Welcome to the training

by

E-mail: devendra.jalan@federalmogul.c
Mobile: 08058797412
Facilitated by Devend
he training on Microsoft Excel

lan@federalmogul.com

ed by Devendra Jalan
S.No. Topic
1 Conditional Formating
2 Count Formula
3 Link with Cells
4 Drop Down Box
5 Drop Down Box With Vlookup
6 Age Calculation
7 FCST
8 Subtotal
9 Hide Formula
10 MID & Find & Combination
11 Last Cell Lookup
12 Game
Example for Concitional Formating

S.No. Name Amount Ex-1 Ex-2

1 ASHOK LEYLAND LIMITED 34.00 34.00 34.00
2 MARUTI SUZUKI INDIA LIMITED 234.00 234.00 234.00
3 NISSAN ASHOK LEYLAND POWERTRIN LTD 2,344.00 2,344.00 2,344.00
4 TATA MOTORS LIMITED - PCBU 4,450.00 4,450.00 4,450.00
5 Tata Motors Limited 3,240.00 3,240.00 3,240.00
6 MAHINDRA VEHICLES MANUFACTURERS LTD -2,304.00 -2,304.00 -2,304.00
7 MAHINDRA & MAHINDRA 4,234.00 4,234.00 4,234.00
8 Renault Nissan Automotive India Pvt 235.00 235.00 235.00
9 UGC Supply Chain Solution Pvt Ltd -1,203.00 -1,203.00 -1,203.00
10 KIRLOSKAR OIL ENGINES LTD 1,293.00 1,293.00 1,293.00
11 RICO AUTO INDUSTRIES LTD -120.00 -120.00 -120.00
12 SML ISUZU LIMITED 12,812.00 12,812.00 12,812.00
13 MAHINDRA & MAHINDRA - A.D. 87,610.00 87,610.00 87,610.00
Ex-3 Ex-4 Ex-5 Ex-6 Ex-1 Value which is less than Zero sho
34.00 34.00 150.00 150.00
234.00 34.00 111.00 111.00
2,344.00 2,344.00 123.00 123.00
4,450.00 4,450.00 250.00 250.00
3,240.00 3,240.00 123.00 123.00
Ex-2 =Value which is less than Zero sh
-2,304.00 -2,304.00 100.00 100.00
Value which is greater than Zero shou
4,234.00 4,234.00 20.00 20.00
235.00 235.00 70.00 70.00
-1,203.00 -1,203.00 71.00 71.00
1,293.00 1,293.00 23.00 23.00 Ex-3 =Value which is less than Zero sh
-120.00 -120.00 150.00 150.00 Value which is greater than Zero shou
12,812.00 12,812.00 23.00 23.00 Text
87,610.00 87,610.00 122.00 122.00

Ex- 4=Duplicate Value should be colou

Ex- 5 & 6 =Conditional Formating

which is less than Zero should be Red

e which is less than Zero should be Red and

h is greater than Zero should be green.

which is less than Zero should be Red and

h is greater than Zero should be green. Only

cate Value should be coloured

Conditional Formating
COUNT

Month SalesRep Type Amount Name

January Abhay New 85 I am a good boy
January Abhay New 675 I am a good boy
January Anand New 130 I am a good boy
January Aman New 2 I am a good boy
January Aman Existing 685 I am a good boy
January Anand New 1350 I am a bad boy
January Aman New 475 I am a good boy
January Anand New 1205 I am a good boy
February Anand Existing I am a good boy
February Abhay New 495 I am a bad boy
February Aman New 210 I am a good boy
February Aman Existing 1050 I am a good boy
February Abhay New 140 I am a bad boy
February Anand New 900 I am a good boy
February Anand New 900 I am a good boy
February Aman New 95 I am a bad boy
February Aman New 780 I am a good boy
March Anand New 900 I am a good boy
March Abhay Existing 875 I am a bad boy
March Anand New 50 I am a good boy
March Anand New I am a bad boy
March Aman Existing 225 I am a good boy
March Aman New 175 I am a good boy
March Anand Existing 400 I am a bad boy
March Abhay New 840 I am a good boy
March Aman New 132 I am a good boy
 Description Values
Total No of Entries 24
Total Types 24
Total No of Blank Entries 2
Total No of New Type 20
Amount >100 and <=200 4
January sales for Anand that exceed 1000 2
Count Bad in Name Column 7
=COUNT(D5:D30) Use for Count Fill Values-Only numbers
=COUNTA(C5:C30) Use for Count Fill Values-Only numbers and text
=COUNTBLANK(A5:D30) For finding the Blank Values
=COUNTIF(C5:C30,C5) For finding one condition values
=COUNTIFS(D5:D30,">100",D5:D30,"<200") For finding more thn one conditions
=COUNTIFS(D5:D30,">1000",A5:A30,A5,B5:B30,B7) For finding more thn one conditions
=COUNTIF(E5:E30,"*Bad*")
Name to the Cells 66.33
Bhiwadi VSG Month Apr-16
 Project Description Actual Budget LY LM

Repair & Maintenance (5.2) - (1.9) (9.7)

 S.N
Variance 1
V/s BP V/s LY V/s LM 2

(5) (3) 4 3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
 Project Description Actual Budget LY LM
Energy Cost 2.5 4.0 (11.4) 9.6
Outsourcing Cost (6.8) 2.0 (13.5) (6.0)

Consumables (Liquid Nitrogen+ LPG) 1.1 1.0 0.9 0.9

Tooling Cost 0.2 1.0 (11.0) (10.9)
Scrap Cost 7.4 1.0 (8.5) 4.0
Freight Cost 0.4 1.0 (10.0) (14.0)
Primary & Secondary Packing 0.4 - (0.0) (0.8)
Other Supplies Inventory 0.1 1.0 17.9 (26.9)
Repair & Maintenance (Incl. vehicle) (5.2) - (1.9) (9.7)
Overtime Premium (1.8) - (2.0) (1.9)
Employee Benefits (excluding travel & professional services) 2.2 - (0.1) 2.6
Travel Exp. (incl. foreign travel) 0.3 - (2.0) 0.2
Professional Services 3.1 - 0.4 (3.7)
IS Expenses 1.8 - 0.9 2.3
Raw material saving in VS - 0.5 4.9 2.8
Raw material saving in VG 0.0 0.5 3.5 3.7
Productivity improvement in compaction VS (Double Cavity) 0.0 1.9 - 2.3
Use of Cu IP 196 in lieu of IP 174 - - - -
New material addition to Bhiwadi portfolio - 4.3 - -
Machining operation Elimination - 0.5 - -
Other Unidentified Budgeted Productivity - 0.9 - -
5.6 19.5 (31.7) (45.4)
Age Calculation

You can calculate a persons age based on their birthday and todays date.
The calculation uses the DATEDIF() function.
The DATEDIF() is not documented in Excel 5, 7 or 97, but it is in 2000.
(Makes you wonder what else Microsoft forgot to tell us!)

Birth date : 11-Mar-88

Years lived : 31 =DATEDIF(C8,TODAY(),"y")

and the months : 0 =DATEDIF(C8,TODAY(),"ym")
and the days : 11 =DATEDIF(C8,TODAY(),"md")

"Y" for years 31 =DATEDIF(C8,TODAY(),"y")

"YM" for remaining months 0 =DATEDIF(C8,TODAY(),"ym")
"MD"for remaining days 11 =DATEDIF(C8,TODAY(),"md")
"M" for total months 372 =DATEDIF(C8,TODAY(),"m")
"D" for total Days 11333 =DATEDIF(C8,TODAY(),"d")

You can put this all together in one calculation, which creates a text version.
Age is 31 Years, 0 Months and 11 Days
="Age is "&DATEDIF(C8,TODAY(),"y")&" Years, "&DATEDIF(C8,TODAY(),"ym")&" Months and "&DATEDIF(C8,TODAY(),"md")&" Days"

Another way to calculate age

This method gives you an age which may potentially have decimal places representing the months.
If the age is 20.5, the .5 represents 6 months.

Birth date : 1-Jan-60

Age is : 59.22 =(TODAY()-C23)/365.25

FORECAST

Month Sales
1 £1,000
2 £2,000
3 £2,500
4 £3,500
5 £3,800
6 £4,000

Type the month number to predict : 12

The Forecast sales figure is : £7,997 =FORECAST(E11,F4:F9,E4:E9)

What Does It Do ?
This function uses two sets of values to predict a single value.
The predicted value is based on the relationship between the two original sets of values.
If the values are sales figures for months 1 to 6, (Jan to Jun), you can use the function
to predict what the sales figure will be in any other month.
The way in which the prediction is calculated is based upon the assumption of a Linear Trend.

Syntax
=FORECAST(ItemToForeCast,RangeY,RangeX)
ItemToForecast is the point in the future, (or past), for which you need the forecast.
RangeY is the list of values which contain the historical data to be used as the basis
of the forecast, such as Sales figures.
RangeX is the intervals used when recording the historical data, such as Month number.

Formatting
No special formatting is needed.

Example
The following table was used by a company considering expansion of their sales team.
The Size and Performance of the previous teams over a period of three years were entered.
The size of the New Sales team is entered.
The =FORECAST() function is used to calculate the predicted performance for the new sales
team based upon a linear trend.

Size Of Known
Year Sales Team Performance
1996 10 £5,000
1997 20 £8,000
1998 30 £8,500

Size Of The New Sales Team : 40

Estimated Forecast Of Performance : £10,667 =FORECAST(E43,E39:E41,D39:D41)
Subtotal

Name Sub
Ram Hindi 75.00
English 85.00
Subtotal 160.00 =SUBTOTAL(9,G4:G5)
Shyam Hindi 36.00
English 12.00
Subtotal 48.00 =SUBTOTAL(9,G7:G8)
Mohan Hindi 43.00
English 34.00
Subtotal 77.00 =SUBTOTAL(9,G10:G11)
Dev Hindi 120.00
English 123.00
Subtotal 243.00 =SUBTOTAL(9,G13:G14)
Grand Total 528.00 =SUBTOTAL(9,G4:G15)
How to Hide Excel Formula (No one can see what do you have done)

If you want to hide your formulas temporarily and use them again at your wish. Then you should try h
formulas by protecting the worksheet. In this method we will first hide the cell formulas and then lo
complete excel sheet. Follow below steps to do this:
·          Firstly select all the cells for which you have applied the formula.
·         After this, right click and select the option ‘Format Cells’.
·         Next, in the ‘Format Cells’ window navigate to the protection tab.
·         In protection tab, check the ‘Hidden’ checkbox and click ‘OK’.
wish. Then you should try hiding
e cell formulas and then lock the
S.No.

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Description

2000.Intraplant Recon : O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016

Material Cost recovery : O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016

EBDITA and Revenue walk- O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- - Due on Day 4 i.e Mar 4, 201
Level 2 and GVAT: O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016 (Please
refer Deepak Semwal’s Mail)
Capex details: O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 5 i.e Mar 7, 2016
PIP: O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 5 i.e Mar 7, 2016 (With Detailed
Improvement Plan)
All Plant slides by Day 4 i.e. Mar 4 2016
Chip melting : O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016
Upload Balance sheet by Plants : O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4,
2016

CVD clearing recon : O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016

Cenvat clearing recon: O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016

Provision movement template : O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2
Monthly OEE improvement actions O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar
2016
Labour productivity O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016
Monthly investment and AR plan for capacity and capability enhancement and reporting of status O:\OneStream_PT\PT
Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016

Monthly OAE red green data O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 5 i.e Mar 7, 201

Monthly dispatch plant wise O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 201

Monthly Production data O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016- Due on Day 4 i.e Mar 4, 2016
Tax Compliance update slide for CEO Deck. Due on Day 4 i.e Mar 4, 2016
CIP details as at month-end close. O:\OneStream_PT\PT Corporate\PT_India\Month End\2016\2_2016 Due on Day 6 i.e. Mar 8
2016
FCST Load 2+4. Due by Day 10, i.e. March 14, 2016 (new requirement from US)
Day Status
Waiting for Bus
Day 4 Run

Day 4 Handeled by HO

Day 4 Done

Day 4 Done
Day 5 Done

Day 5 Done
Day 4 Done
Day 4 N.A.

Day 4 Done

Day 4 Done

Day 4 Done

Day 4 Done

Day 4 No Folder Found

Day 4 Done

Day 4 No Folder Found

Day 5 Done

Day 4 Done

Day 4 Done
Day 4 Done

Day 6 Done
Day 10 Work in Process
 LOOKUP(9E+99+307,D2:D37)
INDEX(A2:A37,MATCH(LOOKUP(9E+99+307,D2:D37),D2:D37,0))

1/1/2016 1 18 LOOKUP(9E+99+307,B5:B38)
1/2/2016 2 1/18/2016 INDEX(A5:A38,MATCH(LOOKUP(E9+99+307,B5:B38),B5:B38,0))
1/3/2016 3
1/4/2016 4
1/5/2016 5
1/6/2016 6
1/7/2016 7
1/8/2016 8
1/9/2016 9
1/10/2016 10
1/11/2016 11
1/12/2016 12
1/13/2016 13
1/14/2016 14
1/15/2016 15
1/16/2016 16
1/17/2016 17
1/18/2016 18
1/19/2016
1/20/2016
1/21/2016
1/22/2016
1/23/2016
1/24/2016
1/25/2016
1/26/2016
1/27/2016
1/28/2016
1/29/2016
1/30/2016
1/31/2016
2/1/2016
2/2/2016
2/3/2016
),B5:B38,0))