Project Concept Report

Template
For Project Number :

[Pick the date]

Department of Transportation
Production Support Office
Table of Contents
Introduction......................................................................................................................................4
Project Location...............................................................................................................................4
Project Origin/Need.........................................................................................................................4
Project Origin...............................................................................................................................4
Project Need.................................................................................................................................4
Project Description/ Intent/Concept................................................................................................4
Components of the project...........................................................................................................4
Project Exclusions.......................................................................................................................5
Adjacent projects or related projects...........................................................................................5
Project Stakeholders, Issues and Commitments..............................................................................5
Stakeholders –..............................................................................................................................5
Issues............................................................................................................................................5
Commitments...............................................................................................................................5
Project Funding................................................................................................................................5
Existing Conditions.........................................................................................................................5
Typical Section(s)........................................................................................................................5
Roadway Classification...............................................................................................................6
Posted Speed & Design Speed.....................................................................................................6
Pavement Conditions...................................................................................................................6
Design Deficiencies.....................................................................................................................6
Drainage.......................................................................................................................................6
Structures/Walls...........................................................................................................................6
Utilities/Railroads........................................................................................................................7
Signing/Lighting/Pavement Markings/Signals............................................................................7
Safety Issues................................................................................................................................7
Traffic Data..................................................................................................................................7
Other Field Observation/Input.....................................................................................................7
Field Observations...................................................................................................................7
Other Input...............................................................................................................................8
Proposed Project Features - Preliminary Scope...............................................................................8
Recommendations........................................................................................................................8
Typical Section............................................................................................................................8

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 Pavement Design.........................................................................................................................8
Design Criteria.............................................................................................................................8
Variation or Exceptions................................................................................................................8
Exclusions....................................................................................................................................8
Drainage.......................................................................................................................................8
Structures.....................................................................................................................................9
Utilities/Railroads........................................................................................................................9
Signing/Lighting/Pavement Marking/Signals.............................................................................9
Environmental..............................................................................................................................9
Right of Way................................................................................................................................9
Community Awareness Plan/Public Involvement........................................................................9
Context Sensitive Solutions (CSS) or Transportation Design for Livable Communities (TDLC)
.....................................................................................................................................................9
Modal (Bike/Ped./Transit) Requirements.................................................................................9
Traffic Data/Study....................................................................................................................9
Traffic Control Plan/Maintenance of Traffic (TCP/MOT)....................................................10
Commitments and Proposed JPA...........................................................................................10
Coordination with Other Projects..........................................................................................10
Project Cost................................................................................................................................10
Appendices.....................................................................................................................................11
Straight Line Diagram...............................................................................................................11
Old plans and R/W maps...........................................................................................................11
Location Map.............................................................................................................................11
Aerial Photos..............................................................................................................................11
Field Review Minutes................................................................................................................11
Typical Section...........................................................................................................................11
Existing and Proposed Intersection Plans..................................................................................11
LRE............................................................................................................................................11
Traffic Study..............................................................................................................................11
Crash History.............................................................................................................................11
ADA Checklist...........................................................................................................................11
Utility Owners Matrix................................................................................................................11
Stakeholders and Commitments................................................................................................11
Correspondence..........................................................................................................................11
List of FDOT and Consultant personnel involved in preparing the Project Concept Report....12

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Project Concept Report Template
Introduction
Projects on which concept reports are prepared usually originate from one of the following three
offices’, Traffic Operations, Safety or from the Pavement Condition Survey that is developed by
the District Material Office. However, the project may be initiated by any office or organization.
The office that initiates the project is referred to as the Originating Office.
The Scope Input Offices (SIO) within the FDOT Districts may include the following offices:
Planning, Design (Roadway, Structures, Pavement, Lighting, Signals, Signing & Pavement
Markings, Utilities and Drainage), Permits, Traffic Operations, Safety, Maintenance, Survey,
Geotechnical, Right of Way and Construction. These and other sources of information for the
sections below will be shown in italics under each heading.

Project Location
Originating Office, Straight Line Diagrams, Work Program
Where is the project located? State Road Number and/or Local Road Name, Section Number,
County, Begin & End Milepost Number, City

Project Origin/Need
Originating Office, Maintenance, field reviews

Project Origin
What or who is driving the project?
Pavement Condition Survey, Traffic Operations, Safety Office, Public Input, MPO, etc.

Project Need
What problems need addressing?
Pavement failures, capacity, adding or increasing turn lanes, signalization, crashes or
other safety issues such as access, sub-standard guardrail or bridge rails, etc

Project Description/ Intent/Concept

Originating Office, SIO, Work Program Office, field reviews
– What is being proposed to correct the problems?
Recommendations for the project – Describe what is to be done.
Resurfacing, widening, adding or extend turn lanes, shoulders, traffic signals, sidewalks, extend
culverts, guardrail upgrade, realign intersection, modify turning radius, lighting, etc.

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 Components of the project
– Show work types that are anticipated on the project
Roadway, Structures, Right of Way, Drainage, Utilities, Signals, Lighting, Signing,
Pavement Markings, Survey, Geotechnical, Public Information Meetings, etc.

Project Exclusions
– List unfunded features or features being included on future projects
Lane or shoulder width widening, intersection improvements, bridge repair/replacement,
etc

Adjacent projects or related projects

- Include possible conflicts and coordination with adjacent projects or future
projects.
Maintenance of traffic coordination, pavement transitions, traffic signal
interconnections, etc.

Project Stakeholders, Issues and Commitments

Private and Public Input/meetings, research and field reviews

Stakeholders –
Identify all individuals and groups with an interest in the project Local government,
utility companies, adjacent property owners, road users, special interest groups,
environmental agencies, bike/ped/transit, etc.

Issues
Identify potential issues such as contamination, flood plain, T & E species, Right of Way,
community, access, etc.

Commitments
MPO’s, Local government, property/business owners, environmental agencies

Project Funding
Work Program Office

Proposed phases with amounts, fiscal years, funding category, etc

Known or possible JPAs.

Existing Conditions
Typical Section(s)
Old plans, Straight Line Diagrams, field reviews, SIO, Planning Office, Rail Office
Provide description of existing typical section features.
o Number of lanes/width
o Shoulders/width

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 o Parking/width
o Turn Lanes/Ramps
o HOV Lanes
o Median width/barrier
o Curb & Gutter/type (Has gutter been paved?)
o Sidewalk/width
o Bicycle lanes/width
o Right of Way/width
o Drainage System (Open/Enclosed)
o Rumble strips/type
o Traffic Monitoring sites
o Approved Design Variations or Exceptions for the existing features

Roadway Classification
Planning and Work Program Office

Describe existing roadway classification and note is FIHS or SIS,

o Interstate, Expressway, Freeway
o Major Arterial
o Minor Arterial
o Local Road

Posted Speed & Design Speed

Field Review and old plans or Straight Line Diagrams

Pavement Conditions
Materials Office, Maintenance, Pavement Design, field reviews
o Base and pavement type and thickness
o Pavement condition rating
o Pavement condition survey summary

Design Deficiencies
SIO and field reviews
o Summary of existing substandard roadway features (horizontal and vertical
alignment, superelevation and cross slope, clear zones, guardrail, pipe end wall
treatment, etc)
o List known exceptions and variations
o Summary of ADA Survey (Include forms & photos in appendix)

Drainage
Old plans, Maintenance, Drainage, Safety and field reviews
o Describe existing stormwater system
o Existing ponds and outfalls
o Describe any known deficiencies (from field reviews or Safety or Maintenance
personnel)
o Permit issues or concerns

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 Structures/Walls
Old plans and field reviews
o Existing bridges, bridge culverts, retaining walls
o Noise walls
o Lighting, sign and signal foundations
o Handrails and Guardrails

Utilities/Railroads
Utility Office, Utility Owners, Rail Office, old plans and field reviews
o Utility – location/size, owners
o List any existing conditions that would require a utility exception
o Railroad – location, number of tracks, owner, existing gates, signs or signals for
both crossing and parallel tracks
o Control zone violations

Signing/Lighting/Pavement Markings/Signals
Traffic Plans, Traffic Operations and field reviews
o List and describe location of all roadway lighting, traffic signals and loops
o List and describe location of all traffic monitoring sites, weight in motion or other
IT installations.
o List and describe all major sign structures
o Identify pavement markings, raised pavement markers, no passing zones, school
zones, etc
o Signal Interconnects or other ITS communication lines

Safety Issues
Safety Office and field reviews
o Summary of crash history including identification of crash locations, injury/fatality
numbers and contributing cause(s)
o Access Management Classification
o Driveways and Median openings
o Include crash data/history in Appendices

Traffic Data
Planning
o Existing traffic data
o Turning movements

Other Field Observation/Input

In addition to field observations seek input from District Bicycle/Pedestrian Coordinator,
Maintenance, Local officials and law enforcement, Permit agencies and District Permit Office,
District Emergency Operations Center, District Access Management authority

Field Observations
(Other than listed above.)
o Bicycle, pedestrian and ADA features
o Schools and school zones and hospitals

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 o Transit stops
o Intersection alignment and side road impacts
o Driveways and median opening
o Sight distances at intersections and driveways
o Note any design, drainage or safety issues or deficiencies
o Archaeological sites, hazardous material sites, etc
o Wetlands or other permit issues
o Hurricane Evacuation Route?
o Special events or seasonal traffic that would impact construction
o Include photos

Other Input
o General Public, Adjacent Property Owner, Permitting Agencies, Local
Government, MPO

Proposed Project Features - Preliminary Scope

The project features that are to be included in the proposed project are usually determined by a
committee of FDOT personnel once all the needs have been determined, taking into account
the cost and benefits of all proposed project needs and funding availability.
The latest FDOT manuals, handbooks, standards and policy are used to determine the criteria
to which all the features are design and built.

Recommendations
Include all proposed design and construction activities. It is also important
to document decisions made on features that are not being included in the
project.

Typical Section
Describe proposed typical section and/or describe the consultant’s role in
establishing the typical section package. Include proposed typical section
in Appendices.

Pavement Design
Include preliminary pavement design and/or describe the consultant’s role
in establishing the pavement design.

Design Criteria
List or reference appropriate criteria.

Variation or Exceptions
List known or possible sub-standard features that are unfunded or cannot be
corrected in the design and construction of this project. Also list any previously
approved design variations or exceptions.

Exclusions
Note project features that are not to be included in the design or construction of
the project.
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 Drainage
Describe all drainage design and construction anticipated for the project. This
should include the design and construction of new drainage features,
modification to existing structures and maintaining drainage during construction.

Structures
Describe all structure design and construction activities anticipated for the
project. This should include approach slabs, bridges, bridge culverts, retaining &
noise walls, handrails, foundations, mast arms, etc.

Utilities/Railroads
Identify utilities and railroads that may be impacted by construction. Determine
Department and consultant’s responsibilities with preparing utility plans,
adjustments, schedules and for clearing utilities.
Identify impacted railroads requirements and design criteria. Determine if offsite
detour is required and/or flagmen. Determine if railroad or FDOT contractor is to
perform the work.

Signing/Lighting/Pavement Marking/Signals
Include all proposed design and construction activities for
Signing/Lighting/Pavement Marking/Signals. Project specific instructions should
be provided for the final application of thermo-plastic pavement markings.

Environmental
List any known or potential permit involvement. Describe consultant and
Department’s responsibilities with regard to acquiring permits.

Right of Way
If additional right of way is required, describe anticipated right of way needs.

Community Awareness Plan/Public Involvement

Include project’s CAP level and determine Department and Consultant’s public
involvement responsibilities.

Context Sensitive Solutions (CSS) or Transportation Design for

Livable Communities (TDLC)
Design decisions should be sensitive to impacts on both the environment and
communities. CSS or TDLC must be considered in the process of planning and
developing all transportation facility improvement projects

Modal (Bike/Ped./Transit) Requirements

Provisions for the design and construction of these facilities should be included
along with any special funding requirements.

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 Traffic Data/Study
Traffic projections and traffic study recommendations should be included. Traffic
study and any intersection schematics should be included in the Appendices.

Traffic Control Plan/Maintenance of Traffic (TCP/MOT)

TCP requirements for design and construction should be established including
governing criteria/standards, Bike/Ped/Transit needs, Lane Closure Analysis and
incentive to expedite construction. Construction restrictions due to hurricanes,
special events, night & weekends and tourist season, etc., should be noted.

Commitments and Proposed JPA

Include any known or anticipated JPA’s and any commitments that have been
made to the project stakeholders.

Coordination with Other Projects

Adjacent and related projects, both existing and proposed, should be noted and
potential conflicts identified.

Project Cost
The project’s Long Range Estimate (LRE) and any potential cost saving project
features should be discussed. Safety projects should include a Benefit Cost
Ratio Analysis. Include LRE in Appendices.

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Appendices
Straight Line Diagram

Old plans and R/W maps

Location Map

Aerial Photos

Field Review Minutes

Attendees, Observations, Recommendations and Photos

Typical Section

Existing and Proposed Intersection Plans

LRE

Traffic Study

Crash History

ADA Checklist

Utility Owners Matrix

Stakeholders and Commitments

Correspondence

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 Benefit Cost Ratio (Safety Projects)

List of FDOT and Consultant personnel involved in preparing

the Project Concept Report

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