TERMINAL MONTHLY

INSPECTION CHECKLIST
TERMINAL LOCATION: MANNED? DATE OF INSP.N:

COMPLETED BY (Print): COMPLETED BY (Sign):

NOTE: 1. If applicable, this inspection should preferably be performed on (or shortly

after) the day of the audible alarm test.
2. This inspection should be applied to un-manned terminals every three months.

SAFETY, QUALITY, ENVIRONMENTAL MANAGEMENT AND ADMIN.

ITEM TOPIC
1 Have any new employees been
engaged since the last terminal
monthly inspection?
Has an induction and basic
training been completed?
2 What training has been completed
since the last terminal monthly
inspection was completed?
What training has been
scheduled?
What training is still to be
scheduled?
3 Who is responsible for assisting
Is there a qualified first aid officer
on site?
4 Do all know what to do in an
Are all staff familiar with the site
emergency plan and the site
emergency shutdown system?
5 Have all OMS updates been
processed to the relevant
employees?
GUIDELINES Y/N COMMENTS
Note who and review job
description and training needs
analysis.
Refer to the training needs analysis
forms which must be prepared for
each employee.
Record details
injured people and maintaining the
contents of the first aid cabinet.
emergency, what the ESO system
does and where the activation
points are? Choose an employee
and ask “what would you do?”
Job description lists relevant
procedures? Check against OMS
updates.

6 If investigation reveals unreported

Any incidents since last monthly
incidents its not too late to report
inspection completed?
now. Review all reports.

B072FRM PAGE 1 of 8 ISSUE DATE: 24/06/18

ITEM TOPIC GUIDELINES Y/N COMMENTS
7 Hazards or risk reports sent to
Any hazards or risks identified
responsible person for inclusion in
from incidents or reports?
risk register.

8 Provide a record of the visit and the

Has any statutory authority visited
items that were discussed or
the terminal?
reviewed

9 Are there any current injury cases

in the terminal?
Have they been correctly
reported?
10
Are safety meetings held?
Any actions unresolved?
11 Are work permits being used for
non-standard work in the
terminal?
Who is issuing them ?
Record name of person involved
and planned actions to ensure
person is returned to work as soon
as practicable.
Record when the last meeting was
held, review meeting notes and
actions.(note – mandatory for Last meeting ……………..date
terminals employing over 20
persons, recommended for 3 or People at terminal …………..
more persons) Record toolbox mtgs
etc.
Review the work permit file to check
adequacy of permits

Do they cover all non-standard eg: repairs on gas equipment,

activities? calibration, general maint., etc.

CONTRACTORS.
12 Check to ensure that current details
Is a preferred supplier/ contractor of all licenses and insurance are
data base maintained? held for all service providers used
by the terminal.

EMERGENCY AND SAFETY EQUIPMENT

13 Emergency Services Manifest,
Site plan, Material Safety Data Must be available for Emergency
Sheets and Emergency Contacts Services near terminal entrance
list in good condition & accurate?
14 Has a staff emergency drill been Emergency Drill. (Internal) (Record
completed in the last month? details)
15 What plans are intended to
Emergency Drill. (External)
involve external authorities in an
(Record details)
emergency drill?
16 Intrinsically safe torch available
Spare bulb and batteries?
and in working order?
17 First aid kit adequately stocked
Compare with schedule of contents
and items within ‘use by’ date?

B072FRM PAGE 2 of 8 ISSUE DATE: 24/06/18

ITEM TOPIC
18
Have fire extinguishers been
checked?
Are extinguishers in good
condition?
19
Have fire hoses (reels) been
checked?
20 Are fire hydrants in good
condition?
Are all hydrants easily accessible?
Have hydrants been checked?
Are hydrant hoses stored neatly?
Are hoses in good condition?
Is there an adjustable spray type
nozzle in the hose box?
YARD AREA, FENCING, GATES & SIGNAGE
ITEM TOPIC
21
Are fencing and gates in good
condition?
22
Is all signage in place and
legible?
23 Is the yard surface acceptable?
24 Is yard housekeeping acceptable?
Have any housekeeping issues
from previous terminal monthly
inspection been resolved?
25 Is the security adequate?
Have any previous security issues
been resolved?
26 Does area / flood lighting work
and is it adequate?
27 Are there operational areas where
water collects/which are muddy?
B072FRM
GUIDELINES Y/N COMMENTS
Independent checking of these is
required each 6 months. (record tag
dates)
Verify extinguisher dial indicator
needles are still in the “green”
section of the dial, tags are current
and extinguisher is located
correctly.
Independent checking of these is
required each 6 months. (record tag
dates)
Outlets free of debris, corrosion, etc
Check for parking, informal
storage, etc
Independent checking of these is
required each 12 months. (record
tag dates)
Roll out to check
GUIDELINES Y/N COMMENTS
They must provide adequate
security to prevent unauthorised
access in all practicable
circumstances.
Hazchem , No Sources of Ignition
(no smoking, no mobile phones),
KHG Emergency Contact number
1800 093 336 , Visitor access
instruction, site specific signage.
No potholes / Dust under control.
Grass and weeds under control,
cylinders well ordered, and the yard
free of combustible materials
Company contracted to maintain
security checks.
PAGE 3 of 8 ISSUE DATE: 24/06/18
DELUGE AND ESO’s
28 Has the fire pump and Date Date Date Date Date
Please check and initial each
deluge system been
listed item. Record any
checked weekly for the / / / / / / / / / /
defects on back page.
following items?
FIRE PUMP Initial Initial Initial Initial Initial
Has the engine coolant been checked?
Has the battery electrolyte level been checked?
Has the engine oil level checked?
Has the engine fuel level been checked? (do not overfill)
Have all “v” belts been checked for damage or wear?
Is the general condition of engine and pump OK?
Has the engine been started and warmed through?(5 Minutes)
Is the water coverage of vessels adequate?
Is the water run-off drainage OK?
Has the engine been shut down and re-started from remote
emergency activation location?
MAINS SUPPLIED SPRAY SYSTEM
Is the main stop valve locked open?
Has the control valve been opened and water spray
activated?
Is the water coverage of vessels adequate?
Is the water run-off drainage OK?
Has the control valve been closed?
29 ESO’s. Are the ESO’s functioning correctly? Choose a
different ESO location each week and activate.
Time Time Time Time Time
Initial each ESO test and record shutdown time in seconds.
……….. ……….. ……….. ……….. ………..

NOTE – Items 28 and 29 MUST be carried out on a WEEKLY basis as a requirement of AS 1851.14
and AS 1596 respectively.
When fitted, the audible alarm must be activated at the prescribed time and date (Inspection date!) so
that neighbours are aware of ‘test only’ status

B072FRM PAGE 4 of 8 ISSUE DATE: 24/06/18

MAIN BUILDING
ITEM TOPIC GUIDELINES Y/N COMMENTS
30 Is the building well presented and Examine exterior and interior of
free from damage? office for condition, tidiness and
suitability.
31 Is the amenities area clean and Toilets, washrooms, showers, lunch
suitably equipped? rooms tidy and supplied adequately
32 Is there adequate protective
storage for parts and equipment?
33 Are records kept of movements of
parts and equipment?

AIR COMPRESSOR
34 When was the last air What is the manufacturers
compressor service? recommendation ?
When is it next due? Who completes the service ?
Who is responsible for draining
the water trap?
How do you know it is
occurring?
Is the belt guard in place? The belt guard must prevent anyone
from touching the belt

BULK VESSELS
35 Are all valves not in use
closed and secured?
36 Are all gauges readable,
in good condition and
working correctly?
37 Is the vessel and
associated pipework
adequately painted and
free from corrosion?
38 Are all bulk gas storage
vessels labelled?
39 Is the bonding and
earthing equipment on
vessels and pipework in
good condition?
Pressure relief valve plastic caps in
place
Ullage, level and pressure gauges,
thermometers all in good condition
and working.
Pay special attention to the bottom
of pipes and the area around pipe
supports. Report any areas of
concern.
Check that contents plates
(Propane, Butane, Autogas) are in
position and can be easily read.
Check to confirm all cables are
still connected.

B072FRM PAGE 5 of 8 ISSUE DATE: 24/06/18

LP GAS PIPEWORK, VALVES, PUMPS & COMPRESSORS
ITEM TOPIC GUIDELINES Y/N COMMENTS
40 eg. It takes longer to fill cylinders
Any reports of due to slow pumping, etc. Any
equipment problems? reports of unusual noises or
vibration

41 When was the last gas

compressor service?
When is the next due?
Who checks the
compressor oil ?
Is this recorded
anywhere ?
Are the belt and
The belt guard must prevent
coupling guards in
anyone from touching the belt
place?
42 Have all joints been
This check only required every
leak tested with soapy
three months
water?

CYLINDER FILLING AND STORAGE

43 Does the auto shutoff Check weigh 2 randomly selected
function correctly? cylinders.
44 Scale calibration in Contracted calibration services
date? every six months.
45 Are OMS requirements Observe leak testing during and
being followed? after cylinder filling

46 Is scale check weight. Used for verifying cylinder filling

used daily ? scale accuracy. (task observation)
47 Do cylinders have the Ramp hands must check and
correct stickers? replace as necessary.
48 Is the cylinder ramp No loose boards or other trip
condition acceptable? hazards. Are the steps adequate?
49 Rubbish under ramp. Full, Empty
Is the housekeeping in
and Quarantined cylinders
the ramp area
separated. Safe access to and from
acceptable?
ramp.
50 Is the correct PPE used Safety glasses/face shield
by ramp personnel? available, gloves, long sleeves and
trousers worn.

WASTE DISPOSAL
51 Is rubbish from site
disposed of in a legal The contractor should be licensed.
and acceptable manner?

B072FRM PAGE 6 of 8 ISSUE DATE: 24/06/18

UNLOAD BAY
52 Is the air line ESO How much is air line shorter than
function set up liquid hose (target 200mm)
……………. mm
correctly? With unload bay air line crimped,
open Snappy Joe valves. Release
air pressure & record time for Liquid………….secs
Snappy Joes to close (Target is
max 4 seconds) Vapour…………secs

53 Are hoses in good Inspect the full length for signs of

condition? damage or deterioration. Liquid ………...date
Check test date is less than 12 Vapour…………date
months ago. Record date.

54 Do interlocks work? Check boom gate and brake

interlocks for functionality
55 Are the earth lead and
switch in good
condition?
56 Are OMS requirements
Observe tanker load/unload
being followed?

ELECTRICAL & SWITCHBOARD

57 Switchboard access
At least 1m clearance is required
OK?
58 Covers in place and All covers must be in place and
switches working ? properly closed.

B072FRM PAGE 7 of 8 ISSUE DATE: 24/06/18

 TERMINAL MONTHLY
INSPECTION CHECKLIST
TERMINAL LOCATION: MANNED? DATE OF INSP.N:

COMPLETED BY (Print): COMPLETED BY (Sign):

Additional Site Specific Items Add items that cover other critical areas of your terminal’s
operation.

ITEM TOPIC GUIDELINES Y/N COMMENTS

Refer Confirmation
Item Action By Action By Date
Corrective Action or Comment
Number Who. When Completed &
Initials

Attach additional sheet if necessary.

B072FRM PAGE 8 of 8 ISSUE DATE: 24/06/18