Académique Documents
Professionnel Documents
Culture Documents
MODEL: MX-B401
MX-B401 Quick Start Guide
Copying
Using the copy function.
Printing
Using the printer function.
Faxing
Using the fax function.
Scanning
Using the scan function.
Document filing
Storing jobs as files on the hard
drive.
System settings
Configuring settings to make
the machine easier to use.
Troubleshooting
IN CHINA Frequently asked questions and
B KS1 Keep this manual close at hand for how to clear paper misfeeds.
E4377FCZZ reference whenever needed.
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To print a file
Printing (page 57)
To send a fax
Faxing (page 71) This manual provides easy-to-
understand explanations of the
To send a scanned image functions of the machine in a
To use Internet fax single manual.
Scanning (page 95)
The explanations in this manual
What is document filing? focus on frequently used
What is it used for? functions. For special functions,
Document filing (page 117) troubleshooting, and detailed
procedures for using the
What are the system settings? machine, see the manual in
System settings (page 127) PDF format.
For detailed
information
* To view the Operation Guide in PDF format, Adobe® Reader® or Acrobat® Reader® of Adobe Systems
Incorporated is required.
® ®
Adobe Reader can be downloaded from the following URL:
http://www.adobe.com/
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TABLE OF CONTENTS
CHECKING THE IP ADDRESS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 2
ACCESSING THE WEB SERVER IN THE MACHINE . . . . . . . . . . . . . . . . 3
Copying
BASE SCREEN OF COPY MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 30
MAKING COPIES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32
2-SIDED COPYING (Automatic Document Feeder) . . . . . . . . . . . . . . . . 34
COPYING ON SPECIAL PAPER (Bypass Copy) . . . . . . . . . . . . . . . . . . 36
SELECTING THE EXPOSURE AND IMAGE TYPE . . . . . . . . . . . . . . . . . 39
FITTING THE COPY IMAGE TO THE PAPER (Automatic Ratio
Selection) . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 41
ENLARGEMENT/REDUCTION (Preset Ratios / Zoom) . . . . . . . . . . . . . 43
INTERRUPTING A COPY RUN (Interrupt Copy) . . . . . . . . . . . . . . . . . . 45
STORING COPY OPERATIONS (Job Programs) . . . . . . . . . . . . . . . . . . 46
SPECIAL MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49
SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50
CONVENIENT COPY FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52
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Printing
PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
CANCELING PRINTING (AT THE MACHINE) . . . . . . . . . . . . . . . . . . . . . 64
SELECTING PRINT SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65
CONVENIENT PRINTER FUNCTIONS. . . . . . . . . . . . . . . . . . . . . . . . . . . 67
Faxing
BASE SCREEN OF FAX MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 72
SENDING A FAX . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74
CHANGING THE SIZE OF A FAX. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 75
CHANGING THE EXPOSURE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78
STORING A FAX NUMBER . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 79
FORWARDING RECEIVED FAXES (Fax Data Forward) . . . . . . . . . . . . 81
CONVENIENT DIALING METHODS. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 83
SENDING THE SAME FAX TO MULTIPLE DESTINATIONS (Broadcast
Transmission). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 87
SPECIAL FAX MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 89
SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 90
CONVENIENT FAX FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 92
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Scanning
NETWORK SCANNER FUNCTION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 96
BASE SCREEN OF SCAN MODE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 97
SCANNING AN ORIGINAL . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 98
CHANGING THE EXPOSURE AND ORIGINAL IMAGE TYPE . . . . . . . 100
CHANGING THE RESOLUTION. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 102
CHANGING THE FILE FORMAT . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 103
STORING A DESTINATION . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 105
CONVENIENT TRANSMISSION METHODS . . . . . . . . . . . . . . . . . . . . . 107
SENDING THE SAME IMAGE TO MULTIPLE DESTINATIONS
(Broadcast Transmission). . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 110
SPECIAL SCAN MODES . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 112
SELECTING A SPECIAL MODE. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 113
CONVENIENT SCANNER FUNCTIONS . . . . . . . . . . . . . . . . . . . . . . . . . 115
Document filing
DOCUMENT FILING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 118
QUICKLY SAVING A JOB (Quick File) . . . . . . . . . . . . . . . . . . . . . . . . . 120
APPENDING INFORMATION WHEN STORING A FILE (File) . . . . . . . 121
SAVING A DOCUMENT ONLY (Scan to HDD) . . . . . . . . . . . . . . . . . . . 124
PRINTING A SAVED FILE . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 126
System settings
SYSTEM SETTINGS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 128
Troubleshooting
FREQUENTLY ASKED QUESTIONS . . . . . . . . . . . . . . . . . . . . . . . . . . . 132
REMOVING MISFEEDS . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 138
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(14)
SUPPLIES
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OPERATION PANEL
Image send indicators
LINE indicator
This lights up during transmission or reception in fax mode. The indicator also lights up during
transmission in scan mode.
DATA indicator
When a received fax cannot be printed because of a problem such as out of paper, the indicator
blinks. The indicator lights steadily when there is data that is waiting to be transmitted.
JOB STATUS
DOCUMENT
COPY IMAGE SEND
FILING
Ready to scan for copy.
0 Job Status
MFP Status
SYSTEM
Special Modes SETTINGS
020/015
2-Sided Copy Copying
Plain
8½x11
Output READY
005/000 PRINT
Exposure
1. 8½x11 DATA
5½x8½ Waiting
Auto 2. File
3. 8½x14
LINE
4. 8½x11
010/000 IMAGE SEND
Quick File DATA
Waiting
Copy Ratio Original Paper Select HOME
100% Auto
8½x11
010/000
Plain Waiting
Tray1
[HOME] key
[SYSTEM SETTINGS] key Touch this key to display the home
screen.
Press this key to display the system settings screen. The The base screen of each mode is
system settings can be adjusted to make the machine opened from the home screen.
easier to use, such as configuring paper tray settings and
storing addresses.
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Numeric keys
keys [CLEAR] key Main power indicator
These are used to enter the number Press this key to return This indicator lights when the
of copies, fax numbers, and other settings such as the main power is switched on.
numbers. number of copies to "0". The main power switch is on
the left side of the machine.
[LOGOUT] key ( )
When user authentication is enabled,
press this key to log out after using
the machine. When using the fax
function, this key can be pressed to
send tone signals on a pulse dial line.
LOGOUT
[START] key
[STOP] key
Use this key to copy or scan an original.
Press this key to stop a copy job or scanning This key is also used to send a fax in fax
of an original. mode.
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[COPY] key
To use the copy function, touch this key to switch to copy mode.
Keep your finger on the [COPY] key to view the machine's total
page use count and amount of toner remaining.
DOCUMENT
COPY IMAGE SEND
FILING
Ready to scan for copy.
0 Job Status
MFP Status
Special Modes
020/015
2-Sided Copy Copying
Plain
8½x11
Output 005/000
Exposure 1. 8½x11
Auto 2. 5½x8½ Waiting
File
3. 8½x14
4. 8½x11
010/000
Quick File
Waiting
Copy Ratio Original Paper Select
100% Auto
8½x11
010/000
Plain Waiting
Tray1
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1
Job Transparency 2in1 2
Build Inserts
(1)
Print Cancel
File-01.tiff
Paper Select
Auto Number of Prints
1 (1 999)
(2)
Output
(3) Fit To Page
2-Sided
(1) When the displayed screen is one of two or more screens, use the
keys to switch through the screens.
(2) The keys can be used to increase or decrease a value. To make
a value change quickly, keep your finger on the key. You can also
directly touch a numeric value display key to change a number with the
numeric keys.
(3) When a checkbox is touched, a checkmark will appear to
indicate that the setting is enabled.
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DOCUMENT
COPY IMAGE SEND
FILING
Ready to scan for copy. Job Status Job Status
0
MFP Status MFP Status
Special Modes
020/015 Maintenance
2-Sided Copy Information
Copying
Plain DC DC DC
8½x11
Output 005/000 DC DC DC
Exposure 1. 8½x11
Waiting DC DC DC
Auto 2. 5½x8½
File
3. 8½x14
4. 8½x11
010/000
Quick File
Waiting
Copy Ratio Original Paper Select
100% Auto
8½x11
010/000
Plain Waiting
Tray1
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USER AUTHENTICATION
When user authentication is enabled in the system settings, you must log in
before using the machine. User authentication is initially disabled.
When you have finished using the machine, log out.
Admin Login
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Logging out
When you have finished using the machine, log out. Logging out prevents
unauthorized use of the machine.
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HOME SCREEN
When the [HOME] key is pressed on the operation panel, the home screen
appears in the touch panel. Mode selection keys appear in the home
screen. These keys can be touched to open the base screen of each mode.
The [My Menu] key can be touched to display shortcuts to functions stored
in "My Menu".
My Menu
04/04/2010 11:40
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When the image check function is used, a screen similar to the following
screen appears.
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• Change pages
• Change the display Print
0001 0010
magnification
* A preview image is an image for display on the touch panel. It will differ
from the actual print result.
After checking a received fax with this function, either print the fax or
delete it so that the fax data does not remain.
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PLACING ORIGINALS
The automatic document feeder can be used to automatically scan many
originals at once. This saves you the trouble of manually feeding each original.
For originals that cannot be scanned using the automatic document feeder,
such as a book or a document with notes attached, use the document glass.
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mark
Portrait originals
When using the below functions in copy
mode, place the original so that the top of Top of image
to the right
the image is to the right.
• Staple sort
• Pamphlet copy
• 2in1
• Stamp
Landscape originals
When using the staple sort function, place
the original so that the top of the image is
toward you.
Top of image
toward you
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(1) Tray 1
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Indicator line
The indicator line indicates the
maximum height of the paper
that can be loaded in the tray.
When loading paper, make sure
that the stack is not higher than
the indicator line.
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I-Fax
is selected in the "Size"
Fax select box.
Doc. Filing
For more information, see "Paper
Tray Settings" in
"Chapter 7 - SYSTEM SETTINGS"
in the Operation Guide.
(6) Touch the [OK] key.
The above steps change the paper
settings for tray 1 to 5-1/2" x 8-1/2"
recycled paper.
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Place paper that is 7-1/4" x 10-1/2" Only the address side of envelopes
(A5) or smaller in the horizontal can be printed on. Place envelopes
orientation. with the address side face down.
Do not place heavy objects on the bypass tray or press down on the tray. The
bypass tray may be damaged, the machine may topple, and injury may result.
Special types of paper that cannot be loaded in other trays can be loaded
in the bypass tray.
For detailed information on the bypass tray, see "LOADING PAPER IN THE
BYPASS TRAY" in "Chapter 1 - BEFORE USING THE MACHINE" in the
Operation Guide.
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Copying
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Exposure
Output (11)
1. 8½x11
Auto 2. 5½x8½
(2) 3. 8½x14
File
4. 8½x11
Quick File
(12)
Copy Ratio Original Paper Select
(3)
100% Auto
8½x11
(4) Plain
(5)
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MAKING COPIES
This is the most basic procedure for making
copies.
100% Auto
8½x11
Plain
(3)
8½x13
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2-Sided Copy
(5) Make sure that the desired
Plain
8½x11
Output
paper size is selected.
Exposure
1. 8½x11
Auto 2. 5½x8½ File
3. 8½x14
4. 8½x11
Quick File
(5)
Copy Ratio Original Paper Select
100% Auto
8½x11
8½x11
Plain
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2-SIDED COPYING
(Automatic Document Feeder)
You can use the automatic document feeder
to make automatic 2-sided copies without
the bother of manually turning the originals
over and re-inserting them.
This section explains how to copy 1-sided 1-sided original 2-sided copy
originals onto both sides of the paper.
Special Modes
2 Select settings in the touch
Plain
(2) 2-Sided Copy panel.
8½x11
Exposure
1. 8½x11
Output
(1) Set the original size.
Auto 2. 5½x8½
File
3.
4.
8½x14
8½x11 (2) Touch the [2-Sided Copy]
Quick File
(1) key.
Copy Ratio Original Paper Select
100% Auto
8½x11
8½x11
Plain
2-Sided Copy OK
(3) Touch the [1-Sided to
(4) 2-Sided] key.
(4) Touch the [OK] key.
Binding
Change
(3)
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Special Modes
3 Select settings in the touch
Plain
2-Sided Copy panel.
8½x11
Exposure
1. 8½x11
Output
(1) Set the original size.
Auto 2. 5½x8½ File
3.
4.
8½x14
8½x11 (2) Touch the [Paper Select]
Quick File
(1) (2)
3. 8½x14 Plain
(3)
4. 8½x11 Plain
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(4)
Heavy Paper : 28 - 56 lbs. (106 - 209 g/m2)
Paper Select
(5) Touch the [Auto-Inch] key.
Bypass Tray Type/Size Setting OK (6) Touch the [OK] key.
Type
(5) Size (6)
Auto-Inch 8½x14
Heavy Paper
8½x11,7¼x10½,5½x8½
Auto-AB A4,A5,B5
216x330(8½x13)
Manual
1. 8½x11 Plain
8½x11 (7)
Plain
2. 5½x8½ Plain
3. 8½x14 Plain
4. 8½x11 Plain
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Selecting a tray
To select paper, touch the [Paper
Special Modes
Select] key or the image of the
2-Sided Copy
Plain
8½x11
machine in the base screen of copy
Output
Exposure
Auto
1.
2.
8½x11
5½x8½
mode.
File
3. 8½x14
4. 8½x11
Quick File
100% Auto
8½x11
Plain
(A)
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Special Modes
2 Select settings in the touch
Plain
2-Sided Copy panel.
8½x11
Exposure
(1) 1. 8½x11
Output
(1) Touch the [Exposure] key.
Auto 2. 5½x8½ File
3. 8½x14
4. 8½x11
Quick File
100% Auto
8½x11
Plain
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Special Modes
2 Select settings in the touch
Plain
2-Sided Copy panel.
8½x11
Exposure
1. 8½x11
Output
(1) Touch the [Original] key.
Auto 2. 5½x8½
File
3.
4.
8½x14
8½x11 (2) Touch the [5-1/2 x 8-1/2]
(1) (4) Quick File
key.
Copy Ratio Original Paper Select
100%
5½x8½
Auto
8½x14
(3) Touch the [OK] key.
Plain
(4) Touch the [Paper Select]
key.
Paper Select OK
(5) Touch the tray that has the
(6) desired paper size.
Paper Tray Bypass Tray
1. 8½x11 8½x11
(6) Touch the [OK] key.
Plain
Plain
2. 5½x8½ Plain
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(7)
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ENLARGEMENT/REDUCTION
(Preset Ratios / Zoom)
For precise adjustment of the copy size, you 55%
Special Modes
2 Select settings in the touch
Plain
2-Sided Copy panel.
8½x11
Exposure
1. 8½x11
Output
(1) Set the original size.
Auto 2. 5½x8½ File
3.
4.
8½x14
8½x11 (2) Touch the [Copy Ratio]
Quick File
(1)
Original
key.
Copy Ratio Paper Select
100% 8½x11
Auto
8½x11
(2) Plain
Copy Ratio OK
(3) Touch the key.
100%
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(4)
75% Zoom 150%
2 closest to 55% (the desired ratio).
80% (5) 175% (5) Set the copy ratio to 55%
100%
with the key.
Auto Image XY Zoom
The key decreases the ratio in
increments of 1%, and the key
increases the ratio in increments of
1%.
(6) Touch the [OK] key.
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Exposure
1. 8½x11
Output
The [Interrupt] key appears in the
Auto 2.
3.
5½x8½
8½x14
File base screen while the machine is
4. 8½x11
Quick File printing.
Copy Ratio Original Paper Select
100% Auto
8½x11
8½x11
Plain
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7 8 9
tab.
10 11 12
Recall Store/Delete
(1)
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Exposure
1. 8½x11
Output
(4) Touch the [Program Name]
Auto 2.
3.
5½x8½
8½x14
8½x11
Program Name key.
4.
(4) A text entry screen appears. Enter
Copy Ratio Original Paper Select a name for the program.
100% Auto
8½x11
Plain (5) Touch the [OK] key.
(3)
Recall Store/Delete
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10 11 12
Recall Store/Delete
(1)
Recall Store/Delete
(3)
7 8 9
10 11 12
Recall Store/Delete
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SPECIAL MODES
The special modes can be used for a variety of special-purpose copy jobs.
This section introduces the types of copies that can be made with the special
modes. (The procedures for using each special mode are not explained.)
Each special mode has its own settings and steps, however, the basic
procedure is the same for all modes. The basic procedure for selecting a special
mode is explained on the next page using "Margin Shift" as an example.
For the procedures for using the special modes, see "SPECIAL
MODES" in "Chapter 2 - COPIER" in the Operation Guide.
Special modes
To use a special mode, open the
Special Modes
special modes menu and touch the
Plain
2-Sided Copy
key of mode that you wish to use.
8½x11
Exposure 1. 8½x11
Output
The menu consists of two screens.
Auto 2.
3.
5½x8½
8½x14
File Use the keys to switch
8½x11
4.
Quick File between the screens.
Copy Ratio Original Paper Select Touch the [Special Modes] key in
100% Auto
8½x11 the base screen to open the special
Plain
modes menu.
1st screen Image edit menu screen
Special Modes OK Image Edit OK
2nd screen
Special Modes OK
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Exposure 1. 8½x11
Output
(1) Touch the [Special Modes]
Auto 2. 5½x8½
3.
4.
8½x14
8½x11
File
key.
Quick File
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Back
Planning Meeting
1
2
3
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Sharp
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Printing
X PRINTING . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58
X CANCELING PRINTING (AT THE MACHINE) . . . . . . . . . 64
X SELECTING PRINT SETTINGS. . . . . . . . . . . . . . . . . . . . . 65
X CONVENIENT PRINTER FUNCTIONS . . . . . . . . . . . . . . . 67
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PRINTING
This section explains the basic procedures for printing.
Windows
The following example explains how to print a letter size document from
WordPad, which is a standard accessory program in Windows.
To install the printer driver and configure settings in a Windows
environment, see "Chapter 2 - SETUP IN A WINDOWS ENVIRONMENT" in
the Software Setup Guide.
For information on the available printer drivers and the requirements for
their use, see "PRINTER FUNCTION OF THE MACHINE" in
"Chapter 3 - PRINTER" in the Operation Guide.
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(2)
(3)
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Macintosh
The following example explains how to print a letter size document from
"TextEdit" ("SimpleText" in Mac OS 9), which is a standard accessory
program on Macintosh computers.
To install the printer driver and configure settings in a Macintosh
environment, see "Chapter 3 - SETUP IN A MACINTOSH ENVIRONMENT"
in the Software Setup Guide.
(1)
1 Open the page setup
window in TextEdit.
(1) Open the [File] menu.
(2) Select [Page Setup].
In Mac OS 9, select [Print] from
the [File] menu of SimpleText.
(2)
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Printing a file
(1)
1 Execute printing from
TextEdit.
(1) Open the [File] menu.
(2) Select [Print].
In Mac OS 9, select [Print] from
the [File] menu of SimpleText.
(2)
(1)
(2)
(3)
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CANCELING PRINTING
(AT THE MACHINE)
You can cancel a print job if you cancel before printing actually begins.
JOB STATUS 1 Press the [JOB STATUS]
key.
Print Job Scan to Fax Job Internet Fax 2 Select settings in the
(1) Job Queue Sets / Progress Status Spool touch panel.
Computer01 020 / 001 Printing Job Queue
Computer02 020 / 000 Waiting 1 Complete (1) Touch the [Print Job]
1
0312345678
(3)
002 / 000 Waiting
(2) tab.
Copy 002 / 000 Waiting
Copy
002 / 000
002 / 000
Waiting
Waiting Stop/Delete
or [Job Queue].
(4) Touch this key to change
modes. The selected mode will
be highlighted.
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Windows
The procedure for selecting settings in the printer driver is explained below
using "Fitting the print image to the paper (Fit To Paper Size)" as an
example.
The Fit To Paper Size function is used to automatically enlarge or reduce
the print image to fit the selected paper size. In this example, an
Invoice-size image will be printed on letter-size paper.
The procedures for configuring printer driver settings vary by setting. For
more information on each setting, see "FREQUENTLY USED
FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in
"Chapter 3 - PRINTER" in the Operation Guide.
Select print settings.
(1) Click the [Paper] tab.
(1)
(2) Select [Invoice].
Select the size of the print
(2) image.
(3) Select [Fit To Paper
Size].
(3)
(4) Select [Letter].
(4)
Select the size of paper that
you want to print on.
(5) Click the [OK] button.
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Macintosh
The procedure for selecting printer driver settings is explained below using
"Printing multiple images on one page (N-Up Printing)" as an example.
This function reduces the size of each page to let you print multiple pages
on one sheet of paper. The example of printing two pages on one sheet of
paper with borderlines is explained.
The procedures for configuring printer driver settings vary by setting. For
more information on each setting, see "FREQUENTLY USED
FUNCTIONS" and "CONVENIENT PRINTING FUNCTIONS" in
"Chapter 3 - PRINTER" in the Operation Guide.
Select print settings.
(1) (1) Select [Layout].
(2) (2) Select [2].
(3)
(3) Select the order of the
pages.
(4) (4) Select the desired type
of borderline.
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CONVENIENT PRINTER
FUNCTIONS
Printing on both sides of the paper
(2-sided printing)
Use this function to print on
both sides of the paper. You
can use 2-sided printing to 12
reduce the number of printed
sheets when you are printing a
34 1 3
large number of pages or when
you wish to conserve paper.
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mxb401_us_qck.book 71 ページ 2009年1月8日 木曜日 午後2時1分
Faxing
This section explains the basic procedures for using the fax
function of the machine. In addition, special modes that can
be used with the fax function are introduced.
The facsimile expansion kit is required to use the fax
function.
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(7)
Ready to send. Speaker Resend (8)
(1) Scan Internet Fax Fax USB Mem. Scan PC Scan
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SENDING A FAX
The basic procedure for sending faxes is
explained below.
In fax mode, color originals are sent as black
and white images. Transmission
Original Transmission result
(1)
DOCUMENT
FILING 2 Select settings in the touch
Ready to send. Speaker Resend
panel.
Scan Internet Fax Fax USB Mem. Scan PC Scan
(1) Touch the [IMAGE SEND]
Address Book Original Scan: 8½x11 (2) Send: Auto
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Scan
Address Book
Internet Fax
Original (1)
Fax
Scan:
USB Mem. Scan
8½x11 Send:
PC Scan
Auto
2 Select settings in the touch
Direct TX Exposure Auto
panel.
Sub Address Resolution Standard (1) Touch the [Original] key.
Address Review Special Modes
File
Quick File
Auto Reception
Fax Memory:100%
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8½x13 11x17
(5)
Image Orientation
2-Sided 2-Sided
Booklet Tablet
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Scan
Address Book
Internet Fax
Original
Fax
Scan: 8½x11
USB Mem. Scan
Send:
PC Scan
Auto
2 Select settings in the touch
Direct TX Exposure (1)
Auto
panel.
Sub Address Resolution Standard (1) Touch the [Exposure] key.
Address Review Special Modes
File
Quick File
Auto Reception
Fax Memory:100%
OK
(2) Touch the [Manual] key.
Fax/Exposure
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Scan
Address Book
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Send:
PC Scan
Auto
2 Select settings in the touch
Direct TX Exposure Auto
8½x11
panel.
Sub Address Resolution (1)
Standard (1) Touch the [Resolution] key.
Address Review Special Modes
File
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Program
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Key Name:
K
(6) A text entry screen appears. Enter
Custom Index: User 1
(7) the name of the destination.
Register this Address to be added to the [Frequent Use] index.
(6) Touch the "Initial" text box.
A text entry screen appears. Enter
System Settings
search characters for the
Address Control Cancel OK destination.
Register this Address to be added to the [Frequent Use] index. (9) (7) Slide the scroll bar down to
Fax Number (Required): 0123456789
(8) move the screen.
Transmission Mode:
Transmission Speed:
33.6 kbps (8) Touch the "Fax Number"
Transmission Mode: None
text box.
A text entry screen appears. Enter
the fax number that you wish to
store.
(9) Touch the [OK] key.
The items in the above step must be entered. For details on items entered,
see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.
When sending the same document or image to multiple destinations, it is
convenient to store a destination group. For details on storing groups, see
"Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.
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(3)
Cancel OK
(4)
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One-touch keys
A fax number stored in a one-touch key can be retrieved by a simple touch
of the key.
A one-touch key for a group can be selected to automatically transmit to
each of the destinations stored in the group.
Scan Internet Fax
(1) Touch the [Address Book]
Fax USB Mem. Scan PC Scan
(1)
Address Book Original Scan: key. 8½x11 Send: Auto
File
Quick File
Auto Reception
Fax Memory:100%
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Resending
The [Resend] key can be touched to transmit to one of the eight most recent
destinations used for transmission.
Resending is not possible in some cases, such as when an image is sent
using a one-touch key for a group.
(1) Touch the [Resend] key.
Ready to send.
(1)
Speaker Resend
File
Quick File
Auto Reception
Fax Memory:100%
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Speed dialing
When you store an individual key or a group key, a 3-digit search number is
assigned to the key.
You can select a destination using the key and the 3-digit search
number.
To check a search number, print the appropriate list in the sending address
list menu in the system settings.
Ready to send. (1) Touch the
Speaker
key. Resend
File
Quick File
Auto Reception
Fax Memory:100%
(1)
File
Quick File
Auto Reception
Fax Memory:100%
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Address Book
Internet Fax Fax USB Mem. Scan PC Scan
key.
Original Scan: 8½x11 Send: Auto
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Scan
Address Book
Internet Fax
(1) Original
Fax
Scan: 8½x11
USB Mem. Scan
Send:
PC Scan
Auto
3 Select settings in the touch
Direct TX Exposure Auto
panel.
Sub Address Resolution Standard (1) Touch the [Address Book]
Address Review Special Modes
key.
File
Quick File
Auto Reception
Fax Memory:100%
Auto Reception
key. Select 5, 10, or 15 keys.
Sort Address
Fax Memory:100%
(3) Touch the [To] key.
(4) Touch the [Address
Address Review OK Review] key.
(5)
001 0123456789 002 CCC CCC
(5) Check the destinations and
1 then touch the [OK] key.
1
To delete a destination, touch the
key of the destination that you wish
to delete. A message will appear to
To Cc confirm the deletion. Touch the
[Yes] key.
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Special modes
Scan Internet Fax Fax USB Mem. Scan PC Scan To use a special mode, open the
Address Book Original Scan: 8½x11 Send: Auto special modes menu and touch the
Direct TX Exposure Auto key of mode that you wish to use.
Sub Address Resolution Standard The menu consists of two screens.
Address Review Special Modes
Use the keys to switch
File
between the screens.
Quick File
Auto Reception
Touch the [Special Modes] key in
Fax Memory:100%
the base screen to open the special
modes menu.
1st screen 2nd screen
Fax/Special Modes OK Fax/Special Modes OK
1 2
Job Slow Scan
Card Shot Build Mode 2 2
Business
File Quick File Card Scan
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Scan
Address Book
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Send:
PC Scan
Auto
2 Select settings in the touch
Direct TX Exposure Auto
8½x11
panel.
Sub Address Resolution Standard (1) Touch the [Special Modes]
Address Review Special Modes key.
File (1)
Quick File
Auto Reception
Fax Memory:100%
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Back
feeder.
The job build function lets you
divide the stack of originals into
sets, feed each set, and send
the sets as a single
transmission.
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For more information, see the Help file for the PC-Fax driver.
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Scanning
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PC scan mode
Use this mode to
To send an image scan a photo while
to a shared folder making corrections
on your computer
on your computer,
use
Scan to Network Folder A TWAIN-compliant
software application can
be used.
To process an
Data entry mode
image in a specific
application, use Use this mode for an
Scan to Desktop application-linked document
solution
• Modes that can be used will vary depending on your model and the
expansion kits that are installed.
• The explanations in this manual are centered on the Scan to E-mail
function of scan mode.
☞ Operation Guide "Chapter 5 - SCANNER / INTERNET FAX"
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SCANNING AN ORIGINAL
The basic operation for scanning is
explained below.
This section explains how to send a scanned
file by e-mail. Scan
transmission
In scan mode, originals can be scanned in Original Scanned image
(1)
DOCUMENT
FILING 1 Select settings in the touch
Ready to send.
Resend
panel.
Scan (2)
Internet Fax Fax USB Mem. Scan PC Scan
Scan
Address Book
Internet Fax
Original Scan:
Fax
8½x11
USB Mem. Scan
(1) Send:
PC Scan
Auto
3 Select settings in the touch
(2) Address Entry Exposure Auto
panel.
Send Settings Resolution 200X200dpi (1) Make sure that the size of
Address Review File Format PDF PDF
the placed original is
Color Mode
File Mono2
displayed.
Quick File Special Modes
If the wrong size appears, touch
the key and select the correct size.
(2) Touch the [Address Entry]
key.
Select addressee type.
(3) Touch the [To] key.
A text entry screen will appear.
To Cc
Enter the e-mail address of the
(3) recipient and touch the [OK] key.
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Scan
Address Book
Internet Fax
Original Scan:
Fax USB Mem. Scan
Send:
PC Scan
Auto
2 Select settings in the touch
8½x11
panel.
Address Entry Exposure (1)
Auto
(2)
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Scan
Address Book
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
8½x11 Send:
PC Scan
Auto
2 Select settings in the touch
Address Entry Exposure Auto
panel.
Send Settings Resolution (1)
200X200dpi (1) Touch the [Resolution] key.
Address Review File Format PDF PDF
Scan/Resolution OK
(2) Touch the [300X300dpi]
(3) key.
100X100dpi
(3) Touch the [OK] key.
200X200dpi
300X300dpi (2)
400X400dpi
600X600dpi
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Scan
Address Book
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
Send:
PC Scan
Auto
2 Select settings in the touch
Address Entry Exposure Auto
8½x11
panel.
Send Settings Resolution 200X200dpi (1) Touch the [File Format]
Address Review File Format (1)PDF PDF key.
File Color Mode Mono2
(2)
Scan/File Format OK
(3) Change the mode to
File Type Compression Mode
Color/Grayscale mode.
PDF TIFF None
(1-99)
(3)
Specified Pages per File
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STORING A DESTINATION
The procedure for storing e-mail addresses in one-touch keys for Scan to
E-mail is explained below.
Stored e-mail addresses can be retrieved quickly and easily.
If you frequently send images to the same group of destinations, those
destinations can be stored as a group.
To store destinations for the other modes of the network scanner function,
see "STORING DESTINATION ADDRESSES FOR EACH SCAN MODE IN
THE ADDRESS BOOK" in "Chapter 5 - SCANNER / INTERNET FAX" in the
Operation Guide.
Program
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Sort Address
Back
panel. (Continued)
Add New All
System Settings
Key Name:
K
(6) A text entry screen appears. Enter
Custom Index: User 1 the name of the destination.
(7)
Register this Address to be added to the [Frequent Use] index.
(6) Touch the "Initial" text box.
A text entry screen appears. Enter
System Settings search characters for the
Address Control Cancel OK
destination.
(9)
E-mail Address
(Required):
AAA@xx.xxx.com (7) Slide the scroll bar down to
(8) PDF
move the screen.
File Format: File Type:
Color/Grayscale:
Compression Mode MMR(G4)
The items in the above step must be entered. For details on items entered,
see "Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.
When sending the same document or image to multiple destinations, it is
convenient to store a destination group. For details on storing groups, see
"Chapter 7 - SYSTEM SETTINGS" in the Operation Guide.
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CONVENIENT TRANSMISSION
METHODS
One-touch sending, resending, and other convenient transmission functions
that make it easy to send an image are available.
One-touch key
A destination stored in a one-touch key can be retrieved by a simple touch
of the key.
Scan Internet Fax
(1) Touch the [Address Book]
Fax USB Mem. Scan PC Scan
(1)
Address Book Original Scan: key. 8½x11 Send: Auto
Global
EEE EEE FFF FFF
(3) Touch the [To] key.
GGG GGG HHH HHH
Address Search
If an e-mail address is stored in the
III III JJJ JJJ
one-touch key, select [To] or [Cc]
Freq. ABCD EFGH IJKL MNOP QRSTU VWXYZ etc.
to specify the type of recipient after
Sort Address Auto Reception
Fax Memory:100% selecting the key.
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Resending
The [Resend] key can be touched to send an image to one of the most
recent 8 transmission destinations.
Resending is not possible in some cases, such as when an image is sent
using a one-touch key for a group.
Ready to send. (1) Touch the [Resend] Resend
Scan (1)
Internet Fax Fax key. USB Mem. Scan PC Scan
Resend Cancel
(2) Touch the key in
which the desired
No.01 AAA AAA No.02 BBB BBB destination is stored.
No.03 CCC CCC No.04 DDD DDD The destinations that appear
No.05 EEE EEE (2) No.06 FFF FFF
also include fax and Internet
No.07 GGG GGG No.08 HHH HHH
fax destinations.
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(1)
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Scan
Address Book
Internet Fax
8½x11
USB Mem. Scan
Send:
PC Scan
Auto
2 Select settings in the touch
Address Entry Exposure Auto
panel.
Send Settings Resolution 200X200dpi (1) Touch the [Address Book]
Address Review File Format PDF PDF
key.
File Color Mode Mono2
Special Modes
(2) Touch the one-touch key in
Quick File
which the desired
destination is stored.
(4) To change the number of
5 10 15 To Cc
Condition
Settings
one-touch keys displayed in the
AAA AAA BBB BBB 1
(5) Address Review 2 screen, touch the 5 10 15
CCC CCC DDD DDD
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Address Review OK
Select settings in the touch
(6)
001 EEE EEE 002 HHH HHH
panel. (Continued)
1
1
(6) Check the destinations and
then touch the [OK] key.
To delete a destination, touch the
key of the destination that you wish
To Cc
to delete. A message will appear to
confirm the deletion. Touch the
[Yes] key.
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Scan mode
Scan/Special Modes OK
Business
File Quick File Card Scan
Suppress
Background
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Scan
Address Book
Internet Fax
Original
Fax
Scan:
USB Mem. Scan
8½x11 Send:
PC Scan
Auto
2 Select settings in the touch
Address Entry Exposure Auto
panel.
Send Settings Resolution 200X200dpi (1) Touch the [Special Modes]
Address Review File Format PDF PDF key.
File Color Mode Mono2
(1)
Scan/Special Modes OK
(2) Touch the [Suppress
Background] key.
Program Erase Timer
Business
File Quick File Card Scan
Suppress
Background
(2)
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CONVENIENT SCANNER
FUNCTIONS
Erasing peripheral shadows on the image
(Erase)
Use this function to erase
peripheral shadows that
occur when scanning Scan Without erase
books and other thick
originals.
Scan
With erase
Back
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Document filing
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DOCUMENT FILING
The document filing function allows you to save the document image of a
copy or image send job, or the data of a print job, as a file on the machine's
hard drive.
The stored file can be retrieved and printed or transmitted as needed.
Print Scan
Store quickly
Store and manage
and easily
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Special Modes
2-Sided Copy
Exposure
Auto
1. 8½x11
2. 5½x8½
Plain
8½x11
Output
File
Document filing is convenient
3. 8½x14
4. 8½x11
Quick File
Copy Ratio
100%
Original
8½x11
Paper Select
Auto
8½x11
It takes time to scan all of the pages of
the handout. And the copy settings
Plain
In this situation...
Forms for daily or weekly
reports are kept in the office,
but they are often used up and
you have to print more using the
original file.
Resolution
Auto
200X200dpi
Special Modes
Features that make the document filing function even more convenient
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Special Modes
2 Select settings in the touch
Plain
2-Sided Copy panel.
8½x11
Exposure
Output
Select settings in the same way as
1. 8½x11
Auto 2.
3.
5½x8½
8½x14
File when making a regular copy.
4. 8½x11
Quick File
(1) Touch the [Quick File] key.
Copy Ratio Original Paper Select (1)
100% Auto
8½x11
8½x11
Plain
OK
(2)
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Special Modes
2 Select settings in the touch
Plain
2-Sided Copy panel.
8½x11
Exposure
1. 8½x11
Output
Select settings in the same way as
Auto 2.
3.
5½x8½
8½x14 (1) File when making a regular copy.
4. 8½x11
Quick File
(1) Touch the [File] key.
Copy Ratio Original Paper Select
100% 8½x11
Auto
8½x11
Plain
Password
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Name 7 Name 8
Name 9 Name 10
Name 11 Name 12
ABC
(6)
Stored to: OK
(7) Touch the [User 1] key.
(8) (8) Touch the [OK] key.
Main Folder
User 1 User 2 1
User 5 User 6
User 7 User 8
User 9 User 10
Password
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1
User 1 User 2
2
User 3 User 4
User 5 User 6
User 7 User 8
User 9 User 10
Search
3 Touch the [Scan to HDD]
Folder Select
tab.
Main Folder Quick File Folder
1
User 1 User 2
2
User 3 User 4
User 5 User 6
User 7 User 8
User 9 User 10
File Retrieve Scan to HDD HDD Status Ex Data Access The Scan to HDD base screen
File
Information Original Scan: 8½x11 Store: Auto appears.
Exposure Auto To specify a user name, file name,
Resolution 200X200dpi and folder, touch the [File
Color Mode Mono2 Information] key.
Special Modes
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User 5 User 6
User 7 User 8
User 9 User 10
File Retrieve Scan to HDD HDD Status Ex Data Access (3) Touch the key of the file
Main Folder Search Back
that you wish to retrieve.
File Name User Name Date Touch the [Switch Display] key to
1
file-01 Name 1 04/04/2010
2 display the switch display screen.
file-02 (3) Name 2 04/04/2010
Touch the [Thumbnail] key in the
file-03 Name 3 04/04/2010
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System settings
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SYSTEM SETTINGS
The date and time can be set, fax and scan destinations can be stored,
document filing folders can be created, and various other settings related to
the operation of the machine can be configured in the system settings
screen.
The procedure for opening the system settings screen and the items in the
screen are explained below.
For detailed explanations of the system settings, see "Chapter 7 - SYSTEM
SETTINGS" in the Operation Guide.
Default Settings This lets you set the clock and change the software
keyboard used for text entry.
List Print (User) This lets you print lists showing the machine status and
settings.
Paper Tray This is used to set the type and size of paper used in
Settings each tray, and to store new paper types.
Address Control Destinations for the image send function can be stored in
one-touch keys, and settings can be stored in program
keys.
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Settings Description
Fax Data This is used to configure settings for receiving faxes and
Receive/Forward Internet faxes, and for forwarding received faxes and
Internet faxes.
Document Filing This is used to store, edit, and delete custom folders for
Control the document filing function.
* Although the manuals for the machine indicate system settings that
require administrator rights as "system settings (administrator)", this is
only for convenience in explaining the settings. The word "administrator"
does not appear in the touch panel or elsewhere on the machine.
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Troubleshooting
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4. 8½x11 Plain
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Printing on envelopes
The procedure for printing on an envelope
is explained below. Only the name and
address side of an envelope can be printed
on.
It is recommended that you do a test print
to check the print result before using an
envelope.
2 Tray Settings.
Tray Settings Back
Bypass
Type Envelope
Change 5
Size COM-10
5
Paper Property
Fixed Paper Side Disable Duplex Disable Staple
Type : Envelope
Size : Select the envelope
size
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4 1234567890 001 / 000 Waiting (1) Select the job whose status is
(2) Detail [Paper Empty].
Priority
Stop/Delete
(2) Touch the [Detail] key.
To delete the job, you can press the
[Stop/Delete] key.
Detail OK
(3) Check the paper size specified
Computer01 020 / 000 Paper Empty for the job in the detail screen,
Color / B/W: Mono2
and touch the [Paper Select]
5½x8½
Paper: Plain Paper Select Output:
key.
(3) Special
Modes:
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REMOVING MISFEEDS
When a paper misfeed occurs, the message "A misfeed has occurred." will
appear in the touch panel and printing and scanning will stop. In this event,
touch the [Information] key in the touch panel. When the key is touched,
instructions for removing the misfeed will appear. Follow the instructions.
When the misfeed is cleared, the message will automatically clear.
The blinking mark in the image at left indicates the approximate position
of the misfeed.
Touch the [Information] key to
Misfeed location
display the following screen.
A misfeed has occurred.
Information
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Please note
• For information on your operating system, please refer to your operating system
manual or the online Help function.
• The explanations of screens and procedures in a Windows environment are
primarily for Windows Vista®. The screens may vary depending on the version of
the operating system or the software application.
• The explanations of screens and procedures in a Macintosh environment are
based on Mac OS X v10.4 in the case of Mac OS X. The screens may vary
depending on the version of the operating system or the software application.
• Wherever "xx-xxxx" appears in this manual, please substitute your model name for
"xx-xxxx".
• Considerable care has been taken in preparing this manual. If you have any
comments or concerns about the manual, please contact your dealer or nearest
SHARP Service Department.
• This product has undergone strict quality control and inspection procedures. In the
unlikely event that a defect or other problem is discovered, please contact your
dealer or nearest SHARP Service Department.
• Aside from instances provided for by law, SHARP is not responsible for failures
occurring during the use of the product or its options, or failures due to incorrect
operation of the product and its options, or other failures, or for any damage that
occurs due to use of the product.
Warning
• Reproduction, adaptation or translation of the contents of the manual without prior
written permission is prohibited, except as allowed under copyright laws.
• All information in this manual is subject to change without notice.
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Qu
PRINTED IN CHINA
This manual has been printed using a vegetable-based 2009B KS1 Keep this
soy oil ink to help protect the environment. TINSE4377FCZZ reference