KUMAR CONSULTING

Account Payable Basic Setting

Configuration Document
Kundan Kumar
12-Aug-17

Contents
Define Vendor Account group .............................................................. 1
Create number ranges for vendor account group ............................... 2
Description ............................................................................................. 2
Assign number ranges to vendor account group ................................ 3
Description ............................................................................................. 3
Define Tolerance groups for vendor: ................................................... 4
Description ............................................................................................. 4
Creation of Reconciliation Account ...................................................... 5
Create Vendor Master Data ................................................................... 8
Post Vendor Invoice: ........................................................................... 12
View Vendor balance or Vendor Report ............................................. 14
Post Vendor Outgoing Payment: ........................................................ 15
View Vendor balance or Vendor Report again ................................... 17
 Account Payable Basic Setting

Define Vendor Account group

Description
Vendor Account group control the fields which appear during creation of vendor master, it control the
number range.

Procedure
Use below Transaction code:

Transaction code OBD3

Implementation

Click on

Fillup the details as shown below and save it.

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 Account Payable Basic Setting

Create number ranges for vendor account group

Description

In this step we create number ranges for vendor account group.

Procedure
Use below transaction code:

Transaction code XKN1

Implementation
Note: Better to use the existing number range e.g. 01 (since lots of number ranges are
already created, hence its bit difficult to create a new number range without overlap.)

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 Account Payable Basic Setting

Click on

And then click on

Fill up the details as mentioned below, press enter and save it.

Assign number ranges to vendor account group

Description

In this step we assign number ranges to vendor account groups.

Procedure
Use below transaction code:

Transaction code OBAS

Implementation

Click on

Give your company code and press enter

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 Account Payable Basic Setting

Give your number range and save it.

Define Tolerance groups for vendor:

Description

In this step we assign number ranges to vendor account groups.

Procedure
Use below transaction code:

Transaction code OBA3

Implementation

Click on

Fillup the details as shown below and save it.

Note: Do not enter any code in “Tolerance group” field.

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 Account Payable Basic Setting

Creation of Reconciliation Account

Reconciliation account is a G/L account which is created and assigned to vendor master while vendor
master creation.

Procedure
Use below transaction code:

Transaction code FS00

Implementation

Click on and give G/L account and company code and press enter.

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 Account Payable Basic Setting

Fill up the details as mentioned below.

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 Account Payable Basic Setting

Save it.

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 Account Payable Basic Setting
Create Vendor Master Data

Transaction code XK01 (Creation), XK02 (Edit), XK03 (Display)

Give company code and account group as shown below and press enter.

Fill up the details as mentioned below and press enter.

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 Account Payable Basic Setting
Do not give any value here; just press enter button to go on next tab.

Do not give any value here; just press enter button to go on next tab.

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 Account Payable Basic Setting
Do not give any value here; just press enter button to go on next tab.

Fill up the details as mentioned below and press enter button to go on next tab.

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 Account Payable Basic Setting
Do not give any value here; just press enter button to go on next tab.

Do not give any value here; just press enter button.

Click on Yes

New Vendor Master Created.

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 Account Payable Basic Setting
Post Vendor Invoice:

Use transaction code FB60

Fill up the details as mentioned below.

Click on simulate – To view the accounting entries as shown below.

Save it.

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 Account Payable Basic Setting
To view the posted transcation, use transaction code FB03 and give document no.

Or follow the below instruction.

Click on Document and the click on display as shown below.

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 Account Payable Basic Setting
View Vendor balance or Vendor Report

Transaction code: FBL1N

Give your vendor account nuber as shown above and click on execute button

Below report will appear.

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 Account Payable Basic Setting
Post Vendor Outgoing Payment:

Transaction code: F-53

Give Bank G/L

Account No.

Give Vendor
Account No.

Enter the below details as show in above screen shot.

Document Date: Today’s date

Account (Under Bank Data): Give G/L account No. here

Amount: Give amount to be paid

Account (Under Open Item Selection): Give vendor account No. here

Click on or press enter button.

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 Account Payable Basic Setting

Click on Document and then simulate as shown below to view accounting entry.

Save it.

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 Account Payable Basic Setting
View Vendor balance or Vendor Report again

Transaction code: FBL1N

Click on

Give your vendor account nuber as shown above and click on execute button

Below report will appear (Here open item has been cleared after payment as shown below)

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