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SCHO BOARD OF CENTRAL DIRECTO CALEND CONSTRUCT

OLS EDUCATION OFFICE RY AR ION

Word

Computer Applications

Spreadsheet Notes

PowerPoint Notes

Word

Spreadsheet Notes Part II

Database

Word
Microsoft Word … A Few Tips

General Terminology

The Cursor is the blinking insertion point and is an I symbol where text appears.

Making changes to a document is known as Editing.

Text is known as the words on a page.
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Font is the name given to different kinds of text appearance or styles and size.
Word Wrap allows a person to type on a new line automatically without hitting the
enter key.

To make a hard copy of a document is known as printing.

Selecting text means to choose a part of a document to work with by dragging over it
with the mouse to highlight words.

Overtype Mode allows the user to overwrite existing text, replacing whatever text was already there. (See
Insert Key)

Insert Mode is the opposite of Overtype Mode. Allows user to add text at location without overwriting existing
text. This mode is the default. (See Insert Key)

Formatting - Once a document has been created, you arrange how it will look by selecting the font, size, colors,
spacing and how things line up on the pages.

Line Spacing is the distance between lines of text.

To make a word or part of a document stand out from other text, we emphasize it by
Boldfacing, Italicizing or Underlining it.

Alignment refers to the way lines of text are arranged relative to the edges of a block of
text. For example, the text can be flush with the left side of the document (left aligned),
flush with the right side of the document (right aligned), or centered horizontally on the
document (centered). There is also an alignment option called justified. In text that is
justified both the right and left sides of the text will appear to line up evenly.

Header/Footer The header is one or more lines of text that appear at the top of every page of a document. The
header often includes information like names and titles. The footer consists of one or more lines of text that appear at the

bottom of every page of a document. The footer often includes the page number.

Business Letter Formatting

Full Block, Modi ed Block and Semi-Block formats of business letters - see handout.

6 Parts of a Letter - Identi cation, placement and usage of all - see handout.

SPACING RULES

One Space After: Words Semi-colons ; Parentheses () Commas Last Quotation Mark

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Two Spaces After: Any punctuation that ends a sentence .?! Full Colons :

Keys

Backspace - deletes text to the left of the cursor

Delete - deletes text to the right of the cursor

Home - sends cursor to the beginning of the line

End - sends cursor to the end of the line

Ctrl + End - sends cursor to the end of a document

Insert - Toggles between "Insert" mode and "Overtype" mode. When you click the
"Insert" key once, you go into "Overtype" mode. Click it again, it will go into "Insert"
mode. When you are "Overtype" mode, you will see OVR on the Status bar at the
bottom of the window.

Some important options on the Menu Bar in Microsoft Word:

File

Open How to open a document that you previously saved

Save As, your folder How to save and name a document for the rst time (on
our network)

Page Setup Where to change margins and which way the paper
prints out – Landscape = horizontal, Portrait = vertical
Print Preview Shows how the document will be printed out
Print Where to print the document, change printers, print
only certain pages

Edit
Select All Highlights an entire document before changing the
format or appearance
Cut, Copy, Paste After selecting text use these commands to move
from one place to another

View

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Headers and Footers
A header is printed in the top margin; a footer is printed
in the bottom margin. Headers and footers are typically
used in printed documents. You can create headers and
footers that include text or graphics — for example,
page numbers, the date, the document's title or le
name, or the author's name.

Insert

Picture, ClipArt How to open the Clip Gallery, which previews a wide
variety of pictures, photographs, sounds, and video
clips that you can insert in your documents.
Picture, WordArt Molds a word or words into various shapes to
enhance titles, headlines, signs or other
document elements.
Date and Time Inserts the present date and time in many
formats automatically

Format

Font How to change the text style, color and size of

the words, as well as many other ways to
enhance text, such as boldfacing, italicizing,
underlining in many different ways, and even
animation effects
Indents, Alignment, and Spacing How to change where words will appear when
typed or change to double spacing
Columns How to change document to have text typed
into columns
Picture, Layout How to have words wrapped around a picture

Change Case How to change the case of your text to lower

case or UPPER CASE.

Tools

Spelling and Grammar How to look for incorrectly spelled words and incorrect
grammar. DOES NOT REPLACE RE-READING AND PROOFREADING.

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Language, Thesaurus How to select or type a word for which you want to find a
synonym, an antonym, or related words

Word Count How to automatically count words in a document

Letters and Mailings,

Letter Wizard Used to automatically create various types of business letters

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