The Netherlands

Fellowship
Programmes
(NFP) 2010
Fellowships for:
PhD studies
Refresher courses
Short courses
Master’s degree programmes

October 2009 Rules and Regulations

Issued by for fellowship holders
Nuffic, Netherlands organization
for international cooperation
in higher education

Kortenaerkade 11
PO Box 29777, 2502 LT The Hague
The Netherlands
Phone +31 70 4260 260
Fax +31 70 4260 399
www.nuffic.nl

Netherlands organization
for international cooperation
in higher education
Disclaimer
The information contained in this publication was compiled with the
greatest of care. Nevertheless, we are unable to guarantee its accuracy
or completeness at the time of reading. Because information is constantly
subject to change, Nuffic is unable to accept any liability whatsoever for
your use of the information. It is up to you to check the accuracy of any
information before acting on it.

Copyright © Nuffic. All rights reserved. This work may not be reproduced
or published without the prior written permission of the author. However,
sections of up to five pages of this work may be reproduced or published
as long as Nuffic is properly acknowledged as the source of the work.
■ Contents

1 Introduction 2

2 Basic characteristics of the Netherlands Fellowship

Programmes 3

3 Basic conditions, rights and obligations 5

3.1 General 5
3.2 International travel 5
3.3 Immigration procedures 6
3.4 Arrival and accommodation 7
3.5 During the study period 8
3.6 Insurance 10
3.7 Allowances 11
3.8 Calamities and conflicts 13

Annex: Allowances and reimbursements per sub-programme 17

 2

■ 1 Introduction

The Netherlands Fellowship Programmes (NFP) were first launched in January

2003. The programmes are demand-driven and geared towards meeting the
needs of organizations in the 61 participating countries. By enabling staff
members to obtain specific education and training, the NFP helps these
organizations to build their capacity.

This booklet sets out the rules and regulations governing NFP fellowships.
It forms an annex to the NFP ‘Fellowship Letter’, which all newly selected
NFP candidates receive from the Dutch institution offering the course or
programme for which they have been awarded a fellowship. By signing and
returning the NFP Fellowship Letter, NFP fellowship holders agree to observe
the NFP rules and regulations as set out in this booklet.

NFP candidates and other people interested in the NFP are advised to read
the 2011 NFP Brochure or visit www.nuffic.nl for general information about the
NFP and the application procedures.

The NFP consists of four sub-programmes:

Individual fellowships for:

■ short courses;
■ master’s degree programmes;
■ PhD studies.

Group training:
refresher courses.
■

The rules and regulations also apply to e-learning programmes.

The Minister determines the policy that governs the framework of the NFP.
Nuffic1 manages and monitors the programmes as a whole. The Dutch
institutions selected to provide the required education and training are
responsible for awarding and administering the fellowships.

1 See www.nuffic.nl for detailed information about Nuffic and its mission, tasks and activities.
 3

■ 2 Basic characteristics of the

Netherlands Fellowship Programmes

The overall aim of the NFP is to help alleviate qualitative and quantitative
shortages of skilled manpower within a wide range of governmental,
private and non-governmental organizations. This by offering fellowships
to professionals to improve their capacity to contribute to the development
of their employing organizations.

The NFP target group consists of mid-career professionals who are already
in employment and who are nationals of and working in one of the 61 selected
NFP countries. While fellowships are awarded to individuals, the need for
training must occur within the context of the organization for which an applicant
works. The training must help the organization to develop its capacity.

The demand-driven character of the NFP is reflected in its procedures and in

the way the fellowships are allocated. In general, applicants apply for a
fellowship at the Netherlands embassy in their home country. The embassy
screens each application on various criteria such as relevance, completeness
and the language ability of the applicant. All qualifying applications are then
registered by Nuffic. Once the deadline has passed, Nuffic allocates the
available fellowships to each course in proportion to the number of
applications for that course, or selects those PhD candidates and refresher
courses that meet the programme criteria in the most effective way.

In short:
1) an applicant submits an application to the Netherlands embassy or
consulate in her/his home country;
2) the Netherlands embassy or consulate screens the application and
forwards it to Nuffic;
3) N uffic informs the Dutch institution about the grant being awarded
for the fellowship;
4) t he Dutch institution informs the fellowship holder and assumes
administrative responsibility for the fellowship.

Please see following page.

 4

Applicant

Application

Netherlands Embassy
or Consulate

Application

Nuffic

Grant

Dutch institution

Fellowship

Fellowship holder
 5

■ 3 Basic conditions, rights and obligations

3.1 General
A person who accepts an NFP fellowship endorses the objectives of the
NFP and agrees to observe the rules and regulations set out in this booklet.
These rules and regulations are updated each year. The applicable version
of the rules and regulations are issued with the fellowship award letter.

An NFP fellowship is a contribution to the costs of the chosen course or

programme; it includes a subsistence allowance and covers the costs of
tuition fees and international travel, if necessary. Other costs may also be
covered, as specified elsewhere in these regulations (see ‘Allowances and
reimbursements’ in the Annex). The fellowship holders must cover any other
costs from their own resources.

Please check the Annex to see whether or not a fellowship holder is entitled to
receive NFP allowances.
Since the Dutch educational institution assumes administrative responsibility
for the fellowships, NFP allowances are paid to the fellowship holder by the
Dutch institution. The NFP allowances are considered to be sufficient to
cover one person’s living expenses during the study period, whether in the
Netherlands or in another country.

The fellowship takes effect on the date stated in the ‘NFP Fellowship Letter’
sent to the fellowship holder by the Dutch institution, in which the award is
announced, and ends no later than three days after the course or programme
has finished

3.2 International travel

If appropriate, the Dutch institution may arrange for a return airline ticket from
the airport nearest to the fellowship holders’ place of residence to the airport
nearest to the location of course or programme. Under no circumstances may
airline tickets be redeemed for cash.

In the event that the Dutch institution makes arrangements for an airline
ticket, this institution will also make arrangements for providing the necessary
information and instructions regarding visa requirements, travel to the
destination and housing in the Netherlands or at the course or programme
location. This information will generally be provided through the Netherlands
embassy in the fellowship holder’s home country.
 6

If the entire course or programme takes place in an NFP country other than the
fellowship holder’s country of residence, the costs of international travel are
covered from the airport nearest to the fellowship holder’s place of residence
to the airport nearest to the course or programme location.

If only part of the course or programme takes place in another country,

international travel between the Netherlands or the fellowship holder’s country
of residence and the other country will be covered only if this travel was part
of the original planned course or programme, i.e. if it is already covered by
the tuition fees or it was included in the budget approved for the course or
programme.

3.3 Immigration procedures

When at least part of the course or programme takes place in the Netherlands,
fellowship holders will have to obtain an entry visa from the Netherlands
embassy in their country of residence before travelling to the Netherlands or
any third country (if applicable). If the Dutch institution does not apply for an
entry visa on the fellowship holder’s behalf, she or he will receive information
on how to apply for it.

Fellowship holders are advised to consult the Netherlands embassy to find

out whether a visa is necessary and, if so, which kind.

If the course or programme takes place in the Netherlands and spans more
than three months, the fellowship holder will need a residence permit. The
Dutch institution will guide the fellowship holder in the residence permit
application procedure. The Dutch institution will reimburse NFP fellowship
holders for the cost of the residence permit, as well as for the cost of
extending the permit after one year (see ‘Allowances and reimbursements’ in
the Annex). A residence permit is valid for the duration of the fellowship only,
and only for the purpose of study or training in the Netherlands.

If the course or programme takes place in an NFP country, the fellowship

holder should comply with the immigration procedures of that country.
The Dutch institution will provide the necessary information and instructions
on how to proceed.
 7

The fellowship period ends up to three days after the course or programme
finishes. The aim of the NFP cannot be reached if the fellowship holder does
not return his or her own country. Nuffic would like to urge you to return to
your home country upon finishing your course or programme to meet the NFP
goal in the most effective way.

The fellowship holder should not engage in commercial or political activities

that are not related to the course or programme for which the fellowship has
been awarded.

3.4 Arrival and accommodation

Upon arrival, the Dutch institution will give NFP fellowship holders a student
manual in the language of instruction of the course or programme, which will
include relevant instructions, a code of conduct and a copy of the complaints
procedure (Klachtenreglement).

The first instalment of the subsistence allowance (see ‘Allowances and

reimbursements’ in the Annex) is usually not paid until a few days after the
fellowship holder has arrived at the location of course or programme. The
fellowship holder is therefore advised to bring some money to cover expenses
during these first few days. Euros can be obtained at the airport in exchange
for most internationally convertible currencies or travellers cheques.

In view of the rather cool climate in the Netherlands, fellowship holders are
advised to bring some warm clothing.

The Dutch institution providing the course or programme is obliged to arrange

appropriate housing for fellowship holders. These arrangements can vary
from a hotel room to a unit in the Dutch institution’s own hostel or student
apartments, or accommodation rented from a private landlord. If the Dutch
institution has reserved accommodation for a fellowship holder, the fellowship
holder is obliged to accept this accommodation for the duration of the course
or programme. Generally speaking, the fellowship holder will pay the rent from
his or her monthly allowance, but in some cases the Dutch institution may
deduct the rent from the allowance payment.

The fellowship holder is obliged to follow the Dutch institution’s rules and
regulations regarding accommodation.
 8

3.5 During the study period

General
The fellowship holder must do his or her best to complete the course or
programme for which the fellowship was granted. If the Dutch institution,
Nuffic or the Minister for Development Cooperation conducts a survey or
evaluation and asks for information, fellowship holders should be prepared
to cooperate, also after the actual fellowship is terminated.

Guidance
During the NFP fellowship period, ongoing personal and student guidance, as
necessary, can be provided to the fellowship holder by a staff tutor or student
mentor, assigned by the Dutch institution. This tutor or mentor can also
provide any assistance needed in order to get to know or cope with the new
social and cultural environment.

Change of study programme

A proposed change of educational programme or research topic will only
be considered in exceptional cases, and then only for NFP Master’s degree
programmes and PhD studies and within the same Dutch institution

Requests for a change of study programme must meet the following criteria:
The requested programme/ research topic must be offered by the Dutch
■

institution to which the NFP fellowship was originally granted;

The new programme/ research topic must be in a related field, taught at the
■

same Dutch institution and, in the event of a Master’s degree programme,

also be included in the 2010 NFP course list.
The request must be presented to Nuffic through the Dutch institution
■

and be accompanied by a reasoned statement from the fellowship holder’s

employer that there are no objections.
The change in study programme/field of research must not affect the
■

budget of the NFP fellowship concerned and must take place within the
same period of time as the original programme.
The change of study programme/field of research must be applied for within
■

one month of the starting date of the original programme/study.

Nuffic may forward any request to change a programme of study or research

topic to the Netherlands embassy in the fellowship holder’s home country
for advice. Nuffic reserves the right to reject any request based on the
recommendation of the embassy or based on any other findings.
 9

Interruption of the programme

Interruption of the course or programme is allowed in the event of long-term
illness of the fellowship holder or for urgent family matters (see also
‘Calamities and conflicts’ paragraph 3.8).

Extension
NFP fellowship holders enrolled in a Master’s degree programme, short
course or PhD study may apply to extend the duration of their fellowship if,
due to circumstances beyond their control, they are unable to complete the
course or programme within the prescribed time limit.

These circumstances include personal circumstances, long term illness,

delays in the thesis research that are beyond the fellowship holder’s control
and programmatic changes making the study programme longer than
originally indicated by the Dutch institution. For Master’s degree programmes
and short courses an extension can be granted for a maximum of three months.
For PhD studies an extension can be granted for a maximum of six months.

Requests for extensions are only granted to enable a fellowship holder to

finish a Master’s degree programme or a short course as described and
approved by Nuffic at the time that the 2010 NFP Course List is published
or to finish an approved PhD study. No extensions are granted to allow
fellowship holders to take additional modules or to undertake field study
or additional research that does not form part of the regular and approved
programme as published in the 2010 NFP Course List.

The fellowship holder and the Dutch institution must submit a joint request in-
dicating the cause of the study delay and how they propose to resolve it. The
request must include a realistic study plan and an original statement from the
fellowship holder’s employer stating that there is no objection to the fellow-
ship holder spending a longer period on the study programme than originally
agreed. This statement must be printed on the company’s official letterhead
paper, bearing an original signature and the company’s seal.

Nuffic will base its decision on whether or not to grant an extension both on
these documents and the availability of programme resources. If an extension
is awarded, an official notification will be sent to the Dutch institution, which
will then inform the fellowship holder and his or her employer.
 10

There is no automatic right to extend the study period. Requests for an

extension will therefore be considered on a case-by-case basis.

In the event of an extension period, the fellowship holder’s subsistence

allowance, insurance, any additional international travel expenses and any
costs relating to the extension of the fellowship holder’s residence permit will
be covered.

Deferral of a fellowship
A fellowship that has already been awarded can be deferred only in very
exceptional circumstances and only with approval from Nuffic. The maximum
deferral period is one academic year. Should this need arise, Nuffic will
discuss the options with the Dutch institution concerned.

3.6 Insurance
During the fellowship period, fellowship holders are insured against a
number of risks by a private insurance company. The Dutch institution makes
the necessary arrangements, pays the insurance premium and presents
fellowship holders with an insurance card or certificate shortly after their arrival.
The insurance covers:
■ medical treatment;
■ theft or loss of luggage during the travel;
■ accidents;
■ repatriation in case of an emergency (a flight home);
■ liability.

The insurance covers fellowship holders from the day they leave their home
country until the day they arrive home again. These dates correspond with the
dates on the tickets purchased by the Dutch institution. Coverage is worldwide
and also includes NFP education and training that take place outside the
Netherlands. If fellowship holders want any other risks to be covered by the
insurance, they may pay for supplemental coverage themselves.

If a fellowship holder is hospitalized, the subsistence allowance will continue

to be paid for up to six weeks, depending on the duration of the course or
programme. After this period, the Dutch institution may adjust the allowance
to suit the circumstances.

The insurance coverage provided has its limitations. It may not always cover
treatment for medical conditions that were present before the fellowship
 11

period began. An example of a condition not covered is pregnancy. Fellowship

holders should read the policy carefully as soon as they arrive to make sure
they understand the details of the coverage provided (glasses are not
covered, for example), and so they know how to make a claim.

Temporary residents of the Netherlands, such as NFP fellowship holders,

are not required to take out the statutory basic healthcare policy. However, if
a fellowship holder were to take up any form of employment and pay income
tax on his or her earnings, she or he would then be under obligation to take
out a statutory basic healthcare insurance policy. Two companies, AON and
Lippman, specialize in short-term insurance for international students. The
Dutch institution is also free to choose another policy or insurance broker for
NFP fellowship holders, provided their policies offer the same coverage and
their premium is not higher than the premium charged by AON or Lippmann.

If part of an NFP e-learning master’s programme or short course requires one

or more short periods of time in the Netherlands, or in another country than
the country of residence of the fellowship holder, the fellowship holder will be
insured for that short period(s) of time only. Please see the Annex.

3.7 Allowances
Coverage
An NFP fellowship is a contribution to the costs of the chosen course or
programme. The NFP fellowship provides a subsistence allowance and covers
the costs of tuition fees and international travel, if necessary, as specified
elsewhere in this booklet (see ‘Allowances and reimbursements’ in the Annex).
Fellowship holders must cover any other costs from their own resources.

The subsistence allowance is intended to supplement the salary which the

fellowship holder continues to receive during the study period. The NFP
fellowship, which is awarded to the fellowship holder by the Dutch institution
offering the course or programme, is considered to be sufficient to cover
the cost of living for one person during the study period, whether in the
Netherlands or in another country.
The fellowship holder that follows an e-learning programme is only entitled
to receive subsistence allowance if part of the e-learning programme takes
place in the Netherlands or in another country than the fellowship holder’s
country of residence. Please check the Annex to see whether or not a
fellowship holder is entitled to receive NFP subsistence allowance.
The fellowship does not cover the costs of travel for family members, nor does
 12

it provide enough money to support them.

The tables in the Annex show the allowances and reimbursements that
fellowship holders are entitled to receive for each NFP sub-programme
during their NFP fellowship period. The amount of the subsistence allowance
is determined by the type of housing that has been arranged for the fellowship
holder, as well as by the duration of the course and the location and country
where the course or programme is offered.

Fellowship period
The fellowship period begins on the date stated in the ‘NFP Fellowship
Letter’ (which is usually up to three days before the actual start of the course
or programme) and ends up to three days after the course or programme
finishes. PhD studies have a maximum duration of 4 years.

If the fellowship holder arrives after this date and/or leaves earlier, only the
shorter period is covered. Costs incurred prior to the fellowship period (for
language tests, eye tests, etc.) will not be reimbursed.

Payment
The Dutch institution offering the course or programme assumes responsibility
for administration of the fellowship and makes all the payments to the fellowship
holder. If the course or programme takes place in the Netherlands, the Dutch
institution determines how the allowances are paid. If the study period in the
Netherlands is expected to be of long duration, the Dutch institution usually
opens a bank account for the NFP fellowship holders. The Dutch institution
then transfers the first monthly allowance, as well as the full amounts of other
allowances the fellowship holder is entitled to. The Dutch institution usually
makes sure that all further monthly allowances are available to the NFP
fellowship holders on the first day of each month. In the case of some very
short courses, the Dutch institution may pay the allowances to the NFP
fellowship holders in cash.

Contribution to master’s degree thesis fieldwork

If thesis research for a Master’s degree programme takes place in the
fellowship holder’s home country or another NFP country, a contribution of
E 850 can be made available to the Dutch institution to cover the additional
costs involved, but only if the research is being carried out by the fellowship
holder him or herself. This contribution will only be made available if the
proposed fieldwork forms an integral part of the Master’s degree programme
 13

and has been approved by the participant’s supervisor at the Dutch

institution.

The fellowship holder will typically prepare a budget for this fieldwork period
in coordination with the study supervisor at the Dutch institution. In some
cases, however, the Dutch institution will prepare a budget for the fieldwork
and will integrate the allowance into that budget without notifying the NFP
fellowship holder. The fellowship holder is obliged to follow the Dutch institu-
tion’s rules and regulations with regard to budgeting and organization of the
Master’s thesis fieldwork period in an NFP country. If the fieldwork period is
longer than three months, the Dutch institution will adjust the subsistence al-
lowance to take account of local standards.

Allowances in NFP countries

If part or whole of an NFP-sponsored Master’s degree programme, short
course or PhD study takes place in an NFP country, the fellowship holder will
receive a subsistence allowance for the period in question, as adjusted for
the cost of living in the country concerned. The other NFP allowances and
reimbursements will also be adjusted to take account of local standards and
circumstances. The Dutch institution sets the amounts of these allowances.

3.8 Calamities and conflicts

Long-term illness and personal circumstances
If the fellowship holder is hospitalized, the monthly subsistence allowance
normally remains unchanged for six weeks. After six weeks it is up to the
Dutch institution to adjust the monthly allowance to suit the circumstances.

If a fellowship holder is forced to return to his or her home country to recover

from a long-term illness, the Dutch institution should not continue to pay the
monthly subsistence allowance during this time. If a fellowship holder can
be expected to return to finish his or her course or programme, the Dutch
institution should provide a return ticket covered by the NFP. A one-way ticket
should be provided if it is sufficiently clear that the fellowship holder will not
recover early enough to allow him or her to successfully complete the course
or programme within the prescribed time limit, even if the maximum extension
of the fellowship period was granted.

In case a fellowship holder who follows an e-learning programme during a

for the course required period of time in the Netherlands or another country
than the country of residence, is forced to return to his or her home country
 14

to recover from a long-term illness, the Dutch institution should not continue
to pay the subsistence allowance during this time. A one-way ticket should
be provided if it is clear at that point that the fellowship holder will not recover
early enough to allow him or her to successfully complete the study period in
the Netherlands or in another country within the prescribed time limit, even if
the maximum extension of the fellowship period of three months was granted.

If the fellowship holder needs to return to his or her home country because of
a life-threatening illness or death of a first-degree family member
(father, mother, spouse or child), travel costs will be covered by the fellowship
holder’s insurance policy. In all other cases, travel costs will be the fellowship
holder’s own responsibility. In such cases, the fellowship holder will usually
not be absent long enough to necessitate the discontinuation of the monthly
subsistence allowance. However, if the fellowship holder is absent for
more than three weeks, the Dutch institution may stop the payment of the
subsistence allowance for the remaining period of absence.

Problems and conflicts

The types of problems that NFP fellowship holders may face are varied.
Problems must generally be resolved with the Dutch institution by means of
the complaints procedure of the Dutch institution. This is usually the first port
of call in resolving any issues.

If a conflict arises between a fellowship holder and the Dutch institution

regarding the fellowship, either party can ask Nuffic to mediate. Mediation can
only take place when both parties agree to participate. In such cases, Nuffic’s
decision is binding.

If a fellowship holder feels that the Dutch institution has not acted in
accordance with the Code of Conduct, she or he should submit a complaint to
the responsible office at that institution. If the fellowship holder feels that the
complaint has not been handled properly by the Dutch institution, and thatthe
Dutch institution is still not complying with the Code of Conduct, she or he
may submit a complaint to the National Commission. For further information
on this subject, please refer to the Informatie Beheer Groep website:
www.internationalstudy.nl.
 15

Early end of a fellowship

If a fellowship holder decides to end his or her study early for personal reasons
or because she or he realizes that she or he will not be able to complete the
course or programme successfully, the fellowship holder should inform
the Dutch institution directly so that appropriate steps can be taken.
The fellowship may be terminated at any point during the fellowship period by,
Nuffic or the Dutch institution after consultation with Nuffic, if it becomes clear
or if reasonable doubt arises that the fellowship holder will not be able to
successfully complete the course or programme. The Dutch institution must
inform the Netherlands embassy or consulate in the fellowship holder’s home
country accordingly. The Dutch institution should also provide the fellowship
holder with certificates or transcripts of study credits gained so far and, if
applicable, arrange a flight home for the fellowship holder.

The fellowship will be terminated immediately, and any payments received can
be claimed back, if the information supplied on the application form (which
formed the basis for the award) is found to be inaccurate

The fellowship will also be terminated immediately, and any payments

received can be claimed back, if the fellowship holder:
■ makes a false declaration, such as misrepresentation regarding his or her
ability in the language of instruction;
■ commits a criminal offence;
■ fails to observe NFP rules and regulations or refuses to follow instructions
issued by the Dutch Institution or Nuffic in connection with the fellowship;
■ arrives in the Netherlands too late to take part in the intended course or
programme;
■ is forced to withdraw from the course or programme;

■ experiences a change in circumstances, including but not limited to a

breakdown in relations between the fellowship holder, the institution or the
supervisor as a result of which the activities for which the fellowship was
provided can no longer be continued in their present form;
■ has his or her enrolment terminated by the institution for whatever reason.

If the fellowship ends early the fellowship holder’s insurance will be cancelled
with effect from the date of the flight home.
 16

The Dutch government, Nuffic and the Dutch institution providing the course
or programme accept no responsibility for the consequences of any illness,
accident or other risk that acceptance of the fellowship may entail.

Neither the Dutch government nor Nuffic are liable for any damage caused by
the Dutch institution and/or its staff.

The Immigration Authorities will be notified of the end of the fellowship by the
Dutch institution. The fellowship holder is requested to inform the city council
of his or her departure.

In all cases not covered by these regulations, and if unforeseen developments

or situations occur, Nuffic will act on behalf of the Minister, and its decisions
will be binding. This provision also applies to the Annex on allowances and
reimbursements.
 17

■ Annex

Allowances and reimbursements per sub-programme

Annex 1
Fellowships for NFP Master’s degree programmes 18

Annex 1.1
Fellowships for NFP Master’s degree programmes:
e-learning programmes 19

Annex 2
Fellowships for NFP Short Courses 20

Annex 2.1
Fellowships for NFP Short Courses:
e-learning programmes 21

Annex 3
Fellowships for NFP PhD Studies 22

Annex 4
Fellowships for NFP Refresher Courses 23
 18

Annex 1 Allowances and reimbursements

Fellowships for NFP Master’s degree programmes

In the Netherlands In an NFP country 1

1 Subsistence allowance 2

1.a All costs of subsistence including housing 3 970,00 (per month) 485,00 max (per month)
1.b All costs of subsistence excluding housing 4 520,00 (per month) 260,00 max (per month)
1.c Incidental expenses only 5 165,00 (per month) 82,50 max (per month)
2 Personal allowance6 275,00 (one time allowance) 275,00 (one time allowance)
3 Study materials7 310,00 (one time allowance) 310,00 (one time allowance)
4 Visa costs 8 The actual costs are The actual costs are
reimbursed reimbursed
5 Travel costs
5.a International travel Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution
5.b Travel from Netherlands airport to Actual costs of travel by n.a.
destination in the Netherlands and back public transport (2nd class)
5.c Daily travel between place of residence Actual costs of travel by Arranged and paid for
and training site if in different municipalities public transport (2nd class) by the Dutch institution
5.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for
programme9 public transport (2nd class) by the Dutch institution
6 Contribution to Master’s thesis research n.a. A single payment of 850
in an NFP country10
7 Insurance Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution

1 If the programme takes place in one of the NFP countries, the subsistence allowance will be determined by the Dutch
institution, with a maximum of 50% of the subsistence allowance in the Netherlands.
2 Categories 1.a, 1.b or 1.c cannot be applicable simultaneously.
3 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals.
4 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals, the rent has already
been deducted from the subsistence allowance.
5 The Dutch institution provides housing and all meals.
6 One time allowance a.o. for settling in and for sending luggage. It is awarded either in the Netherlands or in an NFP country.
7 One time allowance meant for ensuring the availability of the study literature needed. It is up to the Dutch institution to
hand it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or
in an NFP country.
8 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where
the course is conducted.
9 The fellowship holder must obtain the Dutch institution’s approval for this in advance.
10 The contribution of 850 is meant to enable Master’s thesis related fieldwork in an NFP country. The academic supervisor
decides per case about the way the contribution is used.
 19

Annex 1.1 Allowances and reimbursements

Fellowships for NFP Master’s degree programmes

e-learning programmes
In the Netherlands In an NFP country 1
1 Subsistence allowance Per month Per day Per month Per day
1.a All costs of subsistence including housing 2 n.a e 32,00 e 485,00 (max) e 17,00 (max))
2 Personal allowance3 per month for the e 17,00 n.a. e 17,00 n.a.
duration of the programme
3 Study materials 4 per month for the e 17,00 n.a. e 17,00 n.a.
duration of the programme
4 Visa costs 5 The actual costs are The actual costs are
reimbursed reimbursed
5 Travel costs
5.a International travel Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution
5.b Travel from Netherlands airport to Actual costs of travel by n.a.
destination in the Netherlands and back public transport (2nd class)
5.c Daily travel between place of residence Actual costs of travel by Arranged and paid for
and training site if in different municipalities public transport (2nd class) by the Dutch institution
5.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for
programme6 public transport (2nd class) by the Dutch institution
6 Contribution to Master’s thesis research n.a. A single payment of e 850
in an NFP country 7
7 Insurance Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution
8 Other costs (Internet, e-mail, etc.) 8 n.a. e 100

1 If an e-learning programme requires one or more short periods of time in a NFP country other than the country of residence
of the fellowship holder, the subsistence allowance will be determined by the Dutch institution, with a maximum of 50% of
the subsistence allowance in the Netherlands.
2 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals.
3 One time allowance a.o. for settling in and for sending luggage. It is awarded either in the Netherlands or in an NFP country.
4 One time allowance meant for ensuring the availability of the study literature needed. It is up to the Dutch institution to hand
it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or in an NFP
country.
5 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where the
course is conducted.
6 The Dutch institution must obtain the Dutch institution’s approval for this in advance.
7 The contribution of € 850 is meant to enable Master’s thesis related fieldwork in an NFP country. The academic supervisor
decides per case about the way the contribution is used.
8 The fellowship holder is allowed to spend € 100 per month on costs for e-learning facilities or equipment.
 20

Annex 2 Allowances and reimbursements

Fellowships for NFP Short Courses

In the Netherlands In an NFP country 1

1 Subsistence allowance 2
Per month Per day Per month Per day
1.a All costs of subsistence including housing 3 n.a. e 32,00 e 485,00 max e 17,00 max
1.b All costs of subsistence excluding housing 4 n.a. e 17,00 e 260,00 max e 9,00 max
1.c Incidental expenses only 5 n.a. e 5,50 e 85,00 max e 3,00 max
2 Personal allowance6 per month for the e 17,00 n.a. e 17,00 n.a.
duration of the course
3 Study materials 7 per month for the e 17,00 n.a. e 17,00 n.a.
duration of the course
4 Visa costs 8 The actual costs are The actual costs are
reimbursed reimbursed
5 Travel costs
5.a International travel Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution
5.b Travel from Netherlands airport to Actual costs of travel by n.a.
destination in the Netherlands and back public transport (2nd class)
5.c Daily travel between place of residence Actual costs of travel by Arranged and paid for
and training site if in different municipalities public transport (2nd class) by the Dutch institution
5.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for
course9 public transport (2nd class) by the Dutch institution
6 Insurance Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution

1 If the course takes place in one of the NFP countries, the subsistence allowance will be determined by the Dutch institution,
with a maximum of 50% of the subsistence allowance in the Netherlands.
2 Categories 1.a, 1.b or 1.c cannot be applicable simultaneously.
3 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals.
4 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals, the rent has already
been deducted from the subsistence allowance.
5 The Dutch institution provides housing and all meals.
6 One time allowance a.o. for settling in and for sending luggage (€ 17 per month or part of a month, max € 204). It is awarded
either in the Netherlands or in an NFP country.
7 One time allowance meant for ensuring the availability of the study literature needed. It is up to the Dutch institution to
hand it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or in
an NFP country.
8 Reimbursement of the fees paid for the entry visa, residence permit, and/or any other permits required by Dutch law.
Reimbursement of fees paid for entry visa or other permits required by the law of the NFP country where the course
is conducted.
9 The fellowship holder must obtain the Dutch instution’s approval for this in advance.
 21

Annex 2.1 Allowances and reimbursements

Fellowships for NFP Short Courses

e -learning programmes
In the Netherlands In an NFP country 1
1 Subsistence allowance Per month Per day Per month Per day
1.a All costs of subsistence including housing 2 n.a e 32,00 e 485,00 (max) e 17,00 (max)
2 Personal allowance3 per month for the e 17,00 n.a. e 17,00 n.a.
duration of the programme
3 Study materials 4 per month for the e 17,00 n.a. e 17,00 n.a.
duration of the programme
4 Visa costs 5 The actual costs are The actual costs are
reimbursed reimbursed
5 Travel costs
5.a International travel Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution
5.b Travel from Netherlands airport to Actual costs of travel by n.a.
destination in the Netherlands and back public transport (2nd class)
5.c Daily travel between place of residence Actual costs of travel by Arranged and paid for
and training site if in different municipalities public transport (2nd class) by the Dutch institution
5.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for
programme6 public transport (2nd class) by the Dutch institution
6 Insurance Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution
7 Other costs (Internet, e-mail, etc.) 7 n.a. e 100

1 If an e-learning programme requires one or more short periods of time in a NFP country other than the country of residence
of the fellowship holder, the subsistence allowance will be determined by the Dutch institution, with a maximum of 50% of
the subsistence allowance in the Netherlands.
2 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals.
3 One time allowance a.o. for settling in and for sending luggage. It is awarded either in the Netherlands or in an NFP country.
4 One time allowance meant for ensuring the availability of the study literature needed. It is up to the Dutch institution to hand
it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or in an NFP
country.
5 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where the
course is conducted.
6 The Dutch institution must obtain the Dutch institution’s approval for this in advance.
7 The fellowship holder is allowed to spend € 100 per month on costs for e-learning facilities or equipment.
 22

Annex 3 Allowances and reimbursements

Fellowships for NFP PhD Studies

In the Netherlands In an NFP country 1

1 Subsistence allowance 2

1.a All costs of subsistence including housing 3 e 1.190,00 (per month) e 595,00 max (per month)
1.b All costs of subsistence excluding housing 4 e 715,00 (per month) e 285,00 max (per month)
1.c Incidental expenses only 5 e 385,00 (per month) e 165,00 max (per month)
2 Personal allowance6 e 275,00 (one time allowance) e 275,00 (one time allowance)
3 Study materials7 e 310,00 (one time allowance) e 310,00 (one time allowance)
4 Visa costs 8 The actual costs are The actual costs are
reimbursed reimbursed
5 Travel costs
5.a International travel Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution
5.b Travel from Netherlands airport to Actual costs of travel by n.a.
destination in the Netherlands and back public transport (2nd class)
5.c Daily travel between place of residence Actual costs of travel by Arranged and paid for
and training site if in different municipalities public transport (2nd class) by the Dutch institution
5.d Other costs of travel in connection with Actual costs of travel by Arranged and paid for
programme9 public transport (2nd class) by the Dutch institution
6 Insurance Arranged and paid for Arranged and paid for
by the Dutch institution by the Dutch institution

1 If the programme takes place in one of the NFP countries, the subsistence allowance will be determined by the Dutch
institution, with a maximum of 50% of the subsistence allowance in the Netherlands.
2 Categories 1.a, 1.b or 1.c cannot be applicable simultaneously.
3 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals.
4 The Dutch institution provides housing that offers possibilities for cooking and/or subsidized meals, the rent has already
been deducted from the subsistence allowance.
5 The Dutch institution provides housing and all meals.
6 One time allowance a.o. for settling in and for sending luggage. It is awarded either in the Netherlands or in an NFP country.
7 One time allowance meant for ensuring the availability of the study literature needed. It is up to the Dutch institution to
hand it over to the fellowship holder or to use it for acquiring study literature. It is awarded either in the Netherlands or
in an NFP country.
8 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where
the course is conducted.
9 The fellowship holder must obtain the Dutch institution’s approval for this in advance.
 23

Annex 4 Allowances and reimbursements

Fellowships for NFP Refresher Courses

In an NFP country
1 Subsistence allowance1
1.a All costs of subsistence excluding lodging 2 e 9,00 (per day)
1.c Incidental expenses only 3 e 3,00 (per day)
2 Visa costs 4 The actual costs are
reimbursed
3 Travel costs
3.a (International) travel Arranged and paid for
by the provider
3.b Daily travel between place of residence Arranged and paid for
and training site if in different municipalities by the provider
3.c Other costs of travel in connection with Arranged and paid for
course by the provider
6 Insurance Arranged and paid for
by the provider

1 Categories 1.a or 1.b cannot be applicable simultaneously.

2 The Dutch institution provides lodging that offers possibilities for cooking and/or subsidized meals.
3 The Dutch institution provides board and lodging.
4 Reimbursement of fees paid for entry visa or other permits required by Dutch law or by the law of the NFP country where
the course is conducted.
24