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POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

CHAPTER 1

INTRODUCTION

1.1 Background of the Study

Now a days’ the advancement of technology grows rapidly and improves systems

in easier innovations. Technology has a large contribution in industry and our home.

Technology is an essential part of our lives, it makes our work easy for us. We use

technology make our work more reliable. In extent to technologies, our barangay has

daily transactions in the office of the barangay, and it is manually made, hand written

documentation.

Barangay is one of the small administrative division in the Philippines, it is in

charge of compiling records with in barangay’s jurisdiction.

Barangay officials do comply with the request of the peoples requirement’s like

Barangay clearance, Business permits and Referrals. The request document is

manually created by the barangay official. There are times that series of request at a

time that gives a hard day for the barangay officials to provide the need document of

the people.

Our group decided to create this system called "Barangay Alion [] Request

System". It is a system that makes the documentation of the barangay, endorsement

more easily for both sides and trace/record all the transactions made. It has database

to save information
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About the person who requested for future use and help those to trace the number

of people are now living/residing in the barangay.

1.2 Statement of the problem


1.2.1 General Problem
How will the "Barangay System" benefit both the barangay and the people?

1.2.2 Specific problems

1. How will the proponents intend to make a module that will record and print

the result of the request form?

2. How will the proponents can secure the given information of the person

who requested?

3. How can the proposed system help in minimizing the use of paper?

1.3 Project Objectives


1.3.1 General Objectives
1. To make a module that will record and print the result of the request

form.

2. To secure and safely store the personal information about the residents.

3. To produce digital copy of the records instead of keeping paper copies

of it.
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1.4 Scope and limitation

This Barangay System provides a record keeping and updating information of the

citizens, it is designed to maintain an updated records of residents for easy

identification. Viewing of a certain recorded data files accessed just by name to get

information efficiently. Also include automatic printing of Barangay Clearance,

Business Permit and Referrals to have a fast, reliable transaction and releasing with

authentication.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

CHAPTER 2

Related literature

According to J.E Caunbang that the study of “Barangay Residents Record

Management System” is to enhance the way of managing, issuing certificate and

keeping all the residents confidential records.

According to Lado, M. e al. (20xx), a computerized information System is

created (?) to maintain complete and up to date which is easily accessible for

verification, monitoring and reference purposes. It can automate the record

keeping process in order to produce efficient and accurate reports and proper

automated file management. It converts data into a useful form that will allow

the operation to work smoothly.

According to John Kevin P. Imus (2018), the purpos e of this study is to

address a solution to the difficulty that has been occurring in a barangay. The

idea was to introduce management information system to help solve the

problem. This paper provides an efficient and effective way to record and

manage information that is needed of every barangay. The Barangay


POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Management Information System is a program which contains features that

records and manages information and at the same time can send documents

from barangay hall to the city hall.

According to Jane Kristine G. Suarez and Jaime P. Pulumbarit (2017) that

the development of a “Barangay Office Management System” enables the user to

manage and print barangay citizen’s request and financial records and reports

such as: Summary of Collections, Budget Information, Census, Barangay Cases,

Barangay Certificates, Barangay Clearance, Barangay Indigency, Barangay

Bonifide, Barangay Recommendation, Barangay Permits, Occupancy Permit,

Building Permit, Business Permit, Billboard/Tarpaulin Permit and Excavation

Permit etc.

According to Herbert C. Cando that the purpose of this study is to

maintain complete and up to date which is easily accessible for verification,

monitoring and reference purposes. Moreover, one that can automate the

recordkeeping process in order to produce efficient and accurate reports and

proper automated file management. It converts data into a useful form that will

allow the operation to work smoothly.


POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

CHAPTER 3

Methodology

Software Development Life Cycle (SDLC) is a framework defining tasks

performed at each step in the software development process. SDLC is a structure

followed by a development learn within the software organization. It consists of

a detailed plan describing how to plan, analyze, design, develop, implement,

maintain and replace specific software. The life cycle defines a methodology for

improving the quality of software and the overall development process. This

software development life cycle is also known as the software development

process.

In designing and developing the propose system “Barangay System” it

presented the waterfall model, one of the oldest models and is widely used. This

model emphasizes planning and early stages, it ensure design clause before they

developed. Also, its intensive documents and preparation make it work well for

projects in which quality control is a major concerned. The water life cycle consist

of several stages, assume in the following figure. The model begins with
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

stablishing system requirements and software requirements, continues with

architectural design, detailed design, coding, testing and maintenance.

And its stages, documents that explain the objectives and describe the

requirements for that phase was created. At the end of each stages, a review to

determine whether the project can proceed to the next stage was held.

Requirement gathering and analysis. All possible requirement of the

system to be developed are captured in this phase and documented.

System design. The requirement from first phase are studied and this

phase and the system design is prepared. This system design specify hardware and

system requirements and helps and defining the overall system architecture.

Implementation. With inputs from the system design, each unit is

developed and tested for its functionality.

Testing. All the units developed in the implementation are integrated in to

a system after testing each unit. The entire system is tested for any faults and

failure.

Maintenance. In this stage the last phase of the cycle deals with the

changes over to a new improved system to fix those issues and patches released.

Also to enhance the product some better versions are released. Maintenance is

done to deliver these changes in the customer environment.


POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Requirements
Water Fall Life Cycle
Analysis

System
Design

Implementation

Testing

Deployment

Maintenance
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(RUP) Rational Unified Process


Phases
Inception Elaboration Construction Transition
Model
Implementation
Test
Deployment
Configuration
Management
Project
Management
Environment

I1 E1 C1 C2 Cn T1 T2

Interaction
Table 1.1
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Inception
In this phase our team determine the structure of the project is worth
pursuing, it was based on the purpose of the project. The estimated costs
(monetary and time), and what resources will be required to complete the
project.

Elaboration
This phase we analyze the necessary requirements in architecture of
the system. On this cycle, the phase will signifies the transition from low-risk
to high-risk. Since the actual development and coding will take place in the
following phase

Construction
At this phase the implementation of all application features will take
place. The services or existing software should occur where integration
phase is.

Transition
These phase releases support, bug fixes, patches, and other concern,
this shows the finished product is to be delivered.
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

Use Case Diagram

Log in

Insert Data

Print Data

View Record

Print Record
Admin
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Sequence Diagram

Admin
Log in Verify If Username/Password
Main
Username: Database Correct
Menu
Password:

If wrong Username/ Choose

Password Transaction

Brgy. Clearance
Business
Business Permit Business Permit
Database Save to Transaction
Add Data Referral Log out
View Records

Barangay
Transaction

Save to
Brgy. Clearance
Print (DB)
Database
Add some data
Searching for

Records Printing

File name The Data

Checking (DB) Print


View Records Database

Generating

Reports

View Records Referral


Database
Add Data

Print
Print
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

CHAPTER 4

DATA GATHERING PROCEDURES AND OUTPUT

Data collection is the process of gathering and measuring information on

targeted variables in an established systematic fashion which then enables one to

answer relevant question and evaluate outcome.

In order to come up with a good system the proponents need to gather data. This data

that the proponents gathered will be used to provide tools that will help the client to

make their works a lot easier. The proponents can assure that the tools to be set are the

things that only matters to the client.

4.1 Data Gathering

4.1.1 Interview

An interview is a conversation where questions are asked, and answers are

given. In common parlance, the word “interview” refers to a one on one conversation

with one person acting in the role of the interviewer and the other in the role of the

interviewee. The interviewer asks questions, the interviewee responds, with

participants taking turns talking. Interviews usually the primary purpose of the

interview, although information transfers can happen in both directions

simultaneously.

To make the system as useful as possible approaching the client for request and

other modification helps a lot to build the system better than before. The proponents
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will ask for opinions and other information to the clients that may help them to

improve the system.

The possible output of having an interview is the proponents will know the flow

of the transaction of the system. The sequence of building the program or the system

will be determined and organized.

4.1.2 Research

Research comprises “creative and systematic work undertaken to increase the

stock of knowledge of humans, culture and society, and the use of this stock of

knowledge to devise new applications.

The proponents browse the internet and search for an effective methodology

used in developing a system. We found that most of the developers used the SDLC or

the Software Development Life Cycle.

4.2 Conclusion

References

Tacuban, T. 2016. Barangay Decision Support and Mapping System. Asia


Pacific Journal of Multidisciplinary Research, Vol. 4, No. 2, 7-15.
http://link (EXAMPLE FORMAT)
Caunbang, John Edmar L. (2017)
POLYTECHNIC UNIVERSITY OF THE PHILIPPINES

https://www.academia.edu/31530757/Barangay_Resident_Record_Manage
ment_and_Certificate_Issuance_System_Of_Barangay_Ticol_Sorsogon_Cit
y
Lado, M.J et al. (February, 2017)
https://www.slideshare.net/MarkJohnPerezLado/computerized-
information-system-in-barangay-poblacion-danao-city-cebu
John Kevin P. Imus. (February 19, 2018)
http://advancejournals.org/International-Journal-of-Mathematics-and-
Computing/article/barangay-office-management-system/
Jane Kristine G. Suarez and Jaime P. Pulumbarit (March 31, 2017)
https://www.ijcaonline.org/archives/volume180/number19/imus-2018-
ijca-916441.pdf
Herbert C. Cando (February 27, 2017)
https://www.slideshare.net/MarkJohnPerezLado/computerized-
information-system-in-barangay-poblacion-danao-city-cebu