A

MAJOR PROJECT REPORT

ON

PROJECT NAME

SUBMITTED IN THE PARTIAL FULFILLMENT OF

THE DEGREE OF

BACHELOR OF COMPUTER APPLICATION

Dr. B. R. AMBEDKAR UNIVERSITY, AGRA
BY

STUDENT NAME:
ROLL NO:
ENROLMENT NO:

Under the Guidance of

Internal Guide Name External Guide Name

(Designation) (Designation)

Dr. MPS MEMORIAL COLLEGE OF BUSINESS STUDIES, AGRA (U.P.) 282007

Year 2019
 CERTIFICATE

It is certified that the work contained in the project report titled “Title of the Project
Report,” by “Name of the Student,” has been carried out under my/our supervision and
that this work has not been submitted elsewhere for a degree

Signature of Supervisor(s)
Name(s)
Department(s)
DR. M.P.S. COLLEGE OF BUSINESS STUDIES
Month, Year
 DECLARATION

I declare that this written submission represents my ideas in my own words and where
others' ideas or words have been included, I have adequately cited and referenced the
original sources. I also declare that I have adhered to all principles of academic honesty
and integrity and have not misrepresented or fabricated or falsified any
idea/data/fact/source in my submission. I understand that any violation of the above will
be cause for disciplinary action by the Institute and can also evoke penal action from the
sources which have thus not been properly cited or from whom proper permission has not
been taken when needed.

(Signature)
(Name of the student)
(Roll No.)
Date:
ACKNOWLEDGEMENT
INTRODUCTION

Today all the work at the time of admission of the students is done manually by ink and
paper, which is very slow and consuming much efforts and time. In the modern world of
technology, computer are affecting our lives in more ways than we probably are aware of
COMPUTERIZED MANAGEMENT maintaining information of an educational institute, colleges, other
the list is endless. The main principle behind the need of college admission system is easy supervision
of institutes. It can handle the details of students such as fee details or marks details. This Student
Database has been designed taking into account the practical needs to manage a Students data.
Moreover, it provides security at product level as well as user level. Its design concentrates on 4 types
of users:

1. Admin
2. Students
3. Account
4. Student section
PROBLEM SPECIFICATION

Student admissions are a vital part of any College’s running because students are what keep a College
alive. The student admission is one of the most important activities within a College as one cannot
survive without students. A poor admissions system can mean fewer students being admitted into a
College because of mistakes or an overly slow response time. The process begins with a potential
student completing an application form through the Universities and Colleges Admissions Service, the
first step for students is to apply directly to the College through a custom online form. The next step is
for the Admissions service centre has to review the application and ensure that all of the required
information has been provided. The application in its entirety is then forwarded, complete with a
recommendation, to the respective department’s Admissions Tutor, who has the final say as to
whether each potential student is Accepted or rejected. Before making a decision, the Admissions
Tutor reviews the application and the additional documentation, comparing the academic credentials
to a list of College rankings and previous, similar applications.
 BACKGROUND AND RELATED WORK

The main aim of our project is to develop the application which will be useful in college admission
system. As this college admission system project includes the admission process of student, starting
from when the student takes admission in college in first year till that submission of examination form
from the college. The requirement of the student is to:

 Login to the system through the first page of the application.

 New student registration after logging into the system.

 View/change his/her details.

 Can get help through the help option to view different features of the system.

 Admin login should be present who can read as well as remove any uploads. The student details
in separate records are tedious task. Referring to all these records and updating is needed. Since
the number of students are growing and management has to handle records of all of the
students, it is facing the little bit problems in Maintaining the records of students.
  Objectives:


 The new system is totally computerized system.
 The system should be flexible.
 It provides security and authorization.
 It save time and cost.
 It is user friendly.
 In new system,use less manpower than manual system.
 In this , the data require less space to store than the manual
system.
 Students can easily get information about organization and
easily apply for admission.
 SCOPE

This project’s aim is to automate the system, pre-checking the inclusion of all required material and automatically
ranking each student’s application based on a number of criteria. These criteria include the ranking of their
College, their grade at said College and their language grade Certificate. The data used by the system is stored in a
database that will be the centre of all information held about students and the base for the remainder of the
process after the initial application has been made. This enables things to be simplified and considerably
quickened, making the jobs of the people involved easier. It supports the current process but centralizes it and
makes it possible for decisions to be made earlier and easier way.
 GOALS

The main goal of the system is to automate the process carried out in the organization with improved performance
and realize the vision of paperless admission. Some of the goals of the system are listed below:

 Manage large number of student details.

 Manage all details of student who registered for the course and send appropriate details about the course
to the students account.

 Create student accounts and maintain the data’s effectively.

 View all the details of the students.

 Create the statistical reports to facilitate the finance department work.

 Manage the details of hostellers and facilitate the allotment of hostels rooms for the students.

 Reduce the work load in interview the students for selection and Counseling should be very effective rather
than direct methods.
Tools/Environment
Software Requirement Specification (SRS):

1) Introduction:
1.1 Purpose: The purpose of the project is to provide online facility to
Institutes to conduct online exams and to Students to give online exams.
Institutes can enter and edit the questions along with the students list. Also
they can view the result. Students can login and give their respective
exams and view their score then and there. Others can view sample papers
to get look and feel of the online examination system.
.

1.2 Scope: The website to conduct online Admission for a University is

“Online Admission System”. This website provides facility to institutes to
conduct online Admissions by providing a unique id to each Student. The
institute provides online registration of the student. Institute also enters the
list of eligible students. All the information entered can be later edited by
the institute.

In turn student can login with their id, name and Programmed to give the
forms and can view their Admission status then and there. Institutes can
also change the status of admission of their students (if needed).

Benefits: This website reduces the manual work, maintaining accuracy,

increasing efficiency and saving time. Also institutes need not go to
develop new software each time; instead they just register and admit the
students online. For students, it saves time of going too far away admission
centres and also they can view their Admission status then and there.

iii) Abbreviations:

PHP stands for Hypertext Pre Processor

HTTP stands for Hypertext Transfer Protocol

iv) References:

IEEE Recommended Practice for Software Requirements Specification-

IEEE STD 830-1993.

v) Overview: The rest of this SRS document describes the various system
requirements, interfaces, features and functionalities in detail.

2. Overall Description: In Online Admission system institute can register

to conduct an online admission and view the academic records later.
Students can fill the form and their respective academic records (softcopy),
which helps the registrar to admit the student or reject as per submitted
records. No student can take a particular online registration more than
once.

i.) Product

Perspective:

(i) User interfaces

The application will have a user friendly and menu based interface.

Following screens will be provided:

(ii) A login screen for entering the username, password will be provided.
Access to different screens will be based upon the user.

(iii) There is a screen for displaying information regarding entries to be

made by institutes.
(iv) There is a screen for displaying information regarding filling of
Admission form details by institutes.

(v) There is a screen for displaying information regarding entering student

list for the particular program.

(vi) There is a screen for displaying information menu regarding what

options the institutes will select while filling entries in the form.

(vii) There is a screen for displaying course details to the students when
they are selecting program for admission.

(viii) There is a screen for submitted status for the students.

(ix) There is a screen for displaying of results of students after taking time
for registrar for selecting and rejecting students in the selected list and
rejected list.

(x) Hardware interfaces

(i) Support for printer for printing results then and there.

(ii) Screen resolution of at least 800X600 is required for proper and

complete viewing of screens. Higher resolution will be accepted.

(xi) Software interfaces

(i) Any windows based operating system.

(ii) MYSQL-for database.

(iii) Dreamweaver for developing code.

(xii) Communications interfaces Xampp

(xiii) Memory Constraints At least 512 MB RAM and 5 MB space on hard

disk will be required for running the application.

(xv) Site Adaptation Requirements Web browser with cookies enabled.

ii.) Product Functions: The website will allow access only to authorised
users with specific roles (Administrator- maintains the website, Institutes-
Register to select the forms submitted by the students, Students-Apply for
admission online) a summary of the major functions that the website will
perform:

a. Provide facility to institutes to register to conduct an online admission

process.

b. Institutes can enter the number of programs and there course details and
the list of eligible students selected.

c. Students can login and submit the admission form.

iii.) User Characteristics:

a. Educational level: Users should be comfortable with the English

language.

b. Experience: Users should have prior information regarding the online

admission process.

c. Skills: Users should have basic knowledge and should be comfortable

using general purpose applications on computers.

iv.) Constraints:

* Since the DBMS being used is MYSQL, which is not a very popular
DBMS, it will not be able to store a very huge number of records.

* Due to limited features of DBMS being used performance tuning features

will not be applied to the queries and thus the system may become slow
with the increase in number of records being stored.

* An extra security as SSL must be used to secure the marks details and
other examination information.
v.) Assumptions: The application is online so taking into consideration that
all the details are true. Students can submit application form just once.

vi.) Apportioning of Requirements: The future versions of the website will

be having a better database to handle larger number of records, in a more
secure way.

Also separate profile will be maintained later for all students so that he can
view all his previous academic records later.

3. Specific Requirements: This section provides software requirements to

a level of detail sufficient to enable designers to design the system and
testers to test the system.

• External Interface Requirements:

* User Interfaces:

*Institute Registration Screen: Various fields available on this screen will

be:

*Login Name

*Institute Name

*Email Id

*Password

*Institute Login Screen: Fields available on this screen are:

*Login Name

*Email Id
*Password

*Entering academic details: Various Fields are:

*Programs

*Course list for each Program

*Admission selected/rejected list Screen: Various Fields are:

*Student List Screen: Various Fields are:

*Student ID

*Student Name

*Student Login Screen: Various Fields are:

*Student ID

*Student Name

*Institute ID

*Result (Select/Reject)

*Hardware interfaces:

*Support for printer for printing results then and there.

*Screen resolution of at least 800X600 is required for proper and complete

viewing of screens. Higher resolution will be accepted.

*Software interfaces:

*Any windows based operating system.

*MySQL-for database.

*PHP for developing code.

*Communications interfaces

None

ii.) Software Product Features:

Validity Checks: JavaScript provides validity checks for various

fields in the forms.

Sequencing Information: All the information regarding exam details,

student list, question details, display of result should be handled
sequentially that is data should be stored only in a particular sequence to
avoid any inconvenience

Error Handling: If any of the validations or sequencing flows does

not hold true then

Appropriate error messages will be prompted to the user for doing the
needful.

iii.) Performance Requirements: This subsection specifies numerical

requirements placed on the software or on the human interaction with the
software, as a whole. Numerical requirements will include:

*Only text information will be supported (HTTP)

*All the transactions will be processed within seconds.

iv.) Design Constraints: None

v.) Software System Attributes:

*Security: Only authorized users will be able to access the website by

entering the correct login name and corresponding password.

*Maintainability: The website can be maintained in present or future. It will

be easy to incorporate new requirements in the individual modules.

*Portability: As the website is online so will be easily portable on various

systems.
The website will be also easily portable on any windows based system that
has MYSQL installed.

*Logical Database Requirements: The following information will be

placed in the database:

*Organization Details: ID, Login Name, Email, Password, Institute Name.

*Program Details: ID, Pname, No. of Course, No. of Duration, credits.

*Institute Student List: Sid, Sname, FormID, Result.

*Other Requirements: None

DATA FLOW DIAGRAM (DFD):-

0 LEVEL DFD

Login
Online
USER Admissi ADMIN
on
1 LEVEL DFD

Course Manager

Student

Student Profile create

Online
Admission
System

Admission

Payment
Admin

Student Zone Manager

2nd LEVEL DFD

Staff
Admin

Course
manager

Student

Student profile
creater

Admission

Admissiondetail
s

Payment
Payment G.way

StudentZo
ne
Manager

Enquiry details
Use Case Diagram
 STUDENT VIEW FUNCTIONALITY:

Registration and Login System:

This will enable the system to display personalized information when the user logs in and certain information, such

as name and address, to be added to each application

automatically. Giving each student a specific ID will also allow a user to apply to a number of courses, while giving

the system a way to prevent unnecessary duplication of applications.

Update Details:
Applicants, admissions staff and tutors will all have the ability to update their personal details at any time.

Applicants, however, will also be able to update their application details. After the user has confirmed the update,

an e-mail is dispatched with the original and new details as confirmation. The only time an application will be

locked for editing will be when it has been submitted to a tutor for review, after which point the

application will no longer be accessible by the user.

 EXPERIMENTAL RESULTS

Our College Admission System is online for student. It includes admin, student and office sections. Each section of
office is helpful for student like exam, student and account. Experimental result of our College Admission System is
student's admission will be done by online.& notice board application which is based on android is give notification
to each section[9]. Each process includes in requirement of our project are going to be fulfilled.

Input: Input will be details of students like marks, personal etc while filling the admission form. Also the notice will
be send for check whether the student gets the notification.

Output: That admission form will get submitted by student with student’s fee details and admission of the student
will get confirmed. And all the student details will be available and accessible as per the requirement of the various
sections in the college. Also the student will gets notified by message.

Analysis: After filling the admission form student will go for account section and here the accountant will enter the
Unique ID No. provided by Admin Then after verification of the form will be done by student section
 SUPPLEMENTARY REQUIREMENTS

Immediate Feedback: The System must try to answer all the queries of the students and it should provide
immediate feedback after getting any request from the students. The system must provide the illusion to the
students that, they are contact the real peoples for process the Admission task.

Reduce the Cost of Admission Process: The main aim of the System is to reduce the cost needed for Admission
Process, so it automatically reduces the manual power needed to perform the entire task and improve the quality
of the work.

Increase the Quality of the Process: The System facilitates the work of the universities and the same time it must
reduce the work load of the organization with expected quality. Quality in the sense, the system try to avoid the
mistakes that are usually happen during the Admission Process because names of the students sometimes missed
in the selected list and call letters for the students also not send properly to the qualified students. Make the
Interface Simple as Possible.

Reduced Time: To perform any task time is one of the important factors to consider. If the system not utilize
properly time, than the entire aim of system is fails and the system is fails to reach its goal. So time take to process
all these activities should be less but the output should be effective.
 OTHER NONFUNCTIONAL REQUIREMENTS

Performance Requirements
Some Performance requirements identified is listed below:
o The database shall be able to accommodate a minimum of 10,000 records of students.
o The software shall support use of multiple users at a time.
o There are no other specific performance requirements that will affect development.

Security Requirements
Some of the factors that are identified to protect the software from accidental or malicious access, use,
modification, destruction, or disclosure are described below. Specific requirements in this area could include the
need to: o Utilize certain cryptographic techniques o Keep specific log or history data sets o Assign certain
functions to different modules

o Restrict communications between some areas of the program o Check data integrity for
critical variables

o Later version of the software will incorporate encryption techniques in the user/license
authentication process

Portability Requirements
Some of the attributes of software that relate to the ease of porting the software to other host machines and/or
operating systems. This may include:

Java is used to develop the product. So it is easiest to port the software in any environment .

Maintainability

The user will be able to reset all options and all stored user variables to default settings .
Reliability
Some of the attributes identified for the reliability is listed below:
All data storage for user variables will be committed to the database at the time of entry.
Data corruption is prevented by applying the possible backup procedures and techniques.

Usability requirements
Some of the usability requirements identified for this system are listed below:
o A logical interface is essential to an easy to use system, speeding up common tasks.
o Error prevention is integral to the system and is provided in a number of formats from sanity checks to
limiting free-text input.
 CONCLUSION

In this way we are going to develop college admission system, which is helpful for Reduction in manual work so

less manpower required. Students’ records can be accessed within few seconds, Clarity in account section. Our

system primarily focuses on building an efficient and user friendly communication system for the educational

institutions.
 FUTURE ENHANCEMENT
There is one segment named lab unit needed computer system to
improve work. In this system, we tried to make a simple
application for user. We can change our system day by day as
per user requirements will be changed. In future, we want to
implement below point in our system.
 We can generate student attendance report.
 We can generate graphical report of student’s result.
 REFERENCE

 Framework for analysis and visualization of embedded platform, IIT Delhi.

 Software Requirements Specification for Online College Admission System, VIT College.

 LinkedIn slide share.

 Google web search

 Wikipedia