User Manual for Vendors – Participating in Sourcing

Events

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 Supplier Registration

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 Content
 Getting Started  Navigating the dashboard
 Preparing your device  Linking User ID
 Receive Invitation  Updating the company profile
 New or Existing User  Creating new roles and user
 Using Help center
 Creating Ariba Profile
 Filling out Manila Water Questions
 How to submit profile
 Product and Service Categories and
Ship-to Service Locations

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 Preparing your Device
 Update browser

 To upgrade your Internet Explorer browser:

1. On the menu bar at the top of your browser,
click Tools or click the gear icon ( ) in the
upper right corner.
2. Choose About Internet Explorer.
3. Select the Install new versions
automatically box.
 To upgrade your Chrome browser: Check
the current browser version by clicking
the Chrome menu and selecting About
Google Chrome. Chrome will check for
updates when you're on this page.

 To upgrade your Firefox browser: Check  For other browsers, you may google for steps
the current browser version by on how to get the latest update
clicking the Firefox menu and selecting About
Firefox. Opening the About Firefox window
will, by default, start an update check.
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Preparing your Device
 Clearing Cache
 To upgrade your Internet Explorer browser:  To upgrade your Chrome browser:
1. Select Tools > Safety > Delete browsing history.... 1. In the browser bar, enter:
2. If the menu bar is hidden, press Alt to make it visible. 2. chrome://settings/clearBrowserData
3. Deselect Preserve Favorites website data, and select: 3. At the top of the "Clear browsing data" window, click
• Temporary Internet files or Temporary Internet files and website files Advanced.
• Cookies or Cookies and website data 4. Select the following:
• History
5. Browsing history
4. Click Delete. You will see a confirmation at the bottom of 6. Download history
the window when the process is complete. 7. Cookies and other site data
5. Exit/quit all browser windows and re-open the browser. 8. Cached images and files
9. From the "Time range" drop-down menu, you can choose
 To upgrade your Firefox browser: the period of time for which you want to clear cached
1. From the History menu, select Clear Recent History. information. To clear your entire cache, select All time.
2. If the menu bar is hidden, press Alt to make it visible. 10. Click CLEAR DATA.
3. From the Time range to clear: drop-down menu, select the 11. Exit/quit all browser windows and re-open the browser.
desired range; to clear your entire cache, select Everything.
4. Next to "Details", click the down arrow to choose which
elements of the history to clear; to clear your entire cache,  For other browsers, you may google for steps on how to
select all items. get the latest update
5. Click Clear Now.
6. Exit/quit all browser windows and re-open the browser.

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Receive Invitation from Manila Water Procurement

1. Event Invitation from Manila Water

2. Click link to access event / Register to

Ariba
Note that the username given is also the
email address registered in our system

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 Wrong Email Registered

• I did not receive an email

• The registered email is not the enduser’s email
 Can you access the registered email?
 Follow the previous instructions, then create a new user once registered

 If you cannot access the registered email, contact Manila Water team to
change user account details

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 Clicking on the link will direct you to this page…

 This page will

generate a password
for the username
selected
 Click ‘Sign Up’ if you
have no existing
account for this
username
 Click ‘Log in’ if you
have an existing
Ariba account with
this username

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 Registration to Ariba Network (Sign Up)
 This will create a
new account
visible to Ariba
Network

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 Registration to Ariba Network (User Information)

 If error message “User

already exist” appears,
modify the username

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 Registration to Ariba Network

 Tick the box

for
agreement
on Terms of
Use and
Ariba Privacy
Statement

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 Registration to Ariba Network

• Click on the link “Go

to Company Profile”

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 Registration to Ariba Network – Submit Profile
• Answer the questionnaire and then submit

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 Registration to Ariba Network – Submit Profile
• Answer the questionnaire and then submit

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 Ariba Sourcing

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 With Existing Account

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 Product and Service Categories
Ship-to Service Locations

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 Product and Service Categories
Ship-to Service Locations

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 Product and Service Categories
Ship-to Service Locations

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 Editing User Account Information

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 Editing User Account Information

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 Linking User IDs
• For users with multiple accounts

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 Linking User IDs
You can change accounts in your profile

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 Company Account Settings
• Change company profile, create user accounts, assign roles

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 Editing User Account Information

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 Editing User Account Information

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 Editing User Account Information

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 Assign User Roles and Creating User Accounts

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 Assign User Roles and Creating User Accounts
• Create Roles first before creating new user account

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 Assigning Administrator Functions

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 Help Center

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 Help Center – User Community

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 Help Center - Learning
- Contains video tutorials as reference

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 Help Center - Support

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 Confirming Participation in Sourcing Events

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Invitation from Manila Water Procurement

1. Event Invitation from Manila Water

2. Click link to access event or, alternatively,

go to

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Viewing the Event

1.Open events are events that require your

response.

2. Expand to see items.

Click the Event Name to
see details of bidding event.

End Time: specifies due

date and time

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Invitation from Manila Water Procurement You will see time
remaining before event
closes

1.Open events are events that require your

response.

Click this to see items to

respond to.

2. Expand to see items.

Click the Event Name to
see details of bidding event.

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Terms and Conditions

3. Click OK
when this
prompt
appears.

1. After reading conditions, 2. Click OK.

click preferred response.

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Terms and Conditions

Reference docs, if
attached, may be
viewed

1. Click drop-
down to see
possible
responses.

3. Click Submit
Entire
Response 2. Click desired
response.

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Submitting Response
1. If you are
able to see
this message,
your response
was
successfully
submitted.

2. You may
still revise
your response
as long as the
event is open
(with time
remaining).

Choose this
option if you
want to send a
message to the
buyer.

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 Submitting Proposals

 After getting the bidders’ interest, the buyer will open another event
for the submission of technical and financial proposals.
 Depending on the requirement, submission of proposals may be:
 1-stage: technical and financial requirements in one event
 2-stage: separate events for technical and financial submissions

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Submitting Response – Request for Technical Proposal
1. Click to see
event.

2. Click to
review
prerequisites.

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 2. Click OK.
1. Review and
accept
prerequisites
if you wish to
participate in
the event. .
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 1. You can submit your
responses by attaching files or
answering questions. Other
forms of responses may also
be required, depending on how
the event is set up.

1. After completing your responses, you may submit your response.

2. If you cannot complete your submission in one sitting, you may save your work and
continue working on it as long as there is still time remaining in the event.
3. You can also compose a message for the buyer in case you have clarifications.
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 1. You will see this notification once you have
successfully submitted your response.

1. You may still revise your response if you see

this button.

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Submitting Response – Request for Financial Proposal

1. Click to see
event.

2. Click to
review
prerequisites.

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Submitting Response – Request for Financial Proposal

1. Review and
2. Click OK.
accept
prerequisites
if you wish to
participate in
the event. .

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Submitting Response – Request for Financial Proposal

1. Review and
accept
prerequisites
if you wish to
participate in
the event. .

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Submitting Response – Request for Financial Proposal

1. Click the
available lots
and click
‘Submit
Selected Lots’

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Submitting Response – Request for Financial Proposal

1. Input the price in the

field provided.
2. Submit all other
requirements being
asked for.

 Unless otherwise specified, all submitted prices must be inclusive of

VAT and all other applicable taxes.
 Only technically compliant bidders shall be able to submit financial
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Reminders
 If you encounter errors, send a description of the error with a
screenshot to the buyer in charge.
 You may also access Ariba Support through clicking on Help.

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 www.manilawater.com
Customer Service Hotline 1627

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