Financials Cloud

Expenses

Sreeni Devireddy
Director, Product Management
Oracle Development

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Agenda
1 Key Features
2 Key Setup
3 Demo - End to End Process Flow
4 Co-Existence

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Agenda
1 Key Features
2 Key Setup
3 Demo - End to End Process Flow
4 Co-Existence

Copyright © 2014, Oracle and/or its affiliates. All rights reserved. |

Key Features
Process Flow

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Key Features
Expense Entry

• Multiple Expense Entry Options

– Simplified Expense Entry UI
– Mobile App (YouTube)
– Spreadsheet
– Recurring Expenses
– With getThere Integration

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Key Features
Control

• Policy Compliance
• Receipt Management
• Corporate Card Integration
• Audit Management

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Key Features
Control – Audit Management
Create Audit Selection Rules
Criteria that Expenses uses to automatically select expense
reports for audit

Create Audit List Rules

Enable automatic selection of individuals for the audit list

Create Expense Template and Type Rules

Selection of expense reports for audit based on expense
template and type

Create Receipt and Notification Rules

Type of expense report receipts required: original, imaged,
or both; Stage at which imaged receipts must be attached
to the expense report; When missing and overdue receipts
are overdue; When expense report payment holds occur;
Action Expenses takes if an employee doesn't respond to
notifications for missing and overdue receipts

Assign Audit Rules to Business Units

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Key Features
Control – Corporate Card Integration

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Key Features
Miscellaneous

• Cash Advances
• Delegate Authority
• Support for PPM Cloud
• Support for Accounting Allocations
• Contingent Worker Support
• Travel Integration

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Key Features
Approval

• Predefined rule sets for various approval scenarios

• Automatic, supervisory or position hierarchy based approval
• Project manager, cost center owner or specialist approval based on
expense type
• Serial and parallel approval

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Agenda
1 Key Features
2 Key Setup
3 Demo - End to End Process Flow
4 Co-Existence

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Setup
Key Setups
• Expense Categories & Expense Types
• Expense Policies by Category
• Expense Templates

• Expense Report Audit Selection Rules

• Expense Report Audit Rules by Expense Templates and Types
• Expense Audit List Rules
• Expense Report Receipt Rules

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Setup
Key Setups
• Expense Report Audit and Receipt Rule Assignments
• Expenses System Options
• Approval Rules
• Credit Card Data

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Setup
Demo

Define System Options

Policies and
Expenses Templates Approval Rules
Rules
Configuration

Conversion
Credit Card Image
Rates and Travel
Data Processing
Policies

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Agenda
1 Key Features
2 Key Setup
3 Demo - End to End Process Flow
4 Co-Existence

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Process Flow
Demo

Submit Expense Process

Manager Approval Audit Reimbursements
Report (Cash Advances Applied)

Payables Invoice Expense Report

Import Invoice Validate Invoice Make Payment
Interface Status set as Paid

User : James Seller

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Agenda
1 Key Features
2 Key Setup
3 Demo - End to End Process Flow
4 Co-Existence

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Co-Existence
With External Payment Systems

Submit Expense Process

Manager Approval Audit
Report Reimbursements

Payables Invoice Expense Report

Import Invoice Validate Invoice Make Payment
Interface Status set as Paid

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Co-Existence
With External Payment Systems

Submit Expense Process

Manager Approval Audit
Report Reimbursements

Create an invoice in
Create an XML file
Retrieve XML File external system by Make Payment in
with Payment
from Fusion UCM decoding the data in External System
information
XML file

Expense Report Status

Upload Payment XML Run Update Expense set as Paid with
into Fusion UCM Report Status Program Payment Information
Attached

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Co-Existence
With External Payment Systems

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 Co-Existence
Sample XML files
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Co-Existence
Payment Information

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Co-Existence
Reference White Paper

Oracle Cloud Expenses Co-existence and Integration Options

https://cloud.oracle.com/_downloads/WhitePaper_Financials_ExpCoExist/oracle-cloud-expenses-co-existence-and-integration-options-whitepaper.pdf

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What’s new in Release 13
• Configurable Email Notifications
• Expense Report Descriptive Flexfields
• Manage Administrator Delegations
• Improved Process Controls for Expedited Expense Reimbursement

Videos at https://cloud.oracle.com/readiness
> Enterprise Resource Planning
> Financials

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