaded by the Maker
3. Approver
- Approves the transaction by encoding the 4-digit PIN for final
processing of payment
1 Username is the log in ID for eGov. The

default password will be sent to the email
registered email address.
2 Select a profile and

assign a role
3 Click “Add”
once finished
4 Click “Save and Add More” to create access for the approver or “Save” if
done with the creation of Users.
Roles
MAKER = 1 or More
CHECKER = 1 or More or "0"
APPROVER = 1 only
Role Combination per Profile

Maker & Checker Allowed
Maker & Approver Allowed
Checker & Approver Not Allowed
Maintain Card Profile Mapping
Click “Maintain Card Profile

Mapping” tab to link the Virtual
ATM Card to the specific
Government Agency for payment
purposes
Select the profile from the dropdown list and the ATM
card on the other dropdown list, then click the add
button.
Click “Back to Corporate Details” tab once done

Click this to go
to the next step
Card Definition (Back)
Next step is to setup your

Informix Data by going to
“Maintain Cards”
Click “Setup” under

Informix Data
Specify the AUB domicile

branch code and add “0”
in the beginning of the
branch code (3-digit).
Choose from the

dropdown list for the
Locator Code of the
Company
Click this tab

once done
eGov Corporate User Access
Initial Log-In Process
https://www.bancnetonline.com/egov
AUTHORIZED USER(s) may

now log in by using their
assigned username and their
default password that was
emailed to their registered
email address during
enrollment
SAMPLE EMAIL
Highlight and copy the

Default Password
On initial log in, User will

be required to Change
password and setup
security questions
On the next log-in, after

encoding of User Name
and Password, a security
question will appear.
Ensure that User
memorizes the answer to
the security questions.
The following slides
will guide you on how
to install the
eGov Converter
Note: It is required that we install the converter before

client can make any payment. This is to ensure that the
file sent to eGov is compatible. Otherwise, file will be
rejected by the system.
AUB eGov Converter Installation
Open the BizKit

Installer folder
Select AUB E-Gov

Converter System
This will appear on your PC screen.

Then, click “YES” button to
proceed.
Installation will now start. Click

“Next” button to continue.
Type the company name on the
space as provided. Then, click
“Next” button to continue.
Click “Install” button to continue.
Installation might take time. Just

wait for the blue bar to complete.
Click the “Finish” button to

complete the installation.
If the client’s PC has an Operating System higher

than Windows XP
Delete the icon found in

the Desktop PC
After the complete installation; DO NOT OPEN

THE SYSTEM, instead delete the shortcut in the
desktop
1
Locate the
folder “Asia
United Bank” 2
in
C:\Program
Files or (x86)
Copy the whole
folder; Right
click “Copy”
3
Paste the folder

“Asia United
Bank” in C:\ or
any Drive
Make sure the

folder “Asia
United Bank” in
C:\ or any Drive
Open the
copied folder
1
“Asia United
Bank” in C:\
and open the
product folder
2
Locate the
.exe file Right click; Send
to; Desktop to
3 create shortcut
4
In the PC Desktop, the

eGov Converter icon will
appear
Upon initial log-in after installation of the egov

converter, this message will appear. Click the “OK”
button to continue.
Client needs to do Company Maintenance under

the Settings Menu. Indicate the Company name in
the space provided. Then, click “Save” to
continue.
Client needs to do Company Maintenance under

the Settings Menu. Indicate the Company name in
the space provided. Then, click “Save” to
continue.
Client needs to Register License to use the

converter for 6 months. They are requested license
by the branch officer thru CMU. Email CMU the
Account Name, Account No. And Serial No.
The Client is now
ready to use the eGov
Converter.

will help you guide
your Client on how to
use the eGov
Converter
Converting of Payment File
Process Flow
PREPARE EGOV
EXCEL TEMPLATE FILE OPEN THE E-GOV
FOR ALL GOVERNMENT CONVERTER
AGENCIES
PAYMENT FILES READY

FOR UPLOAD TO E-GOV CLIENT TO UPLOAD
EXCEL FILE IN THE
CONVERTER
E-Gov Templates
The eGov excel templates

are found in Drive C. Open
Drive C folder.
E-Gov Templates
Open the Program Files

(x86) folder.
E-Gov Templates
Open the Asia United Bank

folder.
E-Gov Templates
Open the AUB E-Gov

Converter System folder.
E-Gov Templates
Open the uploads folder.
E-Gov Templates
It will display the 3 eGov

templates. Choose the file
that you want to process.
will guide you on how
to convert SSS and
Pag-Ibig Template in
the
eGov Converter
Note: Philhealth Payment has a different interface in

terms of reporting employees contribution and in
facilitating its payment. Philhealth interface will be
discussed later.
eGov Converter – SSS Contributions
Open the eGov SSS

Template and follow the
format of each column
SSS No. (text format) – required field (10 numeric characters)
SURNAME (text format) – no special characters
FIRST_NAME (text format) – no special characters
MIDDILE_INI (text format) – requires at least one (1) character; if no MI, type a period (.)
BIRTHDATE (text format) – mm/dd/yyyy (required field)
DATE_HIRED (text format) – mm/dd/yyyy (required field)
DATE SEPARATED (text format) – mm/dd/yyyy (not a required field)

SSS_AMT (number format w/ 2 decimal places “0.00” but w/o comma “,”)
MC_AMT (number format w/ 2 decimal places “0.00” but w/o comma “,”)
EC_AMT (number format w/ 2 decimal places “0.00” but w/o comma “,”)
E_STATUS (text format) 1 – New ,2 – Terminated, 3 – Regular contributions
After filling up the excel template, Save

the file as Text Tab Delimited
2
Once converter system is
open, Click the “SSS” tab
1
Open the eGov converter
installer by clicking on
the icon found in the
client’s computer
This page will be displayed
Input the
*Locator Type :
A: Baguio/North Luzon Hub
B: Tarlac/Central Luzon Hub
C: Quezon City/Metro Manila/Bulacan/Cavite Hub
D: San Pablo/South Luzon Hub E: Naga/Bicol Region Hub
F: Cebu/Central Visayas Hub
• G: Bacolod/Western Visayas Hub
H: Cagayan De Oro/Northern Mindanao Hub
I: Davao/Southern Mindanao Hub
J: Zamboanga/Western Mindanao Hub
*Employer ID (SSS Number) - no special character
*Employer Name (Company Name)
C
0312456789
Click the IMPORT tab to continue
Locate or browse the location of the

file (text) then click ‘Capture’ to
validate the process or ‘Cancel’ to
exit.
1Click ‘Convert’ button to convert

the text file uploaded
2 Choose the type of file for conversion :

EPF – Employee Pre-Validated File
MCL – Monthly Contribution List
The following details are required:

Click ‘Convert’
1. Doc. Numberbutton for the
– Client mayfiledefine
that has
the been captured.
sequence
2. Doc. Date – format should be yyyymmdd (date of processing)
3. Application Month – format should be yyyymm (applicable
month of payment which is the previous month)
4. Ref. Payment Order No. – Client may define the sequence
Click ‘Convert’ button to convert

the text file uploaded and save to
any
eGov Converter – SSS Loans (LCL)
Note: The SSS Loan file

is being sent by SSS to
the Company through the
eGov website.
Go to BancNet eGov
website. Click on the
Billing LCL tab and click
Extract LCL.
Click on the check box for

the file for download.
Once downloaded, Save

the file in a folder.
Open the eGov Converter

system. Then, Click on
SSS LOAN under the SSS
Tab.
1 Click the IMPORT button
and get the saved LCL
2 file.
Click CAPTURE button
once file has been
selected.
Click on UPDATE button

to edit the billing file
Client may start editing

the file. Note: Only the
Penalty Amount and
Amount Paid can be
edited.
If payment is not
included, encode 0.00 on
the Amount Paid.
If employee is no longer connected with the

company and payment is settled already, put
“T” on the remarks portion as indicator for
Resigned/Terminated employee
For bulk list of employees, after clicking

UPDATE button, click on TO EXCEL button
to download the file into Excel for easier
editing
The Excel file is open and ready for editing.

Note that client may only edit Penalty
Amount and Amount Paid.
Once done editing, save file as Microsoft

excel 5.0/95 workbook.
Go back to the eGov Converter System

and Click on UPLOAD EXCEL button.
Then select the edited LCL file in excel
format.
This message box will appear. Click

YES button to continue.
Save the LCL file for upload
This message box will

appear which means that
file has been successfully
converted.
Click Ok to finish
converting
eGov Converter – Pag-IBIG
Put the cursor in the extreme

left corner of the excel file.
Then, click to highlight the
excel file.
Once file is highlighted,

go to format cells by
right clicking the mouse.
Under the Number Tab,

choose Text. Then,
click the OK button.
IMPORTANT DETAILS:
•PagIBIG Branch – Pag-IBIG Branch code
of the employer
•Period Covered – Applicable month
•PagIBIG Employer ID – Employer’s ID no.
•Employer Type – do not change
•Pay Type
1. MC – for Monthly Contribution
2. CL – for Calamity Loan
3. ST – Short Term Loan
•Bank Code – indicate AUB
Employee’s Last & First

Pag-IBIG No. Name
Employee’s Complete
Company ID No. Middle Name
Important: Save the file as Microsoft Excel 5.0/95 Workbook
2
Once converter system is
open, Click the “Pag-IBIG”
tab
1
Open the eGov converter
installer by clicking on
the icon found in the
client’s computer
(Desktop)
Click on the Pag-Ibig Menu,
If the template is: MC – Monthly Contribution use Pag-Ibig Contribution

ST - Short Term Loan use Pag-Ibig Loan
CL - Calamity Loan use Pag-Ibig Loan
then, Get File from the location where the file is saved
After clicking OK, a file will be automatically created and is located on the
AUB eGov Converter System folder.
The Client is now ready to
make payment for SSS and
Pag-Ibig
The following slides will help

you guide your Client on how
to process SSS and Pag-Ibig
payment via eGov Payment
Facility
Payment Process Flow
PAYMENT FILE IS UPLOADED

AUTHORIZED USER
LOGS IN TO EGOV SYSTEM
PAYMENT TO
GOVERNMENT
AGENCIES
ARE TRANSMITTED CLIENT’S ACCOUNT IS
DEBITED USING THE VIRTUAL
ATM CARD
eGov USER Functions
 An Admin User may create the following Users:
1. Maker
- Upload a file for payment
2. Checker (optional)
- May view and check the files uploaded by the Maker
3. Approver
- Approves the transaction by encoding the 4-digit PIN for final
processing of payment
Maker Access
Upon log-in, this page will be

displayed as the dashboard of
a Maker
Maker Access
Maker must click

“New Payments”
option is for making
payment of
contribution
Maker Access
1
Maker must choose from the
dropdown list
2
Click browse to locate the file
to be uploaded
3
Click “Upload” button to
complete the process
Maker Access
Maker will be notified if

the uploading is
successful.
A Summary of the file for

payment is also displayed
Checker Access

displayed where a Checker will
be able to view Payment
Instructions for Authorization.
The Checker may simply click

the “Notification” to view the
Payment Instructions for
Authorization
Checker Access
There are three options

to click on:
1. Authorize
2. See Details
3. Cancel
Checker Access
Once the Checker clicks on the
button, this screen will be displayed where

Checker needs to confirm payment
instruction.
Checker Access
User will be notified if the payment

instruction is successful and the payment
will be forwarded to the Approver for final
processing
Approver Access
displayed where an Approver
will be able to view Payment
Instructions for Approval.
The Approver may simply click

the “Notification” to view the
Payment Instructions for
Approval
Approver Access
There are four
options to click on:
1. History
2. Approve
3. See Details
4. Cancel
Approver Access
2
The Payment 1
Instruction Approval To Approve Payment,
screen will appear Approver must click
where Approver the check button
needs to Select the
Card from the
dropdown list and
key-in the 4-digit PIN.
Then, click “Submit “
button to complete
the process.
Approver Access
Once done, a
computer generated
receipt will be
displayed that may be
printed.
will help you guide
your Client on the
process for Philhealth
payment.
Philhealth EPRS – eGov Interface
 All formal economy employers to comply with the

mandatory implementation of the Electronic Premium
Remittance System (EPRS) effective August 15,
2016.
 EPRS
Philhealth’s online platform
 Update employee list
 Update premium remittance
 Report employee contributions
Payment Process Flow
EMPLOYER
FACILITATES
PAYMENT
AUTHORIZED USER THRU EGOV
LOGS IN TO PHILHEALTH EPRS
AND ENCODES EMPLOYEES
DETAILS AS REQUIRED
PAYMENT TO
PHILHEALTH
ARE TRANSMITTED CLIENT’S ACCOUNT IS
DEBITED USING THE VIRTUAL
ATM CARD
Philhealth EPRS – eGov Interface
Note: Registration is required for both EPRS and eGov

Clients should
coordinate with their
respective Philheath
Branch on how to
enroll and use
Philhealth’s EPRS
Note: For eGov, Philhealth registration is the same as

the other government agency registration.
Philhealth EPRS – eGov Interim
Process
In the EPRS, Click
1 “Payment Management”
tab under the Menu.
2
Then, User needs to
Generate Statement of
Premium Account (SPA)
Process
Select the Push Payment

button of the SPA for
payment
Process
Select Online Payment on

1 the payment options
Then, select BancNet on

the list of Electronic 2
Payment
Process
User has now has an option

to Pay Now or Pay Later
Process
If you choose to Pay Now,

click on the word eGov to
direct you to your eGov
access
Process
The link will direct you to

the website of eGov for
your users to Login
will help you guide
your Client on how to
process Philhealth
payment via eGov
Payment Facility
Note: No Statement of Premium Account (SPA),

no payment policy. SPA is generated by employers
through their own accounts in EPRS and routed to eGov
BancNet.
Process
The Maker Access logs in and

choose New Payments under
Payment Option
Process
Choose PhilHealth as Payment

service, chose Profile & choose
SPA under File Format
Process
Click Upload
Process
System will notify if the

uploading is successful
Process
The approver will now login and will be notified

with the number of transactions for approval.
To proceed click on the link
Process
Click on the CHECK button to proceed with

payment
Process
Enter PIN, check the tick box “I agree with the

Terms and Conditions” then click on Submit
Process
To confirm, Click OK.
Process
A Transaction Receipt will

appear as confirmation of
payment
After the successful
payment of Client thru
eGov, in posting of the
payment, Philhealth
uses EPAR.
Note: eGov will be used only for SPA reference only.
Process
To confirm if EPAR is
received, select PAYMENT
INQUIRY
Process
An EPAR will be displayed
Process
On the EPRS access,

Transaction History and
check if there is already an
OR No. on your payment
Process
On the EPRS access, Go
to Payment Management
then choose Payment for
Posting
Process
By clicking on the Transaction Monitoring, the
posted transaction can be view with the Status
Report as Received
Schedule of Payments:
SSS schedule
If 10th digit of the 13-digit ER number Payment

Deadline ends in:
1 or 2 10th day of the month

9 or 0 Last day of the month
Pag-IBIG schedule
First letter of Employer / Payment Deadline

Business Name
A to D 10th to the 14th day of the month

E or L 15th to the 19th day of the month
M or Q 20th to the 24th day of the month
R to Z 25th to the end of the month
Philhealth schedule
If Employer Payment Deadline

with PENs ending in
0 to 4 Every 11th to 15th of the month

5 or 9 Every 16th to 20th day of the month
Thank you!!!

Egov Payment Approval PG 112 PDF

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This presentation is intended for the use of AUB and may contain confidential, privileged and/or

Fill up all the

Make sure that the

AUB Branch must

Client has to assign a

Three (3) security

Click here to enroll the

Indicate here the Virtual ATM card number.

Click “Add” once finished.

Click this to go to the next step

Click this to request for the approval

Click “Request” button to submit your

Click this to go to the next step

For the agency access, it

But for SSS, it is

Status is still Pending because

Status will indicate as

Click “Maintain Corporate

 An Admin User may create the following Users:

1 Username is the log in ID for eGov. The

2 Select a profile and

Role Combination per Profile

Click “Maintain Card Profile

Click “Back to Corporate Details” tab once done

Next step is to setup your

Click “Setup” under

Specify the AUB domicile

Choose from the

Click this tab

AUTHORIZED USER(s) may

Highlight and copy the

On initial log in, User will

On the next log-in, after

Note: It is required that we install the converter before

Open the BizKit

Select AUB E-Gov

This will appear on your PC screen.

Installation will now start. Click

Click “Install” button to continue.

Installation might take time. Just

Click the “Finish” button to

If the client’s PC has an Operating System higher

Delete the icon found in

After the complete installation; DO NOT OPEN

Paste the folder

Make sure the

In the PC Desktop, the

Upon initial log-in after installation of the egov

Client needs to do Company Maintenance under

Client needs to do Company Maintenance under

Client needs to Register License to use the

The following slides

PAYMENT FILES READY

The eGov excel templates

Open the Program Files

Open the Asia United Bank

Open the AUB E-Gov

Open the uploads folder.

It will display the 3 eGov

Note: Philhealth Payment has a different interface in

Open the eGov SSS

SSS No. (text format) – required field (10 numeric characters)

SURNAME (text format) – no special characters