CONSTITUTION

and
By-Laws
CROSSCIENCE CLUB
Holy Cross of Davao College
Sta. Ana Avenue, Davao City
By Laws

Preamble

We are Bonafide science major students of Holy Cross of Davao College, imploring the
aid of God almighty, aware of our rights, duties and responsibilities, to established
environmental-conscious and community service organization that shall embody ideals.
Preserve, promote, and protect the interest of science major students, develop and
maintain a high degree of intellectual, moral, spiritual, and social growth. Better
understanding to our ecological situation, encourage critical thinking, ensuring an active
member and positive responds to our environmental responsibility: establish a
harmonious relationship among fellow Holy Crossians and civil society; do promulgate
and pledge faithfully obedience to these By-laws.

ARTICLE I
NAME

SEC 1 There shall be an organization of all Bonafide science major students which
shall be known as Crosscience Club
ARTICLE II
ORGANIZATIONAL STRUCTURE

President

Internal Vice-President External Vice-President

Gen. Secretary Gen. Treasurer

Assistant Secretary
Assistant Treasurer

Gen. Business Manager

Auditor

Assistant and
Business P.I.O
Manager

MEMBERS
ARTICLE III
NATURE OF OFFICERS

SEC 1 Qualification of an officer

1. He/she must be Bonafide Science major students of Holy Cross of Davao

College
2. He/she must have no previous failing grades nor having grades below 80% in
all major subjects.
3. He/she must not be graduating student candidate in 1st semester

SEC 2 Set-up of officers

The officers to be elected in the organization shall be composed of the followings

a. The President as the head of the Organization
b. Vice-President for Internal Affairs
c. Vice-President for External Affairs
d. General Secretary
e. Asst. Secretary
f. Treasurer
g. Asst. Treasurer
h. Auditor
i. Business Manager
j. Asst. Business Manager
k. P.I.O (Public Information Officer

SEC 3 Term and office

1. All officers shall serve for 1 term in his/her position
2. The elected officers shall start their term and office immediately after they are
sworn into office and end up to such time that the next set of officers has been duly
elected by all members.

ARTICLE IV
POWERS, DUTIES, AND RESPONSIBILITIES OF OFFICERS

SEC 1 Power
The officers of our organization shall regulate and implement policy embodied in these
By-Laws.
SEC 2 Duties and Responsibilities

A. President

1. Shall convene as appropriate and preside all the meetings of the Crosscience
Club.
2. Provide guidance and leadership for the development of all the policies and plans
for the accomplishments of Crosscience Objectives.
3. Have the authority to create committee when it is needed.
4. He/she must have mutual relationship with his/her members and co. officers.
5. Sign all documents, vouchers, receipts and such other records in behalf of the
Crosscience Club.
6. Supervise all the action of his/her co-officers and members.
7. Shall be the spokesperson and representative in behalf of the Crosscience Club.
8. Prepare a narrative report of every activity, programs, or projects immediately after
the execution of such.
9. Shall perform other duties inherent in his duties, and as may be given by the
moderator or by the science coordinator.

B. Internal Vice President

1. Shall assist and perform the job or duties of the President in case the latter’s
absence or incapacity.
2. Shall have the authority over all other officers and members to prescribe meeting
by the explicit approval of the President.
3. Supervise the action of his/her co-officers and members in coordination with the
President
4. Shall be the spokesperson and representative in behalf of the Crosscience Club
with the consent of the President inside the school campus.
5. Shall perform his office inside the institution as part of his/her responsibilities as
I.V.P.
6. Shall perform other duties inherent in his office and as may be given by the
President and by the moderator.
7. Shall perform other duties when it is really needed as may authorize by the
President or by the moderator.

C. External Vice-President
1. Shall assist and perform the job or duties of the President and I.V.P in case the
latter’s absence or incapacity.
2. Shall have the authority over all other officers and members to prescribe meeting
by the explicit approval of the President.
3. Supervise the action of his/her co-officers and members in coordination with the
President and I.V.P.
4. Shall be the spokesperson and representative in behalf of the Crosscience Club
with the consent of the President outside the school campus.
5. Shall perform his office outside the institution as part of his/her responsibilities as
E.V.P.
6. Shall perform other duties inherent in his office and as may be given by the
President and by the moderator.
7. Shall perform other duties when it is really needed as may authorize by the
President or by the moderator.

D. General Secretary
1. To attend all meetings of the Crosscience Club. Take the minutes all times.
2. Furnish copies of necessary documents of the Crosscience.
3. Forward to the designated officer’s concerned all documents and communications.
4. Shall be responsible for all documents of the Crosscience.
5. To prepare and forward minutes of meetings of the Crosscience either regulation
or special to all member of the club.
6. Shall submit all copies of the executive summary to the OSA and all other offices
concerned.
7. Shall perform other duties inherent in his office, and as may be given by the
President.

E. Assistant Secretary
1. Shall assist and perform the job or duties of the Gen. Secretary in case the latter’s
absence or incapacity
2. Furnish copies of necessary document needed for every meeting.
3. Shall responsible also for all documents of the Crosscience.
4. To prepare and forward minutes of meetings of the Crosscience either regular or
special to all member of the club if General Secretary in the case of latter’s
absence.
5. Shall help the Gen. Secretary to submit all copies of the executive summary to the
OSA and all other offices concerned.
6. Shall perform other duties inherent in his office and as may be given by the General
Secretary or by the President.
7. In case of permanent disability or incapacity, removal of the office or resignation
of the General Secretary, he shall become the General Secretary to serve his term
until the expired term of the Gen. Sec.
F. General Treasurer
1. Shall be the person responsible for all the money matters of the
Crosscience, including the collection of such.
2. Shall have the custody and shall be accountable for all financial matters of
the Crosscience which inherent to his office.
3. All disbursement shall be made with the signature of the treasurer,
countersigned by the President and the moderator.
4. To prepare the budget proposals and shall forward to the SSG-Legislatives
for verification.
5. Keep a record therein of all cash inflows and outflows of the Crosscience
club.
6. Update the President and its members of the financial status of the
Crosscience at least once a month.
7. Shall perform other duties inherent in his office, and as may be given by the
president.

G. Assistant Treasurer
1. To assist the treasurer in the discharge of the latter’s duties and
responsibilities.
2. Shall perform the duties of the Gen. Treasurer in case the latter’s absence
or incapacity.
3. Shall responsible also for all the money matters of the Crosscience,
including in the collection in such.
4. Shall perform other duties inherent in his office, and by the supervision of
the General Treasurer or by the president as may be given.
5. In case of permanent disability or incapacity, removal of the office or
resignation of the Gen. Treasurer, he shall become the Gen. Treasurer to
serve until the expired term of Gen. Treasurer.

H. Auditor
1. Shall be the person responsible for auditing all financial records of the
Crosscience immediately after every activity as possible or once a month.
2. Shall be the sole responsible in keeping all receipts that being attached to
the liquidation reports.
3. Shall present and submit all audited reports to the President and to all
offices concerned.
4. Prepare and submit the liquidation report to the President and to all offices
concerned.
5. Update the President and the Crosscience of all audited reports at least
once a month or twice a month.
6. Shall perform other duties inherent to his office, and as may be given by the
President.
I. General Business Manager
1. Shall be the sole person responsible for canvassing of materials needed in
every activity.
2. Shall be the Head of every committee that been created by the President
and with the supervision of the President.
3. Shall be responsible in buying materials needed in every activity.
4. Shall have the custody and responsible for materials and supplies of the
Crosscience with the supervision of the President.
5. Update the Treasurer and the President regarding with the materials and
supplies matter where in his custody or he buys.
6. To present and give all receipts in his hand to the auditor all the time after
buying materials or supplies needed in the activity.
7. Shall perform other duties inherent to his office, and as may be given by the
President.

J. Assistant Business Manager

1. Shall help the General Business Manager for canvassing fot the materials
needed in every activity.
2. Shall perform the duties of the Gen. Business Manager in case the latter’s
absence or incapacity.
3. Shall help the Gen. Business Manager in buying materials needed in every
activity.
4. Shall perform other duties inherent to his office, and as may be given by the
General Business Manager and by the President.
5. In case of permanent disability or incapacity, removal of the office or
resignation of the Gen. Business Manager, he shall become the Gen.
Business Manager to serve until the expired term of Gen. Treasurer.

K. P.I.O
1. Shall be responsible for information dissemination in all members of the
Crosscience club.
2. Shall be responsible in monitoring his constituents, and promote or
encourage the same active participation in all endeavor of the Crosscience
club.
3. Shall perform other duties inherent to his office, and as may be given by the
President.
SEC 3

During the tenure of their office, all offices shall, at all times, make themselves available
for the direct actual consultations and for the Crosscience endeavors.

ARTICLE V
MEMBERSHIP

SEC 1 Composition. Student who enroll BSED major in General Science, BSED major
in Biological Science and Physical Science.

SEC 2 Membership shall be terminated upon separation from the institution or upon
separation from the course.

SEC 3 Membership Fee shall be the amount of Php. 20.00 for all members of the
Crosscience.

ARTICLE VI
MEMBERS DUTIES AND RESPONSIBILITIES

SEC 1 Shall respect duty constituted Crosscience authorities (i.e. professors, science
coordinator, moderator, and officers.

SEC 2 Protect the name and integrity of the Crosscience.

SEC 3 Shall cooperate and actively participate in all activities, meetings, and general
assemblies all the times.

SEC 4 Shall abide and obey the established rules and regulations of the Crosscience
By-Laws, and all other existing laws.

SEC 5 Shall settle his/her financial and other obligation of the club all the time.

ARTICLE VII
GENERAL FUNDS

SEC 1 The general funds shall be composed of all fees and contributions collected from
the members and officers to be used for the club’s activities.

SEC 2 All collection must be in the hand of the Treasurer or shall be deposited to the
bank of which account should be maintained in the name of organization.
SEC 3 The President, Secretary, and the Treasurer shall be the signatories for any
bank transactions.

SEC 4 The fund-raising program shall be participating by the officers and members of
the club with full of cooperation and passion for the succes of the said activities.

ARTICLE VIII
MEETINGS

SEC 1 Regular Meeting. The regular meeting of the Crosscience shall be every second
or third Thursday of the month at 4:00 to 5:00pm to a place as the formal notice thereof
shall stipulate or as may be decided upon the immediately preceding meeting.

SEC 2 Special Meeting. If it is incasing of an emergency where the meeting is badly

needed for an important matter will be discussed if it is necessary and may be called by
the President or by the majority of the members of the Crosscience.

In the special meeting the date, place, time, and purposed of the meetings shall be posted
in the bulletin board. All other ways of communications may be used for the purpose of
information dissemination.

SEC 3 Attendance. All members of the Crosscience shall be present all the times unless
expressly excluded by it, or he/she is in the mode of illness/sickness or other unavoidable
circumstances duly reported to the General Secretary.

SEC 4 Checking of Attendance. The checking of attendance shall be made by the

secretary before the meeting. The manner of attendance wherein all members affix their
signature after the end of the meeting.

SEC 5 Absenteeism. A member shall be considering absent if he/she does not arrive
fifteen minutes after the meeting is being called to order or he/she go out in the meeting
even the meeting is still going on.

A member will be given only five maximum absences during one entire semester whether
it is a regular or special meeting.

A member who committed more than the specified allowable number of absences shall
be subjected to disciplinary action or will be sanctioned accordingly.

SEC 6 Excused Absences. If any members are not prevented to come to the meeting
due to sickness, academic reason, or other unavoidable circumstances, his/her absence
may be considered excused, provided, that the written notice shall be submitted to the
secretary specifying the reasons of absence. The decision of the officers will depend on
the reason/s which is/are valid to be excused.

SEC 7 Decorum. Once the President calls the meeting in order, everyone present
therein is called to observed proper decorum. Decorum means the observance of good
manners or behavior and showing respectful attitude during meetings. No person shall
be allowed to speak, stand or loitering and do any forms of disturbances during meetings.

Any person violates the rule of decorum after the second warning shall be given sanction
by the presiding officer.

SEC 8 Quorum. A majority of all the members shall constitute a quorum to do business.
The meeting shall not proceed without the quorum. The members present can compel
the immediate attendance of any members absent, but within the campus.

ARTICLE IX
MODERATOR OF CROSSCIENCE

SEC 1 He/she is a bonafide full-time faculty of HCDC and must be a science faculty but
necessarily.

SEC 2 The moderator shall have the following duties and responsibilities;
a.) Supervise all activities, programs, and projects of the Crosscience.
b.) Help the Crosscience in carrying out the plans for every semester.
c.) Shall be the adviser of all constituted bodies of the Crosscience.
d.) Shall perform duties inherent in his/her position, and as provided by this By-
Laws and all other existing laws.

ARTICLE X
ELECTION OF OFFICERS

SEC 1 All officers of Crosscience shall be elected at the end of every school year,
before the election of SSG election, and serve for the next year.

SEC 2 Any member may be nominated for any office, provided, that no candidate shall
hold more than two positions but except for the President down to the Treasurer, shall
hold more than one position.

SEC 3 A member who is an officer of any SSG offices elected or appointed shall not be
qualify for any position in the Crosscience.
SEC 4 Not shall be nominated for any offices of Crosscience if the person being
nominated is not around in the election.

SEC 5 All nominated for any offices of Crosscience shall be given opportunities to have
their speech for not more than one minute.

SEC 6 Voting shall be done every after the nominations. The manners of voting shall be
by show of the head.

SEC 7 Whenever there is vacancy in all position, except that of the President, the latter
shall nominate from among the members of the Crosscience, to be appointed by the
Moderator, provided that such nominees shall be qualified under section 2 and section 3
of this article.

SEC 8 All members shall attend the election of officers for it is one of the requirements
in signing their clearance. Failure to attend will be sanction accordingly.

ARTICLE XI
NATURE OF VOTINGS

SEC 1 All members has the right to vote in all matters considered in, and by the
Crosscience.

SEC 2 Voting shall be by show of hand

SEC 3 No members shall be permitted to vote on any measure after the announcement
of the result voting.

SEC 4 No members shall be interrupt the voting except on question of quorum.

ARTICLE XII
ACCOUNTABILITY OF OFFICERS

SEC 1 All officers of the Crosscience may be disciplined for disorderly behavior/manner
and/or minor violation of any existing laws. Penalties may be dealt with accordingly or
may suspend for his/her office for not more than fifteen school days.

SEC 2 The penalty of suspension shall require the concurrence of the majority of at least
two-third of the members of Crosscience.

SEC 3 The penalty of expulsion of the position of any office of Crosscience shall require
any of the following grounds.
 a.) Culpable violation of these By-Laws.
b.) Culpable violation of the SSG Constitutions or only existing laws.
c.) Negligence of duties.
d.) Violation of the school rules abd regulations as defined in the student
handbook.

SEC 4 All petitions for expulsion of any officer from office shall be filed at the SSG-House
of the Representatives.
SEC 5 Before giving any sanction, the Crosscience shall be reasonable in all it’s actions
and decisions, and shall give the accused of the due process of law, and full opportunity
to be heard of his side and depend his/her self.

SEC 6 No officers shall be removed or expelled from office, or given any sanction unless
he/she is proven guilty beyond reasonable doubts.

ARTICLE XII
PENALTIES OF MEMBERS

SEC 1 Sanctions of all members who committed violation in these By-Laws shall be
a community extension service or give material things (i.e. pencils, cartolina, manila
papers, etc.) or need material things and goods for community outreach program. No
officers shall accept money for the sanctions.

SEC 2 Sanction will depend upon officer’s decision.

SEC 3 Sanction is imposed accordingly on their violation on the By-Laws.

ARTICLE XIV
GENERAL PROVISIONS

SEC 1 All outside school activities of Crosscience is not compulsory to all it’s members
but encourages all to join all of the activities of the Crosscience.

SEC 2 All inside campus activities shall be mandate to joim actively and cooperatively
for the success of the activities except for non-prevented circumstances or sick or in an
academic reason unless there is a proof of something to be excused.

SEC 3 No letters for reasons of bot participating activities of Crosscience inside the
campus shall be sanction with accordingly to the Article XII.
ARTICLE XV
AMENDMENTS TO REVISION OF THESE BY-LAWS

SEC 1 Any provision of these By-Laws except those are also embodied in the SSG
Constitution and other existing laws of these By-Laws may be amended or revised by
two-thirds vote of all members present, there being a quorum.

SEC 2 Amendments to, or revision of, this By-Laws shall not be valid unless ratified by
the two-third of all the members of Crosscience.

ARTICLE XVI
SEPARATE CLAUSE

SEC 1 If any provision of these By-Laws is declared invalid, the remainder thereof shall
continue to be in full force and in effect.

ARTICLE XVII
REPEATING CLAUSE

SEC 1 All laws, orders, rules and regulations, or other issuance or part thereof
inconsistent with any of the provisions of these By-Laws shall be repealed accordingly.

ARTICLE XVIII
EFFECTIVITY

SEC 1 These By-Laws shall take in full force and in effect upon the ratification of the
two-third of all members of the Crosscience, an upon affixing the signature of the Officers
and the Moderator.
Jason Jade T. Ragadi
President

Britney Pearl Noah

Internal Vice-President

Sergei Vaugh Calumpong

External Vice-President

Lindy M. Gorgonio
General Secretary

Princess Verdeflor
Assistant Secretary

Cris Nuevo
General Treasurer

Catherine Plaza
Assistant Treasurer

Jessa Jane Ensoy

Auditor

Taballeja Keith
General Business Manager

Pagaling Bryan
Assistant Business Manager

Mary Jane Diana

P.I.O

Mrs. April D. Fortuito

Moderator