Career Opportunity: Assistant to the Dean of U-M Rackham Graduate School

Please share broadly.

The Rackham Graduate School is seeking candidates for the position of

assistant to the Dean and Vice Provost for Academic Affairs – Graduate
Studies (Dean). This individual will perform complex administrative duties
in support of the Dean. Elements of the role include: acting as
administrative liaison between the Dean and internal and external groups,
offices, and constituents; working effectively with Rackham associate
deans, staff, faculty, and students as well as individuals in other University
offices. The person must represent the Dean and the Graduate School in a
friendly, professional, and inclusive manner in person, on the phone, and in
written correspondence. We are looking for someone who is poised and
confident in their abilities; capable of exercising discretion; and,
experienced in maintaining confidentiality. This position interacts and
collaborates with the leadership team of the Graduate School and
coordinates communications and information flow within the dean’s office.
This individual will demonstrate excellent organizational, creative, and
problem-solving skills; the ability to prioritize and delegate; the capacity to
offer a high degree of support under dynamic, uncertain, and emergent
conditions; experience handling confidential information; sound judgment;
and, dependability.

Rackham is committed to recruiting and retaining a diverse workforce and

encourages all employees to fully incorporate their diverse backgrounds, skills, and
life experiences into their work and towards the fulfillment of Rackham's mission.

Responsibilities*
Job responsibilities include but are not limited to:

Act as the Dean’s liaison within the University and for external organizations.
Respond to, and act on behalf of, the Dean using tact and diplomacy in matters of a
highly sensitive and confidential nature, including those requiring comprehensive
knowledge of University policies and interactions with university leadership.

Manage the Dean’s calendar and help prioritize commitments so as to use the
Dean’s time effectively. Plan for near-term and future events and needs by
anticipating challenges and exercising independence, initiative, discretion, and
judgment as to priorities. Provide timely, accurate information about meeting
participants and meeting purposes.
Manage tracking systems, agendas, and supporting materials for committees,
teams, and Boards that the Dean leads. Prepare briefing materials for meetings,
organize communication of requests from the Dean to other members of the
leadership team, and monitor their progress to ensure timely completion.

Maintain systematic follow-up systems for the Dean; ensure that deadlines are met
and materials are received on a timely basis.

Work independently and within a team on nonrecurring and ongoing projects.

Research issues, distribute information, and organize special events. Prepare
regular reports and updates on projects/activities relevant to the Dean’s interests,
agendas, and roles.

Provide support in the review and management of communications by and for the
Dean. As requested, review the Dean’s incoming mail and email; sort as to
importance and priority, Draft outgoing communications. Respond to time-sensitive
communications in Dean’s absence.

Create and maintain electronic filing systems for the Dean. Establish and maintain
SharePoint tasks to track records requiring responses and or follow up.

Manage travel arrangements including air and ground transportation, lodging,

registration, itineraries expense reports.

Perform general administrative tasks such as coordinating hosting activities for

various School activities, special events, and Dean's meetings; assist the Dean in
planning and arranging for visitors; maintain and update multiple email groups.

Required Qualifications*
• Bachelor’s degree and 8 years of progressive professional administrative
office experience in a higher education environment.
• Excellent interpersonal skills and capacity to contribute to a work environment
that values collaboration.
• Demonstrated poise, tact, and diplomacy.
• Demonstrated ability to work effectively in a dynamic environment, to maintain
confidentiality, and to exercise discretion and judgement in responding to
requests for information.
• Experience that demonstrates that the individual is well-organized, thoughtful,
collegial, independent, and team-oriented. Demonstrated ability to set
priorities, handle multiple assignments and deadlines, and display appropriate
judgment while operating in a flexible and professional manner.
 • Excellent written and oral communicate skills, in a variety of mediums and
formats.
• Demonstrated experience with and proficiency in mastering productivity tools,
including calendaring, file sharing, and archiving applications.
• Functional knowledge of University of Michigan policies and procedures.
• High degree of creativity, initiative, and resourcefulness is required.
• Understands and values diversity and the importance of inclusion as
demonstrated through a commitment to apply and incorporate the differences,
complexities, and opportunities that diversity brings to an organization.

Desired Qualifications*
• Master’s degree, previous experience at U-M, supervisory experience and
experience using M-Pathways applications.

Application Deadline
Job openings are posted for a minimum of seven calendar days. The review and
selection process may begin as early as the eighth day after posting. This opening
may be removed from posting boards and filled anytime after the minimum posting
period has ended.

U-M EEO/AA Statement

The University of Michigan is an equal opportunity/affirmative action employer.

For more information, please click this link.

--
Ethriam Cash Brammer, Ph.D.
Assistant Dean & DEI Implementation Lead
Pronouns: He, Him & His
Horace H. Rackham School of Graduate Studies | University of Michigan
915 E. Washington Street | 1178 Rackham | Ann Arbor, MI | 48109-1070
Phone: 734.647.2655 | Email: ebrammer@umich.edu

We acknowledge that the University of Michigan, named for Michigami, the world’s
largest freshwater system and located in the Huron River watershed, was formed and
has grown through connections with the land stewarded by Niswi Ishkodewan
Anishinaabeg--the Three Fires People, who are the Ojibwe, Odawa, and Potawatomi--
along with their neighbors, the Seneca, Delaware, Shawnee, and Wyandot nations.
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