CHAPTER I

INTRODUCTION

In this era of technology, we could say that we human beings are likely to

be dependent on what these technologies could give us to make our daily tasks

easier and more efficient and to deliver a good output to anyone we work in,

considering the fact that working manually is far more time consuming compare

to the automated one which we can save lots of time and money, wherein high

quality and standard results are observed.

These days, automated systems are rampant in any offices, as we

observed many establishments or institutions adapted this idea. It reduced

human errors and processing time, therefore, it can increase production into a

high quality output.

Students Profiles with Pre-Requisite Subject Tracking System is an

example of automated system. This can lessen the workload and provides

information accurately to the students and to their parents. As a result, it will not

only benefit the students but also the department involved. Nowadays, we are in

the age of technology and most of the institutions consider improving their

system so that they could provide a better service and to give what is the best

they could.

Managing every single detail of each student’s information is not an easy

task for the Dean of the College of Information Technology in Southern Baptist

College. Every enrollment the Dean encountered numerous problems because

1
the registration of students and the posting of subjects and grade are done

manually, so sometimes the students could enroll a subject without complying

with the pre-requisite subjects. Even though the CIT department is not big as any

other department it is worthy to have an automated system to aid the Dean in

managing the registration, profiling, evaluation and to have a good reports and

speed up department’s transaction. . The Students Profiles with Pre-Requisite

Subject Tracking System minimizes efforts of the Dean in storing and retrieving

any information of the student since it is stored in a relational database for quick

access anytime if the student or the guardian will inquire.

BACKGROUND OF THE STUDY

The school composes of many departments and one of these is the

College of Information Technology headed by Dean Prof. Novie Joy I. Salmorin.

Presently the management of records specifically in profiling, subject

evaluation and posting of grades of the CIT students at Southern Baptist College

is still in a semi manual procedure since the Dean uses Microsoft Excel to save

the students data and print it so that in can be place in an envelope to be kept in

a filing cabinet. It includes student subjects taken and grades.

The researchers observed that the procedure is quite slow and hassle in

the Dean’s side to manage knowing that the Dean entertain not only one student

at a time.

The system for the said department is the solution to the problem that the

Dean is currently encountering because it will provide a faster way of managing

2
student’s record. The researchers developed the system in order for the manual

procedures to become faster and easier and to minimize the time and effort

exerted.

STATEMENT OF THE PROBLEM

Based on the researchers’ series of interviews to the Dean in the

current system of the College of Information Technology Department, the

following problems are identified:

1. In the manual system, the Dean finds it hard to keep and search for

the student profiles and the records stored in the filing cabinet are

minimal.
2. The Dean finds it hard to post the subjects and grades of the

students since it it’s in manual process thus, errors may occur any

time.
3. The evaluation process is semi-computerized, subjects and grades

are posted to students using MS Excel. This present system,

queries and filtering transactions are not maximized.

OBJECTIVES OF THE STUDY

3
 The researchers aimed to develop a system that will help the Dean of

College of Information Technology in solving the problems encountered.

1. To develop a system that keeps a student information such as ID

Number, First Name, Last Name, Middle Name, Birthdate, Religion,

Year Level, Course, Phone Number and Address.

2. To develop a system that posts a subjects with pre-requisite rules.

3. To keep the files of the student on a relational database using MySQL

to properly manage those using queries when you’re searching the

students’ subjects or grade.

SIGNIFICANCE OF THE STUDY

The study is very important to the Dean of the CIT department because it

will help her in managing every student’s record. It is a great help to the Dean

because it provides an easier and faster transactions like in registering new

students to create a student profile and in updating the records of the old ones

and it also includes the posting of grades and generation of reports. For this

reason, the researchers implemented the said automated system which makes

the record keeping easier and convenient to the part of the doer.

4
SCOPE AND DELIMITATION

The Students Profiles System with Pre-Requisite Subject Tracking System

is used by the Dean to do office the transactions.

The system allows the Dean to change the records in the database such

as adding, and updating student information. The System is not limited for

registration and storing of student’s record only, but it will also include the

profiling, posting of subjects and grades and generating a necessary reports

such as students’ enrolled subjects, curriculum with grades, curriculum and

categorized enrolled subjects.

The system offers and provide a convenient record keeping of student

profile information, and posting of subjects and grades.

The researchers of this project used be using the following tools to complete

the application: VB.net/Java, MySQL and any other tools that can possibly help in

developing this project.

DEFINITION OF TERMS

Database - a structured set of data held in a computer, especially one that is

accessible in various ways.

Java - general-purpose computer programming language designed to produce

programs that will run on any computer system.

Microsoft Excel (MS Excel) - is a spreadsheet application developed by

Microsoft for Microsoft Windows and Mac OS. It features calculation, graphing

5
tools, pivot tables, and a macro programming language called Visual Basic for

Applications.

MySQL - is an open source relational database management system (RDBMS)

based on Structured Query Language (SQL). MySQL runs on virtually all

platforms, including Linux, UNIX, and Windows. (Source: Wikipedia the free

encyclopedia)

Students Profiles with Pre-Requisite Subject Tracking System- A

computerized information system that tracks down pre-requisite subject enrolled

by students.

Visual Basic.NET (VB.net) - is a multi-paradigm, high level programming

language, implemented on the .NET Framework. Microsoft launched VB.NET in

2002 as the successor to its original Visual Basic language. (Source: Wikipedia

the free encyclopedia)

6
 CHAPTER II

CHAPTER OF RELATED LITERATURE AND STUDIES

This Chapter discusses the various studies that are correlated in our

conducted research. A literature review is a text written by someone to consider

the critical points of current knowledge including substantive findings, as well as

theoretical and methodological contributions to a particular topic. Literature

reviews are secondary sources, and as such, do not report any new or original

experimental work. Its main goals are to situate the current study within the body

of literature and to provide context for the particular reader. Literature reviews are

a staple for research in nearly every academic field. (Source: www.wikipedia

.com/Literature/reviews)

RELATED STUDIES

Marrero (2009) in his study entitled “Student Information System for the

University of the Cordilleras” stressed that the concept of Information Systems

(IS) emerged in the early 1960s. More often, when information system is defined,

the field Information Science is always associated, IS is an academic field that

deals with the generation, collection, organization, storage, retrieval, and

dissemination of recorded knowledge. Furthermore, it is a collection of related

components designed to support operations, management, and decision making

in an organization. Generally, IS is supposed to inform people. Information

System supports people or users in making intelligent decisions based upon the

information derived from reliable data.

7
 MIT (2009) gave emphasis that Student Information System (SIS)

provides students with access to their academic and biographic records as well

as the ability to update their address information and pre‐register for classes; it

provides instructors and departmental administrators with class list information;

and provides advisors and departments with access to the individual academic

records of their students. Therefore, SIS is an integrated approach in acquiring,

storing, analyzing and controlling the flow of student data throughout the

institution. Highly developed SIS can be useful in nearly all institutional

departments’ functions and can greatly increase efficiency and response times of

traditional labor and time‐intensive processing of student data.

According to Evangelista(2008) the university’s Student Information

System (SIS) of Nueva Vizcaya State University is a secure, web accessible

interactive computer system that allows user access to grade reports, transcripts,

schedule of classes, and remaining balance for the semester and register for

classes online. Through the system, students would be assigned a unique

identification number. All data to and from the university would use that unique

identifier. The use of individual student records would: 1) Increase the

admissions capacity to follow a student’s progress over time; 2) provide better

quality data to drive more enlightened policy decisions resulting in enhanced

educational opportunities for all students; 3) reduce data collection burden

through a web enabled SIS; and 4) as a tool of parents in monitoring the

academic performance of their children.

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 According to Desousa (2008), Web based application have four core

benefits. These are the following: 1) Compatibility. Web based applications are

far more compatible across platforms than traditional installed software like web

browsers. 2) Efficiency. Everyone hates to deal with piles of paper unless they do

not have any other alternatives. The benefit of web based solution makes

services and information available from any web‐facilitated Personal Computer

(PC). 3) Security of live data. Normally in more complex systems data is moved

about separate systems and data sources. In web‐based systems, these

systems and processes can often be merged by reducing the need to move the

data around. Web‐based applications also provide an additional security by

removing the need for the user to have access to the data and back end servers.

4) Cost Effective. Web‐based applications can considerably lower the costs

because of reduced support and maintenance, lower requirements on the end

user system and simplified plans.

Swartz (2007) gave emphasis that almost all institutions depend on data.

Consequently, we are witnessing a profound change in the way in which

institutions perceive, understand, and manage their information. There is now a

clear recognition of the value of information, the creation of new information, the

retrieval of existing information, the storage of important information, and the

disposal of redundant information. There is also greater awareness of the cost of

acquiring bad, incomplete, or inaccurate information.

Villafania (2007) reported that in the Philippines, the Commission on

Higher Education (CHED) has initiated programs to secure academic records.

9
CHED and the National Printing Office (NPO) have signed a memorandum of

agreement (MOA) on the Securitization of Academic Records for college and

university graduates beginning school year 2007. The move is part of CHED’s

drive to stop the use of fake diplomas and school records. CHED former

chairman Carlito Puno said the MOA aims to secure authenticity of academic

records such as diplomas, transcript of records and special orders from all

colleges and universities in the Philippines. Thus, protect the image and integrity

of Filipino College students to potential employers both locally and internationally.

Puno emphasized further that the MOA would boost the competitive edge of the

graduates in the labor market for it will ensure the integrity of credentials of the

graduates while protecting the reputation of higher institutions of learning.

AISIS Online (2006) posted a precise definition of Ateneo Integrated

Student Information System (AISIS) serves as the portal for Ateneo students,

faculty and staff. Through the AISIS Online officially enrolled Ateneo students

may view pertinent school information including their Individual Program of Study

(IPS), grades, class schedules and the like. Students may also eventually enlist

using AISIS Online. Ateneo faculty and staff with access to AISIS, on the other

hand, may submit grades and access their class schedules from outside the

campus.

Richard (2004) emphasized that information about students is vital, but

time‐consuming to manage and it is essential that the most effective tools be

used to aid both staff and students go about their work and studies. The

10
Cambridge Student Information System (CAMSIS) replaced various student

records system used by the colleges, departments and universities. CAMSIS

provides comprehensive and accurate information about student body and also

improves data quality, reduce the administrative burden dramatically and

provides better services to both academic staff and students.

Benguet State University (BSU) is still using a semi‐computer based

system and paper‐based student information system. Staff finds it tedious in

searching and preparing reports on student’s information and also laborious due

to repetition of processes done in filling and updating of records. As main goals of

the school “to generate and disseminate new knowledge and technologies that

will promote sustainable resource development and enrich the competent and

effective services geared towards efficiency and economy” the current system is

inconsistent with the asserted school’s main goals.

The OSIS‐BSU would be a new way of record management and

transaction processing that would achieve efficiency on processing student

information. It would be a great help to the administrative personnel, academic

personnel, grantors or stakeholders, parents and students in updating, retrieving

and generating student data.

Our Study is somehow related to the works of the above mentioned

authors.

11
CONCEPTUAL FRAMEWORK

Figure (1) shows the conceptual scheme for the study having input,

process and output as a variable of the framework.

The first category is the input to the system which includes the Student ID,

Last Name, First Name, M.I, Gender, Birthdate, Address, Subject Code,

Subscription, Unit, Course, Title, Year Level, Curriculum, Semester, and School

Year.

In the process area all the data in the database is generated to prepare

the outputs which will result to easy browsing of the data of the students, easy

grade inquiry and the generation of reports needed by the Dean.

Feedbacks play important role in system management. User’s feedbacks

should be taken into account to provide improvement for the system.

12
13
 CHAPTER III

RESEARCH DESIGN AND METHODOLOGY

This section discusses the methodology used in designing and

developing the Students Profiles with Pre-Requisite Subject Tracking System

and the discussion of findings. It also explains the different techniques used in

the study and different sources of data.

RESEARCH METHOD

The researchers applied the descriptive method of research to recognize

the recent processes and corresponding problems in the current system of the

College of Information Technology Office. It provides a context for deeper

understanding of the study by way of conducting interviews and internet

sources.

SOFTWARE DEVELOPMENT METHODOLOGY

The software development methodology used in the study was Rapid

Application Development (RAD). RAD technique allows “Rapid” application

development, with development time to 30 or maximum of 90 days. However,

RAD approach is concerned with few comprises usability, features, and

execution speed. (Kaatib, 2005)

Rapid Application Development (RAD) is an object‐oriented approach to

systems development that includes a method of development as well as software

tools. (Kendal and Kendall, 2005)

14
 There are three broad phases of RAD that engage both users and

analysts in assessment, design, and implementation.

1) Requirement Planning Phase. In this phase, users and analysts meet to

identify objectives of the application or system and to identify information

requirements arising from those objectives. This phase requires intense

involvement from both groups; it is not just signing off on a proposal or

document.

2) RAD Design Workshop is heart of interactive development process. The

RAD Design workshop phase is a design and refine that can be best

characterized as a workshop. During this phase, users respond to actual working

prototypes and analysts refine defined modules based on user responses.

3) Implementation Phase. As soon as the system was built and refined,

the new system or part of the systems are tested and then introduced to the

organization.

The implementation phase of RAD improved speed of development

through rapid prototyping, better end‐user utility, simplicity and usability of

Graphical User Interface (GUI) design and in many ways it is less stressful.

Figure 1 depicts these three phases.

15
 Figure 2.Three Phases of Rapid Application Development.

(Source: Kendal & Kendal, 2005)

SOURCE OF DATA

The Dean of the College of Information Technology of Southern Baptist

College is the one responsible for the management of the proposed system.

Data were gathered from the College of Information Technology office

particularly from the office of the Dean. Interviews, observations, and gathering of

printed sample forms, documents, reports and files were also important sources

of facts and were major instruments in gathering the needed data. Questionnaire

was also used to gather data pertaining to the perceptions of the Dean on the

said system.

DATA GATHERINGS INSTRUMENTS

The development of the Students Profiles with Pre-Requisite Subject

Tracking System for CIT Department of SBC, series of interviews were

conducted in the Dean’s office to know the processes involved in keeping,

retrieving and updating the records of students.

Questionnaire (See Appendix C for the Questionnaire) were administered

to the CIT Dean to capture her perceptions on the benefits that the Students

Profiles with Pre-Requisite Subject Tracking System has to offer. The

questionnaire used in the study is the Post-Study Usability Questionnaire

(PSSUQ).

16
 The PSSQ measures user’s perceived satisfaction with the system.

Obtaining an overall satisfaction score is done by averaging the four sub-scales

of System Quality (the average of items 1-6), Information Quality (the average of

items 7-12) and the Interface Quality (the average of items 13-16) and user

specification (the average of items 17-19). The PSSUQ is highly reliable (.94)

and is entirely free.

DATA TREATMENT

The study has one main respondent, thus the researchers considered the

answer of the respondent and data gathered were all taken into account.

PROCEDURES OF THE STUDY

The researchers have undergone the following procedures:

1. The researchers decided on what study will be conducted.

2. The researchers then requested permission from the Office of the

Dean of the College of Information Technology to conduct an

interview (See Appendix D for the Approval Request).

3. The researchers planned a sequence of questions to be asked for

the interview (See Appendix E for Interview Guide Questions).

4. During the interview, the researchers recorded all the information

given by the respondents. The problems identified right away,

based on the data gathered.

5. The researchers searched additional information regarding the

study, through web resources and persons that were involved in

17
 the task. Acquiring different methods from associated studies in

the internet assisted the researchers to find a solution to the

known problems.

6. The researchers developed and design the application to be

implemented. The researchers underwent several trial and errors

in solving and designing the project.

7. After implementing the software, a post-implementation

questionnaire was given to the Dean to know if the project is

satisfactory (Refer to Appendix C for the Questionnaire).

8. Lastly, the findings and end result of the study were documented.

18
 CHAPTER IV

DESIGN IMPLEMENTATION AND FINDINGS

This study aimed to determine the operational, technical and

economic feasibility of the Students Profiles with Subject Pre-Requisite Tracking

System.

Operational Feasibility:

Since the primary user of the software is the Dean of the College of

Information Technology, the programmer gave the function routines in using the

system and gave user’s training to the Dean. Parenthetically, the Dean is

knowledgeable enough to use the system which is very user friendly. Therefore,

the system is feasible in terms of users’ literacy in this computer application.

Technical Feasibility

The researchers have found out that the office of the Dean has

already the precise computer unit and its software requirement. Consequently,

the hardware and software specification of the unit is feasible enough to

implement the said system.

19
 The Following are the hardware and software components of the

present computer set in the office.

Hardware Specification

1. Hard Disk Drive (HDD)

-500 Gigabytes (GB) HDD

2. Central Processing Unit (CPU)

-Core i3 Processor
3. Memory (RAM)
-2GB RAM
4. Input/ Output Devices
-Monitor
-Keyboard
-Mouse
5. Power Supply
-Automatic Voltage Regulator
Software Specification
1. Operating System

-Windows 7 Service pack 1

Economic Feasibility

The researchers determined that the proposed system is

economically and technically feasible because the office had already the required

unit; therefore it lessen the cost of investment in implementing the proposed

system.

FINANCIAL PLAN

Personnel Costs

20
Programmer PHP 10,000.00

Analyst PHP 0.00

Materials And Supplies

Book paper (1ream) PHP 250.00

Transparent Folders PHP 32.00

Other Operating Expenses

Transportation PHP 0.00

Materials Reproduction PHP 500.00

Testing Fee PHP 0.00

Evaluation Fee PHP 0.00

Total Expenses PHP 10,782.00

21
SCREEN DESIGNS

Fig. 3

Login

Frame

22
This figure shows the login frame where the dean could login with its personal

username and password.

Fig.4

Main

Menu

This

figure

shows the main frame that contains the menus of the entire system.

File Menu:
a. Student Files: A Menu where the Dean could register, update and search
students.
b. Browse: A menu where the Dean could browse the students for posting of
subjects and grades.
c. Subjects: A menu where the Dean could add, update and search
subjects, semester and subject category from the systems database.
d. Curriculum: A menu where the Dean could manage the curriculum of the
students.
e. Settings: A menu where the Dean could set her account for security
measures.
f. Help: A menu where the Dean could find the systems instructions and
information about the developers.

23
 Fig.5

Student Registration

This figure shows the registration form where the Dean could register a new
student.

Submenus:
Fig.5.1 Save New Student
Fig.5.2 Update
Fig.5.3 Delete

24
 Fig.5.4 Browse/Search

Fig.5.1 Save New Student

25
This figure shows that a new student was successfully registered into the systems

database.

Fig.5.2

Update

Student

26
This figure shows that the student’s information was successfully updated

Fig.5.3 Browse/Search

This figure shows that the Dean could search student records from the list.

27
 Fig.6

Browse Students

This figure shows that the administrator could check the student’s enrolled subjects

and could post a subject during enrollment period.

Submenus:
Fig.6.1 View Enrolled Subjects
Fig.6.2 Post Subjects

28
Fig.6.1 Enrolled Subjects

This figure shows the enrolled subjects of the selected student.

Submenus:
Fig.6.1.1 Post Grade
Fig.6.1.2 Delete
Fig.6.1.3 Print Subjects
Fig.6.1.4 Print Subjects by Category

29
Fig.6.1.1 Post Grade

This figure shows that the Dean/administrator could post grade to the enrolled subjects

of the students.

30
Fig.6.1.1a
This figure shows that the Dean could track the pre-requisite subjects with No
Grades.

31
Fig.6.1.2 Delete Enrolled Subjects
In this table the Dean had the option to delete or not the enrolled subject/s of the
students

32
Fig.6.1.3 Print Subjects

This figure shows the subject enrolled by the students with grade available to be

printed.

33
Fig.6.1.4 Print Subjects by Category

This figure shows the subjects taken by the students by category, made available to be

printed.

Fig.7 Subjects

34
 This

figure

shows the submenus of the subject menu.

Submenus:
Fig.7.1 Add Subjects
Fig.7.2 Add Semester
Fig.7.3 Add Year
Fig.7.4 Add Subject Category
Fig.7.5 Subject List

Fig.7.1 Add Subjects

35
In this figure the Dean could easily add/update/delete/search any subjects to the

database

Fig.7.2 Add Semester

This figure shows that the Dean could semester to the systems database.

36
Fig.7.3 Add Year

This figure shows that the Dean could add year level to the systems database.

Fig.7.4 Add Subject Category

This figure shows that the Dean could add/update subject category to the

systems database.

Fig.7.5 Subject List

37
This figure shows the subject list.

38
Fig.8 Curriculum Manager

This figure shows the curriculum manager of the system where the Dean could

view/edit student’s curriculum.

Submenus:
Fig.8.1 View
Fig.8.2 New
Fig.8.3 Edit
Fig.8.4 Cancel

Fig.8.1 View Curriculum

39
This figure shows the content of the curriculum that currently selected.

Fig.8.2 New

This figure shows that the Dean could add new curriculum.

40
 Fig.8.

3 Edit

This figure shows that the Dean could update the selected curriculum.

Submenus:
Fig.8.3.1 Update
Fig.8.3.2 Next
Fig.8.3.1 Update

Fig. 8.3.1

This figure shows that the curriculum is successfully updated.

41
Fig.8.3.2 Next

The result when clicking the button next. It also shows that the Dean could
add/delete subjects in the selected curriculum.

Submenus:
Fig.8.3.2a Add Subjects
Fig.8.3.2b Delete

42
Fig.8.3.2a Add Subjects

This figure shows that the Dean could add subjects for the curriculum.

Fig.8.3.2b Delete

43
Shows that the Dean has the choice whether to delete or not a subject from
curriculum.

44
Fig.9 Settings

Submenus:
Fig.6.1 New User
Fig.6.2 Change Password

Fig.9.1 New User

This figure shows that the Dean of the system could/add/delete/update/browse

user accounts.

45
Fig.9.2 Change Password

This figure shows that the Dean could change their password anytime.

RESULTS OF QUESTIONNAIRE (POST IMPLEMENTATION)

46
 During the implementation phase of the system in the second semester of

the school year 2014-2015. There was only one (1) respondent of the project it

was the Dean of the College of Information Technology.

Table 1: Post-Implementation Questionnaire answered by the Dean of the

College of Information Technology.

47
 This table 1 shows the data gathered by the researchers from the CIT

Dean as the respondent of the study. There were for choices in the questionnaire

which are the following: Strongly Agree, Agree, Disagree and Strongly Disagree.

The “Strongly Agree or Agree” answer means favorable and “Disagree or

Strongly Disagree” means not.

The question #1 was answered “Strongly agree” which means that the

system satisfies the Dean on how easy it is to use.

The question #2 was answered “Agree” meaning the Dean agrees on the

simplicity of the system.

The question #3 was answered “Strongly Agree” which means the Dean

could effectively complete her work using the system.

The question #4 was answered “Strongly Agree” which means the Dean

could complete her work quickly using the system.

The Question #5 was answered “Strongly Agree” which means the Dean

could efficiently complete her work using the system.

The Question #6 was answered “Strongly Agree” which means the Dean

feels comfortable using the system.

The Question #7 was answered “Strongly Agree” which means the Dean

finds the system easy to learn how to use it.

The Question #8 was answered “Strongly Agree” which means the Dean

became productive quickly using the system.

48
 The Question #9 was answered “Agree” which means the Dean agrees

that the system gives error messages that clearly tell her how to fix it.

The Question #10 was answered “Agree” which means the Dean agrees

that if she makes mistakes using the system she recover it easily and quickly.

The Question #11 was answered “Agree” which means the Dean agrees

that the information such as online help, on-screen messages, and other

documentation was provided in the system.

The Question #12 was answered “Strongly Agree” which means the Dean

strongly agrees that it easy to find the information she needs using the system.

The Question #13 was answered “Strongly Agree” which means the Dean

strongly agrees that the information provided for the system is easy to

understand.

The Question #14 was answered “Strongly Agree” which means the Dean

is strongly agrees that the system was effective in helping her to complete

The Question #15 was answered “Strongly Agree” which means the Dean

strongly agrees that

The Question #16 was answered “Strongly Agree” which means the Dean

strongly agrees that the interface of the system is pleasant.

The Question #17 was answered “Strongly Agree” which means the Dean

strongly agrees that she likes using the interface of the system.

49
 The Question #18 was answered “Agree” which means the Dean agrees

that the system has all the functions and capabilities she expects to have.

The Question #19 was answered “Strongly Agree” which means the Dean

strongly agrees that as a whole she was satisfied using the system.

POST IMPLEMENTATION RESULT BASED ON PERCENTAGE

The questions provided for the respondent were divided into 4 categories,

questions 1-6 fall into Systems quality, 7-12 Information quality, 13-16 interface

quality and 17-19 user specification.

Formula:

N= number of questions

X= total count of answered choices

P= total percentage

P= (X/N)*100

Question 1-6: Systems Quality

Responden Q1 Q2 Q3 Q4 Q5 Q6

t
CIT Dean Strongly Agree Strongly Strongly Strongly Strongly

Agree Agree Agree Agree Agree

Interpretation:

Strongly Agree = 83.333%

50
Agree = 16.666%

Disagree = 0%

Disagree= 0%

Conclusion: The researchers concluded that the Dean Strongly agrees that the

Systems quality is highly favorable.

Questions 7-12: Information Quality

Responden Q7 Q8 Q9 Q10 Q11 Q12

t
CIT Dean Strongly Agree Agree Agree Agree Strongly

Agree Agree

Interpretation:

Strongly Agree = 33.333 %

Agree = 66.666 %

Disagree = 0 %

Strongly Disagree = 0 %

Conclusions: The researchers concluded that the systems information quality is

favorable as seen in the Dean’s filled up questionnaire form.

Questions 13-16: Interface Quality

Responden Q7 Q8 Q9 Q10 Q11 Q12

51
CIT Dean Strongly Strongly Strongly Strongly Strongly Strongly

Agree Agree Agree Agree Agree Agree

Interpretation:

Strongly Agree: 100 %

Agree: 0 %

Disagree: 0 %

Strongly Disagree: 0 %

Conclusion: The Researchers concluded that the systems interface quality is

highly favorable since the Dean strongly agrees on it as a respondent of the

study.

Questions 17-19: User Specification

Responden Q17 Q18 Q19

t
CIT Dean Strongly Agree Strongly

Agree Agree

Interpretation:

Strongly Agree: 66.666 %

Agree: 33.333 %

Disagree: 0 %

52
Strongly Disagree: 0 %

Conclusion: The researchers concluded that the user specification of the

system is highly favorable.

FINDINGS

Based on the interview, the researchers identified the problems in the

current system. Those problems mentioned in the early chapters are solved by

the researchers. Thus, the researchers recommends that the CIT office needs a

Students Profiles with Pre-requisite Subject Tracking System.

The findings identified by the researchers are:

1. The System is helpful for the CIT dean in posting of Subjects and

Grades.
2. The System is helpful for the CIT dean in preparing students

curriculum with grades and year taken.

3. The Students Profiles with Pre-Requisite Subject Tracking System is

helpful to the CIT Dean to enforce the students to enroll first the pre-

requisite subjects to avoid subject conflicts later on.

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 CHAPTER V

SUMMARY, CONCLUSIONS AND RECOMMENDATIONS

This chapter presents the summary of the system, the formulated

conclusions and the researcher’s recommendations.

SUMMARY

The main goal of this study is to solve the identified problems of the

current system. These are:

a. To allow the Dean in tracking the pre-requisite subjects taken by the

students to follow the proper guidelines in enrolling a subjects

imposed on the student handbook of the school.

b. To allow CIT students in inquiring their grades anytime in the office in

a fast and easy way compare to the manual system.

The researchers identified the following problems.

1. In the manual system, the Dean finds it hard to keep and search for the

student profiles and the records stored in the filing cabinet are not

complete.
2. The Dean finds it hard to plot the subjects of the students since it it’s in

manual process thus, errors may occur any time.

3. The evaluation process is semi-computerized. Subjects and grades are

posted to students using MS Excel. This present system, queries and

filtering transactions are not maximized.

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CONCLUSIONS

After the implementation of the Students Profiles with Pre-Requisite

Subject Tracking System, the following conclusions were drawn.

1. In the system the records of the students are kept in a relational database,

thus searching of student records are easy and convenient.

2. The system has the ability to track down pre-requisite subject with an NG

grades thus, students cannot enroll the succeeding subjects until he/she

comply the NG pre-requisite subjects.

3. The system will automatically generates reports for the Dean, therefore

she can print easily the subjects as well as the grades of the students.

RECOMMENDATIONS

After the further review of the findings and analysis of data, these

recommendations were made.

1. The researchers recommend that the CIT Department would make

use of the proposed system.

2. The researchers recommend that the CIT Dean must be

responsible for updating the student records on the database.

3. The researchers recommend that the system should have an

automated subject plotting capability.

4. The Researchers recommend that the system is available for the

future researchers for any upgrades that might help the

transactions in CIT department much easier.

BIBLIOGRAPHY

A. Internet:

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Kendall, K. And Kendall, J. (2005).System Analysis and Design. Sixth Edition.

Pearson Education Pte Ltd.

Swartz, N. (2007).Data Management Problems Widespread: Organizations

Should Regard Data as their Greatest Asset and Invest in Data Management

Accordingly. (ON THE EDGE: The Use & Misuse of Information). Retrieved from

www.accessmylibrary.com

Villafania, A. (2007). CHED, NPO sign agreement to secure academic records.

Retrieved from Inquirer.net

Marrero, S. (2007).Student Information System for the University of the

Cordilleras.A master project study.University of the Cordilleras.

B. Unpublished Materials
1. Online Inquiry of Student Records for the College of Information

Technology(CIT)
Of Southern Baptist College, MLang, Cotabato, Pentecostes and

Sullaga (2009)
2. A subject Plotting Software for the College of Information Technology

Southern Baptist College, Mlang, Cotabato, Denaque,Jeroso, and

Bautista (2005).

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