Check Register Spreadsheet www.moneyspot.

org
www.moneyspot.org
Version 4.5 (No Sort / No Category Report)

Dear Reader,

Thanks for downloading my Check Register spreadsheet!

REGISTER INTRODUCTION
While I put this spreadsheet together with the idea that it could function as a simple check
register, the truth is that it will probably work as a register for most any type of basic
bank account: savings, loan, credit card, or whatever. You could even use it to track your cash
spending, if you wanted. Just open a new workbook for each type of account that you wish
to track.

If you'd like to read my FAQ / tutorial page, click here: Check Register Info Page

SETUP
This workbook has a total of five worksheets: these Instructions, the Types and Categories worksheets,
the Register itself, and then the Recurring Transactions worksheet.

TYPES: This refers to the type of transaction you're entering. For instance, if you're using the Register
to track a checking account, you might have transaction types like "Check," "ATM,"
"Checkcard" (CkCd), "Online" (for online payments), and "Deposit," to name a few. The
types already listed on this page are just a few common ones that I use. Feel free to change
them as you wish. The page can handle up to 15 different transaction Types.

CATEGORIES: When it comes to seeing where your money is going, there's no better way than to do
it than by categorizing your expenses. The Categories page can hold up to 200
different categories. I have some basic ones already there, just to give you some ideas.
Feel free to update and delete them as you wish. You're almost guaranteed to
add more over time! (Unless you somehow manage to stop spending money.)

USING TYPES AND CATEGORIES

When using the Register itself, as you select the cells for "TYPE" and "CATEGORY" for the transaction you're
entering, a drop-down box will appear. In it will be a scrollable list of the "TYPES" and "CATEGORIES" you've
entered on each one's respective page. Just scroll up or down and select the TYPE and CATEGORY that's
appropriate for the transaction you're entering, or simply type in what you wish.

As long as you keep to specific, standard (for you!) lists of TYPES and CATEGORIES, then you can use
Excel's great sorting and AutoFiltering capabilities to sort your data pretty much any way you like. How much
money did you spend on Dining Out last month? If your version of Excel offers AutoFilter, it'll be a snap
to filter out all entries except those (1) from last month, and (2) which had CATEGORY "Dining Out."

NOTE: You will have to unprotect your worksheets (TOOLS --> PROTECTION --> UNPROTECT SHEET)
before using any AutoFilter capabilities.

HEY BIG SPENDER! Want to make your life a little easier?

For less than $10, you too can own the Excel version of this spreadsheet which contains macros
which easily sort all your Types, Categories, and Transactions (by date) with just a single mouse-click!
"SORT" command buttons on the "Types" and "Categories" pages use macros to sort your data
alphabetically, and another "SORT" button sorts your Register transactions by date. It's just lots easier
to keep things organized this way, I've found! (It also has a reconciliation feature; this one does not.)

Additionally, the pay version has a CATEGORY REPORT worksheet which allows you to see exactly how
much you've spent or earned, in all your categories, in any given time period!

So spend a few bucks, support IYM, and revel in the beauty of macro-powered sorting, reconciling,
and easy expense reporting!

NOTE: OpenOffice does not support Visual Basic, so the sorting macros will not work!
OpenOffice (and Mac) users should simply stick with this free version!

REGISTER USE BASICS

This ought to be pretty self-explanatory! Just enter all your transactions as you would in an ordinary check
register, and the spreadsheet will do all the nasty math for you. Your current, running balance is always
shown in Column J.

Starting Balance: Enter the verified balance of your account from right before you wish to begin
entering transactions. (Cell K11)

Date: Date of the transaction.

Type: See above. The type of the transaction (check, checkcard, ATM, etc.).
Item #: Might refer to a check number, or some other sort of transaction number (if you wish).
Payee: Who you paid (in the case of a debit), or who paid you (in the case of a credit).
Category: See above. Use categories like "Groceries" and "Auto - Fuel" to track your spending.
Memo: Just a place for any notes you might wish to include.
Debit: Where you'll enter the amount of an expenditure.
Credit: Where you'll enter the amount of a payment to you.
Balance: This is your current balance, assuming all relevant transactions have been entered.

The sample transactions already in the Register should give you some idea of how to enter your data. Delete
the sample transactions when you're ready to start entering your own!

The register is long enough to hold about two thousand transactions, but I WOULD NOT recommend
using a single spreadsheet that long, or entering that much data. That is just too data-bloated. You'll
be MUCH better off if you start a clean spreadsheet Register every few months or so, depending on
how many transactions you're entering. The more transactions, the bigger the file size, and the longer
Excel will take to do any sorting and filtering (assuming you use it for that).

I hope this Register spreadsheet is a great help to you!

Regards,
Michael
 Transaction Types
1 ATM
2 Check
3 CkCd
4 Deposit
5 EFT
6 Online
7 Transfer
8
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 Spending Categories

1 Auto - Fuel
2 Auto - Insurance
3 Auto - Maintenance
4 Auto - Payment
5 Bank Charges
6 Dining
7 Grocery
8 Household
9 Income - Interest
10 Income - Salary
11 Insurance - Home
12 Insurance - Life
13 Interest Charges
14 Medical
15 Medical - Prescription
16 Refund
17 Travel
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 Enter ending balance from latest bank statement: $635.92
Amount left to reconcile: $18.75

(Account Name)

43552

DATE TYPE ITEM # PAYEE CATEGORY MEMO DEBIT

DATE TYPE ITEM # PAYEE CATEGORY MEMO DEBIT
39085 Check 1009 Steve's Stoves Household For flame-retardant cooktop $55.71
39089 Check 1010 Doug's Barber Shop Personal $12.00
39090 Check 1000 Big Lots Household $52.00
39091 Check Hopalong Machines Income - Salary Stiffed again - Missing 6 hours
39097 CkCd ABC Grocery Grocery $45.00
39115 Deposit Big Lots Refund
$635.92
$18.75

CREDIT C BALANCE
CREDIT c $150.00
c $94.29
c $82.29
c $30.29
$631.88 c $662.17
c $617.17
$18.75 $635.92
 This is your Recurring Transactions Log. Here you can list up to fifty transactions which occur on a regular basis -- for i
mortgage payments, gas and water bills, and so on. Entering a transaction here does NOT affect the Check Register itsel
log is simply for convenience. Additionally, when today's or tomorrow's date matches the number you've input in the RECU
field, that row will have a colored background. (We all need help remembering sometimes!)

RECURRANCE DATE
RECURRANCE (e.g., enter "10" if
TYPE DESCRIPTION AMOUNT 10th day of month)
2 - Biweekly Paycheck $670.00
3 - Monthly Electric bill $80.00 5
3 - Monthly Mortgage payment $1,000.00 7
3 - Monthly Truck payment $350.00 9
3 - Monthly Gas bill $85.00 20
6 - Semiannually Auto insurance $750.00 8
7 - Annually Life insurance $660.00 18
 ctions which occur on a regular basis -- for instance, rent and
ere does NOT affect the Check Register itself in any way; this
matches the number you've input in the RECURRANCE DATE
g sometimes!)

NOTES
Every other Friday

Due February and August

Every June 18th