Proposed Annual Operating

Budget
Fiscal Year 2019-2020
City of Boulder City
Council Workshop Presentation
March 13, 2019
 Purpose of the City Budget
• Present a clear picture to Residents, Council and Staff regarding
the City’s financial direction
• Include summaries of revenues, expenditures, and personnel costs
• Provide an overview and summary of all City funds
• Identify Capital Improvement Projects (CIP), Special Projects and
other discretionary spending items
• Improve overall financial tracking mechanisms for the City and
provide a tool for heightening management’s awareness
 Strategic Plan Goals
• Achieve Prudent Financial Stewardship
• Invest in Infrastructure
• Manage Growth and Development
• Promote Historic Preservation
• Sustain a High Level of Public Safety Services
 Organizational Structure
Citizens of Boulder City

Council Member Council Member Mayor Council Member Council Member

Rich Shuman Kiernan McManus Rod Woodbury Peggy Leavitt Warren Harhay

City Attorney City Clerk City Manager Municipal Judge

City Manager City Attorney City Clerk Advisory Commissions
Municipal Judge
Steve Morris Lorene Krumm Alfonso Noyola Victor Miller

Departments

Parks & Recreation Community Development Public Works Finance

Fire Public Utilities Police

 Budget Impacts
• Proposed General Fund Budget - $35,356,770

• Proposed Utility Funds Budget - $32,954,875

Department Director
Comments
 Public Works Department
• Conduct the Pavement Maintenance Program assessment
• Adding an Engineering Technician position
• In-house design, CM, inspections
• Previously under-utilized reimbursable funds (<20%)
• Adding a Street Division Supervisor to be offset by assisting
with reimbursable street maintenance projects
• Reclassification of Department Secretary to Public Works
Analyst
• Goal A, Achieve Prudent Financial Stewardship
• Adding three Building Maintenance positions
• $340k reduction – in-house work and equipment purchase
 Public Works Department
Reimbursable/Savings for Design and Construction Management
Project Name Project Cost Reimbursable/Savings
Pavement Maintenance Program
$150,000 $30,000*
Assessment
Crack and Slurry Seal Program $500,000 $100,000 *
Street Reconstruction $1,400,000 $280,000 *
Traffic Signal Update - Vets @
$120,000 $24,000*
Adams**
Hemenway Phase IIB $200,000 $40,000
Landfill Fencing and Road Design $160,000 $160,000
Total $2,530,000 $634,000
*Up to 20% reimbursable by RTC
**Possible scope change
 Utilities Department Budget Highlights

• Administrative Budget
• No new positions, reallocate Environmental
Compliance Coordinator to Utility Business
Analyst
• Administration Budget includes $250,000 for
Rate Study
• Focus is to support Goal B Invest in the
City’s Infrastructure
Utilities Department Budget Highlights

• Electrical Budget
• Electrical Budget includes $200,000 for
Condition Assessment
• Electric Utility Budget reduced 4%
• Anticipate slight decrease in power
purchases
• Non Electric Budget
• 12% Overall Decrease
Utilities Department Budget Highlights

• Water Budget
• Water Budget includes $200,000 for
Condition Assessment
• Water Purchases increased 3%
• Overall budget increase 2.8%
Utilities Department Budget Highlights

• Wastewater Budget
• Wastewater Budget includes $200,000
Sewer Model and Condition Assessment
• Overall budget increase 3%
Utilities Department Budget Highlights

• Landfill Budget
• Solid Waste Services reduced by $200,000
• Overall budget decrease 14%
 Police Department
Includes Public Safety Dispatch and Animal Control Budgets

• Cost saving reductions where appropriate were made

• These reductions will not negatively impact either
operational effectiveness, nor service levels and quality
of service to our citizens
• Each applicable budget area is tied to appropriate
Strategic Plan goals, strategies and priorities

Sustain a High Level of Public Safety Services

 Fire Department
• Overall increase in Operations of $46,738 reflect the
increased cost of EMS Transport supplies, equipment
maintenance and related costs
• Adding firefighters to maintain our ISO rating
• Applying for a SAFER grant from Homeland Security
• Medicare reimbursement rate increased

Sustain a High Level of Public Safety Services

City Clerk Department

• Reduction of $100K in Technical for remainder of MuniCode

implementation (Original amount $178,095)
• Increase of $6K in Technical for ESignLive
• Reduced Official Admin by $120K as no Election in 2020.
($30K budgeted for ballot questions)
• Reduction of $3K in Postage/Shipping due to expense
history
• Reduction in travel/training – expense history
• Reduction in maintenance/office due to digitizing of records
 Finance Department
• Creating the Budget Manager position to improve our
budget preparation and implementation processes
• Will perform an overall review and improvement of our
financial accounting reporting
• Establish purchasing procedures to ensure the City is
receiving the best value
• Review existing purchasing contracts to determine if further
efficiencies can be achieved
• Goal to repeat our most recent Clean Audit for FY19 and
beyond
 Parks and Recreation
In an effort to achieve prudent financial stewardship, the Parks and
Recreation is not requesting any additional funds for Fiscal Year 2020.
Total funds for Parks and Recreation were repurposed to better
accommodate the needs of the individual divisions. The requested budget
amount for Parks and Recreation is $146,127 less than FY19.

Investing in Infrastructure Financial Stewardship

• Golf Course Improvements • Repurposing Funds
• Bootleg Canyon Feasibility Study • Director of Golf
• Park Improvements • Boulder Creek Surcharge
• Shade Structures for Whalen
and Vet’s Ballfields
 City Attorney
• Change contract prosecutor to regular full-time in
January 2020
 Community Development
• Elimination of Full-Time Building Inspector Position and
Utilization of Third-Party Inspection Services
• Addition of a Historic Preservation Position to help
Implement Community’s Historic Preservation Goals
• Professional Services Support for Community Goals in the
areas of Economic Development, Code Updates and
Historic Preservation Survey Work
• Projected Revenues and Personnel Savings Offset
Increases to CD Professional Services
 Municipal Court
• DEPUTY COURT MARSHAL
• It has been difficult to fill and keep part-time POST
certified Marshals.
• This full-time position will allow:
• Weekend supervision of Alternative Sentencing defendants
and O.R. released arrestees, thus saving on jail expenses.
• Weekend supervision of Diversion Court participants (Drug
Court and DUI Diversion)
• Provide adequate court security for court customers and
staff.
 City Manager
• Proposing creating two Departments
• Communications & Government Affairs Department
• Communications Manager to Communications & Government Affairs
Director
• $26,869 over Communications Manager costs
• Absorbed by the City Manager’s budget

• Administrative Services Department

• Administrative Officer to Administrative Services Director
• Budget Neutral
• No change in compensation
• No increase in budget
 City Manager
• City Manager’s Budget reduced and/or reallocated by
over $200,000
• IT – reduced by $150,000 (reduction in equipment
needs)
• Personnel – increased with funds redistributed from
City Manager
• Airport – no change
• Communications & Government Affairs budget uses
funds reallocated from the City Manager’s budget
 Budget Impacts
• All Fund Balances are in positive territory
• Staff increase from 184.8 FTE’s to 197.8 FTE’s
• These numbers include Part-Time PERSable employees
• Scheduled 2.375% salary increases for most employees
• $2.625M for Capital Projects from the General Fund
• $5.42M for Capital Projects from the Utility Fund
• $4.49M for Capital Projects from the Capital Improvement Fund
 Employee Counts
Department/ Current PT New FTE’s Eliminate Reclassify/Upgrade
Function FTE’s PERSable FTE
City Manager 5 2

City Clerk 3

Finance/Utility Billing 13 .80 1

Information Technology 1

City Attorney 2 1

Personnel 1
 Employee Counts
Department/ Current PT New FTE’s Eliminate Reclassify/Upgrade
Function FTE’s PERSable FTE’s

Municipal Court 4 .80 1

Police 48 .80 2 2
(1 is PT PERSable to FT
Dispatcher)
Fire 23 6 3

Public Works 34 5 1

Utilities 23 1
 Employee Counts
Department/ Current PT New FTE’s Eliminate Reclassify/Upgrade
Function FTE’s PERSable FTE’s

Recreation 9 6.4 2

Community 7 1 1
Development
Airport 3

TOTAL 176 8.8 17 4 8

 Police Department
Position Estimated Total Cost FY19/20 Funded from

PT PERSable Public Safety $58,649 General Fund

Dispatcher to FT Public Safety Over PT PERSable Public Safety
Dispatcher Dispatcher Costs
2 Police Officers $139,214 General Funds
One ½ year and one ¾ year
Police Commander $12,166 General Funds
Upgrade Over current Police Commander
Costs
Dispatch Supervisor to Police $4,641 General Funds
Support Services Manager Over Dispatch Supervisor Costs

Sustain a High Level of Public Safety Services

 Fire Department
Position Estimated Total Cost FY19/20 Funded From

3 Firefighters $394,263 Medicare Reimbursements

3 Fire Captains $437,714 $430,166

Elimination of Positions
• Division Chief of Operations
• EMS Coordinator
• Medical Billing Clerk

Sustain a High Level of Public Safety Services

 City Attorney

Position Estimated Total Cost FY19/20 Funded From

Deputy City Attorney $72,813 (6 mos funding –fill date General Fund
January 2020)
 Municipal Court

Position Estimated Total Cost FY19/20 Funded From

Deputy Court Marshal $86,192 • 50% from Municipal Court

Assessment and Fees
• 50% from General Fund
 Public Works Department
Invest in infrastructure

Position Estimated Total Cost FY19/20 Funded From

Plumber $96,146 Off-set by reduction of external

HVAC Technician
Facilities Maintenance Worker
PW Technician Inspector
Department Secretary to
Public Works Analyst
Streets Supervisor
service contracts
$96,146 Off-set by reduction of external
service contracts
$88,269 Off-set by reduction of external
service contracts
$100,477.87 Off-set by reduction of external
service contracts
$15,162 Off-set by reduction of external
Over Department Secretary service contracts
Costs
$120,028 Off-set by reduction of external
service contracts
 Utilities Department
Position Estimated Total Cost FY19/20 Funded From

Environmental Compliance $34,494 Utilities Fund

Coordinator to Utilities Business Over Environmental Compliance Reallocation of funds. No increase
Analyst Coordinator Costs in budget

Invest in Infrastructure
 Parks/Recreation Department
Position Estimated Total Cost FY19/20 Funded From

Recreation Coordinator to Parks & $22,335 General Fund

Recreation Manager Over Recreation Coordinator Reallocation of funds. No increase
Costs in budget

Custodial Worker to Senior $3,319 General Fund

Custodial Worker Over Custodial Worker Costs Reallocation of funds. No increase
in budget

Achieve Prudent Financial Stewardship

Invest in Infrastructure
 Finance Department
Position Estimated Total Cost FY19/20 Funded From

Budget Manager $145,626 General Fund

Achieve Prudent Financial Stewardship

 Community Development Department
Position Estimated Total Cost FY19/20 Funded From

Historic Preservation & Cultural $145,626 General Fund

Affairs Planner

Promote Historic Preservation

Manage Growth and Development
Major Budget Items
Project Budgeted Amount

Utility Rate Study $250,000

Utility Condition Assessment Study $400,000

(Water and Electric)
History Preservation Survey $30,000

Waste Water Master Plan $214,000

Pavement Management Assessment $250,000

Building Permit Review and Inspection

Services to all be contracted out
Previously outsourced Engineering
services now brought in-house
 Projected Revenue Assumptions
• C-Tax will increase by 4% (historical 5 year trend)
• Property Tax revenues are anticipated to be about the same as the
prior year
• Includes new revenues for leases signed during Fiscal Year 2018
• Use of fund balance for capital projects ($855,274)
Category Amount

Consolidated Tax $11.78M

Property Tax $2.3M

Intergovernmental $0.5M

Licenses/Permits $1.4M

Charge for Services $4.8M

Fines $0.55M

Leases $11.7M

Other Financing $1.93M

Miscellaneous $0.233M

TOTAL $35,356,770
Category Amount

General Government $7.3M

Municipal Court $0.78M

Public Safety $12.45M

Public Works $5.55M

Recreation $3.18M

Golf Courses $3.5M

Capital Projects $2.62M

TOTAL $35,356,769
 Utility Funds
• Utility Administration
• Electric
• Water
• Sewer
• Landfill
Category Amount

Electric $1.8M

Water $0.97M

Sewer $0.32M

Landfill $0.1M

Misc Revenues $0.07M

TOTAL $3,318,405
Category Amount

Administration $0.75M

Central Services $0.48M

Billing & Collection $0.65M

Capital Projects $0.39M

Transfer to General $1.02M

Fund
TOTAL $3,318,405
Category Amount

Charge for Service $18.5M

Misc Revenues $0.14M

Transfers In from $1.59M

Capital Improvement
Fund
TOTAL $20,255,000
Category Amount

Operations $2.4M

Power Purchases $6.4M

Non-Electric $0.26M

Capital Projects $6.39M

Transfer to Utility $1.84M

Admin Fund
TOTAL $17,823,721
Category Amount

Charge for Services $10.25M

Infrastructure Tax $0.85M

Transfers In from $1.5M

Capital Improvement
Fund
TOTAL $12,609,564
Category Amount

Operations $1.88M

Water Purchases $4.54M

Capital Projects $1.5M

Debt Service $2.32M

Transfer to Utility $0.97M

Admin Fund
TOTAL $11,273,454
Category Amount

Customer Charges $1.9M

Transfers In $0.40M

TOTAL $2,306,000
Category Amount

Operations $1.03M

Capital Projects $0.8M

Transfer to Utility $0.32M

Admin Fund
TOTAL $2,162,542
Category Amount

Customer Charges $1.51M

Use of Fund Balance $0.18M

TOTAL $1,695,158
Category Amount

Operations $1.13M

Contractual Services $1.26M

Capital Projects $.22M

Transfer to Utility $0.09M

Admin Fund
TOTAL $1,695,158
 Budget Adoption schedule
November 27, 2018 Adoption of Tentative Capital Improvement Plan

March 13, 2019 City Council Work Session

March 18, 2019 Presentation to Citizens of draft budget at Senior Center

April 9, 2019 City Council receive update on preparation of FY2020 Budget

April 11, 2019 Tentative Budget filed by this date with Nevada Department of Taxation

May 14, 2019 City Council Hearing and Approval of Final Budget*

*must be adopted prior to June 1st

Questions?