Introduction

The management of a project is essential in order for the project to reach the objective, for which
it was initiated. The following discussion tends to shed light on the improvement strategies in a
running automotive project along with keeping the needs of stakeholders, aim, objectives, scope
and budget in mind. The maintenance of the project while it is halfway done, and the strategies to
further solve the confusions and fill the grey areas are discussed as well.

Project Control Documentation

A stakeholder is usually an investor of any organisation or company and the outcomes of

the business or project depend upon the actions of the stakeholder.
Stakeholders can be of 3 types.
 They can be the employees working in the project.
 They can also be the departments or sectors amidst the organisation.
 They can be individuals or sectors outside of the business or organisation.

Stakeholder Management Processes

 The identification of all the stakeholders is crucial

 The stakeholders should be provided with the demanded documents.
 Analysing and understanding the interests, needs and influences stakeholders.
 Taking appropriate measure for the so the project may prosper.
 Revising and reviews all the strategies, as to look for any areas missed.

Purpose of a Project

The project’s purpose is to introduce a fresh service or product that is innovative. Keeping this
innovative sense in mind, every project is unique. For instance, Jaguar Motor Company is in the
business of assembling and designing cars. Every model designed by jaguar can be considered as
a project. Every model is different from the other one, in terms of need along with the terms of
features as well. For instance, a sedan serves another purpose and an SUV serves another.

Scope Management

Following are the processes used in scope management.

 Planning of Scope
 Definition of Scope
 Creation Of Work Breakdown Structure
 Verification of Scope
 Control of Scope

Aims and Objectives

Efficient Objectives in a project are essential. A certain objective tends to upsurge the
chances of achieving a certain outcome. Hence objectives should not be unclear. Objectives
should influence the success rate of the project.

Objectives can be set under the following rules.

 Performance and Quality

The conclusion of the project must fulfil the purpose because of which the project was
started. There was a time when the quality control department was accountable for the quality
of the product. However, nowadays the responsibility of an organization is shared by all the
management, it can either be a lower staff or the CEO.

Budget

The completion of the project must be done without breaking the granted expenditure. It is
not necessary for the financial support of the project to be substantial, the fact that, several
projects are abandoned because they ran out of funds even before the completion, cannot be
denied. In such a case, the invested effort and money would be in vain. Therefore, proper
attention towards financial management and cost budget is crucial. Facilities, people, finding
or any other asset increasing the progress of the project is considered as a resource for the
budget.

Time to Completion

It is essential to complete the project on or even before the planned time. A project consists of
various phases, and it is crucial to make sure that all the phases are completed before the
deadline along with the whole project. Due to the fact that stakeholders and sponsors do not
like the delay in the work, the completion of the project on time should be the highest
objective.

Risk Factor
The risk is known as the possible outdoor event that may put a negative impact on the project.
Furthermore, the risk is referred to as the natural hazards or uncontrollable events which may
put an impact on the project on their occurrence. If the risk factor is significantly high, then it
is necessary to recognise and prioritize specific risk events and do proper management to
prevent them.

Continuing with the Scenario

Evaluation of the project is about figures. Following things should be considered while
project evaluation:

Schedule

The success of project management is usually evaluated on the consistency of the original
timeline. The difficulty of this task is known to adept project managers. However, consistent
evaluation of the progress will make it quite easy. Updating the schedule at least a week is
mandatory, or it can be done at the ending phase of the project. Since the schedule evaluation
is relatively easy at the ending phase of the project, or at the time of stakeholders meeting.

Quality

The concluding phase of the project is considered an appropriate time in terms of the quality
review. A quality review ensures whether the proceedings of the project are going as per the
plan or not. Therefore, the quality review should be done before the project exceeds too far.

Cost

Majority of executives, rate project's cost plan as the highest priority. Therefore
checking the financial performance of the project is crucial. This phase is considered a good
time to compare the current spending with the actual budget of the project so that the
differences can be corrected at the right time.

Stakeholder satisfaction
The stakeholders are a vital part of the team since they are responsible for
accomplishing even the difficult objectives of the project. The strategy of checking their
moods and altering the proceedings of the projects according to them is necessary.

The phase is rather intricate to calculate statistically, nevertheless asking them to rate
the proceedings of the project will equally be helpful and useful. In the case of disinterested
stakeholder, the strategy of engaging them to influence their attitude can significantly help.

Performance to Business Case

Lastly, going back to the originally agreed business care plan to ensure the shaping of
the project is vital. An individual should check whether the initial idea on basis of which the
project was started is working or not. It frequently tends to happen that the enthusiasm of the
team, by the end of the project, becomes quite feeble. It is because of not checking the
business care during the life cycle of the project, hence, the business care should be kept in
mind.

Improvements in Project Management

Since some tasks are more important, they require more attention. Therefore, the team
should be able to prioritize the tasks.
Prioritize Tasks

The work of Project Manager kicks in, in order to enlighten the team about the
meetings done with customers and stakeholders. A proper task list must be made and be sent
to all the team, to resolve crucial problems and solve them quickly. However, the task should
be shared with others so that the team may able to know about their position in the project.

Review Workload

It is quite frustrating when the task is not completed on time. To overcome such an
obstacle a meeting should be arranged, but not of the purpose of unleashing the anger on the
team, but to listen to them. An able Project Manager will listen to the queries of his/her team
and will recognise the confusion and will efficiently resolve them.

The updating of project managing software is crucial. It enables the Project Manager
to efficiently manage the people through the project sites along with giving the knowledge
about the team's schedule. Furthermore, this establishes a strengthened communication
between the Leader and the team.

Reporting

A status report is the most vital piece of document, it keeps the person well informed
about the daily briefings. More modern project management software enables the Manager to
always be informed concerning the health of the project. Such reports must be gathered and
should be instantly shared with the team.

Conclusion

The field of Project Management has advanced over the years, and they comprise of
numerous phases before the project is concluded. However, the area of risk and various
problems still exists. Aforementioned control documentation tends to solve those problems
and reduce the risk factor. Moreover, it defines the strategies because of which Jaguar
Company can properly initiate their projects and efficiently manage them as well.