JOB-17

Workday Transaction Guide

Assign Pay Group
This Transaction Guide describes the process by which a pay group is assigned to an employee. This
transaction can be used to assign a pay group for the first time, or change an employee’s pay group.

Process Initiator Scope Relevance

Payroll Partner Global Employee

Workflow Payroll Partner:

Initiate/Submit

Navigation / Search Search for: <Employee Name>

Before you start:

Assigning a pay group is part of the Hire process and you will receive an action notification in your inbox
to complete the task.
This transaction describes how to assign a pay group separately to this action notification and is typically
used to change an employee’s pay group.
Ensure you have all the relevant information to hand including the date from which the employee will be
assigned to their (new) pay group.

Step by Step Instruction

1. From the Home page, search for the employee

whose pay group needs to be updated and
select them from the search results displayed.

2. From the view worker screen, click on the

related actions button and select Payroll >
Assign Pay Group

Assign Pay Group

3. Effective Date: Input the effective date of the

pay group assignment.

4. Click the OK button to continue.

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5. The employees current pay group is displayed.

6. Proposed Pay Group: Using the prompt,

search for and select the proposed pay group.
Pay Groups are prefixed by the country
identifier

7. Check the details carefully and when finished,

click on the Submit button.

Read any error or warning messages displayed carefully and take appropriate action.

Workflow

After submitting the pay group change Workday will confirm that the process successfully completed and
you can review the details you updated by expanding the Details and Process section.

The Details tab shows the updated details. The Process tab summarizes any approval steps that may be
required next, in this case there are none.

When you have finished reviewing the summary details, click on the done button to close the transaction.

Email & Notifications

Workday Business Processes may generate system notifications to those involved in the process. If emails
are generated to prompt review or approval, these will be delivered via a daily digest to the user’s email
account.

NOTES

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