2/19/2018 Creating Factory/Holiday Calendar | SAP Blogs

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Creating Factory/Holiday Calendar

December 31, 2012 | 31,665 Views |

Kaushalya Perera
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SAP ERP

calendar | factory | hcm | holiday | mm | scal | sd

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This tutorial describes step-by-step procedure of creating and adding a new

holiday to holiday and factory calendar.

Note: It is not recommended to make any changes to the factory

calendar in a production system.

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All the calendar data should be maintained in a customizing

system.

Updates are done via transports from the customizing system.

As a special case a customizing client in the productive system

can be established.

Changes in the customizing client will then directly affect the

productive system, as the calendar data is client-independent.

SAP Calendar:

SAP calendar master consists of three separate sub-objects which are

inter-linked to each other:

Public Holidays,
Holiday Calendar and
Factory Calendar.

Public holidays :
Public holidays can be defined and be combined into holiday calendars.

Public holidays describe the statutory holidays for a particular country or

region within a country.

Types of Public holidays:

Fixed date
Fixed day of week from a specific date

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Specific number of days before or after Easter (Sunday)

Easter Sunday
Moveable holiday (with individual specification of dates during each
specified year).

For holidays with fixed date (such as Christmas) and moveable holidays it is
possible to specify simple rules guaranteeing the holiday if it falls on certain
days of the week (Thu, Fri, Sun, Sat/Sun). For instance, Christmas day
public holiday may be moved to the next working day if it falls on a Saturday
or Sunday.

Holiday calendar :
Holiday calendar is assigned to each factory calendar.

Factory calendar
Factory calendar contain company specific dates such as alternate working
Saturdays and holidays.

T-Code : SCAL

IMG SPRO -> Time Management -> Work Schedules

Step 1: Create Public Holidays

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1. Select the radio button Public holidays.

2. Click Change button .
3. On Change Public Holidays: Overview screen click Create button
.
4. A pop up window appear to select the Type of Public Holiday.

Type of Public Holidays

1. with fixed date: This public holiday falls on the same date every
year (e.g. Christmas Day).
a. Enter the Public Holiday Definition.
i. Day (e.g. 25)
ii. Month (e.g. 12)
iii. Guaranteed : specify whether the public holiday should
be moved or not if it falls on a weekend.
1. Not Guaranteed: Indicates that the public holiday
should not be moved if it falls on a weekend.
2. Thursday, Friday, Sunday, Saturday/Sunday: If
the public holiday is to be “guaranteed”, i.e.,
should be a day off in any case, you have to
specify the workday to which the public holiday
should be moved.
b. Enter the Public Holiday Attributes:
i. Sort Criterion: use this to display logically related
holidays in a block, e.g. all holidays for a country.
ii. Religious Denomination: (e.g. Christianity).
iii. Public Holiday Class: this specifies the holiday type. It
can be used to determine the groups of holidays and
normal days. (e.g. ‘1’ is ordinary public holiday).

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iv. Give Long/Short Holiday Names.

c. Click Create icon .
2. Floating Public Holiday: This public holiday is not fixed. It must be
defined explicitly each year. (e.g. Vesak Full Moon Poya Day).
a. Enter the Public Holiday into relevant boxes: Year/Month/Day
(e.g. 2012, 05, 05).
b. Enter the Public Holiday Attributes and click Insert Date icon.

Step 2: Create Holiday Calendar

To assign public holidays in a holiday calendar, we need to maintain one or
more holiday calendars to accommodate the differing holiday schedules of
our company.

1. Select the radio button “Holiday Calendar”.

2. On Change Public Holiday Calendar: Overview screen click Create
button .
3. Enter the Calendar ID and the Name of the calendar. A holiday
calendar is identified in the system by a two-character calendar ID.
4. Enter the validity of the calendar.

Assign Holidays
1. Click on the Assign Holiday button to assign the holiday.

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1. From the Insert Public Holidays into Holiday Calendar screen,

search for the respective calendar and select the holidays you want
to allow.
2. Click on the Assign publ.holiday Button.
3. The public holiday gets added; click on save button to save the
holiday calendar.
4. Acknowledge all the messages.

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Step 3: Define the Factory Calendar

1. Select the working days and assign a holiday calendar to factory

calendar.
2. Select the radio button “Factory Calendar”.
3. Enter the Factory Calendar ID (same as the Holiday Calendar) and
the Factory Calendar Name.

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4. Enter the Holiday Calender ID.

5. Save.

Special Rules:

Special rules are used to define a date (or periods) as a holiday or as a

workday, which is not maintained in the holiday calender (which is
applicable for that year only).

In the Public Holiday definition you can determine if a holiday should be

moved if it falls during weekends.

You can assign this special rules accessing the “Change Factory Calendar:
Details” :: Special Rules button.

1. Go to Factory calendar (change) –> change calendar –> Special

rules.
2. Enter the date and specify if it is a holiday or workday, then save.
3. The Special rules have higher priority than holiday calendar holidays
or workdays.

Finally, click Year Overview and check for the dates.

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Final Step: Transport the Calendar

All changes made to the holiday or factory calendar must be transported
manually.

1. Go to SAP Calendar: Main Menu.

2. Select one of the sub-objects and click Transport button .

Calendar Functions

Once the SAP Calendar is configured properly, you can use this data to
perform various types of calculations.

SCAL function group consists of some predefined function modules that can
be use to determine whether or not a given date is a working day, holiday,
etc.

Function Module Description

Computes the day of the week for a given date

DATE_COMPUTE_DAY calculated as 1 (Monday), 2 (Tuesday), and so

Computes the day of the week just like DATE_C

DATE_COMPUTE_DAY_ENHANCED returns the day value as text (e.g., TUESDAY, e

Calculates the factory date value for a given da

indicator that confirms whether or not the given
DATE_CONVERT_TO_FACTORYDATE
working day according to the selected factory c

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Function Module Description

Determines the week of the year for the given d

DATE_GET_WEEK date 9/13/2010 would be the 37th week of the y

Converts a factory date value back into a date o

FACTORYDATE_CONVERT_TO_DATE

Tests to determine whether or not a given date

HOLIDAY_CHECK_AND_GET_INFO configured holiday calendar.

WEEK_GET_FIRST_DAY Calculates the first day of a given week.

As December comes to a close, The new year is just around the corner, and
it’s a good time to maintain your Factory Calendar for the coming year (if
you haven’t already done so); I hope this simple guide will help you.

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86 Comments
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Evin Elon Wang

October 16, 2017 at 10:23 am

very useful, and I am looking for it, thank u a lot.

 Previous 1 2

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