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Module 3
Writing a Memorandum

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’ow, you will be able to learn about memorandum. You could be one of the business
professional someday. This module will teach you what is memorandum and how to write it.

1.c Study the lessons and readings very well;

2.c Perform the activities and work on the self-check exercises;
3.c Perform the suggested task to develop your skills toward the subject matter and gain
insights into specific lesson/s and;
4.c Answer the pretest and the posttest.

Before we proceed to the lesson we are going to tackle, take the pretest first. This test is
particularly prepared to determine your previous knowledge of the lessons you are about to
study.
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cc333333333333ccccis a document or other communication that helps the memory by recording

events or observations on a topic, such as may be used in a business officec
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333333333333cc£ccccincludes the name of the person or persons to whom the memo is being
sent, the name of person(s) receiving a copy (if appropriate), the name of the sender, the date,
and the subject of the memo

666666666666ccGcccJt containsdetails that are needed for understanding or support of what is

being presented or asked; and a closing that makes clear what action is requested.
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666666666666ccGcccit is a part of a memorandum where the sender write his/her name in the
³From´ part of the heading to document that it really came from him/her

666666666666ccGccis commonlycunderstood to be an official document originating from an officec

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is a document or other communication that helps the memory by
recording events or observations on a topic, such as may be used in a business office. The plural
form is either memoranda or memorandums.

A memorandum or memo for short is commonly understood to be an official document

originating from an office. There are various types of memos. For example, in a business
environment, the Memorandum of Understanding (MOU) and Memorandum of Association
(MOA), are common. A memorandum is written to communicate or convey a brief message on a
given subject or topic. Apart from specific memos, two of which have been cited earlier, a
memorandum is usually not more than one page.

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Writing a Memorandum An inter-office memorandum²or memo for short²is an efficient way

to communicate information to people within an organization, while at the same time providing a
written record of your communication. Jt is less formal than a letter, and it takes less time to
create. A memo does not have a salutation (Dear__) or a formal closing (Sincerely yours).

Memoranda (the plural for memorandum) may be sent through inter-office mail or through
email.
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TO:
FROM:
DATE:
SUBJECT:

First Sentence:
Reason for the memo

Second Sentence - Main Body:

Any Jnstructions or information

Closing Sentence
What is required of the reader e.g. Confirmation, answers or feedback

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A memo has the following parts: ccccc

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ccincludes the name of the person or persons to whom the memo is being sent, the
name of person(s) receiving a copy (if appropriate), the name of the sender, the date, and the
subject of the memo. Persons to whom a copy is being sent may, alternatively, be indicated at
the bottom of the memo after the reference initials.

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 of the memo should contain these key components of a business letter:
an opening that clarifies why the memo is being sent; details that are needed for understanding or
support of what is being presented or asked; and a closing that makes clear what action is
requested.

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should write his/her initials over or next to his/her name in the
µFrom¶ part of the heading to document that it really came from him/her; or, alternatively, the
person may sign the memo at the bottom beneath the message. Typed initials at the bottom of
the page should be used to indicate who typed the memo if that person is different from the
person writing it.
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To: Students

Cc: Ruth Garcia, Principal

From: John McMahon, Jnstructor

Date: April 17, 2005

Subject: Completing Career Portfolios

J want to remind all of you that you are required to complete and present a career portfolio in
order to receive credit for this class, as explained in the course syllabus. The due date for
completed portfolios is no later than May 31. To date, J have reviewed only 5 portfolios.

As a reminder, required components of the portfolio are listed on the portfolio checklist in your
assignment packet. They include a completed application form, a resume, three letters of
reference, a cover letter to accompany a resume or make a job inquiry, and a follow-up thank
you letter. Those wishing extra credit should also include at least four work samples, a personal
reflective essay (per instructions), and an alternate resume using one of the formats we discussed
in class.

Presentations of your portfolios will take place the first week in June. Only after J have reviewed
your portfolio will J schedule your oral presentation, so the choice slots will go to those who turn
in their work early.

’ow is the time to speak to me if you have any questions. J am here to help!

lp

Attachment
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Direction: Write a short memorandum( any topic)

_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________
_______________________________________________________________

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Directions: Write the letter of the best answer

Gcwhat is the first part of a memorandumc

a. Heading c. Body
b. Reference initial d. notation

G it contain the key components of a business letterc

a. Heading c. Body
b. Reference initial d. notation

Gthe last part of a memorandum

a. Heading c. Body
b. Reference initial d. notation
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G is written document to communicate or convey a brief message on a given subject or topic.c

a. memorandum c. business letter

b. Heading d. Steno

%Gcthe plural form of memorandum

a. Memoranda c. Memorandra
b. Memorandums d. Memo
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1.c memorandum

2. Heading

3. The message or Body

4. The person sending the memo

5. memorandum

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1.c Heading

2. Body

3. ’otation

4. Memorandum

5. Memoranda

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