Académique Documents
Professionnel Documents
Culture Documents
The team conducted an audit on College Student Government (CSG) Finance Committee
particularly on the purchasing process.
The purchase of certain commodities and services may be done through a competitive bidding.
The Finance Officer is mandated to attached the corresponding documents to support the accuracy of
the bidding. A purchase that has been made without a prior issuance of an approved Purchase Request
is considered void.
SYSTEM OVERVIEW
Approved letter
Purchase Request
Request for Quotation
Abstract of Quotation
Purchase order
Disbursement voucher
Releasing of checks
Encashment
Official receipts
SCHEDULED DATES
The team will execute the engagement starting January 14, 2019 to January 15, 2019.
1.0 GENERAL INFORMATION
1.1 PURPOSE
The purpose of this audit is to evaluate the adequacy of the internal control environment
related to purchasing and disbursement , and to determine that purchasing and disbursement were
being made in accordance with governing policies and procedures.
1.2 SCOPE
The scope of the audit is to know if there is a sufficient control in the process of purchasing and
disbursement needed by the Campus Student Government (CSG).
Approved letter to be signed by the Campus Executive Officer with the attached budget
proposal.
Purchase Request includes the items to be purchased with budgeted per unit cost and total cost
of every quantity.
Request for Quotation must have at least 3 bidders.
Abstract of Quotation is a summary of canvass with the actual amount that is prepared by the
Bids and Awards Committee
Purchase order is a document that consist of lowest bidder which is prepared by the finance
department
Disbursement voucher is where the processing of the amount intended for releasing the checks.
Releasing of checks they must see to it that it is addressed to the payee.
Encashment it is the duty of the payee to encash the checks.
Official receipts are given to Finance Department by the different heads of the committee
The audit method included identifying purchasing risks, interviewing key personnel and
reviewing support documentation to verify compliance with applicable regulations and policies.
2.5 Schedule
During the duration of the engagement, the audit team was divided into two groups; Team A
and Team B.
The team A was assigned in the audit plan. They incorporated the different procedures that will
be done by the Team B and also the nature, extent and the timing of the control test.
The Team B was able to do the field work in internal auditing. They conduct interviews to key
personnel to gather the necessary information. They also collect the essential documents that
will be needed to validate if the policies and procedures are strictly followed.
3.0 EVALUATION
3.1 Strategy
The Internal Audits strategy used, which will result in a successful audit.
3.2 Metrics
The Internal Audits will be measured through Effectiveness indicator, this is the
relationship between the expected results and the obtained results: the best way to do that
is = achieve the expected results.
Efficiency is the relationship between the results achieved, and the resources used =
making things the best way using the least amount of resources.