IPCC Audit MCQs by Vinit Mishra Sir

Run Date : 19/01/2019
UCO BANK
Audit & Inspection
Accounts and Areas Not taken up for Audit for Branch GUNRI(1691)for JANUARY-2019
Concurrent Audit System
Account Name Account No Scheme Code
VIJAY KUMAR KESHRI 16910510006139 CC107
ADV-LOANS / ADVANCES
CC107-SMALL BUSNESS/RT
CC107A-Application
Audit Point Audit Point Description

Prescribed applications are obtained as per scheme,trade and limit from the command
1 area of the branch,are complete in all respects such as all columns and rows are filled up
and all required data are being incorporated as prescribed by Head Office.
The relevant documents like trade license,Balance sheets,No dues certificates, CIBIL
5 Transmins etc. required for processing of limits are obtained along with the application
following extant guidelines as applicable
CC107I-Credit Monitoring

All collateral securities are inspected periodically and reports placed on record , besides
106
unit visit where Primary securities are placed.
Joint inspection of securities is conducted as per arrangements under consortium
107
advances
108 Valuation of securities is obtained as per guidelines periodically from approved Valuers
Erosion in the value of primary/collateral securities, if any, is reported properly and
109
necessary action is taken to safeguard banks interest.
110 Securities have been insured for full value covering all stipulated risks with bank clause
Stock statements and other Information Statements are obtained from the borrower as per
112
prescribed schedule, verified and analysed.
Whether book debt statements are duly certified by chartered accountant on quarterly
113
basis. If not, give details thereof
Inventory of stock is checked regularly as per norms and entered in the prescribed
114
manner in register/system
115 Drawing Power is fixed in operative accounts as per guidelines
116 Stock audit is conducted wherever applicable, and defects observed if any, are rectified.
Page No : 1
Book Debt Statements/ List of sundry creditors (of less than 90 days) are obtained at
117
prescribed intervals and analysed.
Financial statements of borrower/ associate/ sister concern are obtained regularly and
118
analysed to verify any interlocking of funds.
119 Diversion of funds if any is monitored and steps taken to safeguard interest of the bank.
In cash credit accounts, sales proceeds are routed through the account on daily basis and
120
monitored regularly.
121 Reviewing internal credit rating or obtaining fresh external ratings as per guidelines
Observations of branch officials on independent unit visit/ verification of securities reports
126 have been recorded periodically in case of Consortium arrangement, here branch has to
do independent unit visit besides joint visit with consortium member banks.
127 Monitoring of performance of borrower vis-a-vis with projections
128 Overdues are checked and reported to Controlling Office
130 Accounts having frequent exceeding of limit are monitored/reported to controlling office
Temporary Overdrawals/ Adhoc limits/ additional limits permitted are as per guidelines
131
and are reported to Controlling Office.
132 Conduct of the account is as per sanction terms
133 Periodic verification of charge is made
134 Balance confirmation are obtained periodically from the borrowers and guarantors.
135 Monitoring of interchangeability between fund based and non fund based limits
136 Timely filing and follow up of claims for refinance/ subsidy/ interest subvention etc.
Post sanction control/follow up of Non Fund Based facilities like reversal of entries of
137
expired BGs, realisation of devolved Lcs etc., are carried out
Adherence to the terms conditions of restructuring in restructured accounts and
2127
steps taken by the branch to regularize the a/c where warranted.
Whether overdrawing allowed beyond the delegated power and confirmation obtained
2162
from Controlling Office
2507 Restructured accounts are classified as NPA, wherever warranted
CC107D-Credit Sanction Reporting and its Review

Process notes in the prescribed formats and sanctions are intimated to controlling
60
authority within stipulated time
Sanction is reviewed by reviewing authority and review observations are rectified/
61
complied with.
CC107E-Documentation

62 Prescribed documents are obtained and filled it properly.
The documents obtained are complete - valid, enforceable, adequately stamped and all
63
covenants duly incorporated
64 Documents obtained are signed by all the parties concerned.
66 Vetting of documents by panel advocate as per extant guidelines. Deficiency observed by
Page No : 2
panel advocates if any, are rectified.( Applicable for consortium finances and exposure
66
more than Rs.3.00 Crore or above)
All documents are in proper custody with the branch and available for verification by the
68
Inspectors/ auditors or any officials athorised by competent authority of the bank
69 Recording of documents received in system/ register and updation of the same
Maintainace of copies of solvency certificates issued and verification of evidence of
71
financial status of customers and collection of charges
2158 If Account is restructured correct and neccessary document obtained or not
2304 The documents are not time barred and are within the limitation period.
CC107K-Interest / Other Service Charges

Whether applicable rate of interest is charged as per circular with relation to Base
144
rate/BPLR/MCLR?
whether guidelines on fixing of EMI while MCLR/PLR/BR undergoes change are complied
145
with?
Prescribed processing charges, documentation charges, inspection charges and other
146 service charges/ commission are collected for fund based and non fund based limits as
per guidelines of scheme and type of advance.
Processing charges,Renewal charges and other charges and commissions is collected at
147
the time of review/ renewal of all facilities as per HO guidelines.
Penal interest / additional interest is charged for overdue loans/ delay in submission of
148 renewal proposal, stock statements, QIS, financial statements, non creation of mortgage,
adhoc limit etc.
CC107G-Legal Compliance and Due Diligence

Certificate on legal compliance and due diligence and compliance with terms and
93 conditions of sanction submitted to controlling office and confirmation obtained from
controlling office.
CC107B-Pre-sanction Process and Appraisal

Due Diligence carried out in identification of the borrower and KYC documents duly
9
verified as per requirement of scheme and trade.
10 Facilities are considered for approved purposes
11 The proposal was not declined by higher authorities earlier.
12 Verification of authorities/rights of power of attorney of applicants in applicable cases.

Scrutiny of documents obtained like Memorandum Articles of Association, certification of
registration and commencement, partnership deed, board resolution to borrow from bank,
13
employers undertaking letter, annual report and copy of statutory clearance and
developments etc. are carried out.
Confidential opinion/ Regularity certificate/ no objection certificate from existing bankers
15 are obtained in the case of a new borrower and associate/ sister concerns dealing with
other Banks/ branches
Loans outstanding with other banks/financial institutions are considered and examined.
16
No dues certificates obtained from command area banks.
Page No : 3
Statutory dues/ liability including contingent liability outstanding against the applicant/
17
prospective borrower were examined
18 Credentials and antecedents of the borrower(s)/promoter(s)/guarantor(s) are ensured.
19 Verification of RBI defaulter list/ caution list/ECGC caution list etc done before sanction
Verification of income sources of applicant and surety with income tax, service tax, sales
tax returns. For Clean loans salary Certificates of the borrower,sureties are obtained
20 along with employers undertaking letter to remit the instalments. In case of Agricultural
advance Income certificate issued by the competent authority/revenue authorities are
obtained. Copy of PAN Card is obtained for educational loans of Rs.4 lakhs and above.
Assessment of internal rating where it is necessary as per HO guidelines ,( Exposure >25
21 lac but <5.00 crore) its compliance with hurdle rate and details of external rating
(Exposure >5.00 crore) is obtained
Pre sanction inspection (PSVR-I,II,IV) site visits inspection of properties offered as
22 mortgage is conducted by branch prior to sanction of advance proposals . and Pre
Disbursement Inspection Reports (PDIR) are prepared by the branch officials.
Verification of mortgage/charge wherever required either from Sub Registrar Office or
23
from ROC as applicable.
Search /Verification of charge conducted with ROC in Company accounts where charge
24
has been registered with Registrar of Company as per Company law.
Analysis of latest financial statements and verification of genuineness of financial
statements of applicant and its group concerns. (For credit facilities of Rs25 lakhs and
25
above audited financial statements along with annexures certified by the CAs are
obtained.)
Valuation of securities giving full descriptions of the assets is obtained as per guidelines
28
from Bank`s approved Valuers.
In case of multiple banking arrangements, declaration from borrower regarding credit
29 facilities enjoying with other banks, authorization letter to exchange information with other
banks is obtained.
Due diligence report from company secretary/ chartered accountant of the borrower
30
company is obtained in applicable cases as per guidelines
Compliance of take over norms like reasons for shifting, verification of statements of
31 accounts with previous bank & status of the account either Standard or Sub Standard
status etc.
Legal opinion in the prescribed format is obtained from panel advocate and it is certified
by the lawyer that the title is clear,marketable and free from encumbrances and the Title
32 deed is a genuine one and not fake or duplicate . Lawyer has obtained certified copies of
the title deeds from sub registrars office for verification of title deeds and certificate to this
effect is issued. Legal clearance obtained from Law and Claim Cell/Retainer Advocate.
Independent verification of genuineness of title deed is conducted. It can be verified by
obtaining xerox/certified copy issued by sub regitrar office by doing comparision with the
33
16 point Comparision chart issued by Head Office vide Circular No-CHO/LAW/09/2010-
11 dated 26.03.2011
Working capital limits/ term loans/ other credit facilities are assessed as per bank norms
34 and regulatory guidelines in respect of ceiling of limits sectors are ensured. Process
notes as prescribed by the Bank are used. Adhoc limits are assessed as per guidelines.
Deviations in financial parameters, if any, are discussed in the appraisal and are approved
35
by competent authority.
Limit / BG limit sought is commensurate with needs of the unit, assumptions made are
36 correlated with trend/ profits wherever applicable and veracity of assumptions is ensured
through proper documents
Inherent risk in the business of the borrower is identified and its mitigations are discussed
40
in the appraisal note
Page No : 4
41 Comparison with key financials of peers, wherever feasible.
Information regarding interest of directors, executive of the bank/ other bank, their
42
relatives if any is obtained and discussed in the process note.
43 Information regarding court cases if any is obtained and discussed in the process note.
Negative features like adverse audit remarks, non-routing of sale proceeds, devolvement
44 of LCs, invocation of guarantees, adverse features in the accounts of associates/group
concerns etc have been commented upon
Whether exposure limits are complied with in respect Bank`s exposure and sector
46
exposure?
In the case of take over of account from another bank takeover norms have been
47
complied with
Name and designation with employee number of appraisal officers and dates are
48
recorded in the appraisal process notes.
50 In case of supply/usance bills per party limits are appraised and fixed on drawees.
Controlling Numbers of Credit Information Report (CIR) pulled from CIBIL portals have
2489
been entered in FINACLE system in all the eligible accounts.
CC107H-Release and End-use of Funds

whether facilities are released only after PDIR and compliance of pre-release sanction
94 terms and the same certified by appropriate authority in case such certification is
prescribed in sanction letter?
In the case of consortium advances (where bank is not the leader) copy of certificate on
95
compliance with terms of sanction issued by the consortium leader is held.
96 Revalidation of sanction obtained in the case of lapsed sanctions
Required margin is brought in and necessary certificates for infusion of margin are
97
obtained.
Sanctioned limits are opened in the system properly. All fields and information are filled in
98
system correctly.
Disbursements are made as per terms of sanction/ prescribed norms, margin is ensured,
99
and proper rate of interest is applied.
104 Claiming and accounting of subsidy has been done as per guidelines
CC107J-Review / Renewal of Limits

138 Review/renewal/enhancement of the accounts done as stipulated
139 Operations are not allowed in expired limits
140 Renewal application submitted by the borrower in time
141 Provisional extension is granted after proper review as per guidelines
142 Proper reasons are recorded for repeated extension

Annual review, Mid year review and other periodical reviews are carried out where ever
143
prescribed
Page No : 5
CC107C-Sanction

Information relating to charges/fees / service charges and annual Review/Renewal
4 charges etc is disclosed in the sanction letter and all in cost is informed to applicants in
applicable cases with acknowledgement obtained from the borrower/(s)
Collection of prescribed processing charges in advance in applicable cases where such
6 provision has been provided in the master circular or other circulars issued from time to
time by the Bank.
51 Signature of all security owners is taken on loan application as well as documentation.
No sanctions are made relying on collateral security only by overlooking Economic
52
viability and Technical feasibilty.
Administrative clearance/ prior clearance is obtained wherever prior clearance is required
53
depending upon the type of finance ( From ZLNBC,CLNBC,BLNBC etc)
54 Loan is recommended /sanctioned by competent authority within delegated powers
Applicable rate of interest is stipulated. Finer rate of interest, if any permitted, is approved
56
by the competent authority.
57 Modification, if any, in sanction terms are approved by the competent authority
Branch has obtained undertaking letter regarding"Bank's right to reduce the limit in case
58
of non-utilisation "
All pre and post release terms and conditions of sanction are separately specified as
59 special covanent including all in cost. The same are conveyed to the borrower and
acknowledgement obtained.
CC107F-Security / Charge Creation

All formalities regarding creation of EM and subsequent EM in applicable cases /charge,
72
including pari pasu/ second charge is completed
In respect of Unregistered Equitable Mortgage (UREM), bank interest is notified to Central
73 Registry/ Revenue Authority. For flats under a society Banks interest is to be notified
followed by obtaining confirmation letter.
Proper recording is done in Equitable Mortgage / CERSAI Register and assets ID is
74
noted.
In case of Registered Mortgage, adequate stamping is ensured/wheather
75
MOTD(memorandum of deposit of title deed) has been registered with SRO in applicable
Proper/ timely registration of charges with ROC including modification from time to time/
76
other registration authority obtaining acknowledgement.
77 In the case of joint property, all joint owners have executed the mortgage documents
In case of vehicles banks interest is registered with RTO and duplicate key of the vehicles
78
or letter in lieu thereof is obtained, and transfer form 29 and 30 are obtained.
No Objection Certificate for creation of charge obtained from concerned authorities in
79
applicable cases
In case of frequent overdrawing beyond sanctioned limit, whether additional collateral
80
security if required is obtained from the party. If not, give details of such cases
81 Guarantees have been obtained as stipulated
All eligible financial securities like Deposit Receipts, Insurance Policy, NSC, KVP,equity,
82 other debts securities, renewal of overdue deposits are assigned/ discharged in favour of
bank and lien is noted in applicable cases.
Page No : 6
Agricultural land is not taken as security for loans sanctioned for non-agricultural purposes
92
where such stipulations enforced by the authority
Whether collateral / primary Securities taken and charge created as per H O guidelines in
1288
all eligible loans?
1292 In eligible cases, whether loans are covered under CGTMSE Scheme
1343 Colateral securities obtained as stipulated
Account Name Account No Scheme Code
SAMPAT KUMAR SINGH 16910510006146 CC104
ADV-LOANS / ADVANCES
CC104-KCC
CC104A-Application

The relevant documents like trade license,Balance sheets,No dues certificates, CIBIL
5 Transmins etc. required for processing of limits are obtained along with the application
following extant guidelines as applicable
CC104I-Credit Monitoring

All collateral securities are inspected periodically and reports placed on record , besides
106
unit visit where Primary securities are placed.
119 Diversion of funds if any is monitored and steps taken to safeguard interest of the bank.
Observations of branch officials on independent unit visit/ verification of securities reports
126 have been recorded periodically in case of Consortium arrangement, here branch has to
do independent unit visit besides joint visit with consortium member banks.
132 Conduct of the account is as per sanction terms
134 Balance confirmation are obtained periodically from the borrowers and guarantors.
206 Repeated restructuring is not done

Whether crop insurance/Pradhan mantri fasal bima yojana/other required
2054 insurances/PAIS, as per norms has been ensured in eligible accounts and proportionate
amount of premium debited
2057 Whether KYC norms are meticulously observed while opening of loan accounts.
Whether overdrawing allowed beyond the delegated power and confirmation obtained
2162
from Controlling Office
CC104D-Credit Sanction Reporting and its Review

Process notes in the prescribed formats and sanctions are intimated to controlling
60
authority within stipulated time
Page No : 7
CC104E-Documentation

The documents obtained are complete - valid, enforceable, adequately stamped and all
63
covenants duly incorporated
2158 If Account is restructured correct and neccessary document obtained or not
2304 The documents are not time barred and are within the limitation period.
CC104K-Interest / Other Service Charges

Whether applicable rate of interest is charged as per circular with relation to Base
144
rate/BPLR/MCLR?
Prescribed processing charges, documentation charges, inspection charges and other
146 service charges/ commission are collected for fund based and non fund based limits as
per guidelines of scheme and type of advance.
CC104G-Legal Compliance and Due Diligence

Certificate on legal compliance and due diligence and compliance with terms and
93 conditions of sanction submitted to controlling office and confirmation obtained from
controlling office.
CC104B-Pre-sanction Process and Appraisal

Due Diligence carried out in identification of the borrower and KYC documents duly
9
verified as per requirement of scheme and trade.
In case of financing to distressed farmers, necessary certificate from the appropriate
14
authority for declaration of natural calamities has been obtained
Loans outstanding with other banks/financial institutions are considered and examined.
16
No dues certificates obtained from command area banks.
Pre sanction inspection (PSVR-I,II,IV) site visits inspection of properties offered as
22 mortgage is conducted by branch prior to sanction of advance proposals . and Pre
Disbursement Inspection Reports (PDIR) are prepared by the branch officials.
Verification of mortgage/charge wherever required either from Sub Registrar Office or
23
from ROC as applicable.
Legal opinion in the prescribed format is obtained from panel advocate and it is certified
by the lawyer that the title is clear,marketable and free from encumbrances and the Title
32 deed is a genuine one and not fake or duplicate . Lawyer has obtained certified copies of
the title deeds from sub registrars office for verification of title deeds and certificate to this
effect is issued. Legal clearance obtained from Law and Claim Cell/Retainer Advocate.
Independent verification of genuineness of title deed is conducted. It can be verified by
obtaining xerox/certified copy issued by sub regitrar office by doing comparision with the
33
16 point Comparision chart issued by Head Office vide Circular No-CHO/LAW/09/2010-
11 dated 26.03.2011
Name and designation with employee number of appraisal officers and dates are
48
recorded in the appraisal process notes.
Controlling Numbers of Credit Information Report (CIR) pulled from CIBIL portals have
2489
been entered in FINACLE system in all the eligible accounts.
Page No : 8
CC104H-Release and End-use of Funds

whether facilities are released only after PDIR and compliance of pre-release sanction
94 terms and the same certified by appropriate authority in case such certification is
prescribed in sanction letter?
Sanctioned limits are opened in the system properly. All fields and information are filled in
98
system correctly.
Disbursements are made as per terms of sanction/ prescribed norms, margin is ensured,
99
and proper rate of interest is applied.
Specific/ stage wise releases are made wherever required/applicable after proper
102
verification of end utilization of previous release.
End use of funds is physically verified after disbursement/ continuous basis as per
103
requirement and proof of purchase of securities are held.
104 Claiming and accounting of subsidy has been done as per guidelines
CC104J-Review / Renewal of Limits

138 Review/renewal/enhancement of the accounts done as stipulated
139 Operations are not allowed in expired limits

Annual review, Mid year review and other periodical reviews are carried out where ever
143
prescribed
CC104C-Sanction

Information relating to charges/fees / service charges and annual Review/Renewal
4 charges etc is disclosed in the sanction letter and all in cost is informed to applicants in
applicable cases with acknowledgement obtained from the borrower/(s)
Collection of prescribed processing charges in advance in applicable cases where such
6 provision has been provided in the master circular or other circulars issued from time to
time by the Bank.
Branch Manager (delegatee) has sanctioned loan within his lending power as per
2245
guidelines prescribed and changes made by Head office from time to time..
CC104F-Security / Charge Creation

All formalities regarding creation of EM and subsequent EM in applicable cases /charge,
72
including pari pasu/ second charge is completed
In respect of Unregistered Equitable Mortgage (UREM), bank interest is notified to Central
73 Registry/ Revenue Authority. For flats under a society Banks interest is to be notified
followed by obtaining confirmation letter.
Proper recording is done in Equitable Mortgage / CERSAI Register and assets ID is
74
noted.
In case of Registered Mortgage, adequate stamping is ensured/wheather
75
MOTD(memorandum of deposit of title deed) has been registered with SRO in applicable
whether assets financed are charged to bank and inspected by the branch as per
1285
guidelines?
Page No : 9
1286 Whether assets financed are charged to bank properly and insured adequately?
NOA-GENERAL BANKING
GB05- Custody and Register
GB0501-Maintainance of Record

8112 Whether all document entered in the Security register as per Bank’s stipulation.
8113 Whether the documents entered in the register are available

Has the Concurrent Auditor verified previous day's vouchers on daily basis. Is there any
8114
adverse comments/observations
Safe custody of branch documents like death claim cases, issuance of duplicate
8115 DD/PO/FDR, checking of indemnities, etc. and verification of documents executed during
the period under audit are available for verification
GB06-Deposit
GB0611-Annual Maintenance Contracts

Annual Maintenance Contract covering the systems is in force. When it is due for
8207
renewal?
GB0617-ATM Payable or ATM Receivable

8226 Whether physical cash tallied on daily basis by doing EOD in ATM attached to the Branch
8227 Is Branch verifying daily Journal Printer Log, entry wise.
8228 Is Branch carrying out the mandatory Admin Card funding daily
Is there any difference between the balance outstanding in ATM payable/Receivable
8229
Report with the balance shown under GL heads ATM Payable/Receivable in A&L.
8230 Is there any un-reconciled entries pending beyond 3 days
Is Branch adhering to the laid down procedures regarding issue of ATM cards, Safe
8231
custody of undelivered cards.
Whether undelivered ATM cards are in dual custody and laid down procedure as per
8232
"Hand Book on ATM operations" followed.
Complaints regarding ATM withdrawals attended immediately/ complaints are settled as
8233
per time norms/any long pending issue
GB0618-Authority for authorizing or Passing Transactions

Whether the passing of transactions are carried out within the delegated financial powers
8234
Deviations, if any, should be pointed out with full details.
Whether the officer passing/authorizing the transaction is affixing his/her full signature
8235
along with his/her name stamp.
8236 Whether Branch has made written work allocation where more than one officer is there in
the same scale/capability level.
Page No : 10
Whether Branch has made written work allocation where more than one officer is there in
8236
the same scale/capability level.
Whether , Capital Expenditure / Reveneue expenses / Interest paid vouchers are counter
8237
signed by ABH / BH.
GB0627-Bank Accounts

Current account maintained with other bank is reconciled every month (Inform present
8281
position and steps taken by the Branch if the account is not reconciled)
Verify whether surplus balances with other banks are remitted to the designated centres
8282 regularly or large idle balances are maintained with banks and if so, the amount and for
what period at a stretch.
GB0632-Branch Adjustment

8310 Only permitted items are debited to Branch Adjustment Account
No item in Branch Adjustment is pending for more than 3 months (Particulars of items
8311
pending for more than 3 months if any to be furnished)
GB0620-Collection of Taxes if branch is focal point branch

Whether Branch transfers all the collections received to the Nodal Branch on the same
8247
day itself.
8248 Whether all relevant Challans are generated daily and submitted to Tax authority
Whether original and duplicate challans duly signed by the Officer issued to the customer
8249
the same day /or next day. Deviation, if any
8250 Whether Branch has recovered related charges if any
GB0628-Compliance of Statutory requirements

TDS made from salaries and other payments like commission, interest, contract payments
8283
etc. is remitted to Government account within the stipulated time Report exceptions)
8284 Whether all concerned in the Branch are aware of compliance functions.
Whether concerned officers are monitoring before expiry of time limit of submission of the
8285
return to Regulator/External Authority/ZO/HO
Whether all compliance related correspondences /queries/references are
8286
addressed/marked to compliance officer at ZO/HO
Whether branch is independently appraising to the compliance officer at ZO/HO about any
8287 breaches of compliance functions as and when it happens. If yes, please give a brief note
on breaches of compliance in the Branch.
GB0621-Confirmation of adherence to KYC norms

8251 Branch was visited by the executives from ZO during the month under report
Page No : 11
8252 Branch has attended the observations in Branch visit report
There was no considerable spurt in deposits/advances on reporting Fridays and quarter
8253
ends
GB0605-Current Accounts & Savings Bank Accounts

Whether customer identification procedures also followed in respect of non-account
8156
holder approaching the bank for high value one-off transactions.
Any account in the name of anonymous/ ficititious / benami person opened in the branch.
8157 if yes, give details with reasons as to why you consider it to be anonymous
/ficitious/benami a/c.
whether any account of a person with known criminal background and /or known links
8158
with terroist oranisation are alowed to open.if yes,give details with reasons.
8159 Whether unusual transaction are observed in staff accounts (give details)
8160 Report on signature scaning & its pendency/arreas

Debit balance allowed are not frequent in nature for temporary period and though within
8161 the discretionary powers the same are reported and submitted to ZO (List of accounts to
be furnished where frequent debit balances are allowed)
Nominations given by depositors are properly acknowledged, name of the nominee is
8162 mentioned in the pass book only after obtaining written consent of depositors and refusal
to nominate are properly recorded
8163 No debit balance is allowed by Any staff other than the Branch head
8164 No debit balance allowed is outstanding for more than 1 month

Branch is obtaining confirmations on quarterly basis in respect of outstanding debit
8165
balances
8166 Supplemantry report is generated and transactions are verified with the vouchers
8167 SMS/Mobile/Missed call/Internet/e Pass book facilities are extended to the customers
8168 Aadhar seeding for direct benefit transfer of various subsidy schemes is being done
Cheques not entered in CBS system are not passed by invoking withdrawal slip mode
8169
ignoring the alert
Savings Standing Instructions executed report and Savings Standing Instrctions failed
8170
report are verified on day to day basis and necessary action is taken
8171 Registers are maintained for issue of ATM cards and ATM PINs
GB0629-Customer Services

8288 No balance is outstanding in TDS Suspense account
Declarations in Form 15G and Form 15H received from depositors are electronically filled
8289
to Income Tax deptt within due date
8290 Quarterly e Filing of income tax returns is done within the time fixed
Guidelines on Code of Bank's commitment to customers - implementation in Retail
8291
Lending is followed.
Updated/laminated/consolidated notice board is displayed in the Branch premises which
8292
contains Banking Ombudsman Scheme, Citizen's Charter and other information
Page No : 12
8293 Complaint Register as per Goiporia Committee recommendations is maintained.
No complaint is received during the review period (Steps taken by the Branch to redress
8294
the complaint to be informed if complaint is received)
8295 No complaint is pending for redressal
Customer Service Committee meeting is held regularly, minutes of the meeting are
8296 recorded signed by all the members present and a copy of the minutes is sent to RO
along with OR 1976
8297 A senior citizen is inducted into Customer Service Committee of the Branch
Copy of Code of Bank's Commitment to customers is made available to customers on
8298
request
Branch responds positively to the request of the customers and gives them proper
8299
information and guidance
8300 Sitting arrangements and drinking water facility is available for customers
GB0608-Dormant Accounts

All items outstanding under Suspense accounts of more than 3 years are transferred to
8187
Head office.
8188 All items above 10 years are identified and transferred to HO , Operations Department
Activation and operations in inoperative accounts (Absence of control over monitoring if
8189
any to be listed)
Report on adherence to KYC norms in inoperative accounts (Deviations observed, if any,
8190 like Evidence of verification of photocopies from originals not on record or Address proof
in many cases is not on record etc to be listed)
Whether claims in respect of Settlement of claims of deceased customers are done
8191
properly
8192 Check revival of dormant accounts and accounts with minimum activities.
GB0613-House Keeping

Is there any negative balance in A&L and Income & Expenditure heads? If so, on which
8211
date and what is the action taken.
8212 Details of items pending in Parking A/c, for more than 3 days - if any;
8213 Details of items pending in Bills realised Account for more than 3 days - if any.
Reconcialtion of Inter CBS Fund Parking, Cash Remittance and Collection parking
8214
accounts are reconciled on a daily basis.
Whether physical vouchers are prepared for system generated entries and same are
8215
duly authenticated.
Review of all balance sheet heads and outstanding entries in accounts, eg. Suspense,
8216
sundry and inter-bank accounts. Review of follow up of entries pending for reversal
Scrutiny of daily vouchers with more emphasis on high value transaction including high
8217
value expenses and debit entries in Suspense account.
Exceptional transaction reports are generated and verified by the branch staff as
8218
prescribed.
Whether Supplementaries, Cash Book, GL and GLB are generated, checked and
8219
preserved.
Page No : 13
GB0630-Implementation of Ghosh & Jilani Committee recommendations

Fraud prone areas have been verified and negative points are brought to the notice for
8301
further implementation
Points regarding serious irregularities detected have been immediately taken up with HO
8302 Audit&Inspection Department and a time bound action for rectification is drawn & being
monitored
8303 Majority of irregularities are getting rectified during the course of audit
8304 Electronic Verification of vouchers is done by the Branch .

No incidence of fraud / defalcation has taken place during the month (If taken place,
8305
whether the same is reported to ZO)
8306 In case of detection of fraud FMR 1 is submitted to HO through ZO as per guidelines.
Nothing susceptible to be fraud or fraudulent activity or act of excess power or foul play in
8307
any transaction is noticed
While arranging large value Loans on Deposits and effecting large value funds transfers
8308
prescribed guidelines are followed.
GB0616-Inter SOL –Transactions

Is such transactions being passed only at the designated terminal and by the designated
8224
Officer - instances of deviation with date to be given.
8225 Whether the Host Branch maintains retention of said paid cheques.
GB0619-Internet/Phone/Mobile Banking

Whether branch has followed Head Office guidelines before allowing Internet, Mobile
8238
Phone banking.
8239 No. of customers availed this delivery channel till end of last month
8240 No of customers opted this delivery channel in this reporting month?

Whether Branch is checking “System generated transactions Report” on internet banking
8241
daily. Is there any unusual transactions noticed.
During this month, when did branch receive Pin mailer from ATM Cell. Has it been
8242
acknowledged- Date of acknowledgement
Whether pin mailer has been delivered to the customer within 15 days from date of receipt
8243
of pin mailer.
8244 Number of customers to whom pin mailer sent/ Delivered.
8245 Number of customers from whom acknowledgement not received
8246 Number of customers whose services are Blocked
GB0625-Issue / Preservation of security items

All the guidelines in the matter of issue and preservation of security items have been
8276
followed by the Branch and all security items are held in joint custody (Comment on
Page No : 14
8276 deviations / non adherence to guidelines)
whether all the security printing items as supplied by stationery Department entered in
8277
'Double Lock Location ' in Finacle system.
whether stocks, which apear in the security printing book in 'Double Location ' in Finacle
8278 system ,are taillied with the physical balance held(Discrepancy , if any observed to be
reported ).
GB0604-KYC Procedures

8148 KYC procedures are complied with for new accounts
Permission is obtained for opening accounts of high risk customers like Antique dealers,
8149 Money Service Bureaus, Dealers in arms, Casinos, persons living in high risk countries
etc.
8150 Customer identification data is updated, wherever due
8151 Risk profile of customers are prepared/updated and reviewed at regular intervals
No unusual transactions are noticed in any account (Action taken to be furnished with
8152
details if noticed)
Foreign contributions received by the Branch are properly reported under FCR Act 1976
8153 and accounts in the names of of organisations banned by RBI/Govt of India and those
without registration are not opened
Customer due diligence measures as per laid down guidelines are applied to the accounts
8154
of any politically exposed persons, their family members and close relatives.
8155 No unusual / high velocity transactions are noticed in newly opened accounts
Status of FATCA compliance as per the requirement (No Of Accounts for FATCA
8615
Complaince, No Of Accounts Complied,Remarks If Any )
GB0603-Level of awareness

Whether branch is having all circulars of HO regarding KYC/AML norms kept updated and
8145
maintained in a separate file for easy reference
Level of awareness on the part of Branch Manager/ Other staff members about KYC/AML
8146
Norms
Whether posters are displayed in the banking hall of the branch for educating the
8147
customers on the KYC procedures?
GB0612-Maintenance of vouchers.

8208 Verification carried out by the auditor on daily basis.
Auditor's comments on Branch control over custody of Numbered items. Comments on
8209
variation , if any
Are the Vouchers arranged section-wise/account-wise, kept stitched daily and kept
8210 entered in a register recording date and number of vouchers & reserved under the control
of an officer
GB0602-Monitoring of Transactions
Page No : 15
8133 Debits in accounts where signatures are pending for scanning.
Whether ‘Threshold Limit’ has been fixed for all accounts as per the parameters based on
8134
risk perceptions? Whether review of the limit is regularly carried out?
Whether issue and payment of remittances of Rs.50,000/- and above are routed through
8135
an account and not done in cash?
During the scrutiny of transactions, whether any deviation noticed in the transaction, by
any of the customers to avoid reporting / circumventing prescribed guidelines , like
Frequent purchase of DDs/ BPOs/TTs against cash for amounts just below the
8136 prescribed limit of Rs.50,000 or Intentional splitting of transactions into small amounts to
avoid reporting or Requesting the branch to open multiple accounts to circumvent
reporting or Frequent opening and closing of accounts in a short duration or Deposits
Accounts opened & closed within a short span of time (accounts with quick mortality).
Whether remittance of funds by way of DDs/NEFT/RTGS any other mode in cash
8137
exceeding the prescribed limit.
Whether there are any transactions which are suspicious in nature, not reported by the
8138
Branch?
8139 Whether Monitoring of transactions in fresh accounts is done on regular basis?
8140 Examination of multiple credits to single accounts
8141 All cash transactions of Rs. 10 lakh and above reported in CTR.
Whether all cash transaction of Rs. 50,000 and above invariably indicates Pan No. / Form
8142
60?
8143 Is the "May I help you" conter/ Notice Board available in the Branch?
8144 Whether Depositors sign and contact no. is taken on Deposit vouchers without fail.
GB0615-Multicity Cheque facility

8222 Instance of Branch providing the above facility to ineligible customers.
Whether cheques are issued after obtaining proper request and delivered against proper
8223
acknowledgement as per Bank rule.
GB0606-Non Resident (External) Rupee Accounts

Whether customer identification procedures also followed in respect of non-account
8172
holder approaching the bank for high value one-off transactions.
Any account in the name of anonymous/ ficititious / benami person opened in the branch.
8173 if yes, give details with reasons as to why you consider it to be anonymous
/ficitious/benami a/c.
8174 Report on signature scaning & its pendency/arreas
8175 NRE accounts are opened as per norms
8176 Copies of passports are on record

8178 No Unexplained / suspicious transactions are observed in any account
8179 All credit in NRE account are in the form of overseas remittance or from NRE account .
Page No : 16
8180 Whether any local credit is allowed in NRE account?
GB0601-Opening New Accounts

8117 Photographs are obtained in all cases
8118 Identitification/address proof are obtained in all cases

Xerox copies of identity/address proof are duly certified by the Manager/ authorised
8119
signatory
Whether risk based categorisation of the customers has been carried out as per
8120 guidelines and the Risk Category is marked in each opening form? Please enclose
details of test check verification carried out on the above.
Whether the genuineness of the introduction/introducer for opening of new Current/ CC
8121 account has been verified / confirmed by Branch Manager by personal interaction with
them or by sending letter of thanks to them and receiving acknowledgements
Any instance of return of the ‘letter of thanks’ dispatched to the introducer has been
8122
noticed?
Whether PAN or GIR Nos. are quoted in the account opening forms pertaining to term
8123 deposits of Rs.50,000/- or other accounts with Rs.50,000/- and above by the customers?
Or alternatively declaration in form No.60 or 61 is obtained by the branch?
In case of Trust accounts, whether the documents are obtained as per the Manual of
8124
Instructions on Deposits?
8125 Whether cheque books of new accounts are branded with the notation “New Account”?
Whether the branch has opened any FCNR or NRE accounts in the name of
8126
organisations prohibited by FCRA?
Whether De-duplication of Multiple CIF of same customer based on ID Number, PAN
8127
Number, Mobile Number etc is carried out as per CO guidelines on an ongoing basis.
Whether Posters/Notices are displayed in banking hall warning customers not to fall prey
8128 to Fictitious mails, mobile messages etc by Fraudsters offering Cheap money, Prizes in
Lucky/Lottery draws etc.
8129 Individual verification of address/business places is conducted in all cases
Branch has done proper KYC procedure by through independent inquiry / verification in
8130
case of high risk clients
8131 Is the Form FATCA being taken in all account opening Form?
8132 Is ckyc being done in the Branch?
GB0623-Personnel Matters

8258 Members of staff are punctual.
8259 Rotation of duties is effected periodically and Office Order Book is maintained
Leave records are properly maintained and updated with attendance register and leave of
8260
all the staff tallied as the details available in HRMS.
Whether any Appointment or continuance of unauthorized employment of casual worker
8261
is done without proper authority.
Page No : 17
GB0622-Premises Matters

8254 Lease agreement of the premises is in force
8255 Items purchased are capitalised, accounted properly and entered.

Unserviceable items of furniture are identified and steps are taken to dispose them off and
8256
sanction from RO is obtained for items disposed
8257 whether the Branch ambience & premises upkeep & cleanliness is maintained
GB0631-Preventive Vigilance

Preventive Vigilance Committee is formed in the Branch if applicable . Periodic meetings
8309
of the committee are held and copy of minutes is submitted to controlling office.
GB0610-safe custoday of articles

8204 Whether register is maintained properly ?
8205 Whether safe custody charge recovered up to date ?

Physical verification of inventory, control over issue of inventory, safe keeping and
8206
custody of security forms.
GB0609-Safe Deposit Lockers

Is Application form G115a being taken and filled in properly and all other procedures for a
8193
new lessee followed ?
Locker rent is collected at specified rates and there are no arrears of locker rent (Inform
8194
number of lockers in which there are arrears and the amount in arrears if any)
8195 Keys of vacant lockers are held in joint custody
8196 Embossing of locker keys is done as per RBI guidelines

Branch has taken steps to break open lockers where rent is in arrears for more than 3
8197
years
8198 Whether Action taken by the branch to recover locker rent arrears?
8199 Number of vacant lockers kept unutilised .

Is Date , time, signature ,password are maintained and tallied with records available
8200
before allowing lessee to have an access to locker operation ?
Whether the vacant lockers / surrendered lockers are identified with relevant keys and
8201 found tallied with vacant position based on locker ledger details. Discrepancy, if any, to be
listed out.
Locker keys and locker operations-linking of FDR as security for locker/operation of
8202
locker/inoperative lockers/ nomination/other issues.
8203 Are the number of lockers engaged, tallied with no of lockers available in system?
Page No : 18
GB0624-Security Aspects

8262 Risk category of the branch (internel)
8263 Whether strong room is build as per RBI specification
8264 Whether collapsible gates is fixed in branch
8265 whether collapsible gate is closed with chain during the banking hours.
8266 whether Armed Guard is posted with a gun

if yes,whether provided with a gun and Gun License of the branch has been renewed and
8267
is valid
8268 Whether the branch has adequate fire fighting system
8269 Whether the branch has AMC for refilling the fire extinguish periodically.
Whether CCTV surveillance system is in working condition & recording is preserved for 90
8270
days.
8271 if so,whether it is kept on the operational mode & monitored continuosly.
8272 Security arrangements at the Branch are adequate

Electronic Alarm system including Night Mode are in working condition. Branch puts the
8273
alarm system into test at prescribed intervals
8274 whether all the Fire Extinguishers are refilled upto date and are functional
8275 Whether Night Latch/ auto Lock is fitted to cash cabin & is functional
GB0626-Stationery & Old Records

8279 Registers / forms / stationery consumed is accounted for and charged
8280 Old records have been categorised and properly maintained
GB0607-Term Deposits

8181 Payment of TDRs against lost receipts after obtaining indemnities, etc.
Deposits are accepted as per guidelines in force and approval of Competent Authority is
8183
obtained for deviations
8184 Renewal notices are downloaded and sent to the depositors promptly
8185 No amount is outstanding in Matured and Unclaimed deposit in the Branch
8186 Monthly reports are obtained and remittance is made to the tax authorities in time
Page No : 19
GB0614-Voucher Verification Report

8220 Whether daily verification of the report with vouchers are done
Whether authentication for having checked is done by signing, affixing rubber stamp with
8221
name and EMP No. of the officer.
GB11-FX Transactions
GB1104- Advance against Foreign Bills(AAFB)

Limits for the facility are sanctioned by Competent Authority, MOS is complete and bears
8390 proper sanction. All the particulars required for discounting are available before the bill is
transferred to AAFB
8391 Lien is marked against the relevant FOBC against which AAFB is granted
8392 Credit report on the buyer is obtained as required for export post shipment finance
There are no overdue AAFBs (Furnish particulars of overdue AAFBs if any and the
8393
interest collected on such AAFBs)
GB1124-Advance against Consignment Exports

Sanctions are obtained from Controlling Office and MOS bears sanction from Competent
8538
Authority
Fleet and marine insurance is arranged in India while forwarding the shipping documents
8539
on consignment basis
8540 Account sales are verified
8541 ECGC cover is obtained

Deductions in account sales are supported by proper bills/receipts in original except for
8542
postage/cable charges and stamp duty
GB1125-Advance against export

8543 Proper accounting of shortfall in export realisation is done
GB1115-Bill of Entry

8478 All import bills more than 3 months old are settled in IDPMS.
Branch has kept copies of invoices/Airway bills/Bill of Lading etc. along with proof of
8479
imports
Branch has reported the defaulters list in BEF statement on half yearly basis (30th June
8480
and 31st December) for bills over USD 100000/- or its equivalent in other currencies
Proper follow up is made in case of non submission of Bill of Entry for bills upto USD 1 lac
8481 or equivalent in other currencies and steps are taken to square off items in terms of
ID/IBD/300/2017-18 dated 02017
Page No : 20
Whether the branch obtains documentary evidence in support of imports made by the
8482
importer and settling in IDPMS.
Whether the branch has verified the documentary evidence in support of physical import
8483 of goods within the stipulated period from the date of remittance? Furnish Details of
deviation noticed, if any.
Whether the branch obtained the exchange control copy of the bill of entry for home
consumption or for warehousing, in case of 100% EOU / customs assessment certificate
8484
or postal appraisal form, where import has made by post, as evidence of import? (Manual
bill of entry)
Whether the branch issues acknowledgement slips to importer for having received the
8485
evidence of import from the importers?
Whether the branch insists on production of evidence of import at the time of effecting
8486
remittance of bill on DA basis?
Whether the branch keeps the documentary evidence of imports in respect of cases which
8487
are under investigation by investigating agencies?
Whether the branch maintains the related documentary evidence in a separate file safely
8488
for verification by RBI officials?
Whether forward contracts are backed by stamped agreement and supported by
8489
underlying export / import Contract
8490 Whether 100% verification of Bill of entry is made by the Concurrent Auditor?
GB1122-Crystallisation of Bills (Advances against Overdue Export Bills -AAOEB)

8532 Suitable undertaking from the exporter is obtained
In case of FBPS,FBPU the unpaid bills have been crystallied on the 30th day after expiry
8533 of NTP and in case of FUBP, unpaid bills have been crystallied on 30th day after NDD or
actual due date whichever is earlier (Furnish particulars of overdue AAFB )
GB1121-Dishonour of Bills

Extension of time is given at Branch level as per the provisions of FEMA or by obtaining
approval from RBI where it is not within the discretionary powers of the Branch in cases
8529
where the bill is not realised within the prescribed period from the date of shipment /
stipulated period
B category Branch has informed the correspondents to complete the noting / protesting
8530
formalities in drawee's country
8531 ECGC is informed and claim is lodged (Furnish date of Report on Default)
GB1107-Duty Drawback Advances

Advance is supported by sanctions and sanction terms are complied with. MOS is
8421
complete and sanction is recorded therein
GB1110-ECGC Claims

Whether the branch is prompt in timely and correct payment of premium to ECGC
8433 (WTPCS/WTPSG). Details of any non-payment/delayed payment/under payment or
overpayment to be furnished.
Page No : 21
Whether the branch is prompt in preliminary reporting at the time of release of fresh
8434
advances, enhancement in limits etc.?
8435 Whether there is any delay in reporting defaults and in obtaining extension?
8436 Permission for shipping document to low and medium countries are taken for ECGC.
GB1129-ECGC(WTPC & WTPS)

8574 Branch is maintaining specific approval list furnished by ECGC
All limits sanctioned/ enhanced/ reduced have been informed to ECGC within 30 days and
8575
their acknowledgements obtained
8576 Limits to diamond exporters are as per fresh directions of ECGC
Other ECGC requirements especially the following are complied : (a) Branch has remitted
monthly premium within 7 days to the Regional Office of ECGC along with turnover
statement (b) ECGC approval is sought if the period of repayment of any advance is
extended beyond 360 days (c) ECGC formalities like obtaining extension, recalling the
advance, serving notice of default and lodging claim within prescribed period in applicable
cases have been completed (d) The Branch has filed claims with ECGC within four
8577 months from the due date (e) Claims lodged with ECGC are follwed up vigorously (f)
Branch has ensured that the exporter is not on the caution list of ECGC and RBI (g) All
advances (except under LC and advances to PSUs wholly owned by Govt. of India) are
covered under WTPSG (h) Branch has debited montly premium in respect of WTPCG to
the customers' account (premium on WTPSG should not be passed on to the exporters)
(i) In case of restricted cover countries whether prior approval of ECGC is sought before
making advance (j) The extensions have been intimated to ECGC
GB1123-Export Bills Discounted/Purchased/Negotiated

Sanctions are obtained from Competent Authority, MOS is verified and bears sanction of
8534 Competent Authority. All the charges like withholding Tax etc are collected as per
sanction
8535 ECGC cover is obtained for EBRs (if the bills are not under LC)
Bills are crystallised as per Bank guidlines ID circular and the amount is transferred to
8536
AAFB
There are no overdue export bills Export Bills Discounted/Purchased/Negotiated EBR
8537
(Furnish particulars of overdue bills under EBR)
GB1130-Export Finance Guarantee

8578 Periodical premium and the declaration are sent to ECGC
GB1118-Export LC Advising

8503 Branch is maintaining a register for all LCs advised (in system)
Adding confirmation to LC is done only after obtaining permission from from HO IBD and
8504
HO Risk Management
Page No : 22
GB1105-EXPORT OF GOODS AND SERVICES

Whether the branch obtained declaration of export of goods and software in the
8394 prescribed form for all export documents handled by them except for the transactions
where exemptions from declarations were allowed at per Regulation 4
8395 Whether write off Export Bills in EDPMS done as per FEMA Guidelines?
8396 Whether satisfactory credit opinion of Foreign Buyer is obtained /held.

Whether the branch allowed GR waiver to exporters for export of goods free of cost
8397
beyond the stipulated ceiling. If so, list out the details.
Whether the payment for exports made is received as per the manner of receipts and
8398
payment regulations. Else, furnish the details.
Whether the branch has issued any guarantee for caution listed exporters without prior
8399
approval from RBI. If so, list out the details.
8400 All limits to be notified to the nearest ECGC branches.
Whether Branch has followed up with exporter for overdue advance Remittance against
8401
Export?
Whether Branch has received any long term advance Remittance and whether RBI
8402
guidelines with respect to long term remittance complied with?
GB1103-Foreign Clean Bills Purchased (FBP)

8387 Purchase of instruments is done within the delegated powers
8388 Branch is obtaining A20 and retaining duplicate copy of the bills purchased
Overdue items beyond 1 month are reported to ZO/ controlling office (Details of items
8389 pending for more than 2 months to be furnished) and to be crystallised with 30 days of the
demand.
GB1117-Foreign Currency Deposits

Opening, renewal, closure of FCNR, EEFC & RFC accounts are as per guidelines issued
8497 by Bank (Comment on deviations in operation of these accounts, corrective action taken
etc.)
Branch is not having any account of OCBs(Overseas Corporate bodies) except running
8498
NRE/FCNR Term Deposit account.
No new FCNR/NRE/NRO account in the name of OCB has been opened or renewal of
8499
deposit effected
8500 Payment Compensation to exporters for delayed credit of Export Bills is ensured
System to monitor timely credit of the export proceeds to the exporter's account and
8501 payment of compensation as per FEDAI rules in respect of delay in affording credit in
respect of credit advices is in place and complete in all respects
8502 Eligible amount credited to EEFC account only after realisation of export proceeds
GB1119-Foreign Documentary Bills Purchased (FBPU)
Page No : 23
Bills purchased are supported by sanctons from appropriate authorities, relative sanction
8505 terms pertaining to bills under LC are complied with and MOS is complete and bears
proper sanction
Bills submitted to the Bank within the time limit stipulated in LC and if LC is silent bills are
8506 submitted within 21 days from the date of Bill of Lading/Post Parcel Receipt as the case
may be
Bills are accompanied by documents duly Form 8 or 9 containing crystallisation clauses,
duly signed by the exporter and export documents are submitted within 21 days of
8507
shipment. In case of dely Branch is satisfied with the written explanation given by the
exporter
8508 Covering schedule contains proper instructions
Limits are notified with ECGC within 30 days of sanction/enhancement/ reduction and
8509
ECGC cover is obtained
Every bill (of more than USD 25000/- or equivalent in other currencies) submitted for
8510 purchase is accompanied by GR/PP/Softex forms and particulars of these forms are
noted in the ledger folio
Branch has extended time within its discretionary powers in cases where realisation is
8511
delayed beyond 180 days
RBI is kept informed and approval is sought by submitting ETX form in cases where
8512 realisation is extended beyond 180 days which is not within the discretionary powers of
the Branch
Due dates are diarised and bills are crystallised on 30th day from the due date / notional
8513
due date
8514 Adequate Transit insurance cover is obtained in case of FOB and C&F contracts
8515 No FBPU is overdue (Furnish particlualrs of overdue FBPU)
GB1114-Foreign Inward Bills for Collection

The client on whom the bill is drawn is banking with the bank for a reasonably long time
8474
and has Import Code No issued by DGFT
8475 Guidelines issued under FEMA are followed (Report deviations)
No item of FIBC is pending for more than 3 months (Furnish particulars of items pending
8476
for more than 3 months)
Bills received for collection are paid in time and in case of delay a letter is obtained from
8477 the improter explaining the reasons for delay and matter is taken up with the overseas
bank seeking instructions for disposal of documents
GB1113-Foreign Inward Bills Purchased (FIBP)

8468 Date stamp is affixed by the Branch to the documents on the date of receipt of bills
Branch is passing reversal entries as per MOI on 10th day of the receipt of the bill or
8469 retirement of the bill whichever is earlier and Branch is crystallising the bills on or before
10th day if not retired earlier
8470 Full details of the bill transactions are recorded in Finacle's FBM
Documents are delivered to the openers against suitable acknowledgements/ drafts in
8471
case of bills drawn under LC
Due date of crystallisation and expiry of marine insurance are diarised by the Branch (in
8472
the system)
Page No : 24
Branch has taken steps to follow up with the importers, for early clearance of liabilities in
8473
case of overdue FIBPs
GB1128-Foreign Money

8568 Currency Notes held by the Branch tallies with single lock/GL
Branch is disposing the currency purchased other than USD, EURO and GBP on the
8569
same day to authorised money changers, keeping a margin
8570 Foreign currency held is within the permissible limit
8571 Branch is not purchasing currencies from othe Authorised Dealers
8572 Sale of foreign currency is made periodically to AD/Authorised Money Changers

Currencies other than USD, EURO and GBP are accepted only on collection basis and
8573 are sold to money changers. Rupee equivalent is paid after collecting appropriate charges
applicable to collection in such cases
GB1102-Foreign Outward Bills for Collection (FOBC)

Covering schedule is obtained from the exporter and all guidelines as per FEMA and ID
8378
circulars are followed (Report exceptions)
8379 Overdue FOBCs are followed up with the exporter and paying bank vigorously
RBI is kept informed of the overdue bills if the same are not realised within prescribed
period for realisation. Extension of time in case of overdue bills is done by customer (as
8380
permitted under provisons of FEMA), by the Branch under its discretionary powers or
under permission obtained from RBI in EDPMS.
Guarantees are not issued and export bills are not accepted from caution listed exporters
8381 unless the transaction is against advance payment or an irrevocable letter of credit in
favour of the exporter covering the full value of the proposed export
No overdue FOBCs are observed (Furnish particulars of overdue FOBCs pending beyond
8382
3 months)
Advance remittances received towards exports are monitored regularly for export
obligations (Comment on pending items and action taken by the Branch).All advance
8383
remittance received when Bills are not submitted by the exporter are reported to
Directorate of Enforcement ?
Foreign currency notes / TCs towards payment of export are accepted only from overseas
8384
buyers during their visit to India
Write off of unrealised export bills and extension of time limit where applicable is done as
8385 per delegated powers only after submission of documentary evidences (as per FX Manual
of Instructions (Report exceptions) in EDPMS
Random sample check / percentage check of write off of outstanding export bills is carried
out regularly (verify relevant duplicate export declaration form - GR, PP etc and confirm
8386
that non realisation or short realisation or write off allowed if any is within the delegated
powers or has been duly approved by RBI where necessary)
GB1120-Foreign Usance Bills Purchased under LC and non LC

Bills purchased are supported by sanctons from appropriate authorities, relative sanction
8516 terms pertaining to bills under LC are complied with and MOS is complete and bears
proper sanction
Page No : 25
Bills submitted to the Bank within the time limit stipulated in LC and if LC is silent bills are
8517 submitted within 21 days from the date of Bill of Lading/Post Parcel Receipt as the case
may be
8518 No Foreign Usance Bills Purchased is overdue (Furnish particlualrs)
8519 Usance + NTP (wherever applicable) is within 180 days from the date of shipment
8520 Covering schedule contains proper instructions

Limits are notified with ECGC within 30 days of sanction/enhancement/ reduction and
8521
ECGC cover is obtained
FUBP Foreign Usance Bills Purchased is covered under WTPSG for non LC document
8522
and ECGC terms are complied with
Every bill (of more than USD 25000/- or equivalent in other currencies) submitted for
8523 purchase is accompanied by GR/PP/Softex forms and particulars of these forms are
noted in the ledger folio
Branch has extended time within its discretionary powers in cases where realisation is
8524
delayed beyond 180 days
RBI is kept informed and approval is sought by submitting ETX form in cases where
8525 realisation is extended beyond 180 days which is not within the discretionary powers of
the Branch
Due dates are diarised and follow up is made with the correspondents to ensure payment
8526
of the bills
Due dates are diarised and bills are crystallised on 30th day from the due date / notional
8527
due date
8528 Adequate Transit insurance cover is obtained in case of FOB and C&F contracts
GB1116-Forward Contracts.

Whether under lying documents are taken and entered in ITMS while booking forward
8491
contract
8492 Forward contract booked under past performance have stipulated limits of the party
8493 Whether booking charges as per FEDAI is recovered?

Whether extension and cancellation of forward contracts for purchases and sale of foreign
8494
Currency are duly authorised and necessary changes have been recovered?
In case of cancellation, whether they are based on genuine reasons and branch satisfied
8495
about the same and kept it recorded accordingly?
SWAP CHARGES: Whether branch maintains control register for recovery of swap
8496
charges and recover the same from the clients as and when applicable.
8613 Whether the Forward contracts booked by the branch are against sanctioned limit
Position of Margin/Security taken to cover the Credit Exposure arising out of booking of
8614
Forward contracts in case of settlement risk
GB1111-Import of Goods and Services.

Whether the branch has adhered to KYC guidelines issued by RBI (Department of
8437
Banking operations and Development) on all their dealings.
8438 Any import payment send by branches without obtaining IE code from DGFT?
8439 Whether the branch obtains Form A-1 for all outward remittances on account of import
Page No : 26
8439 transactions exceeding the stipulated limit
Whether the branch opened any LC or allowed remittances for import of goods specified
8440
in negative list without license under the Foreign Trade Policy in force
Whether licenses marked as “EXCHANGE CONTROL COPY “only are obtained while
8441
opening of any LC or allowing remittances for imports.
8442 Whether the branch adhered to the time limit stipulated for settlement of import payments
Whether the amount of advance remittance effected are within the ceiling prescribed
8443
(more than US$100000)
Whether the branch obtained irrevocable standby LC/Guarantee from an international
8444 bank of repute while allowing advance remittance for amount exceeding the ceiling
prescribed (US$100000)
Whether the branch has made the advance remittance directly to the supplier or
8445
manufacturer of the goods and not to any third party or to a numbered account.
Whether the branch has obtained an undertaking from the importer to furnish the
8446 documentary evidence of import within the stipulated period from the close of the relevant
period. ( within 3 months)
Whether the branch has ensured the repatriation of funds / utilisation of funds for any
8447 other purposes for which release of exchange is permissible, in the event of non import of
goods.
Whether the branch has allowed any higher interest rate than the rates prescribed under
8448
master circular on Trade Credits on usance bills
Whether the branch has proportionately reduced the interest for the unexpired portion of
8449
usance while effecting the remittance.
Whether the branch has obtained a certificate from the Chartered Accountant that the
8450 software/data/drawing/design has been received by the importer, while effecting payment
for imports in non-physical form
Whether the branch handles import bills which are received directly by the buyer from
8451
their overseas seller except in certain cases specified by RBI (US$300000)
Number of advance payment against import entires pending for settlement in
8452
IDPMS(monthwise)
8453 Follow up letters send by the branches for evidence of import
GB1127-Inward Remittances (DD)

8563 Bonafides of the beneficiary from KYC/AML angle are satisfied by the Branch
Inward remittance is converted within the stipulated period (Undue delay in credit of non
8564
trade related inward remittances to be reported)
FIRCs are issued as per EC guidelines and charges are collected as per ID Service
8565 Charges book (Details of unreconciled credits pending with the Branch for more than 2
months to be reported)
Purpose of inward remittance is carefully checked and necessary documents are
8566 submitted to RBI / T&IBD Mumbai if the transactions pertain to External Commercial
Borrowing (ECB) , Foreign Direct Investment (FDI) or Overseas Direct Investment (ODI).
All entries for more than 3 days in Intersol General Parking Account(All Currencies) and
8567
Treasury Adjustment account(All Currencies) are adjusted.If not, reason thereon
GB1112-Letters of Credit (Imports)
Page No : 27
LCs are opened for regular clients only, as per sanction terms of RO/CO or Branch
8454
descretionery powers
8455 Proper application is obtained and prescribed margin is collected
LCs are opened as per the terms stipulated under Foreign Trade Policies of relevant
8456
period and importer has Importer's code number from DGFT
Branch has obtained the credit reports on the beneficiary seller for large value LCs
8457 exceeding USD 50000/- or equivalent in other currencies before opening LC, as per MOI
for Forex Business
In case of PSUs, advance remittances for imprts without Bank Guarantee above USD
8458
100000/- are allowed only after specific waiver from Minstry of Fianance, Govt. of India
In case of non PSUs waiver of Bank Guarantee / stand by LC for advance remittance for
8459
imports are given as per policy framed by the Board
8460 UCPDC guidelines are followed while issuing LCs by , SWIFT
8461 All essential details of credit are entered in LC register
8462 Insurance cover is obtained for FOB and C&F contract

Amendments are issued as per FEMA regulations/Banks guidelines and appropriate
8463
charges are collected / recorded in the register
Branch has collected appropriate commission/ commitment charges as per Bank's
8464
service charges book
Branch is not insisting A 1 form for import transactions up to USD 500 (A 1 form USD 500
8465
or equivalent amount in other currencies need not be obtained)
If indemnities are issued to the Airlines, Shipping Companies/their agents for delivery of
goods in cases of non receipt of documents, Branch has obtained full amount of the bills
8466
and kept same in Margin account and also has kept a copy of the indemnity with LC
document
8467 Amount of devolved LC is debited to borrower's CA/OD a/c as per norms
GB1101-NRO / NRE / FCNR / EEFC / RFC Accounts

8357 NRE accounts are opened as per norms
8358 Copies of passports are on record

8360 No Unexplained / suspicious transactions are observed in any account
Auditor has to verify NRE/ FCNR-B and other non-resident account opened by the branch
8361
and report deviation/ irregularity if any noticed.
Whether the branch has followed the guidelines on opening of accounts of foreign
8362
national of non Indian origin visiting India (including KYC compliance),
8363 Whether the debits and credits in NRE/FCNRD accounts are permissible as per rules?
Whether correct rates of interest are applied to the NRE/FCNR accounts as stipulated by
8364
CO from time to time?
Whether operations / credits in EEFC/RFC/RFC (Domestic) accounts noticed, are
8365
permissible as per FEMA guidelines - Deviations, if any to be listed out?
8366 Whether the amount kept in EEFC are the as per the permissible limits?
8367 Whether the branch is maintaining the EEFC accounts in the form of non interest bearing
Page No : 28
8367 current account only?
Whether the branch has allowed any credit facilities against the security of balances held
8368
in EEFC account?
Whether the branch has followed the margin, rate of interest and purpose of loan while
8369
granting loans/overdrafts to account holders and third parties
8370 Whether the branch deducting tax at source for NRO accounts
Whether the branch has followed the minimum stipulated period of maintaining the
8371 account/not allowed any credit by local funds of the NRO accounts of foreign nationals
while remitting the balance in the account of such foreign national
In case of outward remittance from NRO accounts out of sale proceeds of immovable
8372 properties, whether the branch followed the guidelines / verified the documentary
evidence in support of inheritance/legacy or settlement.
Irregularities in opening of new accounts and operation in NRO, FCNR, NRE, EEFC, etc.
8373
and debits / credits entries permissible under the rules.
8374 Whether operations in FCRA accounts are as permitted by MHA and FCRA guidelines
Did branch took Form 15CA,15CB from the customer while remitting the fund from NRO
8375
accounts.
All FCRA accounts bear the FCRA certificate from MHA and certificates bear UCO Bank
8376
name
Long pending items are followed up with Chennai Main branch and Credit Advices are
8377
obtained
GB1126-Outward Remittances (DD)

8544 DDs are issued as per FEMA
A separate register is maintained for advance remittances for imports and follow up is
8545 made for items outstanding for more than one year (List of items outstanding for more
than one year and action taken by the branch to be furnished)
8546 Declaration in terms of Section 10(V) Chapter 3 of FEMA is obtained
Remittances in respect of items included in schedule I to Govt. of India Notification
8547
No.GSR 381 € dated May 3, 2000 are not allowed
Remittances in respect of items included in schedule II to the notification mentioned in
item No.10 are allowed only after prior approval from the concerned ministry of the
8548
Government of India and the remittances relating to items included in schedule III beyond
the prescribed limit are allowed ony after RBI's prior permission
Remittances for the purposes of overseas employment, immigration, education abroad,
maintenance of close relatives and medical treatment abroad are allowed only on self
8549
declaration and other basic details of the transaction (AP DIR Series Circulars Nos.3 & 7
dated July 17th and August 12, 2003 respectively)
Purpose of outward remittance is carefully checked and necessary documents are
submitted to RBI / T&IBD Mumbai if the transactions pertain to External Commercial
8550
Borrowing (ECB) , Foreign Direct Investment (FDI) or Overseas Direct Investment (ODI)
through our Nodal Office ,Flagship Nariman Point(1908).
The purpose of all outward remittances to be verified on daily basis and if the purpose of
8551 remittance is for investment in equity / loan, the transaction need to be treated as ODI for
reporting to RBI within 15 days from the date of remittance
In the case of Resident Individual invest the money in equity shares / compulsorily
8552
convertible preferential shares of overseas JV/WOS are reported to RBI.
Remittances by other than individuals as investment in equity shares / compulsorily
8553
convertible preferential shares / loans to overseas JV/WOS are reported to RBI.
Page No : 29
In the case of observation of outward transactions for the above purposes, compliance of
8554 FEMA / RBI guidelines to be verified and also to confirm that the reports are sent to RBI
within the prescribed period.
Whether the branch has released exchange only upto the limit approved by RBI/Govt of
8555
India and backed by A2 form / required documentary evidence?
Whether the branch has taken separate form for remittance under Liberalised Scheme.
8556
Whether the branch is using simplified application cum declaration form for remittances
Remittances in excess of the specified limits for transactions covered in Schedule-III of
8557
FEMA rules, without the approval of RBI
Any estimate from a hospital/doctor and take only self declaration as permitted under
8558
Liberalised Scheme, for treatment /hospitalization purposes.
8559 Furnish details of Deviation in adherence to FEMA guidelines, if any, for
8560 Remittance on account of Prohibited transactions (as per schedule 1 of FEMA rules),
OTHER REMITTANCES ( excepting those from the funds held in RFC account of
8561
remitter )
Remittances covered under Schedule II of FEMA rules, without approval from the Ministry
8562
/ Department of Government of India.
GB1106-Packing Credit/ Extended Packing Credit

8403 Exporter client has Exporter's Code (IE Code) number from DGFT
8404 All limits of PC are notified to ECGC.

All Packing Credit accounts have export order/ Contract/Invoice duly signed by the
8405
importer or have LC copy.
Branch has ensured that the exporter is not in the caution list issued by RBI vide AD
8406
(Cox) circulars and also not in the caution list circulars issued by ECGC (SAL).
8407 All advances are supported by sanctions from appropriate authorities
Credit opinion on the buyer is obtained and updated periodically in case of high volume
8408
contracts
Packing Credit Sanction Form is obtained and bearing proper sanction is prepared and
8409
placed on record at the time of extending each PCL
8410 Irregularies if any are mentioned in Packing Credit Sanction form
The loan papers are scrutinised and found in order. Relative documents for clean Packing
8411
Credit and Packing Credit respectively are obtained
In respect of certain commodities specified by RBI where PCLs were given without Export
8412 Orders/LCs Branch has obtained these requirements subsequently within a reasonable
time
When PCLs are disbursed, original firm orders/LCs are obtained and endorsed with
8413
disbursement details with seal and signature of disbursing officer
Stock statements are submitted by the exporter periodically and the Branch is inspecting
8414 the stock pledged/hypothecated to the Bank periodically (Mention latest date of stock
inspection by the Branch and discripancies observed if any)
Pledged/hypothecated stock is adequately insured and Branch is holding the insurance
8415
policy with Bank Clause
8416 Inspection of collateral securities (mortgage, machinery etc.) is done periodically
8417 Fresh PCLs are not arranged when earlier PCLs are overdue
8418 Approval of ECGC is sought for allowing/continuing pre-shipment credit beyond 360 days
Page No : 30
8419 No PCL/EPCL is overdue (Furnish details of overdue PCL/EPCLs)
Whether Export Bills sent on collection Basis without liquidating packing credit availed
8420
against that Export order?
GB1109-Postshipment - Packing credit

Whether the Br. has verified that the exporter has submitted the export documents within
8429
the stipulated period from the date of shipment.(at present 21 days )
Whether the branch despatches the shipping documents to their overseas
8430 branches/correspondents only and not to the consignee or to their agent except in cases
whether direct despatch is allowed
Whether the branch maintains proper register on advance payment received against
8431
future exports
Whether the branch monitors the shipments made against the advance payment received
by the exporter. In case of write off of GRs whether the documentary evidence in support
8432
of surrender of incentives is taken by the branch. Deviations, if any, to be listed, with full
details
GB1108-Preshipment - Packing credit

8422 Packing credit released, whether backed by LC or confirmed export order.
Whether interest is charged in strict conformity with HO directives depending on the age
8423 of the PC. If not give the details of income leakage. Recovery of charges as per HO
guidelines / sanction terms
In case of adjustment of PC out of local funds check if commercial rate is charged from
8424
day one. If not, give the details of income leakage.
8425 In case PC limit allowed as running account, whether appropriate sanction held?
8426 Whether credits/ proceeds are used to reverse/adjust respective PC release (FIFO)?
Whether stock statement in respect of PC is obtained and whether the stocks are
8427
inspected?
Whether ECGC cover obtained both for pre shipment and post shipment, wherever
8428
applicable.
GB1131-Transfer Guarantee

Transfer Guarantee from ECGC to cover commercial and political risks and prior
8579 permission from HO Risk Management and HO International Deptt are obtained for
adding confirmation to LC received from correspondents
8580 Premium is charged to the exporter and remitted to ECGC
8581 Transfer Guarantee is invoked in the event of insovency or default of LC opening Bank
B- cat Branch has kept on record copy/ies of acknowledgements given to non designated
8582
Branches on reciept of Notification by ECGC Ltd
GB04-Goverment Transactions
Page No : 31
GB0401-Goverment Transactions & DEMATa/c.

8099 Transactions are in accordance with the guidelines issued by the Government
Branch is calculating and claiming turnover commission on a quarterly basis from link
8100
branch
Branch has remitted funds to the Government Account/claimed reimbursement, without
8101
any delay
8102 12 digit PPOs are held on record
8103 Life certificate is obtained for pensioners
8104 Whether no-employment, non-remarriage certificate obtained where ever applicable
8105 Whether Balance adjusted scheme wise
8106 Deviation noticed, if any, in compliance of the above to be listed
8107 Digital Life Certificates are uploaded
8108 Pension scrolls are submitted promptly and reimbursement is received

Whether officers have been designated to function as maker, checker with regard to
8109
DMAT Operational facilities and proper records are maintained for the same.
Whether the procedural guidelines with regard to "Demat Account opening", are strictly
8110
adhered to as per HO/NSDL guidelines
GB02-House Keeping
GB0207-Bills Purchased

8082 Purchase of Local cheques: Whether prescribed charges recovered?
Details of drawings allowed against uncleared instruments – sanction by the controlling
8083
authority.
GB0201-Cash Management

Whether late cash receipts / payments are recorded in the Cash and Vault Register and
8026
approved by BM / SM? (To be verified at the time of cash verification)?
8027 Noticed for exchanged of solied note displayed?
Cash is sorted out regularity (if not, details of amount of solied noted kept for more than
8028
one month be given)
8029 Cash is not stitched with staple pins as per RBI guidelines
Branch is following RBI guidelines on"Clean Note Policy"- no writing of any kind on
8030
watermark window of banknotes.
Some abnormal cash receipt or payment noticed during the Month.(if Yes ,particular be
8031
given)
Any cash expenses exceeding Rs.2500/- noticed (If any deviation from bank's rule s,
8032
furnish details)
Whether any wrongful debit on account of failed ATM transaction reported and the
8033
reimbursement has been made to the customer within 7 days from the receipt of date of
Page No : 32
8033 complaint from the customer.(Given details)
Details of failed transaction where reimbursement not made to the customer within
8034
stipulated period of 7 days.
Cash transaction position-tallies with the figure in single Cash Balance Book, signed by
8035
the Cashier, Cash Officer and Branch Head
Surprise verification of cash along with safekeeping and custody conducted periodically
8036
& no deviations / irregularities are observed.
8037 Surprise verification of cash at ATM is conducted regularly
8038 Retention limit fixed and whether adequate
8039 There are no instances of excess/shortage of cash during the month.

Cash excess/shortage register is maintained and cash excess/shortage found if any is
8040
reported to ZO
Laid down guidelines and security measures are stricly followed while effecting cash
8041
remittance
Extant Guidelines on remittance and its accounting are strictly followed (Report
8042
deviations)
8043 Daily cash transactions, particularly any abnormal receipts & payments are reviewed.
8044 whether cash remittance raised on other Branches/ Currency Chest is outstanding
8045 Whether the Shrink Wrapping Machine is installed and working properly?
8046 Movement of cash keys are entered in the register
8047 Cash paid vouchers are properly stitched and held
8048 ATM cash balance (both on site / off site and outsourced) is verified every day and tallied
8049 Amount of ATM cash excess is dealt with as per guidelines
8050 No fake notes are held / received at the Branch

In case fake notes are received by the Branch Counterfeit Currency Report is submitted to
8051
FIU through HO
8052 Whether the Note Sorting Machine is installed and working properly?
8053 Cut and soiled notes are exchanged by the Branch
8054 Security in the cash cabin is ensured

Cash balance has not exceeded the cash holding limit during the review period/month (If
8055
exceeded details may be furnished)
8056 Whether the Fake Note Detection Machine is installed and working properly?
8057 No cut and soiled notes are held at the Branch

Whether the cash counter was opened in time for the customer operations [As per
8058 Goiporia committee recommendations, working hours of the Bank should commence 15
minutes before the start of the Business]?
Whether Teller/ Cashier is locking up the cash cabin/drawer in case he / she is moving
8059 out of the cash cabin and Cash counter is operational uninterrupted throughout the
banking hours?
Whether any official other than Tellers/cashiers/Incharge cash department granted access
8060
to Cash counter/Vault Room without approval of BH during banking hours ?
Whether soiled note holding is excessive and not handed over to Currency Chest / RBI?
8061
(Report details & amount of soiled notes.
Page No : 33
8062 Whether bait money is kept in the Cash Safe?
8064 Whether the Bio metric access system is installed and working properly?
GB0202-Clearance

Whether both cheque drop box facility and Tender of cheques at counter facility are
8065
available with the branch?
8066 Whether clearing difference if any, is reconciled and adjusted?
Whether entries in Debit Note Receivable Account do not remain outstanding for more
8067
than 2 days. (List of outstanding DNR entries with date of entry to be attached)?
Whether counter returns, inward and outward clearings are properly accounted for in
8068
Debit Notes Issued A/c. (List of outstanding DNI entries to be attached)?
8069 Whether account with Main Branch/ Service Branch is reconciled every week?
Whether branch treats clearing cheques drawn on other CBS branches as transfer entry?
8070 Whenever such cheques are returned unpaid for want of funds whether transacting
branch recovers cheque return charges from drawers account.
Whether any TOD, Excess over DL, withdrawal against uncleared effects allowed by Host
8071 Branch -Details of account, date of transaction, amount & date of confirmation by Home
Branch.
GB0206-Petty cash & despatch

Whether POD’s received from Courier Company? Verified and payment made
8080
accordingly?
8081 Whether inward and outward mail register are maintained?
GB0205-Position of untallied accounts

8078 There are no untallied heads of accounts (Furnish position of untallied heads if any)
GB0208-Remittances

8084 Whether the branch ensures “NIL” balance in Cash remittance in transit on daily basis
Alert report is generated daily and all the heads of accounts reported are verified
8085
invariably by the Branch Head and corrective action is taken if required
RTGS/NEFT/SFMS/EFT services are availabe to the customers of the Branch and these
8086
services are popularised
Verify whether there is any suspisious transaction in bills Realised,Intersol
8087 account,RTGS/NTFT head of accounts and whether day end balance in these accounts is
brought to zero.
Balancing of manually maintained accounts and accounts in other systems outside CBS
8088
are extracted periodically and tallied with GL balances
Verify whether all debits in the Suspence account s viz.Sundry Creditors,Sundry
8089
Debtors,margin Account Etc. are authorized by the branch head.
Page No : 34
8090 All Collection accounts maintained by the Branch are reconciled
Branch is responding to alerts / letters issued by ZO / HO and taking corrective action
8091
wherever required
Comments on old outstanding entities in IBCN paid a/c & other suspence account -more
8092
than one month old.(Attach list with date & amount of individual entry)
GB0203-Single Window System

Whether the branch is recovering Cash Handling charges for CA/OD/CC customers as
8072
per the extant guidelines
Whether SWOs are exercising their financial powers fixed for receipt of cash, payment of
8073
cash, clearing and transfer.
Whether SWO is taking print out of Tellers Cash Register Report before EOD and is the
8074
same checked by designated officer with the physical instrument.
Whether branch is taking print out of user ID-wise report on cash / Clearing/Transfer
8075 singly handled by each SWO on daily basis and kept checked /authenticated by the
officer.
GB0204-Tallying and verification of cash Report

Whether physical cash is being tallied with the cashier summary daily. Instances of non-
8076
tallying of cash, if any to be mentioned with dates and reason therefor?
Whether all Cash Reports are signed by the concerned Teller/SWO/Cashier/Vault
8077
custodian on daily basis and filled properly.
NPA-NPA MANAGEMENT
N110201-Accounts causing concern

2577 Recovery of instalments on due dates in loan accounts is closely monitored?
2578 Irregular accounts are identified and monitored?
2579 Recovery measures are initiated at first signs of irregularity?
2580 Steps are initiated to prevent/reduce the incidence of slippages in Standard Assets?
2581 Accounts with warning signals are monitored continuously?

Sick units are identified periodically as per guidelines and efforts are made for recovery of
2582
overdue amounts/ steps are taken to arrest the slippage to NPA?
Names of defaulters are reported to CO to enable them to place them in the RBI
2583
Defaulters List/Wilful Defaulters List?
N110202-NPA Management - Common

Whether Branch has identified as NPA in any TERM LOAN account where interest
2484
and/or installment of principal remain overdue for a period of more than 90 days
Whether Branch has identified as NPA in any Over draft/Cash Credit account where the
2485 account remains "Out of Order" for a period of more than 90 days ( refer "Out of Order "
staus as per NPA management policy)
Page No : 35
Whether Branch has identified as NPA in any Bills Purchased & Discounted account
2486
where bill remains overdue for a period of more than 90 days
Whether Branch has identified as NPA in any short duration Crop Loan account where
2487 installment of principal or interest there on remains overdue for a period of two crop
season .
Whether Branch has identified as NPA in any long term duration Crop Loan account
2488 where installment of principal or interest there on remains overdue for a period of one
crop season .
Compromise of NPA/ML accounts are done as per norms.Prefixed amount of compromise
2495 is deposited in no-lien account,process note prepared for reaching the minimum
acceptable amount,proper accounting procedure followed for compromise settlement.
2500 Whether any LC has been issued in Restructured/NPA accounts ?
If LC has been issued in Restructured/NPA accounts, whether prior permission has been
2501
obtained from Circle Office ? If No, give details
2524 Whether Staff accountability examined in the NPA account?
All accounts identified by the system as NPA have been classified as NPA. Divergence, if
2550
any are justified
2551 There is no divergence in NPA provisioning
In case multiple Ids exists, it is ensured that when one of the accounts of a borrower is
2552
classified as NPA, all accounts of that borrower are classified as NPA
2553 Up-gradation of NPAs to PA status is as per norms
Collection/Enforcement Agents appointed are from the approved list, their conduct is
2554 monitored and performance reviewed periodically and necessary action, including
termination, taken
In case of non-performing assets has the branch obtained valuation report from approved
2555
valuers for the fixed assets charged to the bank as per the guidelines
2556 Notices are issued under SARFAESI Act, in eligible cases
2557 Possession is taken expeditiously

Authorized enforcement agents are appointed, conduct monitored and periodically
2558
reviewed
2559 Steps are taken to auction the assets expeditiously
2560 OTS proposal as per guidelines and proposals are encouraged in eligible cases
2561 OTS are sanctioned by competent authority

Terms and conditions are conveyed to the borrower of OTS with proper
2562
acknowledgement.
Accounts where OTS has not materialised and payments are not forthcoming as per the
2563
terms and conditions of OTS are monitored and reported to CO
CDR cases are handled as per norms, debtor/creditor agreements are taken, charges are
created/ceded as per CDR package, Monitoring Committee Meetings are held regularly
2564
and attended, performance is monitored and reported periodically, unfavourable
developments are reported to CO
2565 DRT/ Suits are filed after obtaining permission/ sanctions from the concerned authority.
2566 Steps are taken to ensure that decree copy is received in time
Steps are taken to obtain back, mortgage papers/ title deeds deposited in court/ DRT
2567
immediately after decree/ decision
2568 Execution Petition (EP) is filed within reasonable time of obtaining decree copy.
Page No : 36
2569 Recovery certificates issued by DRTs are enforced in time
2570 Final decree petition is filed within the time stipulated in the preliminary decree.
2571 Latest position of suits/ EPs is ascertained from case lawyers

Cases are filed under State Revenue Recovery Acts in eligible cases. Recovery
2572 certificates are obtained promptly, assistance from Revenue Officials sought keeping the
same in force in all respect.
2573 Cases filed under State Revenue Recovery Acts are followed up.
2574 Attached/seized securities are preserved/ maintained properly
2575 ECGC/ CGTMSE claims are filed within due dates.
2576 ECGC / CGTMSE claims filed are followed up for early settlement
N110203-Restructured Accounts

Restructuring is done as per guidelines- NPV and provision are calculated as per
2584
guidelines?
Viability of the projected cash flow, capacity of the borrower etc are studied keeping in
2585
view the present market conditions?
2586 Restructured accounts are classified as NPA, wherever warranted?
Restructured accounts are monitored to assess the performance of the accounts during
2587
the specified period?
2588 Repeated restructuring is not done?
N110204-Staff Accountability

2589 Non-adherence of guidelines/ policy norms?
2590 Quick mortality accounts are identified and staff accountability examined?
2591 No slippage to NPA from PA during the review period?
2592 If any fraudulent activities prevailed and noticed at branch?
GB01-NPA Recovery Performance
GB0101-ML & NPA Recovery

8001 Whether all the relevant particular noted in the ledge folio of Memorandum ledge?
Whether Memorandam Ledger scroll(MLS)/Memorandum Ledger Abstact(MLA)/
8002
Memorandam Ledger Balance Book(MLBB)maintained by branch?
8003 Whether Balance is done on last friday of every month?
Whether deletion of accounts from Memorandam Ledger is done with due approval from
8004
the Competent Authority?
8005 Whether all entities in Memorandum Ledger are authenticated by authorised official?
8006 Whether follow up of a/cs for recovery in ML a/cs undertaken?
Page No : 37
Whether the branch is submitting status report of accounts in Memorandum Ledger with
8007 outstanding balance of Rs.1 lacs and above to Zonal Office once in a Year before 30th
May each year?
8008 Whether compromise proposal are expeditiously attended to/
Whether the branch is taking steps for regular write off of accounts where there is no
8009
scope for recovery.
8010 Suit filed / DRT cases are properly followed up
Adequate efforts are made by the Branch to recover NPAs and written off accounts during
8011
the review period/month
8012 Branch is putting in efforts to upgrade fresh NPAs
8013 No settlement proposal is entertained from willful defaulters

Branch has complied with the observations of RBI inspectors / statutory auditors on asset
8014
classification and provisioning (IRAC norms)
Demand Notice,13(2) under SARFAESI Act is issued in all eligible cases immediatly as
8015
and when a/c turned NPA.
8016 There is proper follow up by the Branch after SARFAESI notice period is over
8017 Recovery made under OTS is as per sanction terms

whether possesion notice is properly issued and possesion are being taken under
8018
SARFAESI Act in all eligible cases
8019 whether auction of possesion taken properties are being done timely.
If the CGTMSE loan turned NPA last month , Wheather the letter for NPA MARKING at
8020
Zonal Level has been sent or Not.
Has the CGTMSE covered A/cs which turned NPA last year, the lodgement of claim with
8021
CGTMSE been sent in prescribed format to zo?
Has the 13 (4) or SARFAESI "Possession Notice" by Authorised Officer (AO) after 60
8022
days of serving 13(2) ie. Demand Notice been issued and possession taken ?
Has the Paper Publication of 13 (4) or "Possesion Notice" been made stricty within 7 days
8023 of serving 13 (4) ie. Possession Notice ? In case of where assistance for physical
possession is required ,application with DM/CMM has been filed?
Has the " Caveat lodgement" with Civil Court, the DRT and the Hon'ble High Court, when
8024 there is apprehension of filing suit/SA by the borrowe/guarantor against the bank, been
made if necessary?
Has the "Reserve Price" of property Fixed from - SAC, RO for Sale of Property just after
8025
servicing of 13 (4) Possession Notice and getting Valuation Report from Panel valuer?
GB07-Operations
GB0701-System Security Checks

8312 Password secrecy is maintained by the employees
8313 Whether any unauthorised installation of software/internet?
8314 Whether signature scanning done upto date?
8315 Whether all nodes performed its intended function?
8316 Whether the service provider is checking all the nodes for virus scanning
8317 Whether satisfactory service provided by vendor?
Page No : 38
Whether all the CCTV intalled in Brnach premises and ATM cabin are in working
8318
condition ?
Whether any violation noticed in observing HO security policy guidelines by the branch?
8319
Instances, if any, to be mentioned with date.
8320 Whether control registers as stipulated by HO maintained?
8321 Whether UPS is utilised for computers only?
8322 Whether UPS/Battery room is kept neat and tidy?

Whether Access to the system is provided to the casual worker/ sub staff/ unauthorized
8323
person.
8324 User IDs of transferred/retired/resigned employees are disabled promptly
8325 No multiple user IDs are created for same person
8326 Physical access to PCs are restricted to authorised persons only
8327 All nodes and stand alone PCs are operated by authorised users
GB09-Profit & Loss
GB0902-Expense Accounts

8343 Expenditure items are accounted to proper heads of account
Whether expenditure incurred for individual items are within the powers of the Branch
8344
manager?
Expenditure incurred beyond delegated powers is reported to controlling office for
8345
approval
If not, give details of such expenditure indicating whether confirmation obtained from
8346
appropriate authorities
8347 Revised rate of interest is applied to all deposits as stipulated from time to time
Whether expenditure incurred for individual items are within sanctioned budget? If not,
8348
give details of such items and amount:
8349 Expenditure incurred on postage is accounted on daily basis
8350 No unusual / unauthorised debit entries are made in Manual Interest Paid on Deposits
There was no major breakdown of server / UPS causing disruption of Branch working
8351
during the review period/month
GB0901-Income Accounts

Verify that payment of Term Deposit beyond Rs.20,000/= including interest is not made in
8332
cash
verify Whether service charges for return of cheques,issue of cheque books,carrying out
8333
standing instructions are levied as per prescribed norms.
8334 confirm application of correct interest rate (and correct date )in all t he deposit accounts.
8335 Correct deduction of the TDS on interest paid on Deposits

In case of bulk deposit/incentive rateof interest deposits,proper authorization from the
8336
competent authority is on record.
Page No : 39
No item of Sundry Advance is pending for more than 1 month (Particulars of items
8337
pending for more than 1 month if any to be furnished)
Revised rate of interest / discount / overdue interest are correctly applied to all the credit
8338
facilities, as stipulated.
8339 No unauthorised waiver is noticed.
8340 No instance of debit to income account is observed
8341 Whether charges of cheques leaf is recovered as stipulated by the Bank.

Whether INTERSOL charges for cash drawals (located in an other city/centre) is
8342
collected by the system.
GB08-Remittance
GB0801-REMITTANCE & BILLS FOR COLLECTION

Verify whether branch detains Inward Bills, Cheques & Collection items beyond the
8328
stipulated period.
8329 Verify whether overdue bills are properly followed up & non- payment notices are served ?
Verify whether bills are purchased as per terms of sanction and proper margin is
8330
maintained as per sanction.
Verify whether at the time of purchase of bills documents of title viz, Transport Receipts,
8331 Railways Receipts are obtained in favour of Bank and whether transporters are on the IBA
approved list.
GB12-Statements
GB1204-Exchange Earners Foreign Currency (EEFC) & RFC Account

Monthly/half yearly confirmations rearding correctness of balances are send to Treasury
8587
branch,Mumbai.
Branch is converting balance outstanding in EEFC/RFC (Domestic) DDA account on or
8588 before the end of the next month following the month of credit of the amount to
EEFC/RFC (Domestic) DDA account
GB1203-Financial/Deferred payment / Performance/ Bid Bond Guarantees / Retention Money

No DPG / Other Guarantee has devolved (Furnish particulars of devolved DPGs and
8586
Other Guarantees)
GB1206-FX Transaction seepage

All Interest, commission, fees, charges legitimately due to the Bank are collected (Report
8600
details of seepage if any)
GB1208-Implementation of AS 11 standard
8602 No unrelated debit or crdit is noticed in Difference in Exchange account or Profit or Loss
Page No : 40
8602 on Revaluation Account (Exceptions to be reported with reasons)
Branch tallies the ID check list for balances, interest etc. and returns it to ID with
8603
confirmation
100% checking of all A 1 and A 2 forms meant for submission to RBI is done and found
8604
them in order
Documents evidencing imports (Exchange Control copies of Bill of Entry/ Postal/Courier
8605
wrapper etc) and no irregularies/discripancies are observed
GB1207-Major deviations/irregularities

No major deviations/irregularities are observed in foreign exchange transactions (Report
8601
exceptions)
GB1205-Miscellaneous matters

Branch has taken suitable steps to identify the unidentified debits/credits to NOSTRO
8589 accounts upon receipt of Mumbai Treasury branch (Necessary confirmation from the
Branch may be taken)
Export Credit is sanctioned/ renewed/ ad hoc limits are sanctioned as per credit policy
8590
(Comment on delays if any)
All Rejections of Export Credit are properly reported to Controlling Office with reasons for
8591
rejections
Branch has displayed Exchange Rates (Both purchase and sale) of currency and TCs in
8592
the branch
8593 Branch is scrupulously following liberisation measures
Service Tax on all FX transactions is revised as per Cir.No. CHO/IW/21/2014-15 dated
8594
2014
Interest Equilisation is calculated correctly and all eligible accounts are included and
8595
consolidated statement is sent to HO International Department on Monthly basis.
8596 Branch is advised about incognito visits by RBI officials
Members of Staff are trained / have requisite skills and second line officer is available in
8597
the Branch in case of exigencies
whether all transactions relating to EXPENSE Heads where GST component is included,
8598
have to be routed through “CGSTN” menu in the system
GST - Whether Branch has collected GST on all eligible transactions - amount
8599
collected :
GB1210-OCAS

8608 Whether Maker and checker ID created for disposal of OCAS alerts?
8609 Whether OCAS alerts generated are being disposed on daily basis?
8610 Whether pending alerts with the branch are getting redued gradually ?
8611 Whether more than 80% of the alerts generated is disposed ?
8612 Whether disposal is per timeline i.e. Disposal should be within T+2 days ?
Page No : 41
GB1202-Position of untallied accounts

8585 There are no untallied heads of accounts (Furnish position of untallied heads if any)
GB1201-Quarterly

Branch has submitted all quarterly statements to i HO International Deptt (Report
8583
pendency if any)
Branch has submitted all quarterly statements to HO International Deptt (Report pendency
8584
if any)
GB1209-SWIFT Audit

8606 All Entries are entered in Books of accounts / CBS before routing the message in SWIFT.
Whether all the SWIFT messages were shown to the Auditor on daily basis and they have
8607 checked that all enteries were only routed after getting approval from the comptetent
Authority.
GB10-Sundry Asserts & Liabilities
GB1002-Non Resident Deposit Schemes (NRE/FCNR(B)/NRSR)

8354 Deposit accounts are opened as per norms (Report deviations if any)
In case of accounts opened / operated by Power of Attorney holder independent
8355
confirmation is obtained from the account holder
8356 Instructions / requests received through e mail are acted upon
GB1001-Submission of Control Returns

8352 Branch is submitting all the returns/statements as per schedule of returns
8353 All borrowal accounts are classified under framework at the time of sanction / renewal
GB03-Third party products
GB0301-Bancassurance

8093 whether policy - cum-Commission Register is maintained properly?
8094 Whether eligible percentage of Commission releazed from the insurance companies ?
Whether the T.D.S amount deducted by the insurance companies have been booked into
8095
exchange & Commision account to the debit of head office account
Whether the T.D.S certiificates along with Debit Advice as well as the copy of the
8096 statements of T.D.S deduction received from the insurance companies have been send to
Page No : 42
8096 head office,account departments.
whether the Exchange & Commissions amounts earned by the branches have been
credited in the following income heads:-
8097 FOR LIC BUSINESS : I)Exchange & commisions earned -A/C Bancassurance(LICI)
FOR GENERAL INSURANCE BUSINESS :
II)Exchange &commisions earned -A/C Bancassurance(RGICL).
8098 Whether the copies of insurance policies are kept at the branches properly?
Page No : 43

IPCC Audit MCQs by Vinit Mishra Sir

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IPCC Audit MCQs by Vinit Mishra Sir

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Run Date : 19/01/2019

Concurrent Audit System

Account Name Account No Scheme Code

VIJAY KUMAR KESHRI 16910510006139 CC107

Audit Point Audit Point Description

Audit Point Audit Point Description

128 Overdues are checked and reported to Controlling Office

133 Periodic verification of charge is made

CC107D-Credit Sanction Reporting and its Review

Audit Point Audit Point Description

Audit Point Audit Point Description

66 Vetting of documents by panel advocate as per extant guidelines. Deficiency observed by

CC107K-Interest / Other Service Charges

Audit Point Audit Point Description

Audit Point Audit Point Description

Audit Point Audit Point Description

11 The proposal was not declined by higher authorities earlier.

12 Verification of authorities/rights of power of attorney of applicants in applicable cases.

Audit Point Audit Point Description

CC107J-Review / Renewal of Limits

Audit Point Audit Point Description

139 Operations are not allowed in expired limits

140 Renewal application submitted by the borrower in time

141 Provisional extension is granted after proper review as per guidelines

142 Proper reasons are recorded for repeated extension

Audit Point Audit Point Description

Audit Point Audit Point Description

1343 Colateral securities obtained as stipulated

Account Name Account No Scheme Code

SAMPAT KUMAR SINGH 16910510006146 CC104

Audit Point Audit Point Description

Audit Point Audit Point Description

206 Repeated restructuring is not done

Audit Point Audit Point Description

Audit Point Audit Point Description

CC104K-Interest / Other Service Charges

Audit Point Audit Point Description

Audit Point Audit Point Description

Audit Point Audit Point Description

Audit Point Audit Point Description

CC104J-Review / Renewal of Limits

Audit Point Audit Point Description

139 Operations are not allowed in expired limits

Audit Point Audit Point Description

Audit Point Audit Point Description

GB05- Custody and Register

Audit Point Audit Point Description

8113 Whether the documents entered in the register are available

GB0611-Annual Maintenance Contracts

Audit Point Audit Point Description

Audit Point Audit Point Description

8227 Is Branch verifying daily Journal Printer Log, entry wise.

Audit Point Audit Point Description

Audit Point Audit Point Description

Audit Point Audit Point Description

Audit Point Audit Point Description

GB0628-Compliance of Statutory requirements

Audit Point Audit Point Description

Audit Point Audit Point Description

Audit Point Audit Point Description

8160 Report on signature scaning & its pendency/arreas

8164 No debit balance allowed is outstanding for more than 1 month

Audit Point Audit Point Description