DISCIPLINARY ACTION FOR HEALTH & SAFETY BREACHES

Quality Management System

DISCIPLINARY ACTION FOR

HEALTH & SAFETY BREACHES

CONTENTS
1.0 PURPOSE & SCOPE

2.0 DEFINITIONS

3.0 FLOWCHART

4.0 PROCEDURAL TEXT

5.0 REFERENCES

6.0 ATTACHMENTS

Revision Status

Issue / Date Revision Description By Checked Checked Approved

Rev.

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 DISCIPLINARY ACTION FOR HEALTH & SAFETY BREACHES
Quality Management System

1.0 PURPOSE AND SCOPE

To provide a standard procedure for discipline of persons for health and safety
infringements.

2.0 DEFINITIONS
3.0 FLOW CHART
4.0 PROCEDURAL TEXT
4.1 Preliminaries
4.2 Counselling of Employees
4.3 Disciplinary Process
4.3.1 Investigate the matter
i) Record discussions
ii) Speak to all parties
4.3.2 Seek an explanation
i) Check that Employee knew the rules
ii) Check all other related factors
4.3.3 Establish the Breach
i) Objectively analyse information
ii) Objectively analyse witnesses
4.3.4 Determine Action
i) Decide on whether a warning is appropriate
ii) Consider training and/or counselling

4.3.5 Warnings/Dismissal (refer to “Termination Procedure”)

i) A verbal warning shall be given on first occasion
ii) A written warning shall be issued on second occasion
iii) Dismissal shall occur on the third occasion should the two previous
warnings be given within a six month period

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 DISCIPLINARY ACTION FOR HEALTH & SAFETY BREACHES
Quality Management System

4.4 Verbal Warning

The Supervisor shall bring to the attention of the Employee the incident which lead to the
disciplinary action the time, date, place and describe why it is seen as a breach.
The Employee shall be given an opportunity to explain the accident/incident and his/her
actions.
The Supervisor shall precisely explain the rules, regulation or procedures which have been
breached and reinforce to the Employee his duty to comply.
The Supervisor shall make it clear to the Employee what is expected of him/her in the
future.
The Supervisor shall indicate a period of time over which improvement is to occur.
The Employee shall be warned that any further breach within the time frame specified will
lead to further disciplinary action.
The Supervisor shall complete a "Discipline Procedure Report" and file it at the workplace
and shall inform the Employee of this action.
4.5 Written Warning
The same procedure is to be followed as outlined in section 4.4.
The Supervisor shall provide a copy of the written warning to the Employee. A copy of the
warning shall be held at the workplace.
Following either a verbal or second written warning, within a period of six months having
elapsed and no further warnings have been issued then the Employee will be seen to have a
"clear slate" and all records will be destroyed.
4.6 Dismissal
Dismissal, except in the case of serious misconduct, should follow the steps of a verbal and
written warning.
All investigations, statements, reports and previous warnings should be considered prior to
dismissal.
Once dismissal has been decided upon, it shall be executed in accordance with procedure
“Termination Procedure”. Close liaison with the appropriate union representative and/or
safety representative should occur and a staff witness should also be present when an
Employee is dismissed.
4.7 Site Instruction
A Site Safety Instruction shall be issued to subcontractors and/or subcontractor's
Employees should a breach of legislation or Company requirements be detected.

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Quality Management System

5.0 REFERENCES
- Termination Procedure
- Discipline Procedure Report
- Site Safety Instruction
- Incident Notification, Reporting and Investigation

6.0 ATTACHMENTS
- Memorandum - Proforma Written Warning

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 MEMORANDUM

TO:

CC:

FROM:

DATE:

SUBJECT:

Further to your previous verbal warning on the / / 20 , you are directed to comply with
this instruction immediately and at all times whilst being in or at a PT Saptaindra Sejati
Workplace.

(Provide an explanation of the problem, with what action is required by the Employee as
well as the relevant statute or Company requirement breached).

Failure to follow this final warning will result in further action being taken immediately.

Signed...............................................
Project Manager

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