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User Manual

Material Inward Register


Contents

Material Inward Entry though Android Application

1. Introduction
2. Open Material Inward Register Entry
3. Login
4. Material Inward Register Menu
5. Material Inward Register Entry
6. Material Inward Register Entry With ASN
7. View Material Inward Register Entries

Material Inward Offline Entry through Web Application

1. Mungi Group Portal


2. Log In
3. Select Company & Period
4. Material Inward Entry
5. Set Serial No
6. View Last Serial No
7. Edit/Delete Material Inward Entry
8. Material Inward Report
I. Material Inward
II. Material Inward Vs GRN
1) Introduction : -

i) Android Application :-

The android application have provision to make entry for material move In company
premises in system, and to view history of material inward entries.
Security personal will use the android application to make entries for material move
in company premises by entering Bill/Challan details.
System will auto generate Serial Number for each Bill/Challan.

ii) Web Application :-

The web application is associated with the android application for material inward
entries. It has provision to view reports, edit , delete & make back dated (offline) entries in
case of android application failure or to make any correction.

In case of application failure Please follow the following steps : -

1. Contact IT department for support


2. If Support not available at the time, Contact Excise department for last serial number
in system(Web application) and security personal has to make entries manually in
register from next serial number.
3. Once android application is restarted, Contact excise department and provide the last
serial number written in register manually.
4. Authorized user(From Excise Dept) should set the serial number given by security
personal in system through web application.
5. Only After setting the serial number, Security personal will start making entry
through android application.
6. Security personal has to make the offline entry through web application for those
entries written in register within 12 hours.
2) Open Material Inward Register Entry App :-

To open Material Inward Register Entry application, find the icon “ Material Inward
Register Entry”, as shown in figure 1.0 ,

Tap on “Material Inward Register Entry”icon

(Figure 1.0 : Material Inward Register Entry app icon)


3) Login :-

After you tap on “Material Inward Register Entry” icon, a screen as shown in figure 1.1 will
appear,

(Figure 1.1 : Login Screen)

Log In Procedure :-

1. Enter your Employee Code (Required field).


2. Enter Password (Required field).
3. Tap “Log In” button/icon.
4) Material Inward Register Menu :-

After successful Log In , a screen as shown in figure 1.2 will appear ,

(Figure 1.2 : Material Inward Register Menu Screen)

Application has three menus ,

• Material Inward Register Entry


◦ This menu has provision to make entry when supplier is not registered on SRM
(ASN number is not present on bill).
◦ User is required to enter the bill number.
• Material Inward Register Entry with ASN
◦ This menu has provision to make entry for SRM registered supplier (Bills with
ASN number).
◦ User is required to select the bill number from the list.
• View Material Inward Register Entries.

To make entry of Material Inward, tap on “Material In Ward Register Entry ”


menu.
5) Material In Ward Register Entry :-

After you tap on “Material In Ward Register Entry” menu , a screen as shown in figure 1.3
will appear,

If you want to delete Bill/Challan


No, Tap on “Delete” button

(Figure 1.3 : Material Inward Register Entry Screen)

Steps to Material Inward Register Entry :-

1. Enter Supplier Name with Two or Three Characters & then Tap on Search icon. List
of supplier starting with the entered characters will be displayed in the list. Select the
supplier. (Required field)
2. Enter Bill/Challan No (Required field. Additional Feature – Tap on “Mic” icon as
shown in above figure & Say Bill No/Challan No to write & device converts your
words in to text)
3. Enter Vehicle No (Required field. Additional Feature – Tap on “Mic” icon as shown
in above figure & Say Vehicle No to write & device converts your words in to text)
4. Tap on “Signature” button (Required field)
5. Sign & Tap on “Save” button (Required field)
6. Tap on “ +Add(Bill/Challan No) ” button
7. To add multiple bill/challan no enter bill no in text box and tap on “
+Add(Bill/Challan No) ” button. Repeat this step to add desired number of
bill/challan no.
8. Tap on “ Submit ” button

After you tap on “ Submit ” button , a screen as shown in figure 1.4 will appear ,

(Figure 1.4 : View List Of Submitted Records Screen)


6) Material Inward Register Entry With ASN : -

(Figure 1.5 : Menu Screen)

After you tap on “ Material Inward Register With ASN ” , a screen as shown in figure 1.6
will appear ,
(Figure 1.6 : Material Inward Register Entry Screen)

Steps to Submit Material Inward Register Entry With ASN : -

1. Select Date (Required field. Bill date to find bills)


2. Select Supplier (Required field)
3. Tap on “ Submit ” button

After you tap on “ Submit ” button , a screen as shown in figure 1.7 will appear ,
Select the Bill No
of record

(Figure 1.7 : Material Inward Register Entry With ASN Screen)

In above screen list of Bills for selected supplier for selected date will be displayed , Select
the required Bill Nos & Tap on “ Next ” button.
After you tap on “ Next “ button , a screen as shown in figure 1.8 will appear ,

( Figure 1.8 : Submit Inward Register Entry Screen )

Steps to Submit Material Inward Register Entry : -

1. Enter Vehicle No (Required field. Additional Feature – Tap on “Mic” icon as shown
in above figure & Say Vehicle No to write & device converts your words in to text )
2. Tap on “ Signature ” button
3. Sign & Tap on “ Save ” button (Required field)
4. Tap on “ Submit ” button
7) View Material Inward Register Entries : -

( Figure 1.9 : Menu Screen )

After you tap on “ View Material Inward Register Entries ” , a screen as shown in figure 2.0
will appear ,
( Figure 2.0 : View Material Inward Register Screen )

Steps to View material Inward History :-

1. Select From Date (Required field)


2. Select To Date (Required field)
3. Tap on “ Submit ” button

After you tap on “ Submit ” button , a screen as shown in figure 2.1 will appear ,
( Figure 2.1 : View History Screen )
Material Inward Offline Entry through Web Application
1) Mungi Group Portal : -

To open mungi group portal, enter the URL “ http://mungigroup.in/ ” in Browser &
Press Enter button , the screen as shown in Figure 1.0 will appear.
Click on “Mungi Web ERP” icon.

Click on “Mungi Web ERP”

( Figure 1.0 : Mungi Group Portal )


2) Log In : -

After you click on “Mungi Web ERP” icon , a screen as shown in figure 1.1 will
appear,

( Figure 1.1 : Log In Screen )

Steps to Log In : -

1. Enter your User Code (Required field)


2. Enter Password (Required field)
3. Click on “Sign In” button
3) Select Company And Period :-

After successful log In , a screen as shown in Figure 1.2 will appear ,

Click on “ OK ” button

( Figure 1.2 : Select Company And Period Screen )

Steps to Select Company & Period :-

1. Select your Company (Required field).


2. Select your Site (Required field).
3. Select Accounting Period (Required field).
4. Click on “OK” button to proceed.
5. “Save Defaults” button: This is an optional procedure. Click on the button to save
the selected values (that is, company name, site name, accounting period) as default
values, so that when you log in next time the saved values will be displayed and will
be selected automatically.
After successful log in, a screen as shown in figure 1.3 will appear ,

To open application
Click on “Menu”

( Figure 1.3 : Main Screen of ERP WEB Application screen )


4) Material Inward entry : -

1.Click on “ Inventory ”

2.Click on “ Material Inward Entry ”

( Figure 1.4 : Menu screen )

After you click on “ Material Inward Entry ” , a screen as shown in figure 1.5 will appear ,

3.Click on “ Material Inward Entry ” button

( Figure 1.5 : Material Inward screen )


After you click on “ Material Inward Entry ” button , a screen as shown in figure 1.6 will
appear ,

1. Click on “ Add ” button


2. Check Sr No Check Box
to Enter Sr No & Bill No

( Figure 1.6 : Material Inward Entry screen )


Click on “ Submit ” button
Steps to Material Inward Entry : -

1. Select In Date (Required field)


2. Select In Time (Required field. Time must in HH:MM format)
3. Enter Vehicle No (Required field)
4. Enter Remark (Required field)
5. Enter Supplier Name (Required field)
6. Click on “Add ” button
7. Enter SR No (Required field)
8. Enter Bill No (Required field)
9. Click on “ Submit ” button

Steps to Material Inward(SRM Registered Supplier) Entry : -

1. Select In Date (Required field)


2. Select In Time (Required field. Time must in HH:MM format)
3. Enter Vehicle No (Required field)
4. Enter Remark (Required field)
5. Enter Supplier Name (Required field)
6. Select Bill Date (Required field)
7. Click on “ Find Bills ” button , List of bills for selected supplier and date will be display.
8. Tick the required record (Required field)
9. Enter SR No (Required field)
10. Click on “ Submit ” button
5) Set Serial No : -

To set the serial number for Material Inward , Click on “ Set Serial No ” button.

Click on “ Set Serial No ” button

( Figure 1.7 : Material Inward screen )

After you click on “ Set Serial No ” button , a screen as shown in figure 1.8 will appear ,

Click on “ Save ” button

( Figure 1.8 : Set Serial Number screen )

Steps to Set Serial Number : -

1. Enter Serial No (Required field)


2. Enter Remarks (Required field)
3. Click on “ Save ” button
6) View Last Serial No : -

Click on “ View Last Serial No ” button

( Figure 1.9 : Material Inward screen )

After you click on “ View Last Serial No “ button , a screen as shown in figure 2.0 will
appear ,

After View Last Serial No ,


Click on “ Close ” button

( Figure 2.0 : View Last Serial Number screen )

Figure 2.0 in shows the last Serial No for material inward entries. this will help user to set
next serial no for material inward in case of manual entry in register.
7) Edit/Delete Material Inward Entry : -

Enter From & To date,


Click on “View” button

Red color entry shows


record deleted
To Edit/Delete , Click on Sr. No
( Figure 2.1 : Material Inward screen )

After you click on “ Sr No ” , a screen as shown in figure 2.2 will appear ,

After Change details, Click on To Delete record , Click on


“Save Changes” button “Delete” button

( Figure 2.2 : Edit Material Inward Entry screen )


Steps to Edit Record : -

1. If required , Change Bill No (Required field)


2. If required , Change Party Name (Required field)
3. If required , Change Vehicle No (Required field)
4. Enter Remarks (Required field)
5. Click on “ Save Changes ” button

Steps to Delete Record : -

1. Enter Remarks (Required field)


2. Click on “ Delete ” button
8) Material Inward Report : -

Click on “Material Inward”

( Figure 2.3 : Material Inward )

After you click on “ Material Inward ” , a screen as shown in figure 2.4 will appear ,

( Figure 2.4 : Material Inward Register Screen )

In above screen, User can view the Two report type : Material Inward & Material Inward
Vs GRN.
I) Material Inward : -

After select criteria


Click on “View” button
( Figure 2.5 : Material Inward Register Screen )

Steps to Generate Material Inward Report : -

1. Select Report Type – Material Inward by Default selected (Required field)


2. Select From Date (Required field)
3. Select To Date (Required field)
4. Click on “ View ” button

After you click on “View” button , a screen as shown in figure 2.6 will appear ,

(Figure 2.6 : Material Inward Register Report Screen)

Note : - In Red color rows indicate Inward entries is Deleted/Canceled.


II) Material Inward Vs GRN : -

Select Material Inward


Vs GRN option

After select criteria


Click on “View” button

(Figure 2.7 : Material Inward Register Screen)

Steps to Generate Material Inward Report : -

1. Select Report Type – Material Inward Vs GRN (Required field)


2. Select Date (Required field)
3. Select Party Name (Optional field)
4. Click on “ View ” button

After you click on “View” button , a screen as shown in figure 2.8 will appear ,

(Figure 2.8 : Material Inward Vs GRN Screen)

Note : - In Red color section indicate, Mismatch / GRN Record Not Found.